STUDY ABROAD INFORMATION MEETING › fileadmin › studerende.au... · FREE MOVER You arrange...

4 OCTOBER 2018AARHUS UNIVERSITETAU

STUDY ABROAD INFORMATION MEETING


Are you ready to go?

How can you go?

When can you go?

Qualifying for an exchange position

Where to find information

Where can you go?

Practical considerations

How to apply

After allocation

AGENDA


Let us help you make the right decision


Short term satisfaction: It’s important to get the best possible experience – covering both academic training and personal adventure; Remember it’s a study abroad, not a holiday

Long term goals:Future employers will, among other things, look for international experience, when choosing their next employee

Experience


HOW YOU CAN GO

EXCHANGE

AU allocates positions with partner universities

You can receive Erasmus+ grant or BSS Travel grant (if more than 20 ECTS)

No tuition fees apply

FEE PAYING POSITIONS

AU allocates positions with partner universities

You can receive BSS Travel grant (if more than 20 ECTS) and possibly Study Abroad Scholarship (Udlandsstipendium). Check with SU

You need to pay tuition fee – in most cases a reduced tuition fee


HOW YOU CAN GO

FREE MOVER

You arrange contact with host institution on your own

No Erasmus+ grant and no BSS Travel grant, but possibly Study Abroad Scholarship (Udlandsstipendium) (check with SU)

You need to pay tuition fee


WHEN YOU CAN GO

HA international business (BScB): 5th sem.

HA international erhvervsøkonomi (HA): 5th sem.

Global Management and Manufacturing (GMM): 5th sem.

Business Development Engineer (BDE): 7th and/or 8th sem.

MSc in International Business Development: 3rd sem.

MSc in Engineering - Technology Based Business Development: 3rd sem.


DO YOU QUALIFY?

You must be a full time student at AU

You must be an active student

You must be able to transfer between 20-30 ECTS per semester from your study abroad (cancellation of summer university courses and electives in case you have too many ECTS)

You must fulfil specific requirements for the partner universities you apply for - check AU GO

You must fulfil specific requirements for you BTECH study programme – check your academic regulations:

Choose courses at the right level (e.g. no 1st year courses, no overlap to previously taught courses, master courses or possibly 4th year bachelor courses for master students)

Mandatory courses must be substituted (GMM students)

MSc in Engineering students – only 10 ECTS within traditional areas of social sciences, predominantly business administration is allowed!


WHERE TO FIND INFORMATION

Your BTECH study portal


WHERE YOU CAN GO

Search AU GO (the online application module) for information

Possible changes in AU GO until November

Final exchange choices available 1 November

Check language of instruction

Check for relevant courses etc.

Read ALL information concerning the universities you are interested in – especially about course restrictions and GPA requirements

It is your responsibility to check for relevant courses at the universities you are interested in


AU GO – STUDY ABROAD DATABASE

Aarhus BSS Study Abroad Database (AU GO): bss.studyabroad.au.dk


SEARCH


SEARCH

Read ALL INFORMATIONon: Requirements Restrictions GPA Courses Accommodation Previously approved

courses Evaluations Etc.


LIST OF AVAILABLE BUSINESS POSITIONS

BTECH students from the following programmes:

HA international business (BScB)

HA international erhvervsøkonomi

MSc in International Business Development

must consult the list of available positions for Autumn 2019, which will be available in late October.

BUSINESS STUDENTS CAN NOT USE THE SEARCH FUNCTION, TO SEE THE LIST OF AVAILABLE POSITIONS!!

You can still read about the different universities in AU GO: Press Search > Choose Programme. “Exchange” > Press Search


LIST OF AVAILABLE ENGINEERING POSITIONS

BTECH students from the following programmes:

Global Management and Manufacturing (GMM)

Business Development Engineer (BDE)

MSc in Engineering - Technology Based Business Development (Cand.polyt.)

must consult the list of available positions for Autumn 2019, which will be available in late October

When choosing study programme in the online application, you should choose the programme in which you will be enrolled during your exchange. If you wish to go abroad during your Master's degree, you must choose the relevant Master programme, even if you are currently a Bachelor student


ENGINEERING STUDENT ABROAD IN SPRING

BDE and MSc in Engineering students who prefer to go abroad in Spring 2020 should write this in the “speciel needs” field in the online application module and notify the international coordinator - [email protected] – about this


PRACTICALITIES

Visa

Some destinations will require you to apply for a visa.

If you have a criminal record or health issues some destinations might be difficult

Insurance

Mandatory insurance, extra health insurance etc.

Accommodation

On campus or off campus housing


LANGUAGE PROFICIENCY

TOEFL test:

Required by some partner universities

IBT is offered in Aarhus

US$ 275

Valid for 2 years

Next Aarhus dates:

Sat., Oct. 20, Nov. 17 and Dec. 8, 2018

Sat, Jan 26 and Feb. 16, 2019

See more: http://www.ets.org/toefl

Other language requirements:

IELTS, Cambridge, CEFR

Studentereksamen

Statement from AU Coordinator/Professor

Other languages – German, Spanish, French


INTERNATIONAL STUDENT ON EXCHANGE

International students with a residence and work permit to study in Denmark, must contact the authorities, if they have any questions regarding upholding their residence and work permit if they go abroad on exchange

The same applies to scholarship students


HOW TO APPLY

Online application opens 1 November 2018Choose as many priorities as you like

Application deadline: 1 December 2018 for Autumn 2019 and Spring 2020


AU GO – ONLINE APPLICATION

Start application:

BSS Study Abroad Database – AU GO: http://bss.studyabroad.au.dk/

Log in with your AU student number


APPLICATION - DOCUMENTATION

Remember to attach documentation (as one single pdf file) alongside online application!

A complete course selection form (available from your study portal) for each of your priorities

Master’s degree students holding a Bachelor’s degree from another university must submit their Bachelor’s diploma. If the diploma is from a foreign university, an explanation of the grading scale used in the country in questions must be enclosed

Joint Application form – if relevant

Language test, if one or more of your priorities have a requirement for this, but only if you have already taken a language test


COURSE SELECTION FORM

You must complete a Course Selection Form for each of your priorities.


COURSE SELECTION FORM

This is NOT an application for pre-approval of courses!

Do not submit course descriptions

It is just to make sure that you only apply to institutions that offer relevant courses within your study programme

Make sure you can obtain 30 ECTS at the host university

Make sure to read you academic regulations regarding courses requirements during your study abroad

Students who can find already pre-approved courses for their study programme in AU GO are welcome to list these courses in the form

Finding the right academic programme and relevant courses is your own responsibility!


JOINT APPLICATION / ALLOCATION

You and your fellow applicant must both submit the individual online application, and tick box for joint application

Submit the exact same list of priorities in your individual online application

Complete, sign and upload the document Joint Allocation in each of your individual online applications

Be aware that you will be allocated positions according to the applicant with the lowest GPA!


ALLOCATION CRITERIA

Criteria of allocation for exchange positions:

GPA

Bachelor – GPA from bachelor grades at the time of allocation (weighted average)

Master students with an AU bachelor diploma

– GPA from bachelor diploma (weighted average) + possible grades already obtained at the AU master programmes

Master students with a non-AU bachelor diploma

- GPA from non-AU bachelor diploma (weighted average) except if the student has already obtained grade(s) at the AU master programme. In this case, the GPA is based on grade(s) already obtained at the AU master programme


ALLOCATION CRITERIA

Specific requirements listed in AU GO (e.g. GPA and language requirements by host university)

Seniority of study (University Wide Agreements)

Distribution across study programmes (University Wide Agreements)

Once allocated a position, you cannot change it!


APPLICATION RESPONSE

Application confirmation:

You will receive an electronically generated confirmation by email when submitting your online application. This confirmation contains a copy of your application

Position offer:

You will receive an offer of exchange position in January, by email to your AU email account!

Cancellation:

Let us know immediately, if you for some reason do not want the position after all


2ND ALLOCATION

2nd allocation round with remaining positions: Late January or early February 2019 for students who applied in the 1st application round but were not allocated a study abroad position

All eligible students will receive information directly about 2nd allocation

Available positions in 2nd allocation are allocated on a first-come-first-serve basis. You must show up in person


AFTER ALLOCATION

You will be invited to an after allocation meeting in February

Your AU coordinator will nominate you to your host university

You will receive application information from your host university or AU coordinator – read it carefully and observe deadlines!

Take language test if required by host university

You apply to host university yourself. Application deadlines vary, depending on destination

Your apply for pre-approval of courses to your study board through https://mit.au.dk/. If the course offer is not available until shortly before your departure, your pre-approval of courses must be based on courses from the year before. Attach application for exemptiondocument (available from your study portal) if you wish to be exempted from 5-10 ECTS while abroad


APPLICATION - PRE-APPROVAL OF COURSE


APPLICATION TO HOST UNIVERSITY

Documentation attachments to your application for host university:

Language proficiency proof if required

Application – paper or online

Other specific requirements – e.g. recommendation letters, bank statements, health statement, insurance documentation etc. if required.

Please note that AU cannot guarantee your acceptance at the host university. The host university is entitled to singlehandedly decide which students to admit


FEE-PAYING PARTNER UNIVERSITY

You may choose to apply for one of the few fee-paying positions with some of Aarhus BSS’s partner universities

The application procedure is the same as for regular exchange students

You must pay tuition fee to the host university – often a reduced fee

You can read more about the individual fee-paying positions in AU GO


FREE MOVER

You may choose to go abroad as a free mover if you prefer a non-AU partner institution

You will need to apply on your own directly to the host institution – start early!

You will in most cases have to pay tuition fee

You are welcome to inform international coordinator, Lena Tarpgaard Møller, [email protected] about your free mover destination

You will need a pre-approval of courses from your study board (apply through https://mit.au.dk/)

It is a condition that the study period abroad is fully credited in your AU study programme

You must send a copy of the preapproval from your study board to the SU office at AU


QUESTIONS?


Financing your study abroad

What to do while abroad

What to do when coming home

WHAT’S NEXT?


FINANCING YOUR STUDY ABROAD

Make sure you have enough funds to study abroad as there will be costs in connection with a study abroad, e.g.

travel expenses

insurance

visa

administrative fees

higher living costs, etc.

You have a big influence on cost size – e.g. when choosing destination and living costs



Prepare a budget – see example at:

http://studerende.au.dk/en/studies/subject-portals/btech/study-abroad/funding/



AU partner institutions in Europe

No tuition fee

You will automatically be considered for an Erasmus+ grant of approx. 285-335 Euros per month depending on the country you are going to or a Nordplus grant (probably a little less)

Conditions:

fill in a Learning Agreement

take an online language test before and after your study abroad period

Fill in an evaluation of your study abroad when you come home

You will still receive your SU if you are eligible for that (Danish students)

Private funding: http://studerende.au.dk/studier/fagportaler/btech/udveksling-og-studieophold-i-udlandet/oekonomi/private-legater/



AU partner institutions - outside Europe

No tuition fee

You may apply for a BSS Travel Grant upon returning to AU (DKK 1,000 per transferred ECTS past 20 ECTS. I.e. DKK 5,000 for 25 ECTS or DKK 10,000 for 30 ECTS) – check your study portal for details and application form





Fee paying partner institutions

You will pay tuition fee at the host university – but in most cases a reduced fee

You may apply for a BSS Travel Grant upon returning to AU (DKK 1,000 per transferred ECTS past 20 ECTS. I.e. DKK 5,000 for 25 ECTS or DKK 10,000 for 30 ECTS) – check your study portal for details and application form

You can apply for the Study Abroad Scholarship (Udlandsstipendium) to help you cover tuition fee, if you are eligible to receive SU





Free mover

You will have to pay tuition fee at the host institution

You can apply for the Study Abroad Scholarship (Udlandsstipendium) to help you cover tuition fee, if you are eligible to receive SU.

The amount depends on the field of study

You must provide documentation that you have paid tuition fee, how much you have paid and what the tuition fee covers

Contact SU if you have questions





Internship/placement

Possibility of an Erasmus+ work placement grant if you take an internship in one of the 32 countries participating in the Erasmus programme (no guarantee)

Your internship must be approved by your study board or study coordinator as part of your AU study programme

As a rule you should receive at least 15-20 ECTS per semester

The length of your stay should be between 2-12 months

The internship cannot take place in European Union institutions, other EU bodies including specialized agencies, organisations managing EU programmes

The grant is approx. Euro 350 per month depending on the country you are going to

You must apply for the grant, no guarantee


WHAT TO DO WHILE ABROAD

Get your Learning Agreement signed (European partners only)

Follow classes

Take exams

Check AU blackboard for information concerning your AU study programme – especially information on your bachelor project / master thesis etc. relevant for the next semester

Apply for an exemption in case the academic calendar of your host university does not allow you to start writing your master thesis at the scheduled time

More information will follow at the after allocation meeting in February


WHAT TO DO WHEN COMING HOME

Apply for credit transfer at the Self-service system

Upload your transcript of records, the grading scale and your pre-approval of courses

Hand in Erasmus+ documentation (students who studied at European partners)

Hand in signed Learning Agreement

Take the online language test

Fill in an evaluation of your study abroad

Answer questionnaire in AU GO concerning your study abroad

Contact your AU coordinator in case you failed an exam abroad and wish to take a reexam from home – if possible

More information will follow at the after allocation meeting in February


CONTACT

BSS International – BTECH Herning (room 1005)

International Coordinator, Lena Tarpgaard Møller – [email protected]


QUESTIONS? Thank you for listening!

AARHUS UNIVERSITETAU

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