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As the cash book listsbank payments &
receipts, a petty cashbook is needed to
record actual cash
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Voucher is a form
which shows what apayment is for .
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Imprest systems is
a system by whicha refund is made
of the total paid
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cash book:
Step 1 Enter date and details of each payment .Put in the total column.
Step 2 or step 1 also put the amount in the column forthe
type of expense.
Step ! At the end of each period"add up the totals column
Step # $ow add up each of the expense columns. %hetotal
of Step ! should e&ual the total of all the expense
column
Step ' %hen balance o( the petty cash book "carryin)down the petty cash in hand balance to the next period
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r example: Write up a petty cash book,with analysis columns for office expenses,motor expenses ,cleaning expenses and casual labour.Th
cash float brought down is $600 and the amount spent is reimbursed on 2 !eb."how the balance carried down to # arch .
%ear $
!eb # &etterheadings '2
2 !.&ee(casual labour #) 2 *ni+ue otors( motor repairs ''
-etrol 2
) -aper clips #0
/nelopes #2
1 leaning materials #)
## .3op( casual labour 2
#' r.4g(cleaner 2#
#6 Typewriter ribbons 2
# otor taxation 60
2# 5.5wan ( casual labour 20
lso show how the items for motor expenses and office expenses would appear in the general ledger.
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Petty *ash +ook
7eceipt 8ate 8etails 9oucher Total :ffice otor leaning ausel
4o /xp exp /xp;s &abour
$ %ear $ $ $ $ $600 !eb(0#
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,eneral -ed)er
otor Expenses
/ear 0 eb 20 Petty cash 12
34ceexpenses
/ear 0 eb 20 Petty cash 50
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how to preparea petty cash
book ???
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Exercise%ear '
ay # The cashier hands a che+ue for$#00 to the petty
cashier to enable him to obtain cash for the
starting float of petty cash $
' "tationery 9oucher 4o. # ).6
) -ostage 9oucher 4o. 2 .
leaning expenses 9oucher 4o. ' #).2
#2 -ayment of amount to 5 "utton in the
purchases ledger 9oucher 4o. 2.
# -ostage 9oucher 4o. ) 6.' 20 "("mall( trael exp. 9oucher 4o. 6 .)
2' "tationery 9oucher 4o. '.2
2) leaning expenses 9oucher 4o. #2.
2 Telephone phone bill 9oucher 4o.1 #.2
21 -ostage 9oucher 4o. #0 6.'
'# The cashier reimburses the petty cashier the amountpaid out to date
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-etty ash & 2 >& ' >&
101.2 101.2
11.6
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-ostage
%ear ' $
ay '# -etty cash 2#.'
"tationery
%ear ' $
ay '# petty cash .
Trael /xp.
%ear ' $
ay '# -etty ash .) leaning
%ear ' $
ay '# -etty ash 2.6
eneraLedger
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!e"ision Notes
# %he petty cash book sa6es 17 the main cash book27the led)er accounts from containin) a lot oftri6ial details
# %he use of the petty cash book enables the chiefcashier to dele)ate this type of work to a more
8unior member of sta(
# 9nder the imprest system"at the end of aperiod "the cashier reimburses the petty cashierthe amount spent in the that period "so as tomake up the cash oat.
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