The Hong Kong Polytechnic UniversityDepartment of Applied Social Sciences

Master of Social WorkFieldwork Practice in a time of Coronavirus Pandemic

211-212 Concurrent Placement (FWII Professional Placement) 1 Sept 2021

Ella CHOWFieldwork Coordinator

Fieldwork Admin. Requirement A

B

C

D

Content

E

Roles & Responsibilities in FW

Major Tasks in FW Process

Practical Arrangements in FW

Tips of survival for placement

FW admin. requirement

2 hours per week (20 hours should be on-site and individual base)

Supervision Hours 6 Sept to 12 Feb 2022 (23 weeks)Duration of Placement

400 placement hours

10 sessions of holiday sessions/ 2 weeks

24 Jan 2022 to 12 Feb 2022On-line Feedback form

MSW Fieldwork Manual

Highlights of the change of MSW FW manualMSW FW Manual (Aug 2021)

01 03

0202

Combination of two Social Work fieldwork Manual

New E-timesheet (F11)

Checklist for Written Assignment (F14)

Checklist for written assignment

E-Timesheet

Go green Excel Summary Page Supervisor’s eSignature or type

in name

Separated item from cumulative supervision hours

Automatic fill up of student’s name and agency in each timesheet

From week 0 to week 34

Sample of E-Timesheet

Automatic calculation of the cumulative hours for total week of placement

** Please briefly state out the work done in the timeslot

Good sample of writing time sheet

Objectives of Fieldwork P.7

01

02

03

To internalize professional values, attitudes and to enhanceeffective functioning of the various roles of social workers;

To reflect on social problems and current issues from different perspective;

To develop competence in social work practice with a specific client group and expand their knowledge base;

Objectives of Fieldwork P.7

04

05

06

To consolidate their in-depth understanding of the needsand problems of a specific client system and develop the skill inconducting social work task from data collection to termination;

To evaluate and reflect on the constraints of concepts andtheories when they applying to a specific client group;

To critically reflect of learning needs, supervision, and accountability in service delivery.

Roles and Responsibilities of studentAGENCY

- Adhere to professional value and ethnic- Well respect of privacy and use of personal

data- Do not post up any information of placement

on social media, i.e. Facebook, Instagram, twitter etc.

Client

- Act as representative of PolyU students- Adhere to regulation in student handbook

APSS

- Active, responsible and reflective learner- Paper submission on time- Well-prepared before supervision

Supervisor

Student

- Student social worker- Comply with agency policy,

administrative Procedures, office disciplines and proper documentation.

- Willing to assist the agency staffs

Major Tasks in FW process

Fieldwork Assignment

Fieldwork Evaluation

Fieldwork Supervision

Workload Assignments

~ the above is for reference only~ Workload will be discussed with fieldwork supervisor and should match with agency expectation

Casework only

Group Work Programs or Project

6 – 8 cases1 group + 2-4 cases, or 1 group + mass functions,or two short-term groups, or 1 project + 1-2 cases, or 1 project + 1 group, or 2 projects.

Self learn package for social work students (APSS 5784 Blackboard course)

Fieldwork Assignments (G07)

* Documents needed to be submitted for internal moderation of APSS

Casework Group work Program Project

*Case Intake Summary *Group Proposal *Program Proposal *Project Proposal

Case Summary Recording Group Session Plan *Program Evaluation

Report*Project Evaluation

Report

*Case Process Recording Group Summary Recording

*Case Termination or Transferal report *Group Evaluation Report

*Learning Contract Reflective Journal*Self Evaluation report*Time SheetOrientation Report

Workload assignment• Use of language – English for MSW• All written assignments must be completed on or before

19 FEB 2022• Late submission will affect outcome and assessment• Encryption of word files before transmission• No personal data in recordings (Disguised names)• DO NOT remove, take away or make copies of any of the

formal documents or personal data files of clients• 10 % of students will be randomly selected for submission

of full sampling of fieldwork assignment• All the new supervisors will be needed to submit the full

sampling of students’ assignment for IM purpose.

Sharing written assignment to FW coordinator/Supervisor

Share Via Web Browser

1. Please go tohttps://www.polyu.edu.hk/its/emc/onedrive-for-business/

2. Login with your NetID and password

Share a Folder Via Web Browser

or Share a Folder via

File Explorer

*if you have installed OneDrive App on your computer.

Sharing Option

• Choose “Specific people”

• “Allow Editing”

Enter the Polyu email of supervisor/FW

coordinator/clerical staff:kychow@polyu.edu.hk

suk-wai.lee@polyu.edu.hk

and SEND

FW coordinator/clerical staff/FW supervisor

Fieldwork Supervision P.22

Educational SupportiveAdministrative

• Engaging student in fieldwork• Supervision, evaluation and assessment• Administrative responsibilities

1. Individual Supervision2. Group Supervision3. Live Supervision

Tips for supervision

30%

15%

25%

10%

20%

30%

25%

25%

50%

• Learning style VS supervision style• Take responsibility of your learning• prepare the supervision agenda, • make sure you have completed tasks being set by fieldwork supervisor

at previous supervisions• Share your reflective log with your fieldwork supervisor• Volunteer evaluation of your practice or ideas about your work-do not wait

to be asked• Try not to get defensive when being given critical feedback• Prepare supervision log- jot down the important areas being discussed or

suggested

Fieldwork Evaluation

Continuous assessment

Mid-term: verbal feedback

Final Evaluation Report: written report

Student feedback on supervisor and placement: e-form

5 Areas of evaluation

All areas MUST pass in order to pass fieldwork

Fieldwork EvaluationAll five areas must be passed

Professional Attitude And

Values 25%

Knowledge Area 15%

Practice Competence

25%

Integration Of Theory &

Practice 25%

Service And Learning

Accountability 10%

Areas for evaluation P.27

Professional Attitude, Values & Behaviors (25%)

Practice Competence ( 25%)

Knowledge Areas (15%) Integration of Theory and Practice (25%) • Observation of agency rules and regulations

• Active participation and being responsible in learning

• Timely implementation and completion of work tasks and assignments

• Maintaining consistent and reasonable service output

Service and Learning Accountability (10%)

• Belief in the basic assumptions and values of social work

• Social Awareness• Commitment to service.

• Knowledge of social welfare policies and services

• Understanding of the organization

• Understanding of the client system

• Commitment to expand their knowledge base

• Observation and information collection• Assessment of needs and resources• Formulation of objectives and planning

of intervention• Implementation and co-ordination of

efforts• Termination and evaluation• Communication and relationship

building

• Orientation towards integration of classroom learning

• Understanding of Theories and concepts

• Application of theories and concepts in direct practice

Grading of Fieldwork Performance

• The grading of fieldwork adopts the grades of the Grade Point Average system of the University.

• There are nine grades representing different levels of performance.

• For MSW Fieldwork I & II, a student must achieve at least Grade C for graduation with the award in order to meet the requirements for an application for registration as a Registered Social Worker (RSW) with the Social Workers Registration Board (SWRB) in Hong Kong.

A+ A A- B+ B B- C+ C F

G06

01

02

03

04

Continuous assessment

Final: written report Mid-term: verbal feedback

Student feedback on supervisor and placement

Areas of evaluation (note failure and termination of placement) p.28

Simple Portfolio Presentation

5 areas MUST pass in order to pass fieldwork

Fieldwork Evaluation

• Grading p.29 • Moderation

Grades given by Supervisor is the RECOMMEDED grade subject to moderation by FW Team

• Report to be read and signed by student • Immediate rectification for disagreement to the report • Written comment from student on the report if disagreement

could not be resolved • 10% of the student will be randomly selected to hand in the

full sample of fieldwork assignment for moderation• New Fieldwork supervisor will need to submit Full set of

assignment for Internal Moderation.

Fieldwork EvaluationFailure in fieldwork

• Below standard in anyone of the assessment areas • Violation of Codes of Practice • Resistant and hostile to learning • Frequent absence

To uphold service accountability & observe Codes of ethics of SWRB with clients, agencies and colleagues

Termination of placement

• Fieldwork placement may be terminated if a student performs unsatisfactorily and

• under the consensual agreement between the fieldwork supervisor and the Fieldwork Coordination Team in consultation of the placement agency.

Student disagreement

• Students are encouraged to bring their difficulties to the attention of Fieldwork coordinator as early as possible

• Students should actively reflect own feelings and constraints with fieldwork supervisor and be open to accept advice

• Formal appeal on final grade can only be processed within 7 working days after announcement of result

Important reminders

• Tense supervisory relationship• Tense relationship with agency mentor/colleague • Sexual harassment • Insurance claims on public liability and personal accident

( G11-12)• Infectious diseases (G14)

Report to Supervisor/ Fieldwork Coordinator ASAP

Importance of data protection• Do not talk to your family and friends about your work

other than general statements –do not discuss individual service users

• Make sure that you are familiar with agency policies and procedures on data protection

• Not using personal mobile phones for contacting clients on placement

• Not disclosing any private or confidential information of either the agency, colleagues, field-mate, fieldwork supervisors or clients on social media

• Not uploading/ posting any photos/ comments/ sharing about placement sites/ colleagues/ field-mate/ fieldwork supervisor/ clients on any social media

• Do not add service users as friends on your Facebook account/social networking media

Use of Personal Data• Use of portable device such as USB, portable

device would lead to failure of placement• Loss of any personal information of client should

report to agency and supervisor immediately• Use password protected function to save any files

with personal information• Use disguised name in all the report writing of

fieldwork placement

Placement hours

• No leave should be applied in the placement• Overtime work should follow the policy of the agency• No three sessions of work should be allowed in one day except for

special program or arrangement

Practical arrangement in FWSexual

HarassmentInsurance Coverage

Infectious Diseases

G09

Public Liability

Group PersonalAccident Insurance

- NOT include illness

Allied WorldAssurance Company

G11-12

G14

Mandatory test requirement of COVID-19

Under CAP599G for mandatory test for COVIDE-19- All licensed rehabilitation hostel (such as Half Way house, support hostel, elderly home)- All school setting (such as Secondary school, Primary school , Kindergarten)- University support for students

Tuition Fee Payment Schedule 2021/22Semester Email Notification to

StudentsPayment Deadline Remarks

One 9 August 2021 31 August 2021 Initial fee of 3 credits

One 27 September 2021 12 October 2021 Remaining fee, if any, after the add/drop period

Two 20 December 2021 11 January 2022 Initial fee of 3 credits

Two 18 February 2022 7 March 2022 Remaining fee, if any, after the add/drop period

Summer Term 16 June 2022 28 June 2022

Late payment for tuition fee will lead to termination of status as student which will affect your fieldwork placement and the insurance protection policy during the placement

Those who cannot pay the tuition fee on time will lead to lapse of student status andif you are currently taking fieldwork placement. The placement will be suspended with immediate effect.

Good Preparation for FW placement

• Psychologically and Physically well prepared for the workloads of placement

• Better to equip the knowledge and skills of the matched placement settings within this week

• Good time management• Seek advice from teachers and previous students about the

survival tips during placement• Verify placement centre address and fieldwork supervisor’s

contact information• Try to get directions to placement site, rehearse the travelling

time before the first day of placement• Read through the web-site/annual report of the agency/ leaflets

of the unit• Clarify expectations with your fieldwork supervisor right before

the start date• Having a support network to share your happiness or worries d

uring the placement period• Stay healthy during the placement period

Survival Kit for placement

Student counseling service

2766 6800ocw.sc@polyu.edu.

QT 308

Psychoeducational e-resource for mental health

knowledge

Mutual Support and Stay Positive for

challenge

The Fieldwork Team (MSW FWII)

Dr WONG Sau Kuen, Stella• Director of Fieldwork Education• 3400 3683 / sau.kuen.stella.wong@polyu.edu.hk

Ms CHOW Kit Yee, Ella• Fieldwork Coordinator for FWII• 2766 5707 / ella.chow@polyu.edu.hk

Ms Lee Suk Wai• Clerical staff of MSW program• 2766 5714/ suk-wai.lee@polyu.edu.hk

Ms Winnie Wong• Clerical Officer• 2766 5720 / winnie.wong.apss@polyu.edu.hk

Questions & Answers

Have a fruitful learning Thank you