Petty Cash Book b

8/10/2019 Petty Cash Book b

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As the cash book listsbank payments &

receipts, a petty cashbook is needed to

record actual cash


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Voucher is a form

which shows what apayment is for .


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Imprest systems is

a system by whicha refund is made

of the total paid


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cash book:

Step 1 Enter date and details of each payment .Put in the total column.

Step 2 or step 1 also put the amount in the column forthe

type of expense.

Step ! At the end of each period"add up the totals column

Step # $ow add up each of the expense columns. %hetotal

of Step ! should e&ual the total of all the expense

column

Step ' %hen balance o( the petty cash book "carryin)down the petty cash in hand balance to the next period


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r example: Write up a petty cash book,with analysis columns for office expenses,motor expenses ,cleaning expenses and casual labour.Th

cash float brought down is $600 and the amount spent is reimbursed on 2 !eb."how the balance carried down to # arch .

%ear $

!eb # &etterheadings '2

2 !.&ee(casual labour #) 2 *ni+ue otors( motor repairs ''

-etrol 2

) -aper clips #0

/nelopes #2

1 leaning materials #)

## .3op( casual labour 2

#' r.4g(cleaner 2#

#6 Typewriter ribbons 2

# otor taxation 60

2# 5.5wan ( casual labour 20

lso show how the items for motor expenses and office expenses would appear in the general ledger.


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Petty *ash +ook

7eceipt 8ate 8etails 9oucher Total :ffice otor leaning ausel

4o /xp exp /xp;s &abour

$ %ear $ $ $ $ $600 !eb(0#


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,eneral -ed)er

otor Expenses

/ear 0 eb 20 Petty cash 12

34ceexpenses

/ear 0 eb 20 Petty cash 50


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how to preparea petty cash

book ???


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Exercise%ear '

ay # The cashier hands a che+ue for$#00 to the petty

cashier to enable him to obtain cash for the

starting float of petty cash $

' "tationery 9oucher 4o. # ).6

) -ostage 9oucher 4o. 2 .

leaning expenses 9oucher 4o. ' #).2

#2 -ayment of amount to 5 "utton in the

purchases ledger 9oucher 4o. 2.

# -ostage 9oucher 4o. ) 6.' 20 "("mall( trael exp. 9oucher 4o. 6 .)

2' "tationery 9oucher 4o. '.2

2) leaning expenses 9oucher 4o. #2.

2 Telephone phone bill 9oucher 4o.1 #.2

21 -ostage 9oucher 4o. #0 6.'

'# The cashier reimburses the petty cashier the amountpaid out to date


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-etty ash & 2 >& ' >&

101.2 101.2

11.6


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-ostage

%ear ' $

ay '# -etty cash 2#.'

"tationery

%ear ' $

ay '# petty cash .

Trael /xp.

%ear ' $

ay '# -etty ash .) leaning

%ear ' $

ay '# -etty ash 2.6

eneraLedger


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!e"ision Notes

# %he petty cash book sa6es 17 the main cash book27the led)er accounts from containin) a lot oftri6ial details

# %he use of the petty cash book enables the chiefcashier to dele)ate this type of work to a more

8unior member of sta(

# 9nder the imprest system"at the end of aperiod "the cashier reimburses the petty cashierthe amount spent in the that period "so as tomake up the cash oat.


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Petty Cash Book b

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