E-Recruitment Hiring Process Flow to HR Admin System

Roles : 1) Recruiter and 2) HR Administrator

Log on to Portal as Recruiter

Personal Pages screen displays

Click on Dashboard

Select New Applications

Select the Applicant

Goto Activities > Select Process > Contract Management

Select Activity > Data Transfer for New Employees

Select Hiring Date > Org Unit > Position > Click on Data Transfer

Applicant Data Transferred successfully to HR Admn system

Check the Activities

Log in to E-Rec R/3 system as Recruiter

Enter Transaction Code : sxmb_moni

Select Monitor for Processed XML Messages

Check for XML messages generated successfully or not. Verify Sender Interface “HireRequest_Out”

Log in to HR Admn R/3 System > Enter Transaction Code : sxmb_moni

Select Monitor for Processed XML Messages

Check for Receiver Interface as “HireRequest_In” and Data Transfer from E-Rec to HR Admin System processed successfully.

Log on to Portal as HR Administrator

Goto Universal Work List (UWL) > Check for the applicant information for New Hire Process Selection

Select the Work Item > Select Hiring an Employee

Goto Work List and check for the New Hire – Form1 (Basic Data, Payment) work item.

Fill out all the relevant information in the forms displayed as below.

Hiring Date, Position will be defaulted and Personnel Number (PERNR) will be generated automatically.

Select Personnel Area, Sub Area, Employee Group and Subgroup.Click on Initialize Data Button

Enter Personal Data

Select Administrator Group

Enter Basic Pay data > Click on Check & Send button

Click on Send button

Form 1 Data Sent successfully

Go Back to Universal Work List (UWL) > Check for appropriate work item > Select Hiring an Employee – Form 2 (Taxes, Insurance)

Form 2

Employee Name > PERNR > Personnel Area > Hiring Data are defaulted and click on Initialize Data > Enter Tax Data

Enter Insurance Data

Click on Check and Send

Click Send

Data Sent successfully

Log in to HR Admin R/3 System as HR Administrator

Enter Transaction Code : sxmb_moni

Check for XML messages successful > Check for Sender Interface “ Hire Confirmation_Out”

Log on to SAP R/3 System as HR Administrator and Check PA Master Data (PA30)

Log in to E-Rec as a Recruiter

Click on Dash Board > Check for the Hired applicant > PERNR will be displayed against the applicant.

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