Enhance Productivity with SharePoint

Who am I?Milton Goh,Developer/System Engineer, Microsoft Solutions at Dimension Data (Singapore) Microsoft Community Contributor (MCC) - TechNet Worked with SharePoint since 2010 First in Singapore to deploy SharePoint (2010) on Amazon

AWS

Twitter - @miltongoh | Blog – miltongoh.com | Email – milton@nerdytwo.com

My ExperiencesSharePoint 2007/2010 DevelopmentSharePoint Infrastructure Design for SharePoint 2010

in Amazon AWSSystem Center Product Suite and Private Cloud.NET Development

What will be covered?• What’s productivity? Do I have a part in it?• 4 Tools that helped my organization and my

team

Define ProductivityProductivity is the ratio of output to inputs in production; it is a measure of the efficiency 

of production.

Source - http://en.wikipedia.org/wiki/Productivity

What’s Productivity?• Align end-user activities with the needs of

business• Fully utilized SharePoint• Streamline internal business processes

Do I have a part in it?• YES! If…– You are being forced to.– You want the better out of the organization and

yourself.• NO! If…– You are not willing to (but you may regret it later)

1

Problem Scenario – (1)• Have an existing environment running SharePoint

2010.• Each department have a SharePoint Team Site and

files have been gradually placed in SharePoint Library.

• Want to solve the problem of email attachment.• Want to enhance the usage of SharePoint for sharing

of documents.

harmon.ie for Outlook

Source: http://harmon.ie/integrate-sharepoint-outlook

Features• Preview document directly from SharePoint without

the need to download.• Drag document from SharePoint directly as email

attachment. All users are accessing the one copy that is located in SharePoint.

• Easily find document in SharePoint via Outlook.• Perform “Check-in” & “Check-out” via Outlook.

Advantages• Prevent data leakage• No fear in high email storage requirements• Integrate SharePoint into the common day-to-day

tool• Drives SharePoint adoption• Eliminates document chaos

Pricing & Licensing• Comes with two editions.– Free Edition

• Limited to 100 users per organization• Read, write and upload capabilities to Office 365 and SharePoint

– Enterprise Edition• Include all features in “Free” edition and enterprise features

– Centralized deployment– Provisioning and Support

• Price at USD 4/month per user (Annual Commitment)

2

Problem Scenario – (2)• During project implementation, emails exchanged

with clients are kept with project implementation team only. No visibility to team member that come onboard later.

• When there isn’t a proper email archiving, some of the mails that are project related are lost track and usually contain important information such as agreed scopes.

SharePoint Site MailboxQ: What are SharePoint Site Mailboxes?

A: It is just a Mailbox that brings Exchange emails and SharePoint documents together.

Features• Emails and document presented together• Add the site mailbox as a recipient in email thread• Drag and drop multiple document from site mailbox

into email• Open SharePoint site directly from Outlook• Forwarding a document from site mailbox

SharePoint Site Mailbox

SharePoint Site Mailbox

SharePoint Site Mailbox

Pricing & Licensing• It’s FREE!• If you have Office 365, start using it! Available for the

following subscription,-– Small Business Premium– Midsize Business– Enterprise E1– Enterprise E3

• For on-premises, just make sure you have Exchange installation.

3

Problem Scenario – (3)• Operation Support Team consists of many members .• Each member have different reporting manager.• Hard to keep track of leave status or out-of-office

status.• Wish to maintain privacy by not sharing individual

calendar.

SharePoint Calendar List• Integrate with

Outlook client via SharePoint site.

SharePoint Calendar List• Shared calendar will

not affect changes you made in the main calendar.

• Able to SharePoint calendar directly from Outlook client.

Advantages• Out of the Box (OOTB) feature• It’s FREE• Easy to setup• Inherit SharePoint site permission or define

your own permission

4

Problem Scenario – (4)• Certain group of employees are required to access

certain files offline. • These files are project tender scope and other

related documents.• Project proposal are being updated by multiple

personnel.

Colligo Briefcase• Two-way Sync• Offline viewing and

editing along with full SharePoint features

• Ensure content are up to date

Source: http://www.colligo.com/products/sharepoint/colligo-briefcase-for-windows/

Colligo Briefcase• Drag-and-drop

between Windows and SharePoint

• Access SharePoint from Windows Explorer

• Perform “check-in” and “check-out”

Source: http://www.colligo.com/products/sharepoint/colligo-briefcase-for-windows/

Pricing & Licensing• Comes with two editions.– Colligo Briefcase Lite

• Restricted to 1-way Sync (Ensure local content are up-to-date)• For personal and non-commercial use only

– Colligo Briefcase• 2-ways Sync• Price at USD 110 per licensed user

Questions?

Comments?

Something to Share?

References Harmon.ie for Outlook

http://harmon.ie/integrate-sharepoint-outlook SharePoint Site Mailboxes

http://blogs.technet.com/b/exchange/archive/2012/08/22/site-mailboxes-in-the-new-office.aspx

http://www.miltongoh.com/?p=3251 SharePoint Team Calendar

http://www.miltongoh.com/?p=2681 Colligo Briefcase

http://www.colligo.com/products/sharepoint/colligo-briefcase-for-windows/

Thank YOU!Have you join

SharePoint User Group Singapore Facebook page yet?

https://www.facebook.com/groups/sgsharepoint/