Strategies to Make Managing Travel Expenses Easier – SAP Cloud for Travel and Expense

Strategies to Make Managing Travel

Expenses Easier

Neil Krefsky

Sr. Director Product Marketing,

SAP Cloud

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 2

Agenda

Trends in Travel and Expense Management

How SAP helps companies automate end to end Travel and Expense Management


Spend on Travel and Expense Management is growing Automation is the only sustainable way to control TEM costs

“The economic downturn may not be considered a trend; but, pressure on

cost has permeated corporate travel and spend management.”


Travel expenses a top priority topic Increased focus on controlling travel spending

2nd largest

controllable

expense


Biggest Challenges in the T&E management process Manual entry, inefficient processes, and compliance with travel policies


Average Expense Report Processing Cost Manual processes nearly triple the cost of managing expense reports.

Process entirely manual

$20.18

Some automation

$14.89

Fully automated

$7.60


Example of Manual and Inefficient Processes Still in Use


Biggest Benefits of Automation Lower processing costs and better compliance rank as the top benefits


Plan the trip

Trip approval

Book the trip

On Trip

Expense Report

Audit

Approval

Reimbursement

SAP Cloud for Travel and Expense An end-to-end solution to automate your travel and expense management

© 2013 SAP AG. All rights reserved.


Designed for CFOs who

need to better manage

expenses and cash flow

Designed for line

managers who need

to make the most

effective use of travel

budgets

Designed for travelers

who need to meet their

business goals

Designed for the way people work While helping control cost, facilitate compliance and increase efficiency

CFO Manager Travelers Operations

Designed for

auditors to

effectively audit

travel spends



SAP Cloud for Travel and Expense People -centric UI and designed for the mobile workforce



SAP Cloud for Travel and Expense A people -centric end-to-end solution for travel expense management

Planning

Request trip

Approve trip

Maintain team

budgets

Analyzing

Analyze travel spend

Plan travel budgets

Expensing

Capture expenses

Submit expenses

Audit expenses

Approve expenses

Reimburse expenses

Booking

Book trip

Manage itinerary


SAP Cloud for Travel and Expense Customers

Our customers are in many industries

Travel & Logistics Manufacturing Automotive High Tech

Utilities Pharmaceuticals Professional Services


UST Global: Saving Millions of Travel Expense with the SAP Cloud for Travel and Expense Solution


SAP Cloud for Travel and Expense Integrates to external systems and your existing SAP ERP

- Receipt itemization - E-Invoice

Booking status update

Import of credit card feeds

Creation of itineraries

FI: Expense Report & Journal Entries - Reimbursement data - FI G/L postings

HCM: Expense Report

- Reimbursement data - Taxable amounts (payroll)

FI: Updates - Payment status update - Exchange rate update

CO: Master data

- Cost center, Project

- Internal Order, Sales Order

HCM: Master Data - Payment status update

SAP ERP

Cost Object: Master Data - Cost center, Project

SAP Cloud for Financials

FI: Expense Report & Journal Entries - Reimbursement data - FI G/L postings

Mileage calculation

Scanning and

OEM Partners OCR

SAP Cloud for Travel and Expense

Open to other ERP systems

Via Web Services, XML, etc.

Out-of the box

Out-of the box

http://usa.visa.com/index.html

https://www.airplus.com/


For more information visit www.sap.com/cloudfortravel

Solution overview

Benefits

ROI tool

Customer testimonials

Videos

Solution demos

Free trial registration

http://www.sap.com/cloudfortravelondemand

© 2013 SAP AG or an SAP affiliate company. All rights reserved.

Thank you

Neil Krefsky Senior Director

SAP Cloud Product Marketing

SAP 5301 Blue Lagoon Drive, Suite 790

Miami, FL 33126

E [email protected]

mailto:[email protected]



© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

18

A Partnership of Industry Leaders

Providing Expense / Enterprise Level Integration

© 2013 GetThere

All rights reserved

GetThere: Who We Are

19

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

The GetThere business

95+15 15M 12.6M

$1.9B 81% 9.75Y

countries +

languages

active

users

annual

transactions

annual

customer savings

average

online adoption

average

customer tenure

20

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

21

Managing Travel for Top Companies

http://www.trw.com/home/main/0,,,00.html

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

SAP + GetThere = Providing Unique Value

• Partnership created in 2008

• Collaborative relationship providing customers with direct contact with both

providers

• Offers a global online travel and expense solution with unique enterprise

integration capability

• Supports both Travel Management (OnPremise) and Cloud for Travel &

Expense (OnDemand) platforms GLOBALLY

• 11 integrated customers and 9 more in implementation phase representing:

15 diverse industries in the U.S. and Europe

Organizations with anywhere from 1,000 to 2.2 million employees

Customer annual revenues from $5B to $466B

22

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

T&E Integration Benefits to key Stakeholders Best-in-Class Partnerships

23

Finance &

Accounting

Automation

Managed payment cycles and

increased spend on corporate

card

Access to accurate data for

budgeting, forecasting, and

enterprise financial analyses

Enjoys:

Travelers

Operations

Procurement

Finance &

Accounting

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved


24

Finance &

Accounting

Travelers

Operations

Procurement

Finance &

Accounting

Dynamic messaging and

configurable policy

Pre-populated expense reports

Reporting

Ongoing policy refreshes

Benefits from:

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved


25

Finance &

Accounting

Travelers

Operations

Procurement

Finance &

Accounting

Spend tracking on preferred

suppliers

Confirmation as to whether

those suppliers are delivering

contracted discounts

Enjoys:

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved


26

Finance &

Accounting

Travelers

Operations

Procurement

Finance &

Accounting

Pre-populated expense reports

Ease of use of corporate card

Consistent messaging clarifying

policy

Consistent policy application

Benefit from:

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

• User Interface

• Traveler Reviews

• New Travel Policy Engine

• Service Model

• Virtual Meetings Scheduling

• Mobile Access

Differentiating Features

28

© 2013 GetThere

All rights reserved

© 2013 GetThere

All rights reserved

• Visit www.getthere.com/expense

• Connect with us

• Email me: [email protected]

For more info

29

http://www.getthere.com/expense


THANK YOU

Q & A

Resources to learn more:

• Watch SAP Cloud for Travel and Expense demos

• Visit us at www.sap.com/cloudfortravel

• Connect with us:

http://cloudforminfo.sap.com/TOD-Demos-LP-05062013.html?Campaign_ID=18628&TAG=TravelOD_demo_center&CmpLeadSource=Email&SAPCRMCampaignID=CRM-XJ13-USM-ZTODMOCN

http://www.sap.com/cloudfortravel

http://www54.sap.com/communities/hub/linkedin.html

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Strategies to Make Managing Travel Expenses Easier – SAP Cloud for Travel and Expense

Technology

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