Submitting Mid-term Grades Tutorial v21 Submitting Mid-term Grades Tutorial.
-
Upload
albert-ward -
Category
Documents
-
view
230 -
download
1
Transcript of Submitting Mid-term Grades Tutorial v21 Submitting Mid-term Grades Tutorial.
Submitting Mid-term Grades Tutorial v2 1
Submitting Mid-term Grades Tutorial
Submitting Mid-term Grades Tutorial v2 2
Learning ObjectivesLearning Objectives
•As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term grades directly to the Registrar via web-based procedures.
•This online tutorial will describe the process by which grades are submitted via the myUK portal.
Submitting Mid-term Grades Tutorial v2 3
Learning ObjectivesLearning Objectives
• After completing this tutorial, you should be able to:
Look-up Courses/Sections for Grading
Enter Grades
Validate Grades
Correct Grading Errors
Save Grades Before Submission
Submit Grades to Registrar
Request Grade Changes
Submitting Mid-term Grades Tutorial v2 4
myHelp CM Portal AccessmyHelp CM Portal Access
• In order to submit grades, the user needs:
To be designated as either the instructor of record for the course or identified as a valid appraiser of the course
To sign a Statement of Responsibility (SOR) form located at http://www.uky.edu/IRIS/
• If you are not the instructor of record, but will be entering grades, please work with your college contact to get this access assigned
The college contact list is located at http://www.uky.edu/IRIS/CM/cm_group.html
Submitting Mid-term Grades Tutorial v2 5
myHelp CM Portal AccessmyHelp CM Portal Access
• Establishing access is a one-time process for each user; however, grade submission is limited to the Mid-term and Final Grading Windows
• There are two grading windows for each session/semester during which grades can be entered and submitted:
Mid-Term Grading Window
October 8 – 17, 2007
Final Grading Window
December 7 – 17, 2007
Submitting Mid-term Grades Tutorial v2 6
• For mid-term grades, all undergraduate students are required to have a grade entered and submitted to the Registrar’s Office
• Grades can be saved BEFORE submission to the Registrar’s Office
This will permit the grader to come back at a later date/time and complete the grading process
Mid-term Grade Submission RulesMid-term Grade Submission Rules
Submitting Mid-term Grades Tutorial v2 7
Web Portal NavigationWeb Portal Navigation
To use the To use the myUKmyUK Campus Campus Management portal, go to Management portal, go to
https://myuk.uky.edu/irj/portalhttps://myuk.uky.edu/irj/portal
Submitting Mid-term Grades Tutorial v2 8
Web Portal NavigationWeb Portal Navigation
Enter your AD (or Enter your AD (or MC) User ID and MC) User ID and
password, then click password, then click the Log On buttonthe Log On button
Submitting Mid-term Grades Tutorial v2 9
Web Portal NavigationWeb Portal Navigation
Depending upon your Depending upon your access role in the access role in the system, your login system, your login screen may look screen may look different than this onedifferent than this one
Submitting Mid-term Grades Tutorial v2 10
Student Administration NavigationStudent Administration Navigation
On the Menu bar at the top On the Menu bar at the top of the of the myUKmyUK portal screen, portal screen,
click click Student Student AdministrationAdministration
Submitting Mid-term Grades Tutorial v2 11
Student Administration NavigationStudent Administration Navigation
The The Student Student Administration Administration
WelcomeWelcome page provides page provides current news for Campus current news for Campus
Management usersManagement users
Submitting Mid-term Grades Tutorial v2 12
Mid-term Grading NavigationMid-term Grading Navigation
Click Click Faculty Faculty ServicesServices
Submitting Mid-term Grades Tutorial v2 13
Mid-term Grading NavigationMid-term Grading Navigation
Click Click GradingGrading
Submitting Mid-term Grades Tutorial v2 14
Mid-term Grading NavigationMid-term Grading Navigation
Click the Click the Drop-down Drop-down ListList icon to select the icon to select the appropriate Academic appropriate Academic
Year/TermYear/Term
Submitting Mid-term Grades Tutorial v2 15
Mid-term Grading NavigationMid-term Grading Navigation
Select the Select the appropriate appropriate Academic Academic Year and Year and
TermTerm
Submitting Mid-term Grades Tutorial v2 16
Mid-term Grading NavigationMid-term Grading Navigation
Click in the Click in the Grade Grade TypeType field and field and
select select Mid-Term Mid-Term GradesGrades
Submitting Mid-term Grades Tutorial v2 17
Mid-term Grading NavigationMid-term Grading Navigation
If you are the instructor of record If you are the instructor of record for a course section, your course for a course section, your course section will appear at the top of the section will appear at the top of the Grading window.Grading window.
Click on the Click on the SelectSelect link beside the link beside the appropriate course section to start appropriate course section to start the grading process.the grading process.
For this tutorial, you will move For this tutorial, you will move through the process of selecting through the process of selecting your course section.your course section.
Submitting Mid-term Grades Tutorial v2 18
Mid-term Grading NavigationMid-term Grading Navigation
If your course section If your course section is not listed, use the is not listed, use the
roster search roster search function to pick your function to pick your
sectionsection
Your access may provide Your access may provide any of the following levels:any of the following levels:•College level accessCollege level access•Department level accessDepartment level access•Course level accessCourse level access
Submitting Mid-term Grades Tutorial v2 19
Mid-term Grading NavigationMid-term Grading Navigation
Click in the Click in the Get Get Roster ForRoster For
field and make field and make your first your first selectionselection
Submitting Mid-term Grades Tutorial v2 20
Mid-term Grading NavigationMid-term Grading Navigation
Continue the process of clicking Continue the process of clicking in the in the SelectionSelection field and field and selecting the next level until selecting the next level until you have selected the section.you have selected the section.
Notice that your selections will Notice that your selections will become links that you can use to become links that you can use to “back-up” to a previous level. At any “back-up” to a previous level. At any time you can click the time you can click the ResetReset button button to begin the search again.to begin the search again.
Submitting Mid-term Grades Tutorial v2 21
Mid-term Grading NavigationMid-term Grading Navigation
Click in the Select field Click in the Select field and select the next and select the next
level – in this example level – in this example it is the departmentit is the department
Submitting Mid-term Grades Tutorial v2 22
Mid-term Grading NavigationMid-term Grading Navigation
Select the Select the coursecourse
Submitting Mid-term Grades Tutorial v2 23
Mid-term Grading NavigationMid-term Grading Navigation
Select the Select the sectionsection
Submitting Mid-term Grades Tutorial v2 24
Mid-term GradingMid-term Grading
The enrolled students will be The enrolled students will be displayed in alphabetical order.displayed in alphabetical order.
A grade may be entered in two ways:A grade may be entered in two ways:•Entering the grade manuallyEntering the grade manually•Selecting the grade from the listSelecting the grade from the list
Submitting Mid-term Grades Tutorial v2 25
Mid-term GradingMid-term Grading
Grades for all students may be entered Grades for all students may be entered at one time, or you may choose to at one time, or you may choose to enter some grades, save them, then enter some grades, save them, then return at a later time to finish entering return at a later time to finish entering grades.grades.
Submitting Mid-term Grades Tutorial v2 26
Mid-term GradingMid-term Grading
Color-coding Color-coding denotes whether denotes whether the student is the student is graded by the graded by the “Normal” grading “Normal” grading scale or an “Other” scale or an “Other” grading scale, such grading scale, such as audit.as audit.
Submitting Mid-term Grades Tutorial v2 27
Mid-term GradingMid-term Grading
Normal is relevant to the course.Normal is relevant to the course.
•If the course is a letter grade course, “Normal” is letter If the course is a letter grade course, “Normal” is letter gradegrade•If the course is a pass/fail course, “Normal” is pass/failIf the course is a pass/fail course, “Normal” is pass/fail
Submitting Mid-term Grades Tutorial v2 28
Entering Mid-term GradesEntering Mid-term Grades
Enter the grade Enter the grade manually into the manually into the
GradeGrade field field
OROR click on the click on the arrow and arrow and
select the gradeselect the grade
Submitting Mid-term Grades Tutorial v2 29
Entering Mid-term GradesEntering Mid-term Grades
Continue the process Continue the process until all grades have until all grades have been entered.been entered.
Submitting Mid-term Grades Tutorial v2 30
Validate GradesValidate Grades
Click Click Validate Validate GradesGrades to “check” to “check”
the grades for the grades for errors.errors.
Submitting Mid-term Grades Tutorial v2 31
Correcting ErrorsCorrecting Errors
If any grade is not If any grade is not valid, an error valid, an error message will display.message will display.
The error must be The error must be corrected, and the corrected, and the grades validated again grades validated again before you can submit before you can submit them to the Registrar’s them to the Registrar’s office.office.
Submitting Mid-term Grades Tutorial v2 32
Saving Mid-term GradesSaving Mid-term Grades
You may use the You may use the Save Save GradesGrades functionality when functionality when you are entering grades. This you are entering grades. This feature allows you to come feature allows you to come back at a later date to back at a later date to continue grade entry or continue grade entry or make any necessary changes make any necessary changes BEFOREBEFORE submitting the submitting the grades.grades.
Submitting Mid-term Grades Tutorial v2 33
Submitting Mid-term GradesSubmitting Mid-term Grades
Once the grading Once the grading process is complete, process is complete, click click Submit Grades Submit Grades to Registrar.to Registrar.
IMPORTANT:IMPORTANT: You You must validate the must validate the grades and correct grades and correct any errors before any errors before submission of grades.submission of grades.
Submitting Mid-term Grades Tutorial v2 34
Submitting Mid-term GradesSubmitting Mid-term Grades
Remember:Remember:
•AllAll mid-term grades for undergraduate students mid-term grades for undergraduate students MUSTMUST be entered and submitted. be entered and submitted.
•Graduate student grade submission is allowed even Graduate student grade submission is allowed even if a grade is not assigned to every student.if a grade is not assigned to every student.
Submitting Mid-term Grades Tutorial v2 35
Submitting Mid-term GradesSubmitting Mid-term Grades
Once grades are submitted to the Registrar’s Once grades are submitted to the Registrar’s Office, the instructor(s) of record will receive Office, the instructor(s) of record will receive an email confirmation stating that the grades an email confirmation stating that the grades have been submitted for that course and have been submitted for that course and section.section.
Submitting Mid-term Grades Tutorial v2 36
Submitting Mid-term GradesSubmitting Mid-term Grades
NOTE:NOTE: Students will be able to log onto Students will be able to log onto the myUK student portal and view grades the myUK student portal and view grades immediately after submission to the immediately after submission to the Registrar has occurred.Registrar has occurred.
Submitting Mid-term Grades Tutorial v2 37
After Grade SubmissionAfter Grade Submission
• Once a grade change has been processed by the Registrar’s Office, an email notification will be sent to the instructor of record, the person who submitted the grade change request (if different) and to the student.
The email will not contain the actual grade or course information due to FERPA regulations, but will give the student name, Student ID number, and academic year/session.
• Note: Please be aware that students will be able to log onto the myUK portal and view grades immediately, after submission to the Registrar’s Office has occurred
Submitting Mid-term Grades Tutorial v2 38
Mid-term Grading SummaryMid-term Grading Summary
• Look-up Courses/Sections for Grading
•Enter Grades
•Validate Grades
•Correct Grading Errors
•Save Grades Before Submission
•Submit Grades to Registrar
•Request Grade Changes
Submitting Mid-term Grades Tutorial v2 39
Mid-term Grading HelpMid-term Grading Help
• Questions about the Mid-term Grading process may be directed to:
College Dean’s Office
Registrar’s Office
• Questions or suggestions about the Class Rolls and Mid-term
Grading Tutorials may be directed to:
IRIS Training
257-3943
• Additional Resources may be found on myHelp:
http://myhelp.uky.edu/rwd/HTML/CM/Mid-Term_Grading.html
Submitting Mid-term Grades Tutorial v2 40
Mid-term Grading SurveyMid-term Grading Survey
• After reviewing this tutorial, please complete the brief survey available on the myHelp website
http://myhelp.uky.edu/rwd/HTML/CM/Mid-term_Survey.html
Comments are welcome and are used to improve this tutorial