VERS- Forever Digital Summary of the Victorian Electronic Records Strategy
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Transcript of VERS- Forever Digital Summary of the Victorian Electronic Records Strategy
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VERS- Forever Digital
Summary of the Victorian Electronic Records Strategy
Justine Heazlewood, Keeper of Public Records
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What is VERS?
VERS is future proofing the electronic information and records of Victorian government.
<forever digital>
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What does VERS specify?• Methods to automate the capture of records from
desktop and business systems
• Ways and forms in which to capture and encapsulate information about records to ensure that they are understood in context in the future
• Details a method for securing records so that any changes are detectable
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How has VERS progressed?1990’s - VERS initially developed
2000 - PROS 99/007 released
2002 - VERS Centre of Excellence established at PROV
2006 - Sustaining VERS program established with 3 stage delivery
2010 - Changed operational processes with VERS SC
2011 - VERS Refresh
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What is VERS Refresh?• A project undertaken by PROV and the VERS Steering Committee
• A snapshot of the information management landscape and a review of current issues
• Agenda setting and vision for the future of electronic information and records
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• VERS is a stand alone strategy with a vision statement
• VERS stakeholders are broader than the inner agencies
• WoVG – departments, courts, hospitals, councils, universities, schools…
• Business owners not just records managers or CIOs
Scope of VERS
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Scope of VERS• All government digital information = public records
• VERS prescribes storage for all digital records – not just records destined for the archives
• Stronger focus on ‘getting to the point of creation’
• Develop a greater influence within the ICT architecture and systems fields
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Changes to Governance Changes to governance that will allow new focus on WoVG electronic information and records, including;
• Programmed collaboration with GSD• Seeking executive sponsorship for major VERS
projects• Reviewing the role of the VERS Steering
Committee(p14 of the VERS Future State for more details)
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VERS Work plan 2011-12Measurement Framework, Phase 1;
» Survey of current holdings of government Digital Records
» Development of a Checklist (integrating VAGO & our Standards & Specs)
Capture to Disposal
» Requirements of agency business systems» Disposal authorisation» Supporting Transfer of records» Long Term Storage» Access
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VERS Work plan 2011/12Structured Data
» Commencement on Standard and tool development
» Continue work on Functional Requirements for Business Systems
Case Studies
» Best practice guides
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What does VERS need?VERS requires your:
» Engagement» Support
Good digital recordkeeping = good business