State Higher Education Executive Officers
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iversity of North Carolina Office of the President State Higher Education Executive Officers iversity of North Carolina Office of the President Accountability in P-16 Systems and Database Issues August 13, 2004
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State Higher Education Executive Officers. Accountability in P-16 Systems and Database Issues August 13, 2004. The University of North Carolina Office of the President. System Level Information Goals. Goal 1 – Identifying the Customer and Defining Current and Projected Needs - PowerPoint PPT Presentation
Transcript of State Higher Education Executive Officers
The University of North Carolina Office of the President
State Higher EducationExecutive Officers
The University of North Carolina Office of the President
Accountability in P-16 Systems and Database Issues
August 13, 2004
The University of North Carolina Office of the President
System Level Information GoalsSystem Level Information Goals Goal 1 – Identifying the Customer and
Defining Current and Projected Needs Goal 2 - Defining and Collecting Appropriate
Data to Meet Needs Goal 3 – Providing Access to Data and
Information Goal 4 - Meeting Reporting and Research
Requirements Goal 5 - Satisfying Accountability
Requirements Goal 6 – Being Proactive versus Reactive
Goal 1 – Identifying the Customer and Defining Current and Projected Needs
Goal 2 - Defining and Collecting Appropriate Data to Meet Needs
Goal 3 – Providing Access to Data and Information
Goal 4 - Meeting Reporting and Research Requirements
Goal 5 - Satisfying Accountability Requirements
Goal 6 – Being Proactive versus Reactive
The University of North Carolina Office of the President
Action StepsAction Steps Understanding the Environment
• Defining Current and Projected Information Needs• Establishing Organizational Structure• Involving Suppliers and Users
Collecting the Data• Defining Data Elements• Data Collection, Storage and Linkage
Transforming Data into Information• Batch Processing for Routine Reporting
• Federal and State Reporting• Accountability
• Interactive Retrieval and Analysis• Internal Users• External Users
Improving Processes
Understanding the Environment• Defining Current and Projected Information Needs• Establishing Organizational Structure• Involving Suppliers and Users
Collecting the Data• Defining Data Elements• Data Collection, Storage and Linkage
Transforming Data into Information• Batch Processing for Routine Reporting
• Federal and State Reporting• Accountability
• Interactive Retrieval and Analysis• Internal Users• External Users
Improving Processes
The University of North Carolina Office of the President
The University of North Carolina Office of the President
Data CollectedData CollectedAcademic Program InventoryBD119 – Exempt Position InventoryAcademic Year CalendarCommunity College DataCourse Description FileCollege Entrance Examiner's BoardCourse Grade FileDelaware StudyData from State Demographer's OfficeCPA Exam DataLaw Exam DataNursing Exam DataTuition and FeesFacilities DataFinancial Aid FileFederal Interagency Committee on EducationHelping Outstanding Pupils EducationallyIntegrated Postsecondary Education Data
System-Federal DataNC Higher Education DataPublic High School Data - AddressesPublic High School Data - Enrollment
Academic Program InventoryBD119 – Exempt Position InventoryAcademic Year CalendarCommunity College DataCourse Description FileCollege Entrance Examiner's BoardCourse Grade FileDelaware StudyData from State Demographer's OfficeCPA Exam DataLaw Exam DataNursing Exam DataTuition and FeesFacilities DataFinancial Aid FileFederal Interagency Committee on EducationHelping Outstanding Pupils EducationallyIntegrated Postsecondary Education Data
System-Federal DataNC Higher Education DataPublic High School Data - AddressesPublic High School Data - Enrollment
Public High School Data GraduatesPublic High School Data IntentionsPersonnel Data FilePEER Institution Reporting - DataProfessional Assessment Tests for
Licensure/National Teacher ExamInstitutional ProfilesEnrollment Projections - DataStudent Courseload FileStudent Credit Hour ReportingStudent Data File - Applied and EnrolledStudent Data File - Early Abbreviated
PreliminaryStudent Data File - GraduatedStudent Data File -Private (2)State Occupational Information Coordinating
CommitteeSouthern Regional Education BoardSurveys - Alumni, Faculty, Freshman,
Graduating Senior and SophomoreTransfer Student PerformanceUnified Financial Data Mart
Public High School Data GraduatesPublic High School Data IntentionsPersonnel Data FilePEER Institution Reporting - DataProfessional Assessment Tests for
Licensure/National Teacher ExamInstitutional ProfilesEnrollment Projections - DataStudent Courseload FileStudent Credit Hour ReportingStudent Data File - Applied and EnrolledStudent Data File - Early Abbreviated
PreliminaryStudent Data File - GraduatedStudent Data File -Private (2)State Occupational Information Coordinating
CommitteeSouthern Regional Education BoardSurveys - Alumni, Faculty, Freshman,
Graduating Senior and SophomoreTransfer Student PerformanceUnified Financial Data Mart
The University of North Carolina Office of the President
Most Used FilesMost Used Files
Student Data File (SDF) Student Courseload File (SCF) Course Grade File (CGF) Course Description File (CDF) Financial Aid File (FAF) Facilities File (FAC) Personnel Data File (PDF)
Student Data File (SDF) Student Courseload File (SCF) Course Grade File (CGF) Course Description File (CDF) Financial Aid File (FAF) Facilities File (FAC) Personnel Data File (PDF)
The University of North Carolina Office of the President
Survey Data Collection ActivitiesSurvey Data Collection Activities
Freshman Survey Sophomore Survey Graduating Senior Survey Alumni Survey National Survey Activities
• CIRP• NSSE• FSSE
Freshman Survey Sophomore Survey Graduating Senior Survey Alumni Survey National Survey Activities
• CIRP• NSSE• FSSE
The University of North Carolina Office of the President
Linking Data StructuresLinking Data Structures
Most of the data files contain detailed “unit records”
Common Data Elements provide uniqueness and a way to connect to other data structures
More information is known when linked to other data
Most of the data files contain detailed “unit records”
Common Data Elements provide uniqueness and a way to connect to other data structures
More information is known when linked to other data
The University of North Carolina Office of the President
File LinkagesFile Linkages
SDF
SCF
CGF
CDF
FAF
FAC
Student Surveys
The University of North Carolina Office of the President
Data Integration Across NC HEData Integration Across NC HE University of North Carolina
• No Data Warehouse in Place – SAS Files• Large Volume of Data• Ready For Linkage to Other Data Sources
Department of Public Instruction (K-12)• Data Warehouse in Place – School District Submissions• Large Volume of Data• Not Ready for Linkage
North Carolina Community College System• Data Warehouse in Place – Yearly Submissions from Campuses• Not ready for Linkage• Large Volume of Data• UNC Staff have Direct Access
University of North Carolina• No Data Warehouse in Place – SAS Files• Large Volume of Data• Ready For Linkage to Other Data Sources
Department of Public Instruction (K-12)• Data Warehouse in Place – School District Submissions• Large Volume of Data• Not Ready for Linkage
North Carolina Community College System• Data Warehouse in Place – Yearly Submissions from Campuses• Not ready for Linkage• Large Volume of Data• UNC Staff have Direct Access
The University of North Carolina Office of the President
Reporting and AnalysisReporting and Analysis
With longitudinal and linked data, a variety of reports and studies can be generated.Examples:
IPEDS - Federal Reporting
NCHED – State Reporting
NC Higher Education Statistical Abstract
Accountability Reports
Special Projects/Requests
Creating and Monitoring Performance Indicators
With longitudinal and linked data, a variety of reports and studies can be generated.Examples:
IPEDS - Federal Reporting
NCHED – State Reporting
NC Higher Education Statistical Abstract
Accountability Reports
Special Projects/Requests
Creating and Monitoring Performance Indicators
The University of North Carolina Office of the President
Accountability ReportingAccountability Reporting
43 Reports Generated During 2004-05• 29 are Annual Reports
Entities Receiving Reports• Governor• Governmental Operations• Office of State Budget & Management• General Assembly• Joint Legislative Education Oversight Committee• Legislative Fiscal Research Division
43 Reports Generated During 2004-05• 29 are Annual Reports
Entities Receiving Reports• Governor• Governmental Operations• Office of State Budget & Management• General Assembly• Joint Legislative Education Oversight Committee• Legislative Fiscal Research Division
The University of North Carolina Office of the President
Reports Provided to Outside AgenciesReports Provided to Outside Agencies
UNC Enrollment Planning UNC Fiscal Accountability and Flexibility Management Flexibility Bonds for Higher Education Comprehensive Articulation Agreement Recruitment and Retention Initiatives to
Address Teacher Shortage Assist Local Schools on Implementation of No
Child Left Behind Business and Education Technology Alliance Regional Economic Development Commission
Reports
UNC Enrollment Planning UNC Fiscal Accountability and Flexibility Management Flexibility Bonds for Higher Education Comprehensive Articulation Agreement Recruitment and Retention Initiatives to
Address Teacher Shortage Assist Local Schools on Implementation of No
Child Left Behind Business and Education Technology Alliance Regional Economic Development Commission
Reports
