Bag it, Tag it & Put it: Project tracking one click away!

Abhishek BakshiCytel , Pune

The views expressed in this presentation are my own and do not necessarily represent the views of Cytel Statistical & Software Limited.

Objectives• Need of Automated Tracking sheet

(Drawbacks of Manual Project Tracking)

• Overcome the Manual tracking drawbacks

• %QCCheck utility & ODS Tagset.ExcelXP

• ProjectTrackit.sas utility

• Benefits & Future enhancements

Drawbacks of Manual Project Tracking

Drawbacks of Manual Project Tracking

Spends too much time in getting accurate information

Finds difficult to maintain QC status in case of large TLGs & Datasets

Doesn’t get updated project tracking information all the time

PL• Project Lead

Can you all update tracking sheet ?

Please Close the tracking sheet as I need to

check QC Status?

After sometime

Drawbacks of Manual Project Tracking

Spends most of his valuable time in entering/gathering accurate info

Usually being a shared file, info entered can be overwritten by others

Unavailability of updated & accurate info all the time decreases the productivity

PP• Programmer:

(PP: Poor Programmer)

Overcome drawbacks of Manual Tracking• Fully automated project tracking utility with least

manual interference ▫%QCCheck utility

▫ProjectTrackIt (%QCCheck+ODS tagsets.ExcelXP)

%QCCheck

ODSTagset

ProjectTrackit

Fully Automated Tracking Sheet

QCCheck Macro utility & ODS TagSets Excel.XP

%QCCheck macro utility• Gathers all PROC COMPARE results in one common SAS dataset (QCStatus.sas7bdat)• Uses system define macro variable &SYSINFO to gather the information

• Result of PROC COMPARE is stored in the system defined macro variable &SYSINFO. • &SYSINFO value is valid until the next data step only!

&SYSINFO

NEED OF %QCCHECK• Output can be lengthy• Minor differences may not be captured in tracker

Eg 1: Validation with single PROC COMPARE

Usage of QCCheck utility

Eg 2: Validation with multiple PROC COMPARE in same code

QCStatus.sas7bdat

QCStatus.sas7bdat

Eg 4: Single shot view of complete QC Status

Usage of QCCheck utility

QCStatus.sas7bdat

Eg 3: Displays multiple types of compare discrepancies in one record

QCStatus.sas7bdat

ODS TAGSET.EXCELXP• ExcelXP tagset generates XML output

• XML files can be opened in Excel (Microsoft Excel 2003 & later )

• Create hyperlinks

• Create Rows highlights

• Create Conditionally shaded cells and

• Can be used to generate fully automated powerful spreadsheet

ProjectTrackit*: Automatic project tracking utility

(*ProjectTrackIt utility is created on Windows SAS 9.2 platform)

ProjectTrackit utility• Once the ProjectTrackIt.sas is executed

• Asks user/lead to enter allocation manually *

* (Happens when code is run for the first time)

• Based on the allocation entered*1) .sas files for each allocation is created

2) header information is inserted in each code, based on the information entered

•Eg: qc-ae.sas

ProjectTrackit utility

* (Happens when code is run for the first time)

•It uses QCStatus SAS dataset generated from %QCCheck to get most updated QC Status

ProjectTrackit utility

• Uses ODS TAGSETS.EXCEL XP to arrange the output into a fully dynamic project tracking XML sheet

* (After the first run, it checks whether QCStatus datasets exists)

Output of ProjectTrackit

Blue Text:Clickable

Hyperlinks

Grey Shade: Required Fields

Empty

Red Shade: Hyper Linked Fields having

errors

ProjectTrackit.XML

Important features of ProjectTrackit• Single view of complete project status

• Codes/Datasets/Outputs can be directly open from tracking sheet

• Gives Last Modified date of codes for both Developer & Validator, (saves time of entering manually)

• Gives the information whether QC code is batch submitted correctly (checks QC dataset is created after Developers dataset)

• Displays the PROC COMPARE results, run time and hyperlinked compare output(.lst file)

Before & After ProjectTrackIt

ProjectTrackIt

Before(Manually

Entered sheet)

After(Automated Track sheet)

Benefits of ProjectTrackIt

1. Fully Automated project tracking utility

2. Gives the most updated information of project status at any given time

3. Gives single shot view of complete project status

4. Easy to maintain & manage, single click utility

5. Poor Programmer saves a lot of his time in entering the information

Benefits of ProjectTrackit

Future Enhancements to the utility

Future Enhancements!1. Utility to extract CRF Annotations from CRF to

place datasets/domains name in allocation sheet automatically

2. Add Log Check column to check whether log is error free

3. To automatically send email from SAS to Developer/Validator to notify, if their QC status fails

4. Further more!...

Quick Review

QCCheck •Bag It

ODS Tagset •Tag it

ProjectTrackit •Put it

Any Questions?

Any Further suggestion for enhancement will be deeply appreciated.

Thank you!