White City GPSC9 March 2021

Ground Rules:Meeting process and protocols • Closer use of Robert’s Rules: handled on a list and discussed, each agenda item

covered

• Elect Chairperson and Vice Chairperson to run meetings to strengthen leadership of Steering Committee – these officials will work with MSD staff to develop agendas

• The Chair/Vice Chair will be in place until the General Plan is complete and the Steering Committee is dissolved

• *Park some ideas for later (if off topic); these must be recorded

• *Schedule the parked items for future discussion

• Keep to agenda

• Designate time frames on the agenda

*If a SC Member has a desired future agenda item, letChair, Vice-Chair, and Staff know, so it can be added. Ifyou don’t reach out, propose this new topic for nextmeeting.

• If an agenda item surpasses its designated time frame, the Committee should reach consensus about continuing the discussion at the expense of a later agenda item or postponing the discussion for a later meeting

• Each agenda item should be facilitated by the person who headed that agenda item

• *All group members should encourage one another to adhere to the ground rules if needed

• *In extreme cases the Chair is responsible for maintaining order and sticking to the agenda

• *Set aside open time at each meeting for additional items

• If/when members of the public attend Steering Committee meetings, timeframes will be allocated to ensure that the Committee can receive their input, but timeframes may vary somewhat depending on the number of attendees and the length of the agenda

• Utilize Round Robin protocol as needed to ensure all are heard

• Aim for consensus (unanimous agreement); if consensus can’t be reached, take a vote and use simple majority. If a vote is tied - reopen discussion and then vote again, or table for another meeting (as per Roberts' Rules)

Member expectations

• Do your homework – *read agenda, read materials sent out by planning staff

• Respect others’ opinions; don’t claim an opinion you disagree with is “off-topic”

• Don’t talk over each other • Be inclusive • Encourage transparency

• All participants will practice self-awareness regarding their own behavior

Staff expectations

• Staff will encourage and maintain a transparent process of General Plan development based on the needs and interests of the Steering Committee

• Staff will work with Chair/Vice Chair/Committee members to develop agendas Staff will release agenda and associated documents at least one week in advance. Staff will post audio recording for every meeting

Lifelong Communities Element

LIFELONG COMMUNITIES: What are your goals?1. Foster transparency, collaboration, and clear communication among officials, staff, the public, and other agencies.

2. Enhance and expand digital infrastructure to support home-based work, entertainment, and education opportunities.

3. Support small-scale local and home-based businesses with access to resources for financial assistance and/or business training and education.

4. Ensure that the built environment supports people of all ages and abilities, allowing safe and easy navigation within the community as well as access to important places outside the community.

5. Prepare for possible emergency events.

*Mikala’s suggestion: “Bolster resilience through emergency preparedness and response.”

6. Improve the quality of the natural environment.

7. Mitigate negative environmental impacts in built environment decisions.

*Mikala’s suggestion: Combine the above two - “Improve the quality of the natural environment and mitigate negative environmental impacts in built environment decisions.”

8. Maintain and make needs-appropriate improvements to infrastructure to support the resilience of the built environment.

LIFELONG COMMUNITIES ELEMENT:

Thoughts?• Does the DRAFT All About Planning Chapter

communicate the authority and need for a General Plan in White City?

• Does the DRAFT All About Planning Chapter help you understand how the documented is structured?

• What content-based feedback do you have?

Chapters 1-3 Planning Commission Feedback:All About Planning, Community Engagement, Community Background

� Page 8 - Should we move the state requirement of the General Plan to the first of the list?� They liked page 9 a lot.� Make figure on page 9 bigger if possible.� Page 10 - Section 3 – Add a brief summary of the chapters - Section 4 – Add a brief summary of the

work program.� They loved chapter 2.� Page 14 – The timeline events and flowchart indicator is difficult to follow. They advised reconsidering its

design.� Page 18 - They loved the clarification on blight.� They suggested adding more comments on COVID and needing to adapt the process in Chapter 2.� They suggested adding a section about how this document is living and can be edited over time.� They suggested adding the average household occupancy to infographic spread on pages 32-33: number of

people and number of children.� Add ACS resource to infographic spread on pages 32-33.

Chapters 1-3 Council Feedback:All About Planning, Community Engagement, Community Background

• Comment on calling Mayor "chief executive" - suggestion to review carefully with lawyer (pg. 8).• Update tax rules with new bill that was passed (pg. 9)• Change number of steering committee members to those still listed as members rather than those who

normally attend (pg. 12)• Will these community feedback numbers be updated at the end of the process? YES• The Mayor and Council feel strongly that there needs to be an in-person open house before the Plan goes

to the Planning Commission. That may impact the timeline of adoption but does not need to impact the Steering Committee's role.

• Spelling of "Latter Day Saints" on page 28• Double check if "452 people below the poverty line" is people or households

Chapter 4 Planning Commission Feedback:Land Use

• They commented that it's a chapter of very little change.• They liked how we demystify zoning when we talk about needing to rezone Big Bear Park as park/open space.• They liked the suggestions to turn regular, needed infrastructure into creative spaces with personality and

color (placemaking, traffic calming, etc.), and they liked the Character Areas section.• They suggested adding a header (of the specific Character Area) to each page in case someone skips a page, or

using a color theme.• They liked the 106 Transitional Area section.• On page 54 or within the intro area, talk about the impact of adjacent communities/influences on this road.

Other jurisdictions may have other ideas about this road.• They advise to look carefully at prohibitive uses for 106 S. Can we be more clear about what is allowed or not

in the 106th zone (strip malls etc)?• ADUs… wondering about their role in this doc.

• Staff responded that pending state legislation, if passed, will influence this. The State may pass a bill that requires every single family zone in Utah to allow ADUs.

• They liked that we address that there are conflicting opinions, and they liked that we show all of the opinions.

Chapter 4 Council Feedback:Land Use

• Goal Statement wordings:• Goal 1: Add "and residents" after landowners• Goal 2: Change "primarily detached residences" to "single family residences"• Goal 4: Dislike "beautification standards." Want that changed to maintenance standards, or make it clear

that this refers to public places only.• Goal 6: They discussed the wording on this one for a while; opinions included:

• Add "should" before include• Take away "All" and add "where appropriate"• Keep as is - both "toward" and "mitigate" infer that sometimes a positive impact isn't possible and

the goal is to progress when possible• Want clarity on vacant parcels (pg. 40).• Think that the wording in the Euclidean Zoning panel suggests a move to form-based code and is scary (pg. 42).• In general, they think the zoning updates focus should be on removing old zones only, and not updating any.• Want the zoning comment on page 48 to emphasize Big Bear Park getting a proper zone and not be as

general. Think that the comment about delineation could provoke fear.

Chapter 4 Council Feedback:Land Use

• Explain "Pocket Parks" so people understand what those are (pg. 52). Use how they could be implemented along the Canal Trail as an example.

• Investigate how newly passed house bill will impact the comments on ADUs.• Reconsider building heights based on newly passed house bill.• Add "quiet" to the types of businesses for 106 S and prohibit "noisy and polluting" ones. Use examples of quiet

businesses that produce more sales tax.• Concerned about noise and parking and view for properties adjacent to 106 S (pg. 56).

• One comment that view could be as easily blocked by a residential house as by a residential-looking mixed use.

• Suggestion that we talk to every resident on 106 S.• Reconsider comment about Welcome Signs on 106 S - may not be feasible. But like the idea of Welcome signs

somewhere.• Reconsider 50% used in Southern Spur area: use "waffle" language about how if property owners no longer

wish to lead an agricultural lifestyle, they can appeal for a change to another zone on a case-by-case basis.• Concern about feasibility of midblock 106 S crossing - where would horses go once they cross?

GLOSSARY AND FAQ:

Thoughts?• Any other FAQ you would like me to include?

TWO MEETINGS 3/16, 3/23?Schedule 3/16 for 1.5 hours – but I anticipate we need 1 hour.Schedule 3/23 for 1 hour – but I anticipate we need 0.5 hours.

• Work Program Review 3/16• Feedback from public comment boxes 3/16• Discuss completed document and pass on to PC 3/23