XAVIER INSTITUTE OF MANAGEMENT AND ENTREPRENEURSHIPXIME

SUMMER PROJECT GUIDELINES - BATCH 20

INTRODUCTION

The first year of the PGDM Programme covers foundation courses imparting to the students insights into the essential areas of business. At the end of the first year, the student is required to undertake a project of 8 weeks duration in the intervening summer. This helps the student to put the theory he / she learnt in the first year into practice or get an insight into how an organization functions.

OBJECTIVE

The primary purpose of the summer project is to give the students first-hand experience of working in an organization while testing their theoretical knowledge against practical situations. This vital ingredient of the course leaves the students with a clearer perspective of their goals and thereby in a better position to choose their area of specialization.

DURATION

The students will work full time on the project work for 8 weeks during May / June.

PROCEDURE

1. The students will carry out the assigned project for 8 weeks between 28 April 2015 and 30 June 2015. (Please note college reopens on I July and all must attend college on that day. Summer Project duration has to be adjusted accordingly)2. The organizations are requested to provide the project title / project in brief to the selected student so that the student comes prepared for the Project Work.3. The area of project could be in any one or a combination of the following functional areas:HRD, Finance, Marketing, Systems, POM or International Business4. Immediately on joining for the project work, the student is required to fill and send the Reporting Form (Annexure-1) to Dr. K B Vijayakumar, Summer Project Coordinator duly approved by the reporting executive of the organization.5. The student and the nominated reporting executives are required to determine the Title and scope of the project considering the fact that total duration of the project is 8 weeks.6. If certain confidential data / information cannot be put in the report, the organization is requested to indicate the same to the student and make suitable assumptions so that this process will not affect the progress and completion of the project.7. The student will provide the draft report to the Project Guide of the organization and the faculty guide of XIME who will go through it and approve it for finalization. The institute will accept only the approved Project Reports.8. One copy of the finalized report is to be submitted to the organization and it will be appreciated if the students are provided with an opportunity to make a presentation of their findings and recommendations to the senior level executives of the organization in the respective functional areas. They will also be giving a presentation to a committee headed by the faculty guide at the institute.9. The Guide to whom the student is attached during the project duration is required to assess the students performance during the project in the Feedback Form (Annexure III) and to please send it directly to Dr. K B Vijayakumar, Summer Project Coordinator, XIME, Electronics City, Phase II, Hosur Road, Bangalore 560100. 10. The organization is requested to provide stipend wherever applicable or reimbursement of expenses if any incurred in connection with the project work subject to the policy of the organization

Faculty GuideStudents should inform the title of their project and functional area (HR, Marketing, Finance, etc.) to Summer Project Coordinator. He will assign a Faculty Guide to each student. The students are advised to contact the respective faculty guide for any clarification with respect to the project work.

PROJECT REPORT WRITING

The students have to submit 2 copies of the final report in the following the format as specified below:

PART 1: PREPATORY PART

1. Title fly page (only the title of the Project)2. Title Page. (Title, name of the Student and the date of submission)Please note that the Title has to be followed by the statement A Project Report submitted in partial fulfillment of the requirement for the award of Post Graduate Diploma in Business Management.3. Certificate (see Annexure - II)4. Acknowledgement5. Contents6. List of Tables7. List of Figures8. Abbreviations (if any)9. Executive Summarya. Objectiveb. Resultsc. Conclusionsd. Recommendations

PART 2: MAIN BODY

Students can follow their own style of writing the main body, however the following guidelines need to be kept in view:1. Introductiona. Backgroundb. Objectivesc. Assumptions2. Methodology3. Results and discussions4. Limitations5. Conclusions and recommendations

PART 3: APPENDED PARTS

1. Format of the questionnaires used2. Supplementary information such as the history of the organization, hierarchy, functions etc.3. Discussions on the methodology used for data analysis (if advised by the Faculty Guide)4. References (mandatory) only the list of published articles, books and similar materials referred for the project report. A standard referencing system such as the Harvard Style, APA Style or MLA Style should be used.

GENERAL NOTES

1. All the Tables should have proper headings, source and number.2. Wherever necessary, proper notes have to be given for the table.3. All the Figures should have proper headings4. Data used in the Table need not be shown in the Chart, and similarly data shown in the Chart need not be repeated in the Tables.5. Main body should be pertinent to basic research problems. All other information needs to be reserved for Appendices. If need be, gist of it can be given as a footnote.6. All chapters, appendices and references should begin on a fresh page.7. Please take utmost care for the grammar and spelling.8. The report should be on an A4 paper, 1 line spacing with 1 margin on all sides.9. Font used should be Times New Roman size 12 pt.

ANNEXURE I

XAVIER INSTITUTE OF MANAGEMENT & ENTREPRENEURSHIPXIME

Electronics City, Phase-II, Hosur Road, Bangalore 560 100 Tel : 080-2852 8477 / 2852 8597 / 598 / 732 Fax : (080) 2852 0809 E-mail : xime@xime.org Website : www.xime.org______________________________________________________________________

SUMMER PROJECT MAY / JUNEREPORTING FORM

NAME OF THE STUDENT: _______________________________________________

AREA OF SPECIALISATION: ______________________________________________

NAME & ADDRESS OF THE ORGANIZATION:_______________________________

PROJECT IN THE AREA OF: _______________________________________________

NAME & DESIGNATION OF PROJECT CO ORDINATOR AT THE COMPANY:______________________________________________________________

TEL NO : ____________________________ FAX NO: ___________________________

E-MAIL: _________________________________________________________________

DATE OF REPORTING FOR THE PROJECT: _________________________________

OFFICE WORKING HOURS: ______________________________________________

__________________________________________________________SIGNATURE OF THE STUDENT SIGNATURE OF THE SUPERVISOR / CO-ORDINATOR

DATE:_____________________DATE: _____________________

Note:-The student must get this signed on the very first day of reporting itself & mail it promptly to:

Summer Project CoordinatorXIME, Bangalore.

ANNEXURE II

Format of the Certificate

Certificate

I hereby affirm that this project report titled ________________________________ being submitted to the Xavier Institute of Management and Entrepreneurship, Bangalore in partial fulfillment of the requirement for the award of the Post Graduate Diploma in Business Management is bona fide work carried out by me.

BangaloreStudent Name

DateSignature

Forwarded by

Project GuideProject GuideXIMEOrganisation

ANNEXURE IIIFEEDBACK SHEET(Confidential)Students Name: _____________________________________

Project Title (s): ____________________________________________________

Duration of the summer project: From ______________________ To _________________

Kindly give your assessment on the following parameters (Please tick mark)

7 6 5 4 3 2 1ParameterExcellent Poor 1. Punctuality ( ) ( ) ( ) ( ) ( ) ( ) ( )2. Clarity of the Student about the project ( ) ( ) ( ) ( ) ( ) ( ) ( )

3. Seriousness with which the study was conducted ( ) ( ) ( ) ( ) ( ) ( ) ( )

4. Preparation for the project as could be seen by his/her ( ) ( ) ( ) ( ) ( ) ( ) ( ) work

5. Eagerness to learn ( ) ( ) ( ) ( ) ( ) ( ) ( )

6. Conduct & Behaviour ( ) ( ) ( ) ( ) ( ) ( ) ( )

7. Content of the project report ( ) ( ) ( ) ( ) ( ) ( ) ( )

8. Presentation style of the report ( ) ( ) ( ) ( ) ( ) ( ) ( )

9. Usefulness of the report to The organization ( ) ( ) ( ) ( ) ( ) ( ) ( )

10. Overall Performance ( ) ( ) ( ) ( ) ( ) ( ) ( )

Any other comments: ______________________________________________________Please send this directly to:Dr. K B VijayakumarSummer Project Coordinator, XIMEElectronics City, Phase II, Hosur Road, Bangalore 560 100Email id: vijayakumar@xime.org

Signature:_________________Name:_________________Designation:_________________