Unbilled Revenue Presented by: Amy Crowder, Blue Ridge EMC

What is Unbilled Revenue?

Process of recognizing “earned” kWh sales that have not

yet billed in order to represent total sales accurately on

your financial statements

Recognized monthly or annually

(required at year-end)

Process Prior to ATS Automation

Estimation method utilizing Excel spreadsheet and

Prior month actual billing cycle data

# of days in the month

# of days for each cycle which were unbilled

Was inaccurate when

Transitioning from high usage month to shoulder period or

visa versa

Rate change or WPCA differences between the months

Did not allow you to differentiate between kWh sales,

SLs, Basic Facilities charges, etc.

Benefits of ATS Unbilled

Revenue Functionality

Utilization of AMI meter readings for an actual unbilled revenue calculation

More accurate unbilled revenue calculation = more accurate kWh sales for a period = increased accuracy in line loss calculation

Automation of G/L journal entries

History available within the system (both at the account level and system wide)

Process continues to improve (10 enhancements completed between 6/24/2014 and 7/17/2015)

Unbilled Revenue Process

Step 1:

Import meter reading file for ALL meters as of the last day

of the month being calculated.

Note: Process must be completed between 1st day of the following month and the

day you run the first actual billing for any cycle being included

Override Reading date allows you to specify

the date for which the readings should post

INSTEAD of the date in the file

Unbilled Revenue Process(continued)

Step 2:

Work all meter reading exceptions for the imported readings

Step 3:

Verify cycle,

enter missing readings,

Process

Unbilled

Revenue

(running an actual

“Billing”)

Billing month determines

PCA factor to be used

Unbilled Revenue Process (continued)

Step 4:

Review output files in IO & review G/L entry to post

Reconciliation prior to posting using prebill files & CIS Unbilled

Revenue.DIS Discoverer. Includes detail such as SL kWh prorated.

“Post” is a secured

item

How do the readings appear in CIS?

There is a new option within the Usage form to “Include U/R

Readings”. The default of the form is to NOT include them.

How do the G/L entries appear in FIS?

The G/L entries posted by the process have a source of

UNB_REV and are auto-reversing.

Customization Available

Option to utilize a single revenue G/L account OR the

rate specific revenue G/Ls

Option to set a specific # of “look back” days to utilize

valid readings for the process

Configuration to specify your Unbilled Revenue A/R G/L

Ability to have the system delete the meter reading file

from the IO after import (to avoid accidental use later)

Tips as you get started…

Educate member services representatives

Review your Discoverer reports involving meter readings

to determine if updates need to be made to NOT

include this new reading type

May need to review & edit the calculation if there are

WPCA and/or rate changes

Plan time for the process to run!

Questions?