Post on 20-Apr-2020
Creekside H.S. Guidance Handbook 2015 -2016 Together Everyone Achieves More – Creekside Courageous Counselors C3
Ms. Daughtry, Counselor last names A – Di
Mrs. Dixon, Dept. Chair & Counselor last names Do – Ha
Mrs. Barber, Counselor last name He – Mc
Mr. Fludd, Counselor last names Me – Sh
Mr. Kellam, Counselor last names Si - Z
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Table of Contents
Table of Contents…………………………………………………………………………..pg. 2
Office Flow Chart……………………………………………………………………………pg. 3
Registration & Withdrawal Process…………..……………………………………pg. 4
Transfer Grades & Transcriptions……………………………………………………pg. 5
Counselor of the Day & Hall Duty Transitions….………………………………pg. 6
Lunchroom Counselors Corner………………………………………………………..pg. 7
Student Passes/Request to see the Counselor………………………………..pg. 8
Appointments & Parent Teacher Conferences………………………………..pg. 9
Classroom Guidance Lessons………………………………………………………….pg. 10
Special Programs……………………………………………………………………………pg. 11 - 12
Suicide Protocol……………………………………………………………………………..pg. 13
Guidance Meetings, PD, & Trainings…………….………………………………..pg. 14
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Office Flow Chart
Wall
Entry to
Guidance
Office
Mrs. C. Barber
Counselor
He -Mc
Wait
Area
Vault - Guidance Records
Copy &
Fax
Room
Mrs. K. Williams
IST
Mr. R. Fludd
Counselor
Me - Sh
Ms. Daughtry
Counselor
A - Di
Mrs. V. Scott
Registrar
Mr. Gr. Davis
School Social
Worker
Mrs. C. Dixon
Counselor
Do - Ha
Mr. B. Kellam
Counselor
Si - Z
Hall Way
Open Area
Mrs.
Smith
Guidance
Clerk
Conference &
Computer Room
Café
Door
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Registration & Withdrawal Process Effective Aug. 2015, Creekside H.S. Student Services Office will enroll new students on the
following days and times below:
Mondays: 8:30 a.m. – 1:00 p.m.
Tuesdays: 8:30 a.m. – 11:30 a.m. and 1:00 p.m. – 3:00 p.m.
Wednesdays: 8:30 a.m. – 1:00 p.m.
Thursdays: 8:30 a.m. – 11:30 a.m. and 1:00 p.m. – 3:00 p.m.
Fridays: 8:30 a.m. – 1:00 p.m.
Parents/Guardians will be greeted by Mrs. L. Smith, Guidance Clerk. If they are there to
register, Mrs. Smith will check the address to make sure they are zoned for our school.
Parents can complete paper/online registration forms while they wait for the registrar
to start the enrollment process. Mrs. Smith will make copies for registrar.
If the parents/guardians indicate that the student has an Individual Education Program
(IEP) on the registration paperwork, they will be directed to our IST, Mrs. K. Williams. If
the IST is available, she will take the parents/guardians to her office for more
information. The IST will fill out the IEP scheduling form that will indicate the type of
classes the counselor should schedule the student for (ex. 00 – General, 70 –
Collaborative, 80 – Small Group, and 78 – Consultative). If the IST is not available to
meet with the parents/guardians, they will have to return the following day.
Students who register with all documentation after 10:30 a.m. will start school the
following day.
Please be aware if the caseload counselor is not available for scheduling a new student
due to other duties, the Counselor of the Day will assist the parent and student with a
new schedule.
Once the new student receives his/her schedule, bell schedule and map of the school, a
Guidance Office Aide will give the student a tour of the school.
Only the parents/guardians on record can withdraw students (identification is needed).
The registrar will compile a weekly enrollment and withdrawal report and email the
counselors every Monday.
ALL WITHDRAWALS REQUIRE A 24 HOUR PROCESSING TIME. BOOKS MUST BE
TURNED INTO COMPLETE THE WITHDRAWAL PROCESS
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Transfer Grades & Transcriptions
When scheduling new students, the Guidance Clerk will make a copy of the new student’s
previous transcript and 2 copies of the transfer grades. This information will be given to
the counselor to schedule the new student. Counselors WILL NOT keep enrollment
folders in their office for any reason. The counselor will file the transcript in a
Transcriptions folder/binder to transcribe.
A copy of the transfer grades will be given to the student to show his/her teachers and
the Registrar/Guidance Clerk will email the transfer grades to the new teachers as well.
During the first 2-3 weeks of school, counselors will file transcriptions in their
folder/binder to transcribe during their scheduled Counselor of the Day or any given free
time.
All transcriptions for new students should be transcribed within a 4-week time frame from
their entry date and given to Ms. G. Wyatte for data entry. Ms. Wyatte, will complete
transcripts within one week from the time they were submitted. Completing
transcriptions in a timely matter will reduce students taking classes that aren’t needed
and it will reflect the correct amount of credits on their Creekside H. S. transcript.
ALL 1ST SEMESTER TRANSCRIPTS MUST BE TRANSCRIBED BY THE FIRST WEEK OF DEC.
2015, UNLESS THE STUDENT ENROLLS AFTER THE FIRST WEEK OF DEC. 2015.
ALL 2ND SEMESTER TRANSCRIPTS MUST BE TRANSCRIBED BY THE FIRST WEEK OF MAY
2016, UNLESS THE STUDENT ENROLLS AFTER THE FIRST WEEK OF MAY 2016.
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Counselor of the Day & Hall Duty Transitions Counselor of the Day is used to give counselors time to do things such as transcriptions,
organize, file, plan events, register new student if the caseload counselor is unavailable,
return calls and emails, and be available for Crisis.
During Senior/Junior Conferences, the Counselor of the Day will NOT schedule any
conferences on their scheduled day.
During 9th & 10th grade classroom guidance lessons, GCIC/Bridge Law Activities, and
Signs of Suicide, the Counselor of the Day will be AVAILABLE to the guidance office.
Therefore, one counselor will be available every day.
We currently have five counselors. The Counselor of the Day & Hallway Duty for
Transition for 1st and 2nd semester is scheduled below:
Counselor of the Day Semester 1 & 2 Hallway Duty for Transition
Ms. Daughtry Monday between 100 & 200
Mrs. Dixon Tuesday 300 Hallway
Mrs. Barber Wednesday between Cafeteria & Media Center
Mr. Fludd Thursday 400 Hallway & Stairs to lower Gym
Mr. Kellam Friday 500 Hallway
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Counselor’s Corner (Lunchroom Resources)
Counselors will set up in the lunchroom on Wednesdays to offer
resources, disseminate important information, and help monitor
lunchroom activity. Counselor will work on a rotation schedule: (See
Below)
Counselor Corner Every Wednesday
Lunch 1 Mrs. Barber & Mr. Fludd
Lunch 2 Mrs. Barber & Mr. Fludd
Lunch 3 Ms. Daughtry, Mrs. Dixon & Mr. Kellam
Lunch 4 Ms. Daughtry, Mrs. Dixon & Mr. Kellam
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Student Passes
All students must present a pass to Mrs. Smith, Guidance Clerk, when
visiting the Counseling Office. Mrs. Smith, will check to see if the counselor
of record is available.
1. If the counselor is available, the student will sign in using the Electronic
Google Doc and wait for the counselor to bring them to their office.
2. If the counselor is unavailable, the student can fill out a Request to see a
Counselor form and Mrs. Smith will place the form in the counselors
drop box located on the outside of their door.
3. If the counselor is unavailable and it’s an emergency (i.e. Suicide
Ideations, Crying/Upset, Altercation, or Mediation) Mrs. Smith will give
the student to the School Social Worker. If the School Social Worker is
unavailable, the Counselor of The Day will see the student.
4. College Bound Picture Passes - Theses passes will be given to students
who has turned in an acceptance letter to Mrs. Smith, Guidance Clerk.
5. Special Colored Passes (RED) – Will be given to students with special and
specific needs. These passes will be a certain color. If this pass is shown
to a faculty member, please bring or allow that student to come to the
counseling office ASAP!
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Appointments & Parent Teacher Conferences Parents will have to make an appointment to see the caseload counselor of record for their
student. We will no longer take walk-ins in order to maintain our schedule and timeline. If the
parent walks in and wants to see a counselor, Mrs. Smith will ask the following questions before
making an appointment with the counselor or scheduling a Parent/Teacher Conference (PTC).
Parent/Teacher Conference Times
Mornings 7:50 a.m. – 8:10 a.m.
After School 3:35 p.m. – 3:55 p.m.
1. What is the nature of your request/concern? (Many times these request can be
handled before they meet with a counselor).
a. Parent/Teacher Conferences (PTC) – If current grades is the concern, ask the
parent if they are on the Parent Connect/Parent Portal? If not direct, them
to our Parent Liaison, Mrs. Jennifer Jones. Mrs. Smith will let the parent
know that they can get grades as well as communicate with the teachers
through this portal. This is a crucial step before scheduling a PTC. If they
don’t have internet access, Mrs. Smith can print out the grade report with
proper identification. Mr. Kellam caseload (Si –Z) will be the counselor on
late duty, which is 5:00 p.m.
b. Schedule Changes – There is a specific time period for schedule change
request. Any request after that specific time period would need an
Administrative approval. Mrs. Smith will get the parents information for the
counselor to contact them at a later time.
c. Personal Issues – Mrs. Smith will get the parents information for the
counselor to get more information and possibly schedule an appointment, if
needed. VERY IMPORTANT!! If it’s bullying or harm to self/others (Suicide)
information, Mrs. Smith will see if the counselor can see them right away. If
the counselor is not available, Mrs. Smith will see if Mr. Grady Davis, School
Social Worker, can see the parent. If Mr. Davis is unavailable, the Counselor
of the Day will see the parent.
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Classroom Guidance
All classroom guidance will be done through the English classes
due to every student taking English.
Small group guidance (2 – or more classes at a time) will utilize
the media center and/or auditorium for these guidance lessons.
Below see the reasons for classroom guidance:
1. 9th & 10th Grade Registration for upcoming school year
2. GCIC/Georgia Bridge Law
3. GA Apply to College
4. Signs of Suicide
5. No Place for Hate
6. Senior Exit Survey
7. PSAT
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Counselor Duties & Special Programs Daughtry (last names A – Di) 433
11th Grade Classroom Guidance/Parent Night Junior Conferences GA Apply to College
National Merit Scholar Program No Place for Hate Liaison
House Bill 91 Honors Program
Governor Honors Program ESOL Liaison
Summer School Liaison Success Academy Liaison
PTC/IEP Meetings Testing Team
Order of the Arrow (Assist Fludd) College Fairs (Assist Dixon)
Dixon (last names Do – Ha) 278 Department Head & Admin. Team
Counseling Department Calendar & Events GNETS/CBI Liaison
Crisis Team/CARE ROOM Diploma Orders/Honor Pins & Cords
GA College 411 Reporting Office Aide Training
Senior Awards Posse Scholarship Liaison
Scholarship Reporting End of Year Reports (Hope)
Athletic Scholarship Report (work with Coach Troy) College Fairs
Young Ladies Loving Yourselves (Y2L2 Mentoring) PTSA Representative
PTC/IEP Meetings House Bill 91 Testing Team
STARS 12th Grade Classroom Guidance/Parent Night (Assist
Barber) Order of the Arrow (Assist Fludd)
Graduation Team (Assist Guy)
Barber (last names He - Mc) 425 12th Grade Classroom Guidance/Parent Night
Senior Conferences State Reporting (Cohort Clean Up)
Social Media/PSAs 504 Counselor* (supplemented)
PTC/IEP Meetings Testing Team
FAFSA Parent/Student Night Alternative Option Fair
SADD Sponsor* (supplemented) Graduation Team (Assist Guy)
College Fairs (Assist Dixon) Order of the Arrow (Assist Fludd)
Fludd (last names Me – Sh) 412 10th Grade Classroom Guidance/Parent Night
AVID Liaison Dual Enrollment Liaison
SAT Princeton Review PREP CHS Ambassadors (Mentoring Program)
Summer Leadership College Tours
Order of the Arrow Program Coordinator PTC Professional Development
Grant Champions Testing Team
PTC/IEP Meetings College Fairs (Assist Dixon)
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Counselor Duties & Special Programs
Kellam (Si – Z) 417 9th Grade Student Classroom Guidance/Parent Night
9th Grade Retention Focus Groups Freshman Forum Freshman Focus
8th Grade Transition/Middle School Credit 8th grade Visitation
House Bill 91 Office Aide Training
PTC Professional Development Grant Champions Summer Bridge
Summer School Liaison Crisis Team/CARE ROOM
CHS Ambassadors (Mentoring Program) College Tours
NCAA Clearinghouse Graduation Team (Assist Guy)
Order of the Arrow (Assist Fludd) College Fairs (Assist Dixon)
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Suicide Protocol
If a school employee has reason to believe that a student is at risk for harm to self or
others, the employee should immediately refer the student to the School Counselor
and/or School Administrator. The School Counselor/School Administrator should use
the 4 Action Steps below as helpful reference and guide for the students who are in
crisis.
1. School Counselor/School Administrator should involve any necessary staff and
immediately:
*Supervise and monitor the student
*Call 911 for any medical emergency situation or imminent danger
*Notify the School Principal or Designated Site Administrator
*Contact the Parent/Guardian/Enrolling Person/Emergency Contact regardless
of the student’s age or emancipation and ask him or her to come to the school
campus immediately
2. While Notifications are being made an additional staff member (i.e. Counselor, Social
Worker, School Psychologist or other as designated by the School Administrator) may
privately discuss the student’s state of being with student. Discussion points can include
questions about what the student is feeling or thinking.
3. When the parent\guardian or emergency contact arrives, the staff:
*Conduct and document a conference with the parent/guardian or emergency
contact.
*Provide mental health resources to parent/guardian or emergency contact(s)
(i.e. FCS Immediate Mental Health Resources). The parent /guardian or
emergency contact(s) should be strongly encouraged to take the student from
campus to the facility/treatment provider of his or her choice for mental health
risk assessment. Please remember that neither the student, nor parent, should
be forced to seek treatment, nor should enrollment in school be denied if
parent/guardian or emergency contact(s) refuses to seek treatment for student.
4. Conduct and document a re-entry conference with parent/guardian and student when
student returns to school.
All necessary documents must be completed and give a copy to the parent/guardian.
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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Guidance Meetings Counselors will meet within the department on Tues. from 9:00 – 9:45 a.m. Guidance
Secretary, Registrar, IST, Special Ed. Dept. Chair, and School Social Worker will be invited
as needed.
Counselors will meet with Mr. Pollock, Asst. Principal, on Tues. from 10:00 – 11:00 a.m.
Counselors will meet with Mrs. Bethea for scheduling purposes as needed.
Professional Development (PD) & Trainings Mr. Fludd & Mr. Kellam – Parent Teacher Conference Training
Mrs. Dixon & Mr. Kellam – Guidance Suite Office Aides
Mr. Davis – Signs of Suicide & Reporting Abuse
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
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