04/21/23

What’s New? Edline at Valley View!!

Joyce Potempa

Technology Department presentation to Building Support Staff

February 2, 2010 Institute Day

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Overview of Edline, the company - What is it and why use it?

• Edline is web based application used by over 12,000 schools in the US and internationally.

• It quickly, easily and securely manages information to serve it to registered users with just a few clicks of the mouse.

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Overview of the Edline framework:

• Each SCHOOL has an Edline page

• Each GROUP (a club, a sport, department) can have their own Edline page

• Each TEACHER has an Edline page for each class taught.

• Each teacher, student and parent has a private Edline account.

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Who Creates Edline’s Content?

• The SCHOOL pages are maintained by the school webmaster.

• The GROUP pages are maintained by the designated “owner(s)” of the group, the sponsor or other appointee.

• The TEACHER’S pages are maintained by the teacher.

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What Information could be available on a School’s Edline page?

• General information such as the school’s monthly newsletter, the principal’s page, the phone directory, etc.

• Links to other sites of interest

• “NEWS” events specific to the building such as open house, spring plays, etc.

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What Information could be available at a Group’s Edline page?

• General information such as group member names and contact information.

• Links to web pages of interest to the group.

• “NEWS”events specific to the group.

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What Information is available at the Teacher’s Edline page?

• Minimum expectations have been outlined for each grade-level center (Elem., M.S., & H.S.).

• Each teacher can determine what additional information to publish to parents, students, and the community.

• Class calendar, homework assignments, assignment make up policy, classroom expectations, contact information, office hours, etc.

• Links to targeted learning sites, on-line copies of the text book, homework help sites, etc.

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What Personal information is available to students and parents?• When POSTED to Edline, the following

grade book details are available:– Assignments, descriptions and due dates– Assignment grades– Missing work– Current grade to date– Absences, if the teacher is recording that in the

grade book.

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Who can see the Personal Information?

• Students can only see their own information.

• Parents can only see the information on their students.

• Teachers can see only the grade book detail that they posted for their students.

• The school web master can view all content.

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A School’s Public Edline Home AVM!

As a general user with no account, this is what is available

Groups

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A Group’s Public Edline Home page- AVM’s Counselor’s page

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How do users get to PERSONAL Information? They must login!

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When a Teacher logs in – An example of a teacher’s personal Edline Home page

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When a Student logs in - A Student’s personal Edline Home page

“Private Reports” are links to the posted grade book data.

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When a Parent logs in - A Parent’s Edline home page.

The Studentsenrolled

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A “Teacher Posted” Report – to be done whenever new assignments are entered.

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A “District Posted” report – to be done weekly and when grades are mailed to households.

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How often will information be updated at Edline?

• School and Group Edline pages are updated routinely, as needed.

• Teacher Edline pages are updated as determined by the teacher and grade-level expectations.

• Teacher posted grade book detail is to be published after any assignments are updated in the grade book.

• District posted grade book detail will be published every Wednesday and every time grades are mail out.

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How does Edline Account creation work?

• Edline accounts are automatically created for Teachers, Students and ONE parent based on the STUDENT SCHEDULE file from the AS/400.

• New data is uploaded every night at 10PM for all schools.

• Each user is given a single use 14 digit Activation code to access their account.

When grades are posted by either teacher or district office, what email alert is sent out?

• Email alerts are sent once nightly for all grade activity posted that day.

New Teacher posted grade info available – reflects course title.

New District posted grade info available – reflects school office.

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How do others get an Edline Account created?

• Principals, secretaries, deans, nurses, counselors and other support staff have to be manually added to Edline by the building webmaster.

• Non-custodial parents or parents who want another Edline account will need to request a second Edline account and that will have to be manually added to Edline.

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Who is using Edline now?

• Webmasters have been updating the School’s Edline page with information and links for the general public to access.

• Group owners have been adding Group’s Edline pages with information and links.

• TEACHERS have been updating their class Edline pages and have been LEARNING the new grade book software.

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When will Parents and Students begin using Edline?

• Parents and students have had access to PUBLIC information at Edline but no PERSONAL grade book detail has been made available to them yet.

• PUBLIC information is available to anyone.

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How will parents and students see their personal information?

• Students and parents must activate their account.

• Once activated, the account will stay active from one year to the next - provided the student does not switch buildings.

• Promotion to a new building or moving to an new home and school in the district will result in a new account being created.

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What is Activation?

• Each Edline account is assigned a unique 14 digit code that links that account to a student and his/her classes and teachers.

• Students are each given one account. Each student has a corresponding parent account.

• Parents can combine the accounts provided to them for each student so that one login allows them to access all their children’s information.

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When is Activation Day for students?

• Middle and High school students will be given their activation codes in their English, Language Arts or F.A.C.S class during the first or second week of February.

• Activation plans vary from building to building, so ask your Principal for details of your building’s plan.

• Elementary school students will activate next year.

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When is Activation Day for parents?

• Activation codes will be mailed home to parents of grades 6 through 12 during the third week of February.

• The letters will be mailed from the district office and will be one per household listing the activation code for all 6 - 12 students in the family.

• New enrollee’s parents will be mailed their activation code letter one week after the student’s schedule is built on the AS/400 (this generates the account codes).

What does the Parent Activation Letter look like?

Instructions on how to activate.

Activation codes for all 6 -12 students in household.

Reverse side is in Spanish.

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How we going to answer all the PARENT QUESTIONS!?

• What questions might they have?

• How should we answer them?

• What am I responsible for?

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Question #1 Parents might have - How to answer!?

• “I never got my activation codes! What should I do?”– Are you new to the district? If yes, the letter

will be mailed out soon. If no, see below:– Are you a middle or high school parent?

• If yes, the building secretary can reprint your missing activation letter after checking the address so it can be mailed again. (see next slide on how)

• If no, elementary activation is next year!

How executive secretarial staff can find and re-print the Parent Activation letter

Executive secretaries will be provided a copy of this page for their reference.

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Question #2 Parents might have - How to answer!

• “I don’t understand the instructions” or “I need help activating my account.”– Point the user to the “Contact Us” form on the

district web page to submit a request for help.

Building Webmasters will answer these requests.

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Question #3 Parents might have - How to answer!

• “I forgot my screen name or password”– If they entered an email address when

activating, have them go to the Edline login screen and click “I forgot”

– If they didn’t enter an email address, point them to the “Contact Us” form on the district website

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Question #4 Parents might have - How to answer!?

• “I am a non-custodial parent, I need an account for Susie, Jimmy and Bobby - I live in Maine”– Point the person to the “Edline Information” link

on the district home page and have them fill out the “Request for Second Edline Account” form found there.

– If approved, an activation letter will be mailed out once the account is created.

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Question #5 Parents might have - How to answer!?

• “I am new to the district, when will we get our Activation codes and from whom?”– After a schedule is created for the student, the

Edline upload creates the account for the student and his/her parent.

– Students will activate their account at school.– The enrollment staff will send out the parent’s

Activation letter once a week on Fridays.

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Now, what questions do YOU have???