The strengths of IRISXtract™ incoming mail · J110414-2 Automate the processing of your incoming...
J110414-2 Automate the processing of your incoming mail with Purchase orders, complaint letters, loan applications, change of address forms, service change requests, applicant CVs, confirmation faxes, etc. Do you receive hundreds or thousands of documents of all kinds every day that you have to sort and distribute to your various departments? The challenges of manual management Manual management of mail is quite often slow, tedious and of very relative effectiveness: some documents are often badly directed or lost, documents sent to teams are difficult to use, file and find. Result? Less productive teams, significant labour costs, non-optimal use of your human resources, a lack of traceability and control of your documents, difficulties in finding information and, most importantly, a lack of responsiveness from your customer service department. The strengths of IRISXtract™ The IRISXtract™ solution is perfectly suited to the document processing requirements of companies of all sizes. You will be delighted by the main strengths of this solution: 4 A full document processing solution. IRISXtract™ is an "all-in-one" platform which optimises all of the company's critical business processes. The system provides end-to-end processing for all types of documents, from document capture to incorporation into the company's information systems such as ERP, business applications or databases, inclusion within a workflow or for filing. The variety of documents is unlimited in terms of type (invoices, purchase orders, forms, datasheets, letters, etc.), content (free text or boxes to be ticked, bar codes, typed or handwritten text, images, logos, etc.), format (hard copy or electronic) and source (email, file, post, fax, etc.). Depending on the objective, the documents can be processed in a more or less complex manner: conversion into a new format, extraction of key data, validation of content, classification by document type and by department. 4 A modular and versatile solution. IRISXtract™ is a flexible and customisable solution which adjusts perfectly to any type of document, but also to volumes (from tens to several hundreds of thousands per day), information systems, business processes and the organisation of each company. The solution offers different predefined "modules" depending on your specific needs, your business and sector of activity (supplier invoices, incoming mail, human resources, banks, taxes, etc.). 4 A powerful and autonomous solution. IRISXtract™ is one of the most powerful solutions on the market. It recognises more than 137 languages, thousands of different document types and is capable of processing an unlimited number of documents. It uses very advanced classification, recognition, extraction and validation technologies which guarantee it excellent autonomy. The solution combines different methods depending on the document type: analysis of key words, use of statistics and logical calculation rules, detection of the layout (provision of logos, texts or images), comparison with the company's databases, etc. In addition, IRISXtract™ has a unique auto-learning system: the more that it analyses documents of the same type, the more precise will be its identification of that type of document! Reduce your processing times and improve the responsiveness of your services! I.R.I.S. S.A. : Rue du Bosquet 10 1348 Louvain-la-Neuve Belgium Tel.: +32-(0)10-45 13 64 Fax: +32-(0)10-45 34 43 [email protected] www.irislink.com © Copyright 2011 I.R.I.S. s.a./n.v. All rights reserved for all countries. I.R.I.S., the names of I.R.I.S. products, the I.R.I.S. logos and the logos of I.R.I.S. products are trademarks of I.R.I.S. All other names and products mentioned are trademarks or registered brand names of their respective owners.
Transcript of The strengths of IRISXtract™ incoming mail · J110414-2 Automate the processing of your incoming...
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Automate the processing of your incoming mail with
Purchase orders, complaint letters, loan applications, change of address forms, service change requests, applicant CVs, confirmation faxes, etc.
Do you receive hundreds or thousands of documents of all kinds every day that you have to sort and distribute to your various departments?
The challenges of manual management
Manual management of mail is quite often slow, tedious and of very relative effectiveness: some documents are often badly directed or lost, documents sent to teams are difficult to use, file and find.
Result? Less productive teams, significant labour costs, non-optimal use of your human resources, a lack of traceability and control of your documents, difficulties in finding information and, most importantly, a lack of responsiveness from your customer service department.
The strengths of IRISXtract™
The IRISXtract™ solution is perfectly suited to the document processing requirements of companies of all sizes. You will be delighted by the main strengths of this solution:
4 A full document processing solution.
IRISXtract™ is an "all-in-one" platform which optimises all of the company's critical business processes. The system provides end-to-end processing for all types of documents, from document capture to incorporation into the company's information systems such as ERP, business applications or databases, inclusion within a workflow or for filing.
The variety of documents is unlimited in terms of type (invoices, purchase orders, forms, datasheets, letters, etc.), content (free text or boxes to be ticked, bar codes, typed or handwritten text, images, logos, etc.), format (hard copy or electronic) and source (email, file, post, fax, etc.).
Depending on the objective, the documents can be processed in a more or less complex manner: conversion into a new format, extraction of key data, validation of content, classification by document type and by department.
4 A modular and versatile solution.
IRISXtract™ is a flexible and customisable solution which adjusts perfectly to any type of document, but also to volumes (from tens to several hundreds of thousands per day), information systems, business processes and the organisation of each company.
The solution offers different predefined "modules" depending on your specific needs, your business and sector of activity (supplier invoices, incoming mail, human resources, banks, taxes, etc.).
4 A powerful and autonomous solution.
IRISXtract™ is one of the most powerful solutions on the market.
It recognises more than 137 languages, thousands of different document types and is capable of processing an unlimited number of documents.
It uses very advanced classification, recognition, extraction and validation technologies which guarantee it excellent autonomy. The solution combines different methods depending on the document type: analysis of key words, use of statistics and logical calculation rules, detection of the layout (provision of logos, texts or images), comparison with the company's databases, etc.
In addition, IRISXtract™ has a unique auto-learning system: the more that it analyses documents of the same type, the more precise will be its identification of that type of document!
Reduce your
processing times
and improve the
responsiveness of
your services!
I.R.I.S. S.A. : Rue du Bosquet 10 1348 Louvain-la-Neuve Belgium Tel.: +32-(0)10-45 13 64 Fax: +32-(0)10-45 34 43 [email protected] www.irislink.com
© Copyright 2011 I.R.I.S. s.a./n.v.All rights reserved for all countries. I.R.I.S., the names of I.R.I.S. products, the I.R.I.S. logos and the logos of I.R.I.S. products are trademarks of I.R.I.S. All other names and products mentioned are trademarks or registered brand names of their respective owners.
The IRISXtract™ solution "incoming mail" module
To deal with these issues, I.R.I.S. suggests that you use the IRISXtract™ solution to automate the processing of your incoming mail, from start to finish.
With IRISXtract™, the effective management of your incoming mail will enhance the responsiveness of your business teams, the quality of the services provided by your company and the satisfaction of your clients!
All of your documents, whether they are received in hard copy or electronic format, are automatically analysed, sorted and sent to your business teams. Key data is extracted from these documents and listed in indexes which allow your company's systems to be populated and provide your teams with fast access to the information they need.
In only a few minutes, your documents and the data that they contain are directly incorporated into the heart of your company's systems and can be 100% used by your business teams!
The key benefits for your company
4 Improved client satisfaction.
Client files are processed more quickly and the information passed on is of better quality.
4 Lower mail processing costs.
Employees who sort the mail can spend their time on tasks with greater added value, such as, for example, improving customer service.
4 Your business processes are accelerated.
The times between the receipt of mail and its use by the business teams are considerably reduced. Also, all of the documents are directly incorporated into the company's systems so that they can be 100% used by your teams.
4 Your information flow is better controlled.
The traceability of your mail is improved, from the point of entry up to its incorporation into your systems and its use by the business teams. The documents are better directed, and risks of errors or loss are considerably reduced.
4 Your employees are more productive and more satisfied.
Information sharing within your company is improved. Employees are able to easily retrieve the information they need.
InvoicesOrder formsExpense reports
CV & motivation lettersJob contractPayroll
Satisfaction surveysVouchersGift vouchers
Letters of complaintQuestions of clientsChange of address
Delivery formsPurchase orders
Outlook®
Excel®
Word
OutlookOutlook®
Excel®
Word
PurchasingAccounting
HumanResources
Marketing
ClientsServices
Production
ERP
Accountingapplication
Database
E-mailservers
Workflow
ClassificationCollect Distribution
fax
digital
paper
Therefore™
