INFO 6800 - Archives

• Announcements• Access and privacy• Seminar presentation• Outreach exercise

March 18, 2013 Week Eleven

http://dilbert.com/strips/comic/2010-05-06/ 1

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Donors Researchers

Archivists External Factors

Access

Access to Information

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Access to Information

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What are some types of access

services?March 18, 2013 Week Eleven

Resource Allocation

Access to Information

• Reference services• Reproduction services• Research services• Handling access to information

requests• Digital collections and exhibitions• Production of research guides• Other outreach activities

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Archives Reference

March 18, 2013 Week Eleven

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Archives Reference

Resource Allocation

March 18, 2013 Week Eleven

Genealogy Local history Buildings

Photographs Historical events

What are some common reference

questions?7

Archives Reference

March 18, 2013 Week Eleven

Reference collections Finding aids Card

catalogues

Subject guides

Digital collections

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Archives Reference

Repositories

What are some common reference

resources?

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• Scope/volume of material • Physical condition of material• Legibility of material• Maintenance of subject guides, research

guides, etc.• Identifying research needs• Identifying alternative sources• Access and use restrictions

What are some public service challenges?

March 18, 2013 Week Eleven

Archives Reference

Resource Allocation

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Archives Reference

Resource Allocation

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Access to Information

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Access to Information

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Access to Information

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Access to Information

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Privacy

March 18, 2013 Week Eleven

Right to privacy

Right to restrict

Privacy legislation

Access legislation

Government secrecy

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Right to know

What do archivists need to know about privacy?

Privacy

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• Not all records in a given jurisdiction are subject to all access and privacy legislation

• Not all archives in a given jurisdiction are subject to all access and privacy legislation

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• Access to Information Act – A Canadian federal law providing the right of access to information under the control of a government institution

• Introduced in 1983

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• The Privacy Act – A Canadian federal law that sets out rules for how institutions of the federal government must deal with the personal information of individuals

• It only applies to federal government institutions and Crown corporations

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• The Personal Information Protection and Electronic Documents Act (PIPEDA) – A Canadian federal law that governs how private-sector organizations collect, use, and disclose personal information in the course of commercial business

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• Nova Scotia Freedom of Information and Protection of Privacy Act (FOIPOP) – First provincial access legislation in Canada (originally passed in 1977 as the Freedom of Information Act)

• Expanded in 1993 and again with the Municipal Government Act in 1999

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• Formal FOIPOP requests must be made to the relevant FOIPOP administrator

• NSARM Routine Access Policy - Is designed to provide an opportunity for people to obtain access to certain categories of records without a formal application under FOIPOP

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• Personal Information International Disclosure Protection Act – A Nova Scotia provincial law that protects the personal information of Nova Scotians from international disclosure

• The act applies to public bodies, directors of public bodies, and service providers for public bodies

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• Freedom of Information Act – A U.S. federal law (5 USC §552) that describes an individual's rights to access information held by a government agency, as well as the agency's legal authority to refuse access to such information

March 18, 2013 Week Eleven

Access and Privacy Legislation

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• Outreach – The process of identifying and providing services to constituencies with needs relevant to the repository's mission, especially underserved groups, and tailoring services to meet those needs

• May include exhibits, workshops, publications, and public programs

March 18, 2013 Week Eleven

Archival Outreach

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• “Archivists tend to think about their work in the order in which it is performed. Inevitably, use comes last. Since use of archival materials is the goal to which all other activities are directed, archivists need to re-examine their priorities.”

March 18, 2013 Week Eleven

Archival Outreach

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• Researchers• Non-researchers• Government officials• Tourism community• Other resource allocators• Donors• Prospective donors• Underserved community members

March 18, 2013 Week Eleven

Archival Outreach - Audiences

What are some common outreach

programs?March 18, 2013 Week Eleven

Workshops & Lectures

Regional / National programs

K-12 school programs

Letters to editor

Government relations

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Media broadcasts

Archival Outreach

Archives associations Exhibits

Visitor experience programs

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Archival Outreach

Sources (in order of appearance)

March 18, 2013 Week Eleven

Adams, Scott (1995). Dilbert comic. http://dilbert.com/strips/comic/2010-05-06/.

BC Archives Reference Room Map. http://www.bcarchives.gov.bc.ca/general/orientmp.htm.

Reference Library, The City of Surrey, BC. http://www.surrey.ca/culture-recreation/9821.aspx.

Reference Interview, Archives of Ontario. http://www.archives.gov.on.ca/english/about/archives-unboxed/archivist.aspx.

Exit Interview Cartoon. http://www.brainstuck.com/2008/11/17/more-money/.

Exit Interview script cover. http://www.stageplays.com/products/the_exit_interview/William%20Missouri%20Downs.

Access to information cartoon. http://edocs.lib.sfu.ca/cgi-bin/Cartoons?CartoonID=7286. 30

Sources (in order of appearance)

March 18, 2013 Week Eleven

Open access logo. http://en.wikipedia.org/wiki/Open_access. Freedom of information logo.

http://uofowatch.blogspot.ca/2012/11/information-and-privacy-commissioner.html.

Iceberg image. http://www.searchtools.com/slides/intranets2005/intranet-search-2005.html.

GUI settings cartoon. http://www.personal.psu.edu/scd5029/blogs/was_ist_das/2007/10/.

User/software quote image. http://www.rsc-northwest.ac.uk/acl/eMagArchive/RSCeMag0809/Tools4AllMenu/glogster.html.

Information Desk, Tokyo. http://www.flickr.com/photos/metropol2/149294506/.

Cloak of secrecy cartoon. http://blogs.usembassy.gov/costarica/.Right to privacy cartoon. http://www.michellehenry.fr/humanr.htm.

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Sources (in order of appearance)

March 18, 2013 Week Eleven

Chris Slane’s privacy cartoon. http://www.slane.co.nz/privacycartoons.html.

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