Your Special

Day

The Royal Court Hotel Tamworth Road, Keresley

Coventry, CV7 8JG

02476334171

Self-Catering Brochure

Our Hotel

Your Perfect Venue

Room Hire Rates 2018

The Britannia Suite up to 600 guests

£8,500.00 Friday Saturday & Sundays

£6,000.00 Monday to Thursdays

The Britannia Suite & Overflow Area’s up to 700 guests

£9,000.00 Friday, Saturday & Sundays £6,500.00 Monday to Thursdays

The Windsor Suite up to 150 guests £5,000.00 Friday, Saturday & Sundays

£3,500.00 Monday to Thursdays

Room Hire at

The Royal Court Hotel We can accommodate up to 700 guests

What is included within the room hire….. Tables, Chairs, White Tablecloths

Cutlery

Starter Knife, Starter Fork, Main Course Fork, Main Course Spoon/Knife, Dessert Spoon & Tea Spoon per person

Crockery

Starter Plate, Main Course Plate, Dessert Plate/Bowl, Tea Cup & Saucer & Side Plate per person

Glassware

Champagne Flute, Wine Goblet, Water Glass, Water Jugs, Draught Beer Glasses

White Table Linen

White linen napkins

Corkage to supply your own Alcohol & Soft

Chair Covers and Organza sash in a choice of Colours

Access to the Britannia Suite Kitchen for caterers to cook onsite

5m x 2m Stage – Additional blocks £40 per 1mx1m block

Ice buckets & Ice

Cake Stand & Knife

Complimentary overnight Room for the Bride & Groom including breakfast

2 Changing rooms for day use only from 1pm – 7pm (Keys will be given to one dedicated family member on the day)

The booking process……

Step One Book your show around at the hotel with one of our wedding coordinators

Step Two Prov isionally hold your chosen wedding date for up to two weeks

Step Three To confirm your booking we require 25 % deposit

Step Four Once you have paid the deposit you will receive a contract through the post

A signed copy of the contract is to be sent back to the hotel

Step Five Once the hotel has received a copy of your signed contract you will

Receive a signed copy back from the General Manager

YOUR BOOKING WILL NOW BE CONFIRMED

Step Six 6 Weeks prior to your event your will be due to attend a final planning meeting

with the hotel where all final details will be required

Final Step Final Balance is due 21 days prior to your event

1. Decide on a date for the wedding. Please remember that the service can only be booked within 1 year of the actual date required. 2. Check the availability of both the hotel and the Registrar. 3. The charge levied for the room hire for the civil service is £395.00. This figure is inclusive of two fresh flower pedestal displays in the colour of your choice, 2 x Ivy Twinkle Pillar Lights Chair covers can be arranged at an additional cost 4. Please be aware that the hotel does not provide music for the Civil Ceremony 5. For any civil ceremony booked in the hotel, the hotel must make the registrar booking on your behalf, at the earliest 1 year prior to the wedding date. 6. All registrars’ fees are to be paid directly to the registrar office

Points of Note for Civil Ceremony

1. No food or drink is permitted to be consumed in the room where the marriage ceremony takes place for one hour prior to that ceremony, during that ceremony or one hour after the ceremony. 2. The arrangements for and the content of each marriage ceremony must meet with the prior approval of the Superintendent Registrar of the Coventry Registration District. 3. Any reading music, words or performance which forms part of a ceremony of marriage must be secular in nature, for this purpose any such material used by way of introduction shall be treated as forming part of the ceremony. 4. Public access to any ceremony of marriage solemnised in approved. Premises must be permitted without charge. 5. Please notify the Registrar of your religion

Registrar’s prices Monday to Friday £449.00

Saturday £554.00 Sunday £609.00

Special Dates & Bank Holidays £665.00

Ceremony Pre-lim Appointments £30.00

Civil Ceremony

Beverages

Corkage for Alcoholic & Non-Alcoholic Beverages is included within

the Room hire

Draught beer provided by hotel

Beers available are - Carlsberg & Tet ley - needs t o be purchased from t he Hot el

@ £2.50 per pint . (Subject t o change)

Delivery of Beverages

Drinks t o be delivered 48 hours prior t o t he event Client t o cont act t he bars manager on bars710@britanniahotels.com

Upon delivery of drinks a full invent ory of what has been

delivered will be complet ed wit h t he bars manager and it will be signed by t he client and bars manager

Drinks are t o be t aken away from t he hot el at t he end of t he event

The bars manager will only liaise wit h t he event point of cont act

Beverage Service

2 x bar st aff will be provided by t he hot el for t he draught beer service only Cat erers t o provide wait ing st aff t o dispense all drinks t o t he t ables and t o oversee t he

whole drinks service

Catering Rules

Caterers are to provide waiters for all food and drink service

Wait ing staff are to lay all tables with cut lery, crockery, glassware and linen napkins along with clearing all tables at the end of the event – hotel provided a kitchen porter

to clean

Once you have chosen your caterers we welcome them to come and

do a site visit to few the kitchen facilit ies

Caterers must sign a disclaimer form prior to the event and return the form to the hotel

Caterers requirements on the day of the event

Upon arrival to the hotel the caterers must report to the reception to pay a £500.00 kitchen bond which will be refunded at the end of the event upon inspection of the

kitchen

Reception will introduce the caterers to the duty manager to show the staff to the

kitchen and where all the cutlery, crockery and glassware is located ready for set up

All rubbish at the end of the event is to be clear to the designated refuse area which

will be shown by the duty manager

There must be staff on unt il the end of the event to ensure all area’s are clean, t idy and in order

Waiting staff

Wait ing staff must be hired through your caterers, no third party is to be hired

Waiters to be onsite within enough t ime to set tables and run drinks reception

The hotel expect all staff to be respectful, well-mannered and professional onsite

The catering and wait ing staff represent the hotel whilst on site therefore smart and

matching uniforms are essential

We advise you give a copy of this page to your caterers

Recommended Caterers

Sanjay Foods info@sanjayfoods.com

0116 266 0777

Nima’s Food nima.parekh@hotmail.com

024 76662797

Misty Dish info@mishtidesh.com

0121 773 9002

Punjabi Foods punjabifoods@hotmail.com

024 7668 6769

Friends Corner sales@friends-corner.co.uk

07756699233

Five Rivers Shamim HM

shamim@thefiveriversgroup.com

01922 646164

DECLARATION

Upon confirmation of your booking for a Self-Catering Function at The Royal Court

Hotel, this declaration must be completed in full, to indicate your acceptance of the

Terms and Conditions as detailed therein. This declaration MUST be returned with the

necessary deposit, and does not replace any function contract, to be issued after

the deposit has been processed

Name:……………………………………………………

Date of Function: ……………………………………..

Function Room: ……………………………………….

Signed:…………….…………………….………. Date:………………………………

Name of External Caterer: ……………………………………………………

We confirm that the above caterer will meet with the hotel prior to the function date

Signed on behalf of The Royal Court Hotel

Signed:…………………………..………………………

Position:………………………………………………… Date:…………………….……………..

INDEMNITY FORM

From: (Name and Address of Caterer)

I confirm that I shall be supplying the following foods to your establishment on:

On : __________________________________________________ _(Date)

For the :________________________________________________(Function)

My clients will then be able to consume this food. In consideration of you making

this facility available to me, I hereby undertake to you that I will on my behalf,

and on behalf of all my Clients and those for whom I am responsible:

1. Observe and comply with the Legal requirements relating to food and its

preparation, hygiene and safety, together with any other requirements affecting

catering premises and/or premises for the preparation of foods - as defined by

Section 1 (3) of the Food Safety Act (1990) (whether statutory or otherwise) and in

Particular, without limitation, the requirements of the Food Safety (General Food

hygiene) Regulations 1995, The Food Safety (Temperature Control)Regulations 1995

and the Food Safety Act 1990.

2. Ensure that I have valid Insurance cover with reputable insurers to meet all and

any legal liabilities that I may incur to you.

3. Indemnify you from and against all claims, losses, liabilities, damages, costs,

charges, f ines, penalties and expenses suffered by or incurred by you, as a result of

or consequent upon my failure to comply or procure compliance with any of the

above matters.

Premises Age Verification Policy

1. This policy applies in relation to the sale or supply of alcohol on these premises

2. Staff serving alcohol on the premises must require any individuals who appear, to

the responsible person, to be under 18 years of age to produce on request, before

being served alcohol, identification bearing their photograph, date of birth and a

holographic mark.

3. Examples of appropriate identification include:

a. A photo card driving licence

b. A passport

c. A proof of age card bearing the PASS hologram

Signed by: Date:

Print name:

Company Address:

Entertainment

Once you have selected your DJ for your special event, please inform them

that they must give you a copy of the public liability and PAT tests to give to the

hotel in your final meeting six weeks prior to the event. If these documents are

not received prior to the event the hotel will not allow them to access the hotel

on the day of the event

A site v isit is recommended to v iew the space and electrical points

Full company details required including arrival time on the day to be confirmed

in final planning meeting

Access to set up from 6am and removed of equipment to be completed by

1am

We request that set up staff to be in smart uniform when on site as they are

representing the hotel

Any staging, chairs & Tables to be requested prior to the event – cannot be

arranged on the day

Restrictions

No Fireworks or pyrotechnics

No confetti cannons

No attaching any equipment to walls, ceilings or fixtures

Dry Ice and Haze Machines are allowed however hotel is to be

informed prior to the event to disable the fire alarm

Room Décor

Only the hotels recommended supplier allowed on site to prov ide wedding

décor – speak to your event manager

Décor supplier have access from 6am on the day of the event to set up and all

items must be removed by 1am

Full supplier details along with public liability and PAT certifications to be given

to the hotel in final planning meeting six weeks prior to the event – they will not

be allowed to enter the hotel if the documents have not been received prior to

the event

Any tables, staging or chairs that are required are to be requested in final

meeting, they cannot be arranged on the day of the event

Arrival time of the décor supplier to be informed to the hotel along with a list of

items that will be brought into the hotel

Décor supplier along with all suppliers to report to the hotel upon arrival

Restrictions

No staples to be used on tables, staging or any fixtures around the room

No confetti inside the suite

No fireworks or pyrotechnics

No attaching décor to walls, ceilings or fixtures

We advise you give a copy of this page to your supplier

Matharus creations here at

Royal Court Hotel

Matharus creations here at

Royal Court Hotel

The Royal Court Hotel also

welcome the following events;

Mehndi Nights

Ladies Sangeet

Pre-weddings

Walimas

Post Wedding Parties Please enquire for room hire rates

On behalf of all the staff here at

The Royal Court Hotel

We wish you the best of luck on

your special day