Virtual ISPOR Europe 202130 November – 3 December

In Person Preconference Summit11 November | Copenhagen, Denmark

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Virtual Poster GuideInstructions for uploading and presenting your poster virtually.

Virtual Poster Gallery and Discussion Sessions1

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Virtual Poster GalleryPosters will be featured in an online gallery within the virtual meeting platform that’s hosting the Virtual ISPOR Europe 2021. Poster presenters will upload a PDF of their poster prior to the meeting. Attendees will be able to scroll through and search posters throughout the duration of the virtual meeting (30 November – 3 December).

Virtual Poster Discussion SessionsEach poster presenter will be assigned a date and time to engage with live attendees in the virtual meeting platform’s chat feature. Poster Discussion Sessions are scheduled at the following dates/times. Visit our online program to learn more.

30 November, 13:30 – 16:00 1 December, 13:30 – 16:00 2 December, 13:30 – 16:00

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Formatting Your Virtual Poster Materials2

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Self-recorded Audio File

Handouts Contact Information

Poster Guidelines• The poster file must be a PDF.• Ideal poster orientation is Landscape format (Widescreen or 16:9 ratio). You may use

PowerPoint or any program that can be converted to PDF.• The ePoster must be one slide.

Supplemental MaterialsPresenters are also encouraged to upload the following supplemental materials to further showcase their research and promote a dialogue with attendees.

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Helpful Tips for Poster Design • Less Is More

– Avoid excessive detail in the text or complex graphs and tables with excessive numbers. An effective display is a series of brief statements and supporting illustrations that tell a story.

– Provide clear labels or headings for each section of your presentation to avoid confusion. The flow of your research should be clearly indicated with distinct columns, letters, numbers, or arrows.

– Remember, virtual posters are not manuscripts. Limit text to the essentials. – If detailed explanation is required, prepare a handout or audio file.

• Font– We recommend using 36 pt font; do not use font smaller than 28 pt. – Recommended font types: Calibri, Arial, Times New Roman– For images/pictures or graphs, the suggested resolution is 300 dpi. It is better to use high quality images/graphs

when creating the poster and then convert it to PDF (as PDF files can be compressed).• To check that they appear correctly on the final/printed version, zoom in at 100% and check the images, pictures

and graphs.

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Helpful Tips for Poster Design, Cont’d• Background

– Avoid "busy" slide backgrounds.– Always have high contrast between colors (e.g. background and text).

• On light backgrounds (white, yellow, light blue) use dark fonts (black, navy blue, dark green).• On dark backgrounds (blue, purple) use light fonts (white, yellow, cyan).

– Balance text and images.

• Try to Avoid– Having a total file size that exceeds 10 MB – The use of red or green in fonts or backgrounds as they are colors that are difficult to read.– Stretching the images manually, they will lose quality once zoomed in.– Full width sections. They are very difficult to read when divided as a section, even zoomed in.

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Presenters are encouraged to upload the supplemental materials to further showcase their research and promote a dialogue with attendees. These materials are not required.

Audio File (MP3): Record an audio walkthrough of your research• Recordings should be no more than 5-10 minutes• Best to create and upload as a .mp3 (audio) file

Handout: Elaborate on your findings with additional information• Share links, data, or other resources that contributed to your research, but don’t

forget copyright rules• Best to create and upload as a .pdf file

Contact Information: Make it easy to contact you about your research• Share your contact information on your poster or handout

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Next Steps: Registration & Poster Upload 3

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Step 1: Register by 8 November (Just Extended!)

If you have not already done so, please register for Virtual ISPOR Europe 2021. The lead/presenting author MUST register for the meeting.

The presenting author will receive a 20% discount on their registration fees. You can register by using this link.

Presenting authors who do not register by 8 November, will not have their presentations featured in the Virtual ISPOR Europe 2021 meeting platform. Also, their abstracts will not be published in January issue of Value in Health.

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Step 2: Upload Your Poster Presentations to Orchestrate by 8 November (Just Extended!)

Presenting authors will gain access to the online poster platform, Orchestrate, by 25 October. Note, only presenting authors will be able to log-in to the poster system.

From 25 October – 8 November, presenting authors can access ISPOR’s virtual meeting platform and upload their presentation materials. Refer to the guidelines above for beginning work on your poster(s) before Orchestrate opens.

Presenting authors who do not upload their poster by 8 November will not have their presentations featured in the Virtual ISPOR Europe 2021 meeting platform. Also, their abstracts will not be published in January issue of Value in Health.

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How to Upload Your Poster Presentation to Orchestrate

Presenting authors will be provided log-in information by 25 October.

1. Locate the desired poster file you wish to upload.

2. Click the “Upload Files” button

3. Select the file to upload and click on “Open.” Note: file must be a PDF.

4. If your upload is successful, you will receive a pop-up message indicating that the upload was successful, and your files will appear listed under the appropriate session/presentation.

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How to Upload Your Poster Presentation to Orchestrate, Cont’d

Upload ConfirmationAfter submitting a file, you will receive a confirmation email within an hour. If you do not receive a confirmation, please contact the support desk at Orchestrate@freemanco.com to ensure that your file was successfully uploaded. When contacting the support desk, please reference Virtual ISPOR Europe 2021 and the presenter’s full name.

Making Changes to Your PresentationIf you need to make changes to a poster that you submitted before 8 November deadline, you may resubmit the PDF through the website using a new file name; you should also delete the earlier submission.

Abstract Copy (this information will come

from ISPOR’s system)

Attendees can leave comments here anytime. This is also the place for poster presenters to address attendee questions during their Poster Session.

OPTIONAL:Supplemental

materials section (PDF or .MP3)

Poster Title (populates from

ISPOR database)

Presenter & Session Details (populates from

ISPOR’s database)

Virtual Poster Board Preview

Green boxes = added by the Poster Presenter

Blue boxes = information added by ISPOR

Orange boxes =Attendee/Live program notes

Note: Attendees will be able to Zoom into

your poster.

REQUIRED:Poster (PDF)

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Step 3: Upload Your Poster Presentation to Speaker Center by 8 November (Just Extended!)

• In order to have your poster displayed in the ISPOR Online Presentation Database and on the ISPOR website, presenting authors will need to complete the Speaker Agreement and upload their poster pdf to Speaker Center by 8 November.

• Only presenters who have provided consent through Speaker Center will have their PDF presentation displayed when it opens on 13 January.

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How to Upload Your Poster Presentation to Speaker Center

1. Visit Speaker Center and log in using the email address used during the abstract submission process.

2. Select Presentation Schedule/PDF Upload and click on the title of your session/presentation.

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How to Upload Your Poster Presentation to Speaker Center, Cont’d3. Select Upload PDF

4. Click Choose File and select the file from your computer. Click Save to upload your PDF presentation. Note: Only PDF files will be accepted.

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Important Deadlines & ISPOR Contact4

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Important Deadlines (as of 8 October)

Deadline DateVirtual Poster Platform Login Sent toPresenting Authors

25 October

Registration Deadline for Presenting Authors 8 November (just extended!)

Deadline to Upload Poster to Orchestrate 8 November(just extended!)

Deadline to Upload Poster to the Speaker Center & Complete Speaker Agreement

8 November(just extended!)

Virtual ISPOR Europe 2021 Platform Opens 22 NovemberVirtual ISPOR Europe 2021 30 November –

3 December

ISPOR Online Presentation Database Opens 13 January #ISPOREurope

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ISPOR Staff Contact

If you have any questions, please contact Kat Bissett at kbissett@ispor.org.

Thank you! We appreciate your efforts to make this conference a success.

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DIVERSITY AND INCLUSIONISPOR is strongly committed to diversity. The Society’s Strategic Plan and core values embrace excellence through encouragement and acceptance of diverse ideas, cultures, and disciplines. ISPOR also aims to reflect the diversity of its membership in all endeavors and encourages consideration of diversity in all presentations. Diversity dimensions include (but not limited to) gender, career stage, ethnicity, race, education, sexual orientation, region/geographic location, physical disability, and religion. Additional information can be found at the Society’s Diversity Policy.

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