Annual General Meeting Minutes11 March 2020

7:00pm, School Library

Item 1: Attendance & Apologies (see contacts list) Apologies from Carol Gagic, Leane

Economou Gouveia, Marina Alexiou, Jo Coetzee, Betty Thomas, Stephanie Brewer

Item 2: Minutes of previous Meeting Approved Ellise Blondin-Andreacchio / Seconded Natalie Parker

Item 3: Reportsa) Principal (refer Appendix 1)

b) President (refer Appendix 2)

c) Treasurer (refer Appendix 3)

d) Auditor (refer Appendix 4)

Item 4: Voting - 2020 Executive Positions

Marion Walsh-Gay acting as Returning Officer declared all P&C Executive positions open.

Voting commenced as follows:

President: Jodie Steele nominated, seconded by Brad Mitchell. All voted in favour.

Vice President: Brad Mitchell nominated, seconded by Jodie Steele All voted in favour.

Vice President: Jenny Connell nominated, seconded by Rebecka Blacker. All voted in favour.

Secretary: Kate Anderson nominated, seconded by Jenny Connell. All voted in favour.

Treasurer: Mai Zhou nominated, seconded by Ellise Blondin-Andreacchio. All voted in favour.

Assistant treasure: Ari Papas nominated, seconded by Helen Randall. All voted in favour.

Marion Walsh-Gay acting as Returning Officer declared the 2020 P&C Executive positions filled.

Item 5: Close AGM at 7.44 pm and open general meeting

Appendix 1: Principals Report 2019Feedback on Achievements against our Strategic DirectionsStrategic Direction 1 - Connected CommunitiesGoals:

Improve community understanding of our how parents and carers can support their child with literacy and numeracy development.

Review our reporting mechanisms. Build cohesive partnership between home and school and

community organisations to support children’s health and wellbeing.Strategies:

What’s On, Term Letters, Meet the teacher evenings, Parent teacher Interviews, How to support your child with Maths and Reading

Surveyed our community after P/T interviews and the first reporting cycle

Grow Your Mind information – newsletter, information evening, home kit sessions, home kit for Defence Families

Kids Express partnership – Psychologists from Kids Express attended information sessions with Grow Your Mind

Evaluation of Progress:Parent participation in information evenings has improved from previous years. 96 parents attended the literacy and numeracy information evenings. The feedback provided through the surveys was extremely positive and indicated parents felt they better understood how to support their child at home with reading and mathematics.110 parents attended the Grow Your Mind Parent Information Evening.45 parents completed the exit survey. 100% of parents agreed or strongly agreed that the evening gave them a better understanding of the program and provided information and strategies they could use to help their child take care of their own mental health and to self regulate.Tell them from me survey feedback

o Last year only 8 people responded to the survey, 2019 84 people responded

o We showed improvements in the measures such as Parents feeling welcome / Parents feeling informed / Inclusive School

Parent Teacher Interviews feedback - Parent survey monkey -111 respondents93% felt it was a positive experience. 89% felt they had a better understanding of their child's academic progressAreas for improvement - provide sample resources for assistance when identifying student goalsFlag any concerns ahead of the meetingStage 3 five minute interviews with literacy and numeracy teachers considered too shortThe report feedback survey indicated reporting processes need to clearly articulate the next learning steps in both literacy and numeracy. The reporting format is being reviewed and sample report formats shared with parents in Term 4 at the P&C meeting and the new reporting format rolled out in 2020.[Chantelle provided printed example forms]Strategic Direction 2 - Assessment Capable Visible LearnersGoals:

Students can identify next learning step in literacy and numeracy Plan and structure deliberate opportunities where educators

share assessment information with students and explicitly teach them how interpret and use it to self-assess, peer-assess and provide instructional feedback. 

Students will have an understanding of the strategies they can use to promote positive mental health

Strategies: Reading Data walls SENA Testing

QTSS time used for student conferencingCollaborative PlanningProfessional Development from Corwin on SOLO Taxonomy and moving children from surface, deep to transfer learning in literacyGrow Your Mind - Professional developmentSteps to Feedback success – Differentiated learning for Different StaffEvaluation of Progress:Teachers, LST EAL/D consistently use the K-2 Reading Data wall to identify students who are not progressing, students who are meeting expected growth and those exceeding expected growth. This data is being used to used target interventions and evaluate the effectiveness of current interventions.

Grow Your Mind

102 students in Years 4-6 completed the survey  92% of the students have said they feel MORE confident to take

care of their mental health since doing the Grow Your Mind lessons.

1 in 2 know how to take care of their mental health as opposed to 1 in 4 before the program.

Student's brain awareness is similar to beginning of program

Strategic Direction 3 - Educators as Evaluators Goal: Educators engage with the Visible Learning Impact Cycle to utilise a range of evidence-gathering tools to identify Assessment Capable Learners and their own impact on learning and achievement.

Strategies: Two Visible Learning in Action for Teachers Impact Cycles – one against a personal goal and one targeted to feedback. This process involves teacher gathering data from their students through interviews, work samples and

assessments. They use the data to create baseline evidence statements and set a learning goal. They complete professional readings related to their learning goal and trial the practices in their classroom. They then gather evidence to assess impact and implications for further learning.

Trial - Using Instructional Leaders to support teacher to meet their personal learning goals

Evaluation:VLAT 2 - Summary and Feedback Each Teacher completed readings related to their focus area and identified ideas for implementation.Strategies such as activating prior knowledge in a variety of ways allows the teaching to be targeting at the students of understanding. It allows the students share and to build on their understanding of a topic.Using worked examples makes the teaching and learning more meaningful because the learners are able to make the link between the task and the Success Criteria so that they can complete and reflect on with greater success and understanding.There was evidence of student revision after linking work to success criteria

Reflection and Next Steps

More student talk, less teacher talk (discussion time) Continual redirection to Success Criteria Give time and opportunity to go back to their work, reflect and make

changes Instructional Leader program will be expanded in 2020 as the feedback

from staff was it helped them to understand the data they could collect to have a better understanding of their practice and their impact on student outcomes.

NAPLAN results – Further information to be provided in the Annual School ReportFeedback from NAPLAN – Yr 3

o Reading 31% reading in top band 54% in top 2 bands No students in bottom bands

o Writing 53% in the top two bands No students in the bottom two bands

o Grammar and Punctuation 60% of students achieving in the top band, significantly

above the State at 26%.o Spelling

50% in top 2 bands No students in the bottom band

o Numeracy Top 2 band 41% Too many learners in bottom 2 bands An Instructional leader will be employed 3 days a week

to help teachers differentiate their number programs – Maria Stathis

Feedback from NAPLAN – Yr 5o Reading

No students in bottom 2 bandso Writing

80% at or above expected growth 31% in top 2 bands No students in bottom band

o Numeracy 43% in top 2 bands No students in the bottom band

Major Asset Works in 2020 o Paid for the paddock and the front outdoor learning area

reconstruction $420,000o Solar Panel project $42,000 – joint funded by Clovelly Community

Bank, Randwick council, school and the Department of Educationo New cupboards outside Year 4 classrooms $30,000

Focus areas for 2020o Numeracy– Focused on understanding of number senseo Building on our writing success in Year 5 we will be implementing

Seven Steps to writing successo NAPLAN online next year for yr 5 and for yr 3 (other than writing)o Challenging Learning 2nd half of 2020

Grow your Mind / well-being practices. Expand on the Grow Your Mind program and re-evaluate our current wellbeing programs to ensure they are meeting the needs of our learners.

School Financial Summary

Appendix 2: President report1. Thank you and welcome to everyone at this meeting and at South Coogee Public School

2. We have a number of new parents and carers at the school, and we have a number of new parents and carers engaging with P&C this year which is really exciting. P&C is a great opportunity to meet new people, and both connect with and give back to the school community.

3. The current P&C members here tonight have done a brilliant job at welcoming in the new year, and requesting parents and carers to complete class lists and start rolling out the calendar of events for 2020.

4. We were very fortunate to have a group of parents and school community members who saw the value in contributing financially, in-kind and via their time whether it was baking, creating, gardening, donating equipment, expertise, winning over sponsors or jumping behind the BBQ – we had it all. 2019 was a massive year for events, we had the Father’s takeover the Mother’s Day fundraiser, a singalong to The Greatest Showman, a beautiful school gift from year 6 and we had Fiesta! Fiesta reached new heights with fundraising for the school and we’re very thankful for the number of people from the school community who participated to make it happen. Lead by Jodie Steele, Fiesta was a fabulous day for the entire community – a massive thanks again to the sponsors on board, great food, and fabulous parents.

5. During 2019 we were able to build on and finesse the processes that were put in place from the year before, which meant we had increased fundraising and awareness across Musicale, Crazy Socks Day and Year 6 Graduation. Throughout the year we had the toilets painted, a grape arbour built near the soon-to-be refurbished kitchen garden.

6. A massive THANK YOU to everyone who showed support in 2019 – Class Parents and all the parents, carers and family of students who have volunteered across the year

Thank you - COMMITTEE OR EVENT LEAD Leane (Twilight Cinema)Jen Ball (Winter Musicale)Imby (Y6 and Long Service)Troy Steele (Mother’s Day)Ellise (Uniform Shop)Gabriela (Bakers Club)Kylie Kennedy (Design)Cate Kloos (Scholastic Book Cub)Katja (Book Fair)Susan Campbell & Leigh Hayim (Charity)Sharon (Auditor)

Thank you – SCPS Teaching Executive

Thank you – P&C Executive – Jodie for all your work on Fiesta, the Facebook page and being all round Lady on the ground, Mai for your outstanding Treasurer reports and banking expertise, Darren, for getting on board with the election BBQs, Jenny for looking after all the note taking and picking up so many roles over so many different events , Johnny for smashing Father’s Day BBQ.

7. Moving into 2020, we’re looking forward to continuing a collaborative, communicative and respectful relationship between the P&C and the School. We’re very thankful for Marion, Chantal and the Executive Team for taking the time to listen and receive feedback, respond to us and collaborate on events. Every little bit of effort and contribution counts – no matter how seemingly small. Parents and Carers can continue to support whether it’s via leading a committee, completing one BBQ Shift, responding to a class parents’ email with a ‘thank you’ or coming along to a meeting a couple of times a year – it all makes a difference.

8. We’re currently looking forward to another fabulous year where we have support of a Parent committee to create community and raise funds for the school. Friday 20 March is the first opportunity to do so with Twilight Cinema South Coogee featuring Aladdin along with Pizza, a BBQ and Fairy Floss.

Appendix 3: Treasurers reportSummary of Financials:

- The audit for the 2019 financial year ended 31 December 2019 was completed by Sharon Gabriel on 6th March 2020.

- The P & C had a net surplus of funds during the year ended 31 December 2019 of $65,819 (2018: $35,192).

Uniform shop

- Total sales including new uniforms, online sales and second hand sales were $47,665. This is consistent with the previous year.

- Total cost of sales was $33,204 - Leaving a net profit from the uniform shop of $14,461- Of this amount, $6,380 is from sale of second hand uniforms

Grants Received

- Solar grant $16,000

Fundraising Events

Event Income Expenses Funds RaisedFiesta 60,546 27,354 33,192Twilight Cinema 16,939 7,726 9,213Musicale Summer & Winter 6,449 1,696 4,753Grandparents Morning Tea 2,676 38 2,638Silver Coin Challenge 2,377 2,377Election Day BBQ 2,347 948 1,399Father's Day Breakfast 1,632 547 1,085Item 6: Mother's Day

Breakfast1,128 343 785

Item 7: Xmas Markets 650 650Item 8: TOTAL $56,092

Financial Position

- The P & C has improved its financial position and at the end of the 2019 year had accumulated funds of $102,589 made up of cash ($69,030) and uniform shop inventory ($33,559).

Other Comments:

- In 2019, the P & C did not collect any voluntary contributions from parents which usually equates to approx. $5-6k. These contributions will be re-introduced in 2020.

- The uniform shop will be reviewing the prices of new uniforms in the 2020 year before the 2021 Kindy intake. The uniform shop is also looking for a simple inventory management system to improve stock tracking and make the ordering process easier.

P & C Funding and Donations to the School

During the 2019 year, the P & C supported the school with the following:

Literary Numeracy & Stem Resources $20,000

Band/Music Program $3,216

Sports Jerseys $1,672

Gardening $522

Total Payments to School $25,410

The P & C would like to make further contributions to the school as follows:

Teacher Resources $5,400

Band/Music Program $3,000

Total Payments to School $8,400

Appendix 4: Auditors Report