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Powered by

The blue book2015-2016 Member Booklet

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Welcome to AIESEC UA

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A word from the President 4About AIESEC About AIESEC 6 Conferences 10 Abbreviations 11 Experiences Abroad 12 Full Membership 14 Anthem 15Discover the tracks 16Innovation Team 24Teams 26Information corner 28Contact 30

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A word from thePresident of AIESEC UA

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A word from the PresidentHi everyone!

If you are reading this, you can call yourself officially an AIESEC'er at AIESEC UA 15-16. Congratulations, and get ready for the crazi-est, most educational experience in your life! In order to guide you through this AIESEC year as a brand new AIESECer, we have de-veloped this member booklet. This booklet will give you a lot of information regarding the history of AIESEC, our departments, AIESEC conferences, what you will be able to learn at AIESEC UA, etc.

This booklet is a great start but of course, we can’t include everything about AIESEC, that would take a lot more than 32 pages. So, I strongly encourage you to talk to any of the VPs (Vice-President btw, you will learn more about abbreviations in this booklet) if you have any extra questions that you might want to ask.

A world of opportunitiesAIESEC has given me a lot of opportunities in the past (4!) years that I have been at this or-ganization and I have seized every one of them with my both hands. Now, I am confident that I am better prepared for the upcoming chal-lenges in my life when I graduate. I am also confident that I am a better leader than I was before I joined AIESEC.

Becoming a member at AIESEC UA is the first opportunity that you grabbed. Try to get as much as possible out of it as you can. And if possible, try out one of the other limitless ex-periences that AIESEC will offer you.

The role of an LCPAs president of AIESEC UA, I have a wide range of various job responsibilities. First of all, I have the ultimate responsibility of eve-rything that happens in AIESEC, so I need to make sure that everything runs smoothly, that every AIESECer at AIESEC UA feels at home, that the Executive board is working together and fulfill tasks like they should be done, etc.

Secondly, I have to bring the strategic compo-nent within AIESEC UA, which ensures that we follow a path that is sustainable in order to grow as an organization.

Thirdly, I am also responsible for the commu-nication with the national level of AIESEC and the other student organizations in Antwerp, in order to make sure that we are all on the same level and confusions can be avoided. As presi-dent, you have a lot of things going on but if you enjoy it, it is a small effort.

Joining AIESEC UA has been one of the best choices of my life. Today, I, together with my ex-ecutive board, are ready to make it one of your best choices.

Welcome to AIESEC UA!

Timo VerbrugghePresident of AIESEC UA

2015-2016

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About AIESEC

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About AIESEC

AIESEC was founded after the second world war by students from Belgium, Denmark, Fin-land, France, Netherlands, Norway and Swe-den. Our fundamentals were shaped by the so-cial, economic and political climate of the time.Since then, the world has been changing faster

than ever before. We believe that young people hold the key to a better future and they must learn to adapt quickly to solve problems. This is why AIESEC strives to peace & fulfillment of humankind's potential.

In today’s context, ‘Peace’ does not exclusively meanavoiding war. Peace can symbolize a world that does not have conflicts that arise from cultural, religious, or other aspects of differences in humanity. Peace can also symbolize being in harmony with yourself. AIESEC strives to build a world where people can work towards their own understanding of peace, while re-specting and understanding the views of others.Through “Fulfillment of Humankind’s Potential, AIESEC strives for a world where people can be the best version of themselves.

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About AIESEC

Self-awareUnderstands and lives personal

values, focuses on strengths over weaknesses and explores one’s

passions

World CitizenBelieves in their ability to make a

difference in the world Interested in the world issues and enjoys

taking responsibility for improving the world

Empowering OthersCommunicates effectively in diverse environments, develops & empowers other people and engages with others to achieve a bigger purpose

Solution-orientedAdapts and shows resilience in the face of challenges, transmits posi-tivity to move forward throughout uncertainty and takes risks when needed

Our Leadership Development ModelAIESEC’s leadership development model seeks to prepare youth to take a stand on what they care about and become capable to make a difference through their everyday actions. This is why

our answer is to develop the caracteristics below according to the largest world trends.

Cross-cultural exchangesAIESEC provides an opportunity for young people to work or volunteer abroad in non-familiar environments. This allows them to step outside their comfort zone and expand their worldview, while contributing to the com-munity in which they are working. Living such experiences enables people to build a better understanding on how to communicate and capitalize on divesity in our increasingly con-nected world.

Team experiencesAIESEC members work in teams to create and manage these cross-cultural exchange experi-ences. This provides an opportunity for our members to live powerful team experiences and develop their own leadership potential.

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About AIESEC

Our ValuesAIESEC has a set of behaviors - our values - that shape our organizational culture. These values guide us in our everyday actions and decisions in order to become leaders that are self-aware,

world citizens, empower others and are solution-oriented.

Striving for ExcellenceWe continuously improve through

creativity and innovation. We strive to deliver the highest quality

performance in everything we do.

Demonstrating IntegrityWe are consistent and transparent

in our decisions and actions. We fulfil our commitments and con-

duct ourselves in a way aligned with what we envision.

Enjoying ParticipationWe create a dynamic and wel-

coming environment through the active and enthusiastic participa-

tion of individuals. We enjoy being involved in AIESEC.

Acting sustainablyWe act in a sustainable way for our ogranization and our society. Our decisions take into account the needs of future generations.

Activating LeadershipWe lead by example and inspire leadership through actions and results. We take responsibility for developing the leadership poten-tial of others.

Living DiversityWe actively learn from differ-ent ways of life and opinions represented in our multicultural environment. We act inclusively, respecting and actively encour-aging the contribution of each individual.

AIESEC UAAIESEC UFSIA was founded in 1956, which means 2016 marks an important milestone: 60 years of AIESEC UA! AIESEC RUCA was established 7 years later, in 1963. When both universities merged into the University of Ant-

werp into, so did the LC's (Local Committees) - AIESEC UA is now the one and only LC in Antwerp and welcomes students from all insti-tutes for higher education.

AIESEC in BelgiumAIESEC in Belgium includes no less than 9 LC's! These are:• University of Antwerp (UA)• Leuven• Gent• Vrije Universiteit Brussel (VUB)

• Université Libre de Bruxelles (ULB)• ICHEC• Luxembourg• Campus Brussels (previously HUB)• Louvain-La-Neuve (LLN)

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AIESEC-conferences in Belgium

Conferences bring AIESEC'ers from all over the country (and even beyond) together. Experience the network and join the three main conferences

in Belgium!

Conferences

National Training & Motivational Seminar (NTMS)

November 13 - 15Your first AIESEC-conference will kickstart your

AIESEC-experience

Functional Meeting (FM)February 12 - 14

Revive the flame and reconnect with the network

Belgium Leadership Development SeminarMarch 2016

Discover the leader within you

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Abbreviations

AIESEC Translation SheetAs we like efficiency, AIESEC is full of abbreviations. Listed below are the most frequently used

ones. Don't worry if they seem daunting at first - but make sure to keep this sheet at hand!

AI: AIESEC InternationalAIESEC in Belgium: national AIESEC level AIESEC: Used to be the abbreviation of Associ-ation Internationale Des Etudiants en Sciences Economiques et Commerciales. Now AIESEC is used as the full name.AIESEC’er: Someone currently/in the past in-volved in AIESECBeLDS: Belgium Leadership Development Seminar (a conference)COMM: Communications - a track at AIESEC UACompendium: Rule set (AIESEC UA Compen-dium is an example of an LC rule-set) (NL: Hu-ishoudelijk Reglement)CRXP: Campus Recruitment Experience (Next Step events such as Job Fair, Job Alert, work-shops, ... )EB: Executive Board (the LCP and LCVP's)EP: Exchange Participant (someone going on an internship or volunteering abroad)ER: External Relations – a track at AIESEC UAEuroCo: European ConferenceF: Finance - a track at AIESEC UAFACI: Facilitator (usually speaker/presenter/ person who gives workshops at conferences) Full Member: Member who meets the Full Membership Criteria and has voting rightsGA: General AssemblyGCDP: Global Community Development Pro-gram (now: Global Citizen)GIP: Global Internship Program (now: Global Talent)IC: International Congress (largest annual con-ference, organized by AI)ICX: Incoming Exchange - a track at AIESEC UAITtT: International Train the Trainers confer-ence (helps FACIs)IXP: Integrated ExperienceJD: Job DescriptionJF: Job FairLC: Local Committee (an AIESEC chapter at a University)

LCP: Local Committee PresidentLCVP: Local Committee Vice PresidentMC: Member Committee (National AIESEClevel)MCP: Member Committee PresidentMCVP: Member Committee Vice-PresidentNTMS: National Training & Motivation Semi-nar (a conference) OGX: Outgoing Exchange – a track at AIESEC UAPM: Project Management - a track at AIESEC UATLP: Team Leader (Program)TM: Talent Management - a track at AIESEC UATMP: Team Member ProgramTN: Traineeship NominationTN taker: Traineeship Nomination taker (com-pany taking on AIESEC trainees)WENA: Western Europe and North America - one of the AIESEC regionsXP: Experience

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Experiences abroad

Challenge the world bychallenging yourself

Empower communities, see the world andexperience the adventure of a lifetime.

The Global Citizen ProgramVolunteer abroad by challenging yourself to do something outside your comfort zone. Experience living and working abroad with cross-cultural teams and families. The experi-ences typically range from 6 to 8 weeks. While these are generally non-paid opportunities, you often receive sti-pends, food and accommodation. Global Citizen is consid-ered an Erasmus, internship and a holiday in one!

CulturalUnderstanding

Management

Environment

Cultural UnderstandingHelp communities to grow sus-tainably through skills develop-ment, education, and capacity building. Work with local com-munity members to create an immediate positive impact on people's lives.

ManagementInnovate with international businesses and understand foreign markets, startups and NGO’s. Develop hands-on ex-periences to address problems with solutions facing societies in a globalized world. Assist organizations in marketing or fundraising projects.

EnvironmentEnable communities to better deal with the effects of climate change and reduce their impact on the planet. Promote and par-ticipate in sustainable develop-ment in projects covering en-ergy, pollution, climate change, and more.

aiesecua.be/volunteering

Nathalie LauwereynsManagement, Brazil

AIESEC UA COMM member

"My experience in Brazil was fan-tastic. I met so many wonderful

AIESEC'ers from all over the world. This project has opened my eyes to a world of opportuni-ties. I am so happy I took the leap to get out of my comfort zone!"

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Experiences Abroad

Jump-start your careerExplore thousands of global intern opportunities

that will help build your future.

The Global Talent ProgramTake up an internship abroad to become ready for the real job world. Discover thousands of paid opportunities ranging from startups to multinationals. Spend 12 to 18 months as an intern abroad! Now is your time to build your confidence, gain experience and build your leader-ship capabilities.

Marketing

Teaching

Information Technology

BusinessAdministration

MarketingGreat opportunities to gain hands-on marketing experi-ence around the world.Examples: online marketing co-ordinator, market researcher and analyst or business devel-opment intern.

TeachingHelp others gain access to more opportunities by develop-ing their language skills. Examples: international busi-ness development, foreign language teacher or workshop coordinator.

Information TechnologyUse your technical expertise to help build both large corpora-tions' or startups' capabilities. Examples: software developer, mobile developer, UX expert.

Business AdministrationDevelop and hone your busi-ness skills while helping bril-liant businesses grow.Examples: human resources coordinator, finance intern, project manager.

aiesecua.be/internships

"This experience abroad gave me

valuable insights: how people view their career

in the USA, how they view us and the world. I encourage everyone to participate in an AIESEC program: it will change your life!"

Alexander MackaayBusiness Administration, USA

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Membership

What is Full Membership?In AIESEC UA, you receive an opportunity to acquire leadership skills in order to person-ally develop yourself in a dynamic, global en-vironment. During your term, you are offered the chance to become a Full Member. You will achieve this status by complying with the membership criteria.

Membership CriteriaIn order to qualify for Full Membership, you must meet all of the following criteria:

1. Interns and conferencesBe the official buddy of an AIESEC trainee in Antwerp and/or attend an AIESEC confer-ence.

2. Active memberBe an actively engaged member within a team of AIESEC UA.

3. EXPABe correctly registered in your team on www.experience.aiesec.org

4. LC MeetingsAttend at least 75% of LC Meetings with a minimum of 3 meetings.

OfficialThe Full Member-system is used in AIESEC all over the world. This means you will receive an official certificate when you become a full member. Once a full member's active AIESEC role ends, they will become members of the worldwide AIESEC Alumni association and take on the status of AIESEC alumnus.

Full MemberFull membership rewards AIESEC'ers who deliver a valuable contribution through their involve-

ment in the organization.

BenefitsBeing a Full Member makes you a true AIESEC'er. As a Full Member, you will en-joy various benefits which will enhance your AIESEC experience.

1. Worldwide internships and volunteering abroadFull members receive a 15% discount on the fee for taking up a Global Talent or Global citizen experience. Full members who have a leadership role will be rewarded with a

35% discount. These exchanges are a fun-damental part of AIESEC's leadership de-velopment: this discount encourages you to expand your horizon.

2. Vote at the General AssemblyAIESEC has been awarded the world's most democratic workplace for four consecutive years in the WorldBlu ranking. As such, Full Members are entitled to vote on the next term's Executive Board.

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Club Anthem

The Official AIESEC UA AnthemAt our legendary Champagne Cantuses, the LC sings this song loud and proud. Make sure to

memorize it for the first Cantus!

"Clementine"

Wij zijn AIESEC, wij zijn AIESEC, en onze kleuren zijn wit en blauw.

Wij zijn internationaal, maar het is ’t Stad waar ik van hou!

Leuke feestjes en congressen, onze leden leren bij.Wij drinken Duvel en Champagne, en dat maakt ons allen blij!

Wij zijn AIESEC, wij zijn AIESEC, en onze kleuren zijn wit en blauw.

Wij zijn internationaal, maar het is ’t Stad waar ik van hou!

AIESEC UA, AIESEC UA, brengt de wereld dichterbij. Voor het heden en de toekomst, waag de sprong en kom erbij!

Wij zijn AIESEC, wij zijn AIESEC, En onze kleuren zijn wit en blauw.

Wij zijn internationaal, maar het is ’t Stad waar ik van hou!

Mark your calendar!The first Champagne Cantus will be held on Tuesday, November 24th.

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Discover the tracks

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OGX

Babiche AertsVP Outgoing Exchange

Outgoing Exchange

Daphne Van EchelpoelTeam Leader Global

Talent

Morane AtzmonTeam Leader Global

Citizen

The Outgoing Exchange Track (OGX)In the Outgoing Exchange track, we give stu-dents and young graduates a life changing ex-perience by going abroad and do an internship or participate in a volunteering project. Both these programs ensure great teamwork with people from all over the world, practical expe-rience that will help in future career endeav-ours and personal development by accepting this amazing challenge. The OGX team is there to help these young people and give all guide-lines necessary to find that perfect internship or project. We start our flow with selling our programs during events and info sessions, we invite people to interviews to select the right AIESEC ambassadors to go abroad and we are in contact with AIESEC entities all over the world in order to find that one project that matches perfectly with our candidate. It is so great to hear the stories of people who come back from their journey, because we were the ones that made this experience possible.

OGX will teach you

Sales

Interviewing

International professional com-munication

Problem solving

Creative thinking

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Laetitia CaronVP Incoming Exchange

Incoming Exchange

You?Team Leader Buddy

Reception

Leen CeyssensTeam Leader Account

Management

The Incoming Exchange Track (ICX)The Incoming Exchange track ensures an op-timal service concerning our internships in Antwerp, both towards companies and train-ees. ICX is made up of an Account team and a Buddy Reception team. The Account team deals with the sourcing process when a new contract is signed by ER, building long-term relationships with current partners and re-contacting old partners. Getting involved in the account team is the ultimate opportunity to enhance your professional communication skills and sales skills.With almost 30 incoming trainees in Antwerp every year, the Buddy Reception team plays a crucial role in our organisation. The Buddy Re-ception team makes sure these trainees have an unforgettable experience during their time in Antwerp. In this team you will become an ex-pert in international communication, you will be building up an international network and you gain project management experience.

ICX will teach you

Social skills

Global mindset

International communication

Problem solving

Sales

Customer Relationship Man-agement

ICX

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Olivier De PooterVP External Relations

External Relations

Eleni JacobsTeam Leader Global

Talent

Charlotte LambrechtTeam Leader CRXP

The External Relations Track (ER)The External Relations track is responsible for initiating partnerships with corporate partners. We can offer companies two broad programs: Campus Recruitment and Global Talent. With our Campus recruitment pro-gram we give our partners the possibility to attract young high potentials who are study-ing in Antwerp through our Job Fair, Job Alert, workshops,… The Global Talent program offers companies the chance to recruit young gradu-ates through our global network so they can expand their activities.Most partnerships start through cold calling and a first introduction meeting on site with corporate representatives to present AIESEC and to get to know the company’s needs. By working together with the company a proposal can be made and finally a contract is signed.Our partners range from start-ups to multina-tional. Every company has different needs and ER-members should derive those to create long-term sustainable partnerships.

ER will teach you

Sales

Professional communication

Product management

ER

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Pauline Van OstaeyenVP Communications

Communications

You?Team Leader Design

Cristal FernandesTeam Leader External

Communications

The Communications Track (COMM)The Marketing team (or in AIESEC terms: “the Communications team”) is responsible for all internal communication, marketing channels and designs. We think about how to convey the message of our products in the most effec-tive way to students, companies or the general public. How can we best spread the AIESEC-message to our audience?We do this by using social media, email, press releases and other tools. This, combined with unique marketing designs, is what makes up our team! The Marketing team is responsible for the general management, design and struc-ture of the website you are looking at right now! With our team, you will be able to learn how to promote an international brand, gain knowledge in tools like Photoshop and learn more about marketing in general! On top of that, you will be able to work together with several other teams in AIESEC UA, such as Project Management and Outgoing Exchange.

COMM will teach you

Brand building

Event promotion

Copywriting

Graphic design

Social media marketing

Media relations

Creative thinking

COMM

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Virginie HuberVP Project Manage-

ment

Project Management

Louise De VliegereTeam Leader Projects

Eva De KinderenTeam Leader Projects

The Project Management track (PM)Project Management is all about the events AIESEC organizes throughout the year: Job Fair, Job Alert, Champagne Cantus, Harbour Week, a conference, … Every project man-agement team has its own team leader and his team members, responsible for different aspects: finance, communication, logistics, ca-tering, agenda manager, company manager, … They work together in teams where they have to take every single aspect into account to make sure the events can take place as expect-ed. These events contribute all to the name recognition of AIESEC on campus and towards companies.You will learn how to handle last-minute prob-lems and you will definitely realize that you are capable of more than you think. Working in a team towards an event and seeing the great re-sults you accomplished all together, this pride is a feeling you cannot obtain somewhere else.

PM will teach you

Time management

Event management

Staying calm under pressure

Problem solving

Creative thinking

PM

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Henri GroenwegheVP Talent Management

Talent Management

Carolien VermeirenTeam Leader Internal Project & Education

Jill BoerenTeam Leader Human

Resources

The Talent Management Track (TM)Talent Management track mainly focuses on the current and potential future members of AIESEC UA to make sure that each of them gets the most out of their AIESEC experience. To do so this track consists of two main teams.The first one is comparable to the Human Re-sources department of an organization. Their job is to guarantee the ongoing inflow of tal-ented people and to make sure everybody is al-located in the right team. Afterwards tracking their growth within our organisation and mak-ing sure they build a successful AIESEC career.The second one is responsible for the organisa-tion of several events for our members during which they can develop their soft skills and en-hance the AIESEC UA team spirit, some great examples are Students on Stage, a Christmas Party and workshops.

TM will teach you

Interviewing

Conflict management

Professional communication

Project management

Interpersonal skills

TM

Charlotte HerpoelaertTeam Leader Tracking

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Leander BaelusVP Finance

Finance

The Finance track (F)The Finance track is all about the prepara-tion, management and follow-up of cash flow. Therefore it is the main goal of Finance to keep the organization financially healthy and ef-ficient. Administrations such as bookkeeping and government policies are under this track as well. Yet, the main operation is cash man-agement. Everything concerning cash flows, budgets, auditing, etc… are the responsibility of Finance.Finance also assists other tracks in their budg-ets, by placing members under their wings, who give them advice on how to manage all transactions.The last aspect of this track is are the legal lia-bilities of the organization. Keeping the House Rules updated to the present day reality, and the connection to the national level are an im-portant part to keep AIESEC UA perform on a high level.

F will teach you

Cash flow management

Budget management

Accounting

Legal feedback

F

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Innovation Team

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You?Team Leader Innovation

Innovation Team

The Innovation TeamThe Innovation Team is responsible for manag-ing innovation in our organisation by encourag-ing members to think out-of-the-box, managing and creating channels where our members can freely express their ideas, assess these new ideas and finally report the ideas to our (Vice-)President(s) so they can be implemented.

Diversity & flexibilityAs the Innovation Team consists of one member from every track in our organization, it is deeply connected with every aspect of our organiza-tion. Depending on the ideas submitted, track interaction may be higher with specific tracks, but you will be in contact with every track in our organisation, either to manage the innovation process of that track or assessing the implemen-tation of a chosen idea.

Timo VerbruggheLC President

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Teams

Babiche AertsVP Outgoing Exchange

0477 55 33 62

Timo VerbruggheLC President

0477 26 22 75

Executive Board

Laetitia CaronVP Incoming Exchange

0477 90 61 48

Olivier De PooterVP External Relations

0495 10 05 48

Pauline Van OstaeyenVP Communications

0495 16 17 88

Virginie HuberVP Project Manage-

ment0479 24 62 12

Henri GroenwegheVP Talent Management

0478 74 28 95

Leander BaelusVP Finance

0476 71 25 55

Did you know?To e-mail someone within AIESEC in Belgium, compose their e-mail address like this: firstname.lastname@aiesec.be

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Teams

Management Board

Daphne Van EchelpoelTeam Leader Global

Talent

Morane AtzmonTeam Leader Global

Citizen

You?Team Leader Buddy

Reception

Leen CeyssensTeam Leader Account

Management

Eleni JacobsTeam Leader Global

Talent

Charlotte LambrechtTeam Leader CRXP

You?Team Leader Design

Cristal FernandesTeam Leader External

Communications

Louise De VliegereTeam Leader Projects

Eva De KinderenTeam Leader Projects

Carolien VermeirenTeam Leader Internal Project & Education

Jill BoerenTeam Leader Human

Resources

Charlotte HerpoelaertTeam Leader Tracking

You?Team Leader Innovation

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Information Corner

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Collaboration toolsWorking together efficiently in a worldwide organization with over 50.000 members is not easy. Luckily, we have a few powerful collaboration tools at hand. You will find out more about these

tools in your track meetings - here is an overview:

Information Corner

Google DriveAIESEC UA's Google Drive is the nerve center of our collaboration tools. Here, you will find all files you need in your team - accessible from any device, always in-sync to make sure everyone has up-to-date information. No more e-mail at-tachments!

Docs, Sheets and SlidesNot yet familiar with Google Docs, Sheets and Slides? These are the equivalent to Microsoft Word, Excel and Powerpoint - however Docs, Sheets and Slides make it effortless for multiple people to work in the same document simulta-neously.

@aiesec.be e-mailEvery member in of AIESEC in Belgium receives an @aiesec.be e-mail address. This is also the account you will be using to log in to all other services on this page. Your @aiesec.be e-mail address is the e-mail address through which all e-mail communication will be done.

PodioPodio is an online collaboration platform, ena-bling teams to work together more efficiently. Log into Podio with your @aiesec.be account and you are ready to get started! You will find out more about how Podio is used in your team at your track meetings.

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Find us hereContact

AIESEC UA vzwPrinsstraat 13, Room ABC.2032000 Antwerpen

Phone03 265 40 25

E-mailua@aiesec.be

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© AIESEC UA 2015-2016

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