ThE hILLS ShIRE COUNCIL€¦ · 8 THE HILLS SHIRE COUNCIL REGULATORY REQUIREMENTS 2012 - 2013...

THE HILLS SHIRE COUNCIL REGULATORY REQUIREMENTS 2012 - 2013 1

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OUR REGULATORY REQUIREMENTSANNUAL REPORT 2012 - 2013ThE hILLS ShIRE COUNCIL

2 THE HILLS SHIRE COUNCIL REGULATORY REQUIREMENTS 2012 - 2013

REGULATORY REQUIREMENTS

• Statement by Councillors and Management

• General Purpose Financial Statements• Special Purpose Financial Statements• Notes to Financial Statements• Special Schedules

PART 3 OUR FINANcIAL STATEMENTS

Provides our General Purpose Financial Statements.

• Our Financial Snapshot• Major Highlights• Message from the Mayor• Our Councillors• Message from the

General Manager• Strategic Direction• History of Our Shire• Our Delivery Snapshot

PART 1 OUR cOMMUNITY REPORTProvides a summary of The Hills Shire Council’s major highlights and achievements, a message from the Mayor andtheGeneralManagerandafinancialoverview.

PART 4 OUR STATE OF ThE ENvIRONMENTProvides our State of the Environment Report.

• StormwaterLevies&Charges

• Legal Proceedings

• Mayoral and Councillor Fees, Expenses and Facilities

• Councillors Overseas Visits

• GeneralManager&SeniorStaffRemuneration

• ContractsAwarded

• Private Works and Financial Assistance

• Equal Employment Opportunity

• ExternalBodies,Companies&Partnerships

• Companion Animals Management

PART 2 OUR REGULATORY REQUIREMENTSContains information on Governance and Statutory Information required by the Local Government Act.

Regulatory RequirementsThe hills Shire council is pleased to present its 2012 - 2013 Regulatory Requirements Report.

• Introduction• Energy and Greenhouse• Water Management• Air and Noise Pollution• Biodiversity&Bushland• Community Environment• Land&Development• Sustainable Development• WasteManagement&Resource

Recovery• Appendix


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ThE hILLS ShIRE cOUNcILANNUAL REPORT 2012 - 2013Email:[email protected]: (02) 9843 0555The Hills Shire Council PO Box 75 Castle Hill NSW 1765www.thehills.nsw.gov.au

Regulatory Report

Stormwater Levies & charges 4

Legal Proceedings 6

Mayoral and councillor Fees, 10 Expenses and Facilities

councillors Overseas visits 12

General Manager & Senior 14 Staff Remuneration

contracts Awarded 16

Private Works and Financial 18 Assistance

Equal Employment Opportunity 18

External Bodies, companies 19 and Partnerships

companion Animals 20 Management

IndexThis section contains information on governance and statutory information required by the Local Government (General) Regulation 2005.

ThREE LEvELS OF GOvERNMENT



STORMWATER LEvIES & chARGES

STORMWATER DRAINAGE SYSTEMCouncil’sconstructedstormwaterdrainagesystemcomprisesapproximately626kmofpipeswithover28,100pits.Workcontinuedduringthe2012/2013financialyeartoacquireaccuratedatarelatedtothestormwatersystem,includingwherenewassetswerecreatedthroughthedevelopmentandsubdivision process.

Condition assessments are continuing for visible structures andCCTVinspectionsofhighprioritypipesystemswasimplementedduringthefinancialyear.Thehydrologiclevelofserviceisknownforapproximately40%ofthewholesystemnetwork.

Theaverageageofthesystemnetworkdoesnotexceed30years, compared to an assumed useful life of 80 years. It is consideredthatthephysicalconditionofmostofthenetworkissatisfactory,withworksormaintenancerequiredtorepair and/orreplaceelementsofthesystemnetwork.

Areasoftheconstructedstormwatersystemareconsideredtohaveinadequatecapacity,occasionallyresultinginlocalisedflashfloodingproblems.Workstoincreasesystemcapacityorreducefloodingimpactsinclude:

• Improvinginflowefficiencies,• Constructingnewstormwatersystems,• Upgradingexistingstormwatersystems,• Creatingimprovedoverlandflowpaths,• Constructing detention basins, and• Re-using/recyclingstoredstormwater.

Estimateofcosttobringthestormwaterdrainage system to satisfactory standard (current $ value)

$15.5M

Estimate of cost to maintain standard (current $ value)

$2.3M

Maintenance program for 2012/2013 $ 2.3M

• NORTH ROCKS DETENTION BASIN


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STORMWATER MANAGEMENT SERvIcE chARGECounciladoptedarangeofprojectsinitsworksprogramtobeundertakenutilisingfundsfromtheStormwaterManagementService Charge during 2012/2013.

Highlights of projects undertaken in 2012/2013 include:

• Erosionprotectionworks(Stage2)inDarlingMillsCreek,Northmead.

• Majordrainageupgradeanderosionprotectionworks,Jenkins Road Carlingford.

• Pipe extension and bank stabilisation, off Walsh Avenue and Timothy Avenue Castle Hill.

• Pipe extension and tailout drain stabilisation, Eric Mobbs Reserve.

• CommissionedCouncil’sUrbanOverlandFlowStudyproject.

• Commissioneddetaileddesignforbankstabilisationworks,Hunts Creek Reserve, Carlingford.

• StormwaterNetworkAssetUpgradeandConceptDesign,Carmen Drive Carlingford Catchment.

• Ongoing Dams Surveillance and Reporting for Flood Detention Basins Project.

ProjectscompletednotfundedfromtheStormwaterManagement Service Charge include:

• Proactive maintenance activities including improving tabledrains,outletscourprotectionworksandminorstormwatersystemimprovements.

• NORTH ROCKS DETENTION BASIN



LEGAL PROcEEDINGS - REGULATION 217(1) (A3)

LAND & ENvIRONMENT cOURT APPEALS 2012/ 2013

PARTY STATUS/OUTcOME cOSTS

Hydrox Nominees Pty Limited Class 1 Appeal upheld subject to conditions (in house) Nil (costs recovered

$1,200)Australian International Academy of Education Inc (No. 2)

Class 1 Appeal upheld subject to conditions (in house) $30,000

Sales Search Pty Limited Class 1 Appeal upheld subject to conditions (in house) $126,754(costs recovered

$1,400)Moscaritolo Class 1 Appeal upheld subject to conditions (in house) $6,500 (costs

recovered $2,150)D’Anastasi Class 1 Appeal upheld subject to conditions (external) $20,765 (costs

recovered $2,000)

Thomas Class 1 Appeal upheld subject to conditions (in house) NilKinder Palace Pty Limited Class 1 Appeal to be determined (in house) NilFriscan Class 1 Appeal upheld subject to conditions (in house) NilMerhi Class 1 Appeal discontinued (in house) NilSales Search Pty Limited (No. 2) Section 56A Appeal to be determined (in house) Nil

TOTAL cOSTS ExPENDED $184,019TOTAL cOSTS REcOvERED $6,750TOTAL cOSTS INcURRED $177,269

• QIC OWNED CASTLE TOWERS SHOPPING CENTRE


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OThER cIvIL MATTERS 2012/2013

PARTY STATUS/OUTcOME cOSTS

QIC Limited Land&EnvironmentCourtTo be determined (in house)

Nil

Casbee Pty Limited Supreme Court Tobedetermined(externallawyers)

$410,000

Rossi Land&EnvironmentCourtTobedetermined(externallawyers)

$500,000costs recovered/ordered $16,450

Stankovic (No.1) Supreme CourtClaim for damagesdismissed (in house)

Nil Costs recovered/ordered $10,814

Sustainable Solutions International Pty Ltd

Local Court Claim for debtDiscontinued

Settlement on confidentialterms

Ko Veda Holiday Park Estate Pty Ltd Supreme Court of NSWWinding up company for debtPaymentofdebt(externallawyers)

$12,580Costs recovered/

ordered $119,000Vodafone (No.1) District Court

unpaidrent(externallawyers)$2,000

settlement on confidentialterms

Vodafone (No.2) Local Courtunpaidrent(externallawyers)

$2,000settlement on

confidentialtermsVodafone (No.3) Local Court

unpaidrent(externallawyers)$2,000

settlement on confidentialterms

Stankovic (No.2) Federal CourtClaim for compensationto be determind (in house)

$6,280 Costs recovered/ordered $32,800

Stankovic (No.3) Federal Magistrates CourtRe-open bankruptcydismissed(externallawyers)

$3,835 Costs recovered/

ordered $3,000Stankovic (No.4) Federal Court

Leave to appeal bankruptcyto be determind (in house)

Nil

TOTAL cOSTS ExPENDED $938,695TOTAL cOSTS REcOvERED $182,064TOTAL cOSTS INcURRED $756,631



LOcAL cOURT PROSEcUTIONS & DISTRIcT cOURT APPEALS 2012/2013

PARTy STATUS/OUTCOME COSTS

PaulMouawad Local Court Land&EnvironmentCourtTransportwasteoffenceAppealing Local Court conviction Judgment reserved (in house)

Fine - $15,000Costs order –

$33,000

NinoskaMouawad Local Court Land&EnvironmentCourtTransportwasteoffenceAppealing Local Court convictionJudgment reserved (in house)

Fine - $9,000Costs order -

$16,700

PaulMouawad(No.2) Local Court Costs order - $2,500

De Costa Local CourtLandfillingoffenceConvictedandfined(external)

Fined: $2,500Costs order:

$19,320External costs:

$43,500Bazgalovski Local Court

Overweightvehicleoffence Convictedandfined(inhouse)

Fined –$600 Costs order - $481

Anderson Local CourtTreeremovaloffenceConvictedandfined(inhouse)

Fined - $3,000

CBD Core Pty Limited Local CourtPollutewatersconvicted(inhouse)

Fined - s10Costs order - $500

Mehajer Local CourtUnauthorisedbuildingwork convictedandfined(inhouse)

Fine - $3,000.00Costs order - $500

Conomy Local CourtUnauthorisedusewithdrawn(inhouse)

Costs Order - Nil

Lo Local CourtDog Attack Control Orders (in house)

Fined - s10Costs order: $676

Hsieh Local CourtFoodProsecutionConvictedandfined(inhouse)


$1,132Banana’sTruck&TipperHirePtyLimited

Local CourtTree removal offence Conviction (in house)

Fined - s10Costs order: Nil

Berry Local CourtSwimmingPoolOffenceConviction(inhouse)

Fine - $600Costs order - $583

Bodnor Local CourtTreeremovaloffenceConvictedandfined(inhouse)


Cutlack Local CourtTree removal offence Conviction (in house)


SJF Properties Pty Limited Local CourtUnauthorisedbuildworksWithdrawal(inhouse)

Costs order: Nil

Kuar Local CourtTree removal offence Conviction (in house)


Greenwood Local CourtDangerous dog offence Convicted (in house)

Fined - Good behaviour bond

Costs order - NilAndreou Local Court

FoodProsecutionConvictedandfined(inhouse)Fined - $5,000

Costs order $1,832


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Party StatuS/OutcOme cOStS

Martin Local CourtFailuretocomplywithOrder Convictedandfined(inhouse)

Fine - $5,000Costs order - $483

Berry (No. 2) Local CourtSwimmingpooloffenceConvictedandfined(inhouse)


Andrews Local CourtIllegalpileburnConvictedandfined(inhouse)

Fine – $500Costs order - $483

Gordon Local CourtUnauthoriseduseConvictedandfined(inhouse)


MyriadDevelopment&Construction Group Pty Limited

Local CourtUnauthoriseduseConvictedandfined(external)


$8,000External costs -

$17,053Laspina Local Court

TreeremovaloffenceConvictedandfined(inhouse)Fine - $500

Costs order - $375CF Pye Pty Limited Land&EnvironmentCourt

FailuretocomplywithcleanupnoticesTo be determined (in house)

Nil

FINES IN FAvOUR OF cOUNcIL

$90,100

cOSTS ORDERS IN FAvOUR OF cOUNcIL

$87,931

ExTERNAL cOSTS INcURRED

$60,553



MAYORAL & cOUNcILLOR FEES, ExPENSES & FAcILITIES (cL217(1)(A1)

PROvISION OF EQUIPMENT & FAcILITIES FOR cOUNcILLORS

The facilities available to all Councillors to discharge the functionsofcivicofficeareasfollows:

• A room suitably furnished for use by all Councillors.

• A refreshment cabinet located in the Councillors’ room.

• Three allocated parking spaces underneath the Council Chamberswithanadditionalsevenreservedspacesprovided on meeting days.

• 150ChristmascardsforuseinconnectionwithCouncillors’ civic duties.

• An initial allocation of 250 business cards and thereafter appropriatereplacementsforuseinconnectionwithCouncillors’ civic duties.

• Anaccesscardwhichenablesentrytothepublicareasof the Council building and through to the Councillors’ Room.

• Suitable name badges for Councillors and their partners.

• A facsimile machine installed in the Councillor’s principal placeofresidencewithCouncilmeetingtherental,callandstationerycostsassociatedwiththeuseofthemachine for the Councillor’s civic duties.

• AhandhelddictaphonewithCouncilmeetingthecostsofequipmentassociatedwithitsusefortheCouncillor’scivic duties.

• AfourdrawfilingcabinetforeachtermofCouncilserved or alternative secure storage provided by Council as authorised by the General Manager.

• A briefcase to the value of $150

• Stationery including Councillor’s letterhead and consumablesusedbyCouncillorswhilstfulfillingcivicduties.

• A computer and facsimile machine located in the Councillors’ Room.

• Use of a Council vehicle for the purpose of travelling on Council business. (Purposes enunciated in (1) to (8) below.)

• Provision of a Cabcharge card for use in the payment for taxiservicesforthefollowingpurposes:

1. Attendance at any duly convened meeting of any organisationtowhichtheCouncillorsclaiming,hasbeen nominated or elected by resolution of Council, asanofficialCouncilrepresentative.(Providetravelallowanceisnotpaidbythatorganisation)

2. Attendance at site inspections as authorised by Council resolution or at another time as approved by the Mayor and General Manager.

3. Attendance at all duly convened Council or its Committee Meetings and Conciliation Conferences, TaskGroupsandCouncillorBriefings/Workshops,atwhichtheCouncillorisentitledtoattend.

4. Attendance at The Hills Shire Council Citizenship Ceremonies.

5. AttendanceatallofficialCouncilorCouncilsponsored functions (such as Western Sydney Business Connection luncheons, Chambers of Commerce,BusinessandBuildingDesignAwardsand School Presentation nights.)

6. AttendanceatanypublicmeetingorfunctionwhereCouncilOfficersareofficiallyinattendanceorwhereCouncillorsareformallyinvitedinanofficialcapacity upon presentation of an invitation.

7. Any meeting, conference or function on behalf of theCouncilortheMayorwhensuchattendanceisauthorised by the Mayor and General Manager.

8. TheallowanceispayableonlytoandfromtheCouncillor’sresidencetotheCouncilofficesordesignated meeting place. Should a Councillor be attending a meeting but not depart from their residence, any claim is limited to a distance of upto50kmstoandfromtheCouncilOfficesordesignated meeting place. Any claim beyond this distancewillneedtobeapprovedbytheMayorandGeneral Manager.

• TheprovisionofphotoswhereCouncillorsattendfunctions:

1. The provision of photos (in hard copy or digital format)whereCouncillorsattendfunctions.

2. Theprovisionofofficialphotos(grouporindividual)as determined by the Mayor or Councillors (framed, hard copy or digital).

• The payment of postage costs for correspondence issuedinconnectionwithaCouncillor’scivicduties.

• The provision of memorabilia and other token gifts topresenttovisitingdignitariesinaccordancewithCouncil’s Corporate Gifts – Distribution Procedure.

• The provision of current information technology hardwareandsoftwareforusebytheCouncillorat


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his/herresidenceandonCouncilcivicandofficialduties, the minimum standard of equipment to be as follows:-

• Notebook computer or similar and accessories, combined printer copier scanner facsimile and phone, appropriate communication equipment including requirements for security, modems androuters,appropriateofficesoftwareandconsumables, a Blackberry or similar and appropriate training. Council to meet annual recurrent and operating costs in regard to theITequipment(hardwareandsoftware).Allthehardwareandsoftwaretohavewirelessconnectivity compatibility.

• Note:SupportofIT&phoneequipmentandsoftwaremaybesubjecttoanoutsourcing

agreementwithcostsreportedtoCouncilonaquarterly basis.

• Meals on evenings of Council and Committee, Task GroupsandCouncillorBriefing/Workshopmeetingsand other Council functions as determined by the GeneralManagerinconsultationwiththeMayor.

• Refreshments in the Councillor’s Room and tea and coffeewhilstintheCouncilChambers.

**Note: Nothing included in this policy permits alcohol being distributed or consumed in the Council Chambers or Committee Rooms 1 and 2whenthoseroomsarebeingusedforaCouncilMeeting,aCommitteeMeeting,CouncillorsBriefing,Conciliation Conference or meeting of any Section 355 Committee.

• PAWS IN THE PARK 2012



PROvISION OF ADDITIONAL EQUIPMENT AND FAcILITIES FOR ThE MAYOR

In addition to the equipment and facilities provided to the Councillors,theMayorisentitledtoreceivethebenefitofthefollowingfacilitiestodischargehisorhercivicduties:

a)Aseparateofficesuitablyfurnished.

b) An allotted parking space underneath the Council Chambers.

c) The provision of a personal computer (PC).

d)ArefreshmentscabinetlocatedintheMayoralOffice.

e)Theservicesofasuitablyqualifiedandexperiencedsecretary.

f)Accesstotheservicesofadriver,asrequired,forofficialduties.

TheDeputyMayorwillbeprovidedwiththesameequipment and facilities as the Councillors but is entitled to an allocated parking space underneath the Council Chambers.

In2012/2013thetotalcostassociatedwithMayoral&Councillorexpenseswas$491,977.

Councillor Fees $312,292

Facility Policy $179,685

Total expenses $491,977

Council Elections are held every four years and the cost ofconductingtheelectionheldinSeptember2012was$752,165.

OvERSEAS vISITS BY cOUNcILLORS AND cOUNcIL STAFF (cL217(1)(A)

TherewerenooverseasvisitsrepresentingCouncilduring2012/2013.

cOUNcILLORS SEMINARS AND cONFERENcE ExPENSES cL217(1)(A1) (PART)

Councillors may be appointed by Council to attend conferences and seminars. All direct expenses such as registration fees, travel and accommodation are paid by Councilaswellasasustenanceallowance.Councillorsattendseminarsandconferencestokeepuptodatewithinformation and developments in areas such as Local Governmentgenerally,townplanningandgovernanceaswellasspecificoutcomeareassuchasinfrastructure,thecommunity and the environment.

Name No of Seminars, Conferences, Workshops,

Training Sessions Attended

Cost $

Strategic Planning Workshops& Councillors Orientation

10,692.75

Clr Dr Michelle Byrne 4 8,587.26Clr Peter Gangemi 3 3,749.01Clr Raymond Harty OAM

3 9,007.45

Clr Alan Haselden 6 9,427.92Clr Tony Hay 4 11,799.15ClrAndrewJefferies 2 3,350.92Clr yvonne Keane 3 2,742.00ClrDrJeffLowe 4 9,754.74Clr Robyn Preston 4 7,001.21Clr Mark Taylor 3 7,282.48Clr Mike Thomas 1 2,060.62Clr Ryan Tracey 2 2,517.12TOTAL 87,972.63

The total of $87,972.63 expended by Councillors on conferences, seminars and education included an amount of $35,165.38 for interstate visits by Councillors to attend conferences and seminars.

Themeetingschedulethroughout2012/13was:

• FirstTuesdayofthemonth-workshopforCouncillors• Second and fourth Tuesdays of the month – Ordinary

Council Meetings

CouncilElectionswereheldon8September2012andsixnewCouncillorswereelected.

Council Meetings held outside of the normal schedule are called Extraordinary Meetings.

All Council Meetings are chaired by the Mayor and are opentothepublic.Residentsareprovidedwiththeopportunity to address Council and ask questions during Community Forum. Each meeting is advertised in the local newspapersandthemeetingagendaisavailableinCouncillibraries on the Friday before the meeting, and also on Council’swebsite.

ATTENDANcE AT cOUNcIL – MEETINGS AND TASK GROUPS


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FIRST MEETING (AFTER ELECTION) - 25/9/12 (EXTRAORD)&9/10/12(COUNCIL)

Council Ordinary Meetings

Council Extraordinary

Meetings

Councillor Workshop

Resource Recovery Task

Group

Total

Number of Meetings held 1 July 2012 - 30 June 2013

19 3 10 3 35

Clr David Bentham 3 2 1 0 6Clr Larry Bolitho 4 3 1 0 8Clr Gregory Burnett 1 0 1 1 3Clr Barbara Burton 4 2 1 0 7ClrPeterDimbrowsky 3 2 1 0 6Clr Justin Taunton 4 2 0 1 7

Clr Peter Gangemi 14 1 8 2 25Clr Robyn Preston 18 3 9 2 32Clr Mark Taylor 13 1 9 2 25Clr Dr Michelle Byrne 19 3 10 3 35Clr Michael Thomas 15 3 8 2 28

Clr Raymond Harty OAM 18 3 8 3 32Clr yvonne Keane 15 1 9 2 27ClrDrJeffLowe 15 1 8 2 26Clr Tony Hay 16 3 5 3 27Clr Ryan Tracey 13 1 8 2 24Clr Alan Haselden 11 1 6 2 20ClrAndrewJefferies 17 1 9 2 29

• OurCouncil,(backrowfromleft)ClrAlanHaselden,ClrPeterGangemi,ClrYvonneKeane,ClrMarkTaylor,ClrRyanTracey,ClrDrJeffLowe,ClrMikeThomas,ClrRaymondHartyOAM,(frontrowfromleft)ClrAndrewJefferies(DeputyMayor)

Clr Dr Michelle Byrne (Mayor), Clr Robyn Preston, Clr Tony Hay.



FEES PAID TO cOUNcILLORS ON BOARDS/ TRUST

HawkesburyRiverCountyCouncil Fees Paid

Clr Greg Burnett

MembersAllowance $ 1,275.00

Total $ 1,275.00

ClrPeterDimbrowsky


Total $ 1,275.00

ClrAndrewJefferies


TravelAllowance $ 194.40

Total $ 4,019.40

Clr Mark Taylor


TravelAllowance $ 133.20

Total $ 3,958.20

REMUNERATION PAcKAGES FOR SENIOR STAFF - REGULATION cL 217(1)(B)

TheExecutiveManagementTeamconsistsoffiveseniorstaff.Each person receives a remuneration package comprising of salary, superannuation and motor vehicle costs.

General Manager /Group Manager Infrastructure Projects

$360,525

Senior Staff $1,020,177

AUDIT cOMMITTEE

The Audit Committee is an advisory committee to Council. Its primary objective is to assist Council in the effective conductofitsresponsibilitiesforfinancialreporting,risk, maintaining internal control and promoting ethical development. It also assists in the co-ordination of internal and external audit to achieve the organisation’s objectives in a timely and effective manner.

In the period the Audit Committee comprised of: Clr Dr M.R. Byrne; Clr A.J. Hay; Clr A.J.L Bolitho (to 23/8/2012) ; Clr M.G.Thomas(from13/12/2012),andClrDrJ.N.Lowe(from13/12/2012)togetherwithindependentcommunitymembersTrevor Bland, Michael Blair and Adjunct Professor Jim Taggart.

The Audit Committee met four times during 2012/13:

Councillor Representatives No. of Meetings Attended

Clr Dr Byrne 4Clr Hay 3

Clr Thomas 3

Clr Bolitho 1

ClrDrLowe 2

Independent Community Representatives:

Trevor Bland 4Michael Blair 4Adjunct Professor Jim Taggart 3

• HAWKINS LOOKOUT, HAWKESBURy RIVER


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• INSIDE THE HILLS SHIRE COUNCIL CHAMBERS



cONTRAcTS AWARDED BY cOUNcIL (cL217(1)(A2)NATURE OF SERvIcE cONTRAcT TYPE AccOUNT NAME TOTAL PAID INc

GSTWaste Services Contract Cleanaway $10,113,292 Waste Services Contract Veolia Environmental Services (Aust) Pty Ltd $7,886,342 Construction Contract Richard Crookes Constructions Pty Ltd $6,187,613 Road Construction Contract J&EExcavations&PlantHire $5,238,003 Construction Contract TJ&RFFordhamPtyLtd $4,554,500 Road Construction Contract Boral Construction Materials Group Ltd $3,107,731 Electricity Contract Origin Energy $2,101,866 Road Materials Contract Boral Asphalt $2,068,845 Concrete Services Contract AwadaCivilPtyLtd $2,035,328 Street Lighting Maintenance Contract Endeavour Energy $1,830,541 Waste Services Contract Sita Australia Pty Ltd $1,620,855 Insurance Contract QBE Workers Compensation (NSW) Ltd $1,157,983

Electricity Supply Contract Energy Australia $874,407 Road Construction Contract Jeankon Pty Ltd $851,901 Insurance Contract Willis Australia Limited $830,412 Election Govt NSW Electoral Commission $779,305 Motor Vehicles Govt Contract PowerFord(AustAutomotiveGroup)

NewVehiclesOnly $750,236

Road Construction Contract Sami Road Services Pty Ltd (SRS) $711,074 Concrete Services Contract G P Concreting Group Pty Ltd $703,784 Water Services Contract Sydney Water $700,692 Electrical Services Contract Smada Electrical Services $684,593 Maintenance&MinorConstruction

Contract Cunneen Group $663,275

Aboricultural Services Contract Sydney Metro Tree Services $589,927

Home Care Services Contract Wendys Home Care Pty Limited $580,990 Motor Vehicles Multiple orders Central Coast Motor Group $566,196 Bushland Maintenance Contract HillsBushcare&CarbonCopy $540,053 Fuel Contract BP Australia Pty Ltd $533,838 Software Contract Technology One Ltd $514,783 Footpath Construction Contract Tescon Constructions Part of Tesauro

Holdings Pty Ltd $503,740

Legal fees Contract Maddocks $478,906 Aboricultural Services Contract Active Tree Services $452,032 Ferry services Contract HawkesburyCityCouncil $438,214 Building Construction Contract Caliber Construction Pty Ltd $432,457 Plant and Equipment Contract Gilbert&RoachPtyLtd $432,199 Advertising Contract Leonard Holt Robb $398,860 Water Service (Withers Rd) Contract Sydney Water $393,659 Motor Vehicle Multiple orders CastleHillHyundai-NewVehiclesOnly $383,235 Linemarking Services Contract Ultra Linemarking $369,199 TrafficControlServices Contract TrafficManagementAustralia $358,815


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NATURE OF SERvIcE cONTRAcT TYPE AccOUNT NAME TOTAL PAID INc GST

Legal fees Fee Agreement Evans&PeckPtyLtd $358,289 Playground Equipment LGP Contract Australasian Playgrounds Pty Ltd $355,781 Truck Parts Multiple orders Volvo Commercial Vehicles Aust P/L

(Sydney U D Trucks) $351,557

ComputerHardware Contract Dell Australia Pty Ltd $350,291 Bushland Contract Toolijooa Pty Ltd $340,865 Motor Vehicle Multiple orders CastleHillToyota-NewVehiclesOnly $296,945 Building Maintenance Contract Kentmere Constructions Pty Ltd $295,303 Road Construction Contract Delaney Civil Pty Ltd $287,682 Airconditioning Maintenance Contract Condor Air Conditioning $282,264 Legal Services Contract MatthewsFolbiggPtyLimiited $281,872 StreetSweeping Contract AllSweeperHirePtyLtd $268,199 Fencing Multiple orders Metal Fencing Specialists Pty Ltd $265,907

Telephone Services Contract Telstra Corporation Limited $265,780 Belmore Rd project Contract Hargraves Landscapes Pty Ltd $247,729 Cleaning Services Contract CHS Cleaning $244,192 Waves Management fee Contract Belgravia Leisure $243,616 Various building Maintenance

Contract Bellamy Constructions Pty Ltd $243,174

Concrete Services Contract Kelbon Project Services Pty Ltd $242,229 Cleaning Services Contract G&EMCleaningServicesPtyLtd $232,395 Library Book Supplies Contract James Bennett Pty Ltd $230,976 Building Maintenance Multiple orders Prominent Construction Pty Ltd $230,017 Software Contract Data #3 $228,476 Consultancy Withers Rd Contract BrownConsulting(NSW)PtyLtd $226,949

Bushland Contract Ecohort Pty Ltd $224,815 Pathwaylicensefee Contract Infor Global Solutions (ANZ) Pty Ltd

(formerly GEAC) $215,299

Postage Contract Australia Post (main account) $214,385 Cleaning Services Contract F&ZCleaningService $208,060 Meals on Wheels Contract Master Catering Services Pty Ltd $206,477 HardwareSupplies Contract BakersConstruction&Industrial $206,436 Property Management Contract GPT Property Management Pty Ltd $204,965 Jetmaster Rd Maintenance Truck

Purchase Order Ausroad Systems Pty Ltd $204,490

CTP Insurance Contract QBE Insurance (Australia) Ltd $200,999 Traineeship Contract ApprenticePower(WSROCGroup

Apprentices) $200,956

Landscapingworks Multiple orders On-Track Landscapes Pty Ltd $199,305 Bushland Management/Restoration

Contract Blue Tongue Ecosystems Pty Ltd ATF the Reynolds Family Trust

$194,182

Bushland Management/Restoration

Contract DragonflyEnvironmental $188,982

Geotechnical Services Multiple orders GHD Pty Ltd $184,952



NATURE OF SERvIcE cONTRAcT TYPE

AccOUNT NAME TOTAL PAID INc GST

Sun Shades supplier Contract Alfresco Shade $183,301

Tennis Court resurfacing Contract Sports Technology International Pty Ltd $179,784

Emulsion,ColdMix&HotMix Contract Fulton Hogan Industries Pty Ltd. (Pioneer Road Serv.)

$178,841

Consultancy Contract APP Corporation Pty Ltd $178,503

Temporary Childcare Staff Contract PulseChildCareCrewpartofPulseStaffingAust.P/L

$177,932

Apprentice Multiple orders MGMyGatewayTraining(MacarthurGroup Apprentices)

$177,284

StormwaterUpgrade54Westmore Dr

Contract Williams Bros Contractors Pty Ltd $172,424

Noxious Weeds Contol Contract HawkesburyRiverCountyCouncil $168,078

Library books Contract Peter Pal Library Supplier $166,768

Plant Hire Contract Allards Plant Hire Pty Ltd $164,661

Sportsfielddrainage Contract Turf Drain Australia $164,137

Road Construction Contract DownerEDIWorksP/L(WorksInfrastructure)

$159,162

Motor Vehicle LGP/State Contract

Castle Hill Holden/Hyundai (CH Autos)-NewVehiclesOnly

$158,997

Columbia Court Consultants Contract Capital Insights Pty Limited $158,125

Supply and install Bus Shelters Contract AMPS Signage and Safety Pty Ltd (Asset Management)

$155,430

Waste Contract WSN Environmental Solutions $154,955Cleaning Services Contract TST Property Services $152,204RFID Maintenance Agreement St Logi Track Pty Ltd $152,016 Painting Services Multiple orders Cubic Painting $151,940 $76,372,125

SUMMARY OF RESOLUTIONS MADE UNDER SEcTION 67 cONcERNING WORK cARRIED OUT ON PRIvATE LAND INcLUDES: S428(2)(K)

PRIvATE WORKS AND FINANcIAL ASSISTANcE cL217(1)(A4)

CouncilcarriedoutworkintheBelmoreStreetEaststreetscape upgrade on behalf of local businesses. This workwascarriedoutunderCouncilresolutiontoensurecontinuityoffinishuptoshopentrancesonprivateproperty.Thework,estimatedat$15,875.12,wasundertakenatnocosttotherelevantpropertyowners.

cONTRIBUTIONS/DONATIONS

In 2012/13 Council provided $59,823.98 in donations and

grants to community groups, individuals and organisations.

SPONSORShIP REcEIvED

Council received $163,773.41 in sponsorship, including $63,432 in cash and $100,341.41 in kind.

hUMAN RESOURcES AcTIvITIES S428(2)(M)The Hills Shire Council recognises that EEO (Equal Employment Opportunity) is a key component of sound management. This organisation is committed to providing aworkplacethatreinforcesitsvaluesofhonesty,fairness,integrity and the contribution of all employees. As an EEO employer,thiswillbeachievedbyensuringthatallsourcesofdirectorbyassociationworkplacediscrimination,harassment,victimisationandvilificationareeliminated.Inaccordancewithrelevantlegislation,allemployeesandpotential employees are to be treated equally and fairly.


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Council has achieved positive results in EEO by implementingflexibleworkarrangementsforstaffacross the organisation. This includes altering start and finishingtimes,reducinghoursandallowingstafftoworkfrom home to meet family commitments and achieving goodwork/lifebalance.Inadditiontothis,CouncilhasappliedthenewNationalPaidParentalLeaveSchemeforemployeeswhoaregoingonmaternityleave.

The Hills Shire Council promotes diversity in the workplaceandcurrentlyhas18%femaleManagers,15%ofstaffunder30and24%ofstaffover55.Additionally,weofferedworkexperienceto33studentsthroughouttheyear and employed 20 trainee staff.

EEO STATEMENT

The purpose of these guidelines is to ensure existing and future employees of The Hills Shire Council are not discriminated against in their employment on the grounds of race, colour, national origin, sex, religion, marital status, age, physical and intellectual disability, political convictions, sexual preference or their responsibilities as carers. These guidelines ensure The Hills Shire Council is an equal opportunityemployerandthatallemployeesareawareoftheir rights and responsibilities.

Theorganisationwillcontinuetoachievethefollowing:

1.1 Maintain an environment that is free of discrimination and harassment

1.2 Ensure existing and potential employees compete on merit for employment, promotion, transfer and trainingandotherbenefits

1.3 Provide a clear and accountable process for grievance reporting practices

1.4 Maintainanoperatingenvironmentwherepeoplerespect and tolerate the rights and differences of others.

1.5 EncourageEEO/AA(AffirmativeAction)practices

1.6 Ensure systems, policies and practices governing key human resource management processes are non-discriminatory

1.7 Promote equality of opportunity and an harassment-freeworkenvironment

1.8 Provide AA programs for EEO target group members to overcome past discrimination and achieve over time,adiverseworkforce

1.9 Ensure that mandatory EEO requirements in Role Expectations and other aspects of human resource management are observed.

ExTERNAL BODIES, cOMPANIES & PARTNERShIPS cL217(1)(A6) & (A7)

ExTERNAL BODIES ExERcISING cOUNcIL FUNcTIONS

InaccordancewiththeLocalGovernmentAct1993,thestatementof“ExternalBodies”islimitedtothoseorganisationswhichexercisedfunctionsdelegatedbyCouncil.In2012/2013,therewereno“ExternalBodies”exercisingfunctionsdelegatedbyCouncil.HawkesburyRiverCountyCouncilundertakestheeradicationofnoxiousweedswithinTheHillsShire.

CouncilhasaserviceagreementwiththeRuralFireServiceoutliningrolesandresponsibilitiesoftherespectiveparties.CouncilhasamemorandumofunderstandingwithHawkesburyCityCouncilandHornsbyShireCouncil.

cONTROLLING INTEREST IN cOMPANIES

CouncildidnotholdacontrollinginterestinanycompanyeitheraloneorinconjunctionwithotherCouncils.

PARTNERShIPS, cOOPERATIvES AND JOINT vENTURES

Councilwasinvolvedinthefollowingsuchrelationshipsin2012/13:

• Local Government NSW

• HawkesburyRiverCountyCouncil

• NSW Rural Fire Service

• RID Squad

• Greater Western Sydney Business Connection

• Floodplain Management Authorities

• Hills Relay for Life

• Western Sydney Academy of Sport

• Public Libraries (NSW) Metropolitan Association

• Hills Community Safety Precinct Committee

• Council is minority shareholders in the Southern Phone Company.



Council’sCommunitySafetyOfficersprovideadiverserange of companion animal management services including impounding of dogs not under effective control, investigating and managing complaints regarding nuisance animals and dog attacks, issuing penalty infringement notices for breaches of the Companion Animals Act, 1998, preparation of nuisance dog orders, dangerous and restricted breed declarations followinginvestigationandcontinuedmonitoringofordersto ensure compliance.

The introduction of public place management in The Hills ShireCouncilisenablingourCommunitySafetyOfficerstoexpandtheirskillsinaforwardthinkingregulatoryenvironment.

CommunitySafetyOfficersarefocusingstronglyoncustomer liaison, community concerns to improve safety for the enjoyment of the local area and public education promotingresponsiblepetownership.

Pound data statistics are collected monthly and lodged annuallywiththeDepartmentofLocalGovernment.Thesearethestatisticsforthe2012/2013financialyear.

cOMPANION ANIMALS AcT AND REGULATION – GUIDELINES ON ThE ExERcISE OF FUNcTIONS UNDER ThE cOMPANION ANIMALS AcT cL 217(1)(F)

TOTAL TAKEN TO ThE POUND

2012/2013

SURRENDERED TO ThE POUND BY OThER PARTIES

TAKEN TO ThE POUND BY cOUNcIL

RETURN TO ThEIR hOME BY

cOUNcILDogs 320 36 284 27

Cats 182 182 0 0

releaSed tO OwnerS

euthaniSed SOld rehOmed with reScue

OrganiSatiOnSDogs 174 54.4% 18 5.6% 68 21.2% 60 18.8%

Cats 3 1.7% 110 60.4% 28 15.4% 41 22.53%


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EDUcATION

CommunitySafetyOfficersundertakeregularpatrolsofourlocalreserves,bikeandwalkingtrackstoeducateandinformpetownersoftheirresponsibilities.Councilorganisesamailouttoidentifiedcompanionanimalownersprovidinginformationon legislative requirements to have their dogs and cats micro-chipped and registered. The information provided reminds companionanimalownersthattheirpetsmustberegisteredatsixmonthsofage.Acompanionanimalthatismicro-chippedandregisteredhasthebestopportunitytobereunitedwiththeirownershouldtheanimalstrayorbecomelost.

Officersprovideanadministrationserviceforthecompanionanimalregisterandassistcustomersbothoverthephoneandat the front counter in registering their animals.

Councilpromotesthede-sexingofcompanionanimalsbyensuringpetownersareawareofthereducedregistrationfeewhentheiranimalsarede-sexed.

“PawsinthePark”whichispartoftheAnnualOrangeBlossomFestivalisapopularfreecommunityeventfordogsandtheirowners.ThisuniqueeventincludeseducationaltalksandallowsCommunitySafetyOfficerstohavefacetofacecontactwithdogownersandanswerquestionsregardingcompanionanimalmanagementservices.

IMPOUNDING FAcILITIES

CounciloutsourcesitsshelterfacilitiesthroughHawkesburyCityCouncilandutilisesCouncil’swebsitetopromotethere-homingofcompanionanimals.Educationalbrochuresareavailabletopeoplecontemplatingadoptingapetandhowtocarefortheanimaloncetheyhavetakentheirnewdogorcathome.Mandatoryde-sexinghasbeenrecentlyintroducedforallanimalsthataresoldfromHawkesburyAnimalshelter.

ENFORcEMENT

Forthefinancialyear2012/2013atotalof83dogattackswerereportedtotheDepartmentofLocalGovernmentofwhich24 involved more than one offending dog.

Note: The above information is complaint volume only, complaints may be unsubstantiated.

NUISANcE ORDERS ISSUEDHabitually at large in a public place 14Endangers health of a person/animal 21Dog noise 36Runs at/chases 2TOTAL 73DEcLARATIONS OF DANGEROUS DOGAttacks on persons 9

Attacks on animals 9TOTAL 18

CouncilprovidessevenoffleashareaswithintheShireincludingBalcombeHeightsReserve,SevenHillsRoad,BaulkhamHills;CastleHillShowground(lowerdogarenas);ConnieLoweReserve,AdelphiStreet,RouseHill(withinthefencedarea);CoolongReserve,CoolongStreet,CastleHill(withinthefencedarea);CrestwoodReserve,PeelRoad,BaulkhamHills(withinthefencedarea);DewhurstAvenueReserve,CastleHillandDonMooreReserve,NorthRocks.

During2012/2013CouncilinstigatedonecourtattendancenoticeforbreachofDangerousDogOrder.12appealswerelodgedagainstDangerousDogDeclarationsandtwopenaltynoticeswerecontestedforowndogwhichattackspersonoranimal.

Atotalof161PenaltyInfringementNoticeswereissuedforbreachesoftheCompanionAnimalsAct,1998ofwhich:


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PENALTy INFRINGEMENT NOTICES3 issued for Companion animal not registered (section 10)4 issued for Inchargeofdogwhichattackedpersonoranimal-

not dangerous dog11 issued for Failtocomplywithnuisancedogorder2 issued for In charge of dog uncontrolled in public place-not

dangerous dog6 issued for Notcomplywithnoticetoregisteranimal-not

dangerous dog28 issued for Not register 6 month old companion animal - not

dangerous dog

68 issued for Owndoguncontrolledinpublicplace-notdangerous dog

19 issued for Owndogwhichattackedpersonoranimal-notdangerous dog

15 issued for Ownernotcomplywithdangerousdogcontrolrequirements

2 issued for Ownernotcomplywithrestricteddogcontrolrequirements

3 issued for Ownernotpreventdogescaping-notdangerous/restricted dog

FUNDING

FundingforCouncil’sCompanionAnimalManagementisabsorbedwithinthegeneralCommunity Safety and Compliance budget.



ThE hILLS ShIRE cOUNcILREGULATORY REPORT 2012 - 2013

Email:[email protected]: (02) 9843 0555The Hills Shire Council

PO Box 75 Castle Hill NSW 1765

www.thehills.nsw.gov.au

ThE hILLS ShIRE COUNCIL€¦ · 8 THE HILLS SHIRE COUNCIL REGULATORY REQUIREMENTS 2012 - 2013...

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