We Choose a Life - Youth against HIV/AIDSInception phase 15.5.2008

Stavropol

Heini ParkkunenProjet Manager

Ulla-Maija LandorProject Coordinator

urpose and programme of the da

ception Phase – obligatory part of the project within thrst two months

Review the objectives, work plan, timeschedulegreements between the partners about possible chan

activities, timeschedule, budgetiscussion about communicationstablishing of the Advisory Groupopics and content of the training modules – dicsussionuestions, needs etc of the cities to be discussed togetith trainers

Objectiveshe overall objective is

– to reduce risky health behaviour amongst the young pein Cherepovets, Dimitrovgrad, Izhevsk and Stavropol

– by raising their awareness of healthy lifestyle and sexuhealth including knowledge about HIV/AIDS.

he long-term aim is to decrease the HIV/AIDS revalence and incidence in the partner cities.he specific objective is

– to enhance the capacity of the local leaders and decisiomakers to execute proactive decisions concerning sexuhealth promotion and HIV/AIDS prevention in the partncities

reparatory visits – March 200

each city exists already understanding onhe members of multi-stakeholder grouphe recruitment of the group of volunteershe process and activities of the project

Partners, subcontractors, co-operation

ltic Region Healthy Cities Association (BRHCA)Coordinator of the project, “Beneficary” in the EU Grant Contractrtners in Russian Federation City of Cherepovets, City of Dimitrovgrad, City of Izhevsk and City of Stavropol

U partners Municipal Public Health Department Rotterdam Rijnmond (GGD)Union of the Baltic Cities Environment and Sustainable Development (UBbcontractingCuwaert Health Promotion Action and ActivitiesWorld Health Communication Associates (WHCA)

o-operative partner in Russia: Healthy Cities Support Centre

Partners, subcontractors, co-operation

e partners of the project are Baltic Region ealthy Cities Association, City of Cherepove

City of Dimitrovgrad, City of Izhevsk, City of tavropol, Municipal Public Health Departme

Rotterdam Rijnmond and Union of Baltic Citienvironment and Sustainable development ecretariat, in collaboration with the Russia upporting Center for Healthy Cities”

Topics and trainersotterdam: promoting sexual health and prevention of IV/AIDS

Ms. Liesbeth Vasen (Netherlands)BC: strategic planning, involvement of young people

Ms. Stella Aaltonen, Eija Eloranta (Finland)uwaert: Youth Monitoring, Health Promotion Framewo

Dr. Willy de Haes, Dr. Erik-Jan der Wilde (Netherlands)WHCA: Communication and social marketing

Mr. Franklin Apfel (England)altic Region Healthy Cities Association: coordination, ompilation of hand-book

Project Manager Heini Parkkunen, Coordinator Ulla-Maija LandoEvaluation Specialist Susanna Kharroubi

ransparent, open communicatio

Official– EU logo, project logo– Common information material (website, leaflet)

coming in the nearest futureetween Partners

– Only coordinator (BRHCA) is allowed to contact EU Office in Moscow

– Questions, concerns from cities to the coordinator ancc:d to the other cities (and vice versa)

– One contact person / city for communication purpos

Target groups

arget groups of the project are 1) multi-stakeholder groups in the cities2) groups of volunteers in the cities he final beneficiaries are young people i

he cities of Cherepovets, Dimitrovgrad, zhevsk and Stavropol.

Groups in the cities

Multi-stakeholder group in each city – 6 people from cities – one nominated interna

as a coordinator– professional background and interest– participation in all activities (training,

conferences etc., commitment of 2 years– Information from the activities/meetings etc. t

the coordinator (minutes, plans etc.)Group of volunteers

Responsibilities of the cities andgroup

Russian cities, in practise the multi-takeholder group is responsible of the loevel realisation/work in practise and cheving the project results

Commitment to project plan, timeschedulemilestones, reporting and fundingRecruit and train a group of volunteers

Main activities of the project

nception mission training modules in partner cities Implementation phases in own city Evaluation phases

Study visit to RotterdamOpening- and final conferencesCoordination

Partner cities in RussiaActivity 11: Implementation phase IVAug 08 – Dec 09

BRHCA, C-HPAAActivity 6: Evaluation IIFebruary-March

BRHCA, C-HPAA, coordinators from partner cities in Russia

Cherepovets

Activity 5: Training module II3-5.2.2009

Partner cities in RussiaActivity 4: Implementation phase II October-December

BRHCA, UBC,C-HPAA, partner cities in Russia

Dimit-rovgrad

Activity 3: Training module I24-25.9.2008

Partner cities in RussiaActivity 2: Implementation phase IMay-July

BRHCA, UBC,GGD, C-HPAA,WHCA, partner cities in Russia

Stav-ropol

Activity 1: Inception Mission15-25.3.2008 12-14.5.2008

BRHCASupporting Activity: Coordination

Implementing body *FeJaDNoOSeAJuJuMApMaActivity (months)

September 2008 – Febr 2009March 2008 – August 2009

Year 1

BRHCAActivity 13: Evaluation III

BRHCA, UBC,GGD, C-HPAA,WHCA, partner cities in Russia

Moscow

Activity 12: Final ConferenceJanuary 2010

Partner cities in RussiaActivity 11: Implementation phase VAug 08– Dec 09

Partner cities in RussiaActivity 10: Implementation phase IVSeptember-Dec

BRHCA, WHCA, partner cities in Russia

Izhevsk

Activity 9: Training module IIIAugust/Septemb

Partner cities in RussiaActivity 8: Implementation phase IIIFebruary-July

BRHCA, UBC,GGD, partner cities in Russia

Rotterdam

Activity 7: Study visit April (1-3.4?) or June ?

BRHCASupporting Activity: Coordination

Implementing bodyFeJaDNOSeAJuJuMaApMaActivity (months)

September 2009 – Febr 2010March 2009 – August 2009

Year 2

Milestones

Milestone 1, month 6 (in the middle of eptember)

– Preparatory visits, opening onference, inception phase, evaluation framework,multi-stakeholder groups have organisethemselves, local situation of youthsexual health is reported and the volunteers are selected

Milestones

Milestone 2, month (12 in the middle of March 2009)

ocal profile about youth sexual knowledgs finalised, materials from training modul

and 2 are available, a mid-term evaluateport is finalised

MilestonesMilestone 3, month 21 (end of December

009)A report of the study visit to Rotterdam ha

een compiled, a plan to carry out the raining of the volunteers is available, olunteers are trained, a campaign is rganised, a plan for the strategic action lan is available

Milestones

Milestone 4, month 24 (in the middle of March 2010)

trategic action plan on prevention of HIV/AIDS has been approved by the ity/regional authorities, handbook of younvolvement is ready, final conference, finvaluation

At the end each city has

n increased level of policy-makers’ awareness of the eeds and lifestyles of young peoplestablished and trained a multi-stakeholder group to oordinate HIV/AIDS preventiontrained of a group of volunteers to work actively on H

revention amongst young peoplerganised of a city-based HIV/AIDS prevention vent/campaign with strong media involvement

nstitutionalised approaches in a strategic action plan pproved by the city/regional authorities on the preventf HIV/AIDS amongst young people.

Concrete results

ollection of existing materials on young peond HIV/AIDS (before Dimitrovgrad)esults of youth monitoring (at the end of 1stear)trategic action plan (ready by Dec 2009)andbook on the involvement of youth (by finonference)tarted/realised campaign against HIV/AIDS ith group of volunteers (by Dec 2009)

Project budget:

Human resources (staff costs )ravel costs:. Per diem. Travel

Other costs

BudgetBy headings and by partnersHeadings are:alaries (per day), per diems (per night), ravels (per travel), other costspublications, handbook, information

collection, auditing, evaluation, translationterpreting, opening and final conferencraining facilities), administrative costs

236994TOTAL COMMISSION IBPP CONTRIBUTION10-20%

23694Forecast final payment

80% months 13-24

Balance between first 12 months, estimation of

130 540Further installment of pre-financing

80% of the first 12 months implementation

82710First installment of pre-financing

How muchPayments of EU funding

296180TOTAL ELIGBLE COSTS 59 236Partners financial contribution

236944Commission/IBPP contribution

Funds

296 180TOTAL ELIGBLE COSTS 14 000Administrative costs ( 7% of eligible costs)

72 3004. Other costs, services57 2003. Travel62 7302. Per diem: accommodation, local travel etc

89 9501. Human Resources

Costs (in EUR)

Expenses

get

Eligible direct costshe cost of staff assigned to the action, orresponding to actual salaries plus social ecurity charges and other remuneration-relaosts – Separate agreements if not working for the city – Timesheets of working for the projecter diems = Travel and subsistence costs fortaff and other persons taking part in the actio– 300€ / person / travel (actual)– 120€ / night / person (lump sum)

b t ti dit

12004003Interpreters during training sessions

30005006Translation of materials

500050001Final conference; Moscow

400040001Opening conference; Stavropol

1500/cityAdministrative costs

250/city

350035001Communication

250/city

200020001Handbook about Youth sexual health promotion

21007003Training facilities (3 training modules)

2000050004Campaign in 4 cities

400010004Information collection/profiling (4 cities)

20005004Printing of Action Plan (4 cities)

4. Other costs, services