+ Funding Opportunities and Travel Grants GPSC Resources.

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+ Funding Opportunities and Travel Grants GPSC Resources

Transcript of + Funding Opportunities and Travel Grants GPSC Resources.

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Funding Opportunities and Travel Grants

GPSC Resources

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+Overview

Brief Introduction to GPSC

Funding Opportunities CLUB/POD Funding Research Grants Program Travel Grants Program

Questions

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+Graduate and Professional Student Council: Who are We? We represent the graduate and professional students at

the University of Arizona.

Our goal is to promote and advocate for the academic, economic, and social aims of the graduate and professional students of the University of Arizona.

We establish effective communication among graduate and professional students as well as facilitate communication within the University and with other organizations.

2013-2014: GPSC is 22 years old!

http://www.gpsc.arizona.edu/

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+Recent Accomplishments Drafted “GPSC 2020” the first strategic plan for the

organization.

GPSC services reached approximately 3,410 students in academic year 2012-2013.

Signed MOU with UA administration to improve transparency and shared governance regarding tuition and fee decisions.

Awarded $23,000 in club and POD funding in academic year 2012-2013.

Awarded $150,000 in travel grants in academic year 2012-2013.

Will begin awarding money to graduate students via GPSC’s new research grant program in academic year 2013-2014.

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+Major Events International Student Pickup

Graduate Orientation

Student Showcase

Graduate and Professional Student Appreciation (GPSA) Week

Graduate Enrichment Program

Social Events

AND….

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FUNDING OPPORTUNITIESHow to maximize your student services fee

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+Club and POD Funding Club Funding (due 15th of each month)

Funding support for student clubs for use toward startup expenses, supplies, and organizing club events.

http://www.gpsc.arizona.edu/club-funding

Professional Opportunities Development Funding Awarded to graduate student groups Professional events such as conferences, seminars,

meetings with professionals in students’ fields, or similar events on campus.

$1500 per project

http://www.gpsc.arizona.edu/pod-funding

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+Research Grants Program

The GPSC will begin awarding money to graduate students for research projects in academic year 2013-2014.

This year, we expect to award approximately $30,000 in research grants.

Grants of up to $1000 awarded to graduate and professional students for research projects.

Deadlines: First deadline September 15

http://www.gpsc.arizona.edu/research-grants

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+Travel Grants Program

Part 1: General Information

Part 2: How to Apply

Part 3: Submitting Your Application Online

Part 4: Processing Your Application

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+Travel Grants: General Information

Supporting UA graduate and professional students who are attending or presenting research at academic or professional conferences around the world

This year, we expect to award upwards of $190,000.

Grants of up to $500

Deadlines: 1st August, October, December, February, April, & June.

http://www.gpsc.arizona.edu/travel-grants

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+Travel Grants: General Information

WWW.GPSC.ARIZONA.EDU/TRAVEL-GRANTS

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+Travel Grants: General Information

Enrolled graduate/professional student

Must pay student fees

Good academic standing

Only 1 Travel Grant per Academic Year July 1, 2013 through June 30, 2014

ELIGIBILITY

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+Travel Grants: General Information

$500 maximum, per person, per grant

Three nights hotel, four days per diem

Not a guaranteed funding source

No guaranteed funding before/during travel

RANGE OF SUPPORT

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+Travel Grants: General Information

TOTAL of 6 Grant Rounds

Round 1 - August 1 Round 2 - October 1 Round 3 - December

1 Round 4 - February 1 Round 5 - April 1 Round 6 - June 1

* By 5:00 PM

Submission DEADLINES

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+Travel Grants: General Information

A Travel Grant application can only be submitted for travel that will begin no later than six months after OR one month prior to the travel grant deadline.

For Example:

October 1, 2013

Apply from September 1, 2013-March 31,

2014

Eligible Travel Dates

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+Travel Grants: General InformationApplication Rounds

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+Travel Grants: General Information Apply for a GPSC Travel

Grant

as soon as possible! Conference in March?

ApplyOctober

DecemberFebruaryOR April

Take Away #1

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+Travel Grants: How to Apply

Step 1: Travel Grant Application

Step 2: Letter of Recommendation

Step 3: Online Information Form

3-Step Process

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+Travel Grants: How to Apply

Save the application onto your computer

Follow the checklist

**Please DO NOT email or submit hard copies of the application materials**

IMPORTANT!

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+Travel Grants: How to ApplyApplication Checklist Statement

Abstract (required if you will be presenting)

Anticipated Budget

Exceptions (if applicable)

Letter of Acceptance (optional)

In addition, forward the Faculty Recommender the link to the online Letter of Recommendation: http://gpsc.arizona.edu/TG_Fac_Rec

No Emails, No Hard Copies Please!

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+Travel Grants: How to Apply

Download the “Evaluation Rubric” Travel Grant Website: Forms and Links Section

Points Scheme: 1) Professional Development: 10 Points 2) Description of Work: 10 Points 3) Description of Event and Efforts to Secure Funding: 10

Points 4) Budget: 10 Points

TOTAL 40 Points x 2 Evaluations = 80 Points

Evaluation & Scoring

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+Travel Grants: How to Apply

Review the EVALUATION RUBRICbefore writing your application!

Take Away Lesson #2

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+Travel Grants: Evaluation Elements

1: Professional Development

2: Description of Work

3: Description of Event and Efforts to Secure OTHER Funding

4: Budget

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+Travel Grants: Evaluation Elements

“The Applicant must explain in detail how attending this conference will help his/her professional development”

“Did the applicant Express the value of the proposed travel to his/her professional development?”

“Did you get the sense that the applicant really thought about what he/she put into the application?”

Professional Development

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+Travel Grants: Evaluation Elements

“The applicant must explain the work that he or she will be presenting at the conference”

“The applicant can explain his or her work by providing an abstract and/or by explaining the work in the personal statement”

“If an applicant will not be presenting, the applicant should explain in detail his or her academic, professional, or research interests”

Description of Work

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+Travel Grants

“The applicant must describe the type of event (e.g., conference, workshop, poster sessions) he or she will be attending, and the chances the applicant will have to interact with other professionals or experts in their field.”

Description of Event & Efforts to Secure Funding

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+Travel Grants: Evaluation Elements

“Applicants should show that they are actively trying to get funding from as many sources as they can. A lack of effort to obtain other funding should be counted against them.”

“The focus is on the applicant’s efforts to obtain funding, regardless of whether the applicant actually received other funding. In this case, the application should mention the lack or difficulty of obtaining alternative funding”

Description of Event & Efforts to Secure Funding

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+Travel Grants: Evaluation Elements

“I am currently applying for complementary support through the School of Anthropology’s Graduate Student Travel Scholarship Fund, in the amount of $400, to off-set out-of-pocket expenses related to this event.”

**Consider both the Statement and Letter of Recommendation for efforts to secure other

funding**

Description of Event & Efforts to Secure Funding

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+Travel Grants: Examples

**IMPORTANT NOTICE**

Please do not distribute or share any information from the application samples to anyone!

The authors of the applications below have graciously allowed us to use their materials for educational

purposes. The GPSC would like to ensure that their privacy is respected.

APPLICATION EXAMPLES

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+Travel Grants: ExamplesSTATEMENT: Something that you want to do!

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+Travel Grants: Examples

General Rule of Thumb for High Scores

Is to…

Provide Specific Details

STATEMENT: Why you want to do it?

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+Travel Grants: ExamplesSTATEMENT: Something you do not want to do!

“Going to a career conference in Phoenix to

meet with potential employers to secure a full time employment. This conference attracts over 200 employers and is a

great opportunity to network and get on site interviews with many

employers.”

“Attend XXX conference to interview with top schools to obtain a research job.

The YY program is ranked by US news and world report and the ranking

places a high weight on the success of the YY program

graduates being employed.”

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+Travel Grants: Budget

Hotel expenses adjusted for three

nights ($60 x 3 = $180)

Per diem adjusted for four days

($40 x 4 = $160)

GPSC+Other+Pocket= TOTAL FUNDING

($500 + $300 + 85.00 = $885)

Total Funding = Total Budget

Funding from GPSC does NOT exceed

$500

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+Travel Grants: Budget

Includes Meals and Incidental Expenses

Reimburse for non-conference meals

Incidental Expenses: Fees and tips given to baggage carriers, taxies, etc. Transportation between lodging

No receipts needed for per diem expenses For per diem rates visit the GPSC Travel Grants

Application page

What is Per Diem?

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+Travel Grants: Evaluation Elements

Ensure your budget is filled-out correctly…check it, then double check it!

Take Away Lesson #3

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+Travel Grants: Evaluation ElementsEXCEPTIONS

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+Travel Grants: Evaluation Elements

Sharing Hotel Rooms and Other Expenses Q&A

Travel Grants Instruction Videos

GPSC Travel Guide Brochure

http://www.gpsc.arizona.edu/travel-grants

Online Resources

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+Travel Grants: Evaluation Elements

Use our website, brochures and videos as additional resources!

Take Away Lesson #4

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+Travel Grants: Online Application Submission

It’s EASY. Submit your application ONLINE.

www.gpsc.arizona.edu

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+Travel Grants: Processing and Award Disbursement

• 4-6 Weeks to Process

• Notification is via EMAIL

• Can request to see Judge Comments and Scoring

• 2-4 Weeks for funds to go into your Bursar’s Account• Common Reasons for delays

• Incorrect SID#• Outstanding balance on your Bursar’s Account• Additional requirements for International Students

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+Travel Grants: Processing and Award Disbursement

• Social Security Number (SSN) or Individual Tax Identification Number (ITIN)

• Proof of Residency

*OFFICE OF STUDENT FINANCIAL AID*

• May be subject to either a 14% or 30% Tax withholding

* International Student Programs & Services *

**INTERNATIONAL STUDENTS**

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+Travel Grants: Processing and Award Disbursement

• Submit within 10 business days• Fill out, sign and date:

• Expense Report• Travel Authorization Waiver Form

• Copies of receipts are okay• Submit to GPSC Office

* You will be blacklisted for failure to submit a completed Travel Expense Report *

Expense Reports

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+Travel Grants: Refund Policy

• Cannot attend the conference/event• Decline the award

* Contact TG Director ASAP *

• Expenses were less than 90% of original award• Awarded $500…only spent $350 (70%) $150 due

to GPSC

* Student MUST payback the difference *

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+IN SUMMARY

1) Submit your application early

2) Review the evaluation rubric

3) Double check your budget

4) Our website, brochures and videos are a resource

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+Thank You Website: http://gpsc.arizona.edu/

Office Location: Student Union Memorial Center Room 323C

Address: PO Box 210017Student Union, Room 323Tucson, AZ 85721

Email: [email protected]

Phone: (520) 626-6144

Facebook: fb.com/UAGPSC

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QUESTIONS?