Using the FTE Detail Report

Jack Nairus

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SFPR

ADM DETAIL REPORT (Worksheet):

District A

Cleveland Scholarship School B

Edchoice School B

Jon Peterson B

Community School C

Autism Scholarship B

________________________________________

District ADM Summary

FTE Detail Report

Reconciliation with the “District” ADM in the ADM Detail Report in a district’s SFPR

(Need the FTE Detail Report for the second Monday prior to the SFPR payment report)

From the FTE Detail Report, subtract the following:

- lines with all Preschool students (grade level of PS)

- lines of any students with “NONE” in the “FTE INCL CODE” column

- lines with a Fund Pattern Code of:

COMM (Community School)

EDCH, JPSN, ATSM, CLEV (Scholarship students)

What remains should be the School-Age Enrollment in public districts (“District” ADM)

will include:

Open Enrolled out (OPDD, and other OP___’s)

Special Ed Cooperatives out (SPCO)

Vocational Cooperatives out (CTVC)

JVS

Grades 13 and 23

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and OJ’s)

A

STEM

Reconciliation with the “Scholarship” ADM’s in the ADM Detail Report in a

district’s SFPR

On the FTE Detail Report, identify lines of students with a Fund Pattern Code of the

following:

EDCH: EdChoice School Scholarship

JPSN: Jon Peterson Scholarship

ATSM: Autism Scholarship

CLEV: Cleveland Scholarship Program

The total for each “Fund Pattern Code” should match the total for that scholarship in the

ADM Detail Report of the SFPR.

(The FTE for each scholarship student was input into the FTE Detail Report by ODE’s Scholarship Office.

Payments are only for CURRENT approved scholarships in effect.)

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B

Reconciliation with the “Community School” ADM in the ADM Detail Report in a

district’s SFPR

(SFPR #1: Need the FTE Detail Report for the end of the 22nd of the second previous month)

(SFPR #2: Need the FTE Detail Report for the end of the 22nd of the previous month)

On the FTE Detail Report identify lines of students with a Fund Pattern Code of “COMM.”

This will include students who reside in the district and are enrolled in community schools.

Students with a Fund Pattern Code of “COMM” can be further broken down by “LEA

IRN” (column H)

(If not already done) subtract the FTE ADJ for any “COMM” with a Result Code of

FT0001 through FT0010)

(If not already done) subtract the FTE ADJ for any “COMM” with a Result Code of

FT0015 through FT0022—for district error flags and missing addresses in SOES.

Sum the FTE ADJ column of the FTE Detail Report. The net total is the Community School

Total in the ADM Detail Report of the SFPR.

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C

and “STEM”

The FTE ADJ for any “COMM” with a Result Code of FT0001 through FT00030 is indicated in the FTED-003 FTE Adjustments Report

I)

Reconciliation with the “Open Enrollment” worksheet of a district’s SFPR

On the FTE Detail Report, identify lines of students with the following Fund Pattern Codes:

OJVD: District to non-Jointure JVS

OJVR: District to non-resident District to Jointure JVS

OPDD: District to District

OPID: District or non-resident District to Non-Jointure JVS

View the FTE INCL Code:

FULL: your resident enrolled in another district or JVS - your resident enrolled in your “District” ADM

- your district’s funds transferred to another district and noted in the

“Open Enrollment” worksheet (negative amount)

NONE: resident of another district enrolled in your district

- not included in your “District” ADM

- another district’s funds transferred to your district and noted in the

“Open Enrollment” worksheet (positive amount)

Worksheet has a “Student Type” of: OTH = Regular Education Pupil or

SE = Special Education Pupil

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D

Preschool open enrollment adjustments are included in the open enrollment worksheet of a district’s SFPR.

Reconciliation with the “Other Adjustments” worksheet of a district’s SFPR

On the FTE Detail Report, identify lines of students with the following Fund Pattern Code:

SPCO: Status of SE (Special Education Cooperative)

CTVC: Status of VEC (Vocational Education Cooperative)

View the FTE INCL code:

FULL: your resident enrolled in another district’s Vocational program.

- included in your “District’s” ADM

- your district funds transferred to another district and noted in the “Other Adjustments” worksheet of the SFPR*

NONE: resident of another district enrolled in your district’s Vocational program

- not included in your “District” ADM

- another district’s funds transferred to your district and noted in the “Other Adjustment” worksheet of the SFPR*

* For Special Education Cooperative students (SPCO) both Basic Formula and Special Education Weighted funds are transferred For Vocational Cooperative students (CTVC) both Basic Formula and CTA Weighted funds are transferred. Worksheet has a “Student: Status Type” of: SE = Special Education Pupil or

VEC OTH = Regular Education Pupil SE = Special Education Pupil 7

“Other Adjustments”

E

Reconciliation with the “Preschool Special Education” worksheet of a district’s SFPR

On the FTE Detail Report identify lines of students with the following Fund Pattern Codes and an FTE INCL code of FULL (Special Ed only). For a student with an FTE INCL code of NONE (Non Special Education Preschooler), there is no State Foundation funding on the SFPR.

• PSEN• PSET• PSRD

Preschool children are not included in the “District” ADM of district’s ADM Detail Report of the SFPR. State Foundation funding is included in Line P of the SFPR entitled “Preschool Special Education Funding”

Worksheet has Preschool Pupil Numbers by Special Education Supplemental Funding Category_____________________________________________________________________________JVS/ Vocational Education Adjustments to FTE

(not included in FTE Detail Report, but included in SFPR line “a” (Base ADM Data)

- for students attending a JVS: subtract 80% of their Adjusted FTE- for students attending a non-jointure JVS: add 20% to their Adjusted FTE- for students attending a Vocational Coop: add 20% to their Adjusted FTE- for a Vocational Coop student received from another district: include only 20% of their

Adjusted FTE

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F

Other PS-

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ADM Detail115.94 x 50% = 57.97 (-80%) =

(+ 20%) = 3.30

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+ =-

TOTAL ADM / FORMULA ADM on the SFPR Detail Worksheet Report

District: ___Westlake______________

Payment Report: FY_17__ Month #____April #2_______

Note: Data as of 4/10/17 (Usually second prior Monday)

SFPR: Line a3: Total ADM: 3559.15

Same as Total ADM at the end of the “ADM Detail Report” and consists of the grand total for all the following:

District Ed Choice Scholarships Jon Peterson Scholarships Community School FTE Autism Scholarships

SFPR: Line a3: Total ADM: 3559.15

Line a4: Tuition Kindergarten FTE: 115.94

(1/2 of Tuition Kdgn FTE): - 57.97

subtract a3 from a2: 33501.18 (Adjusted Total ADM = Line a2)

Line a5: Jointure JVS ADM: 0

Line a6: Contract Vocational ADM: 3.30

Line a6: Formula ADM (ADM on which the district payment is based)

Line a2 (Adjusted Total ADM): 3501.18

minus

80% of Line a5 (JVS): 0

plus

20% of Line a6 (Contract Vocational): 3.30

equals

Line a1 (Formula ADM): 3504.48

3501.18

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a4 from a3

#1

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ADM Detail Report

OHIO DEPARTMENT OF EDUCATION, CENTER FOR SCHOOL FINANCEFORM SFPR DETAIL SHEET FOR FY2017 ADM

(FY2017 April #1 Payment, Data as of 03/27/2017)

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A

B

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Fund Pattern CodeCOMMC

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ATSM

C

B

SFPRLine a3Total ADM

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D

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Fund Pattern CodeOPDDOPIDOJVDOJVR

Subtraction:FTE INCL=FullAddition:FTE INCL=None

D

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E

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Fund Pattern CodesVEC=CTVCSE=SPCO

E

Preschool Special Education

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F

22

Fund Pattern CodesPSENPSETPSRDOther PS_____

F

23

CTE Weighted Funding

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WHO ARE THE TUITION STUDENTS?

Educating District: (Billing/collecting tuition)

Go into the District’s Student Information System

1) Query: “How Received” EMIS codes of C, P, T (not Q)

Also:

ODDEX: SCR, Enrollment Comparisons

- Click on “Open with Issues”

RFIC: Educating District has entered a How Received from a

Resident District, but the Resident District has not

matched or reported the student.

Resident District: (Paying tuition)

Go into the District’s Student Information System

1) Query: “Sent To” EMIS codes of CI, NI, FC

2) ODDEX: SCR, Enrollment Comparisons

- Click on “Open with Issues”

STIC: Resident District has SENT TO another LEA (educating

district), but the other LEA has not reported the student.

Not Reported- Mismatch: another Educating District has Entered a How Received from you, but you have not matched or reported the student. Conflict Code of EPCT: probably no tuition

SF-14PD to be filed (only for regular ed, no tuition)

ODDEX “History”: reports how each district is reporting a specific student 25