Slide#: 1© GPS Financial Services 2008-2009Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Price:...
-
Upload
mercy-crawford -
Category
Documents
-
view
214 -
download
0
Transcript of Slide#: 1© GPS Financial Services 2008-2009Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Price:...
Slide#: 1 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™
Price: Call $$$(generous discounts on multiple purchase)Fc
cms2AP Proc-StopPayment ™
Price: Call $$$(generous discounts on multiple purchase)Fc
Cougar Mountain Software
Professional Version
Slide#: 2 © GPS Financial Services 2008-2009Revised 03/07/2009
Product & Bundle Pricing>> Highest Product full price <<
Product & Bundle Pricing>> Highest Product full price <<
Single Bundled
cms2AR FixCodesChg cms2AR FixMissingInfo $ 111 $ 56
cms2AR AutoCreditHold $ 350 $ 175
cms2AR AreaCodeFix or Add Fax #’s $ 350 $ 175
cms2AR CopyCustomers-Prospects $ 350 $ 175
cms2AR DepositSlips $ 155 $ 74
cms2AR Excel $ 199 $ 99
cms2AR Email $ 89 $ 44
cms2AR IntegrityVer $ 350 $ 175
cms2AR PhoneCheck $ 88 $ 44
cms2AR PwrEntry $ 350 $ 175
cms2AR Upload $ 350 $ 175
Slide#: 3 © GPS Financial Services 2008-2009Revised 03/07/2009
Enhanced & Custom Reports PricingEnhanced & Custom Reports Pricing
Normal Enhanced Report
Single Normal Enhanced Report $ 55
All normal enhanced reports in a module$100
All normal enhanced reports, report tab only all modules $188
All normal enhanced reports for all modules $288
Premium Enhanced Reports
Comparative Sales & Profits (2 period or 3 periods)$110
Customers with no purchases in a date range $ 55
Past Due Invoices in a date range$110
Slide#: 4 © GPS Financial Services 2008-2009Revised 03/07/2009
1. Product Info
2. Installation
3. Troubleshooting
4. Upgrades, Service Packs & Smart Patches
5. Technical Info
6. Future Plans
7. Ordering Info
8. Other Products
9. Enhanced Reports
10.Examples
11.Tips & Tricks
cms2AP Proc-StopPayment ™Sections to this presentation
cms2AP Proc-StopPayment ™Sections to this presentation
Slide#: 5 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 6 © GPS Financial Services 2008-2009Revised 03/07/2009
Added Functionality
Improved User friendliness
Unpost Transactions
Emailing Ability
Export to Excel
Quickly fix missing or bad data
Credit and collection tools
Module Integrity Verification
Compatible with CMS Versions 4 through 12 & V2009
Automatically updates itself for version and service pack changes
cms2AP Proc-StopPayment ™ Product Info
cms2AP Proc-StopPayment ™ Product Info
Slide#: 7 © GPS Financial Services 2008-2009Revised 03/07/2009
POLICY: University departments may request that stop payment orders be placed on disbursement checks that have been lost, stolen or mutilated, and replacement checks be issued to the payee. The Tax Management & Treasury Accounting department will be responsible for placing all stop payment orders on university disbursement checks at the appropriate bank. All requests for stop payment orders and check reissuance must be accompanied by a Request for Stop Payment, Form A-121-A.
In the event that both the original check and the reissued check are cashed by
the payee, the initiating department will be responsible for pursuing reimbursement from the payee for the duplicate payment. The Tax Management and Treasury Accounting will be responsible for any related communications with banks and other financial institutions.
cms2AP Proc-StopPayment ™ Product Info
cms2AP Proc-StopPayment ™ Product Info
Slide#: 8 © GPS Financial Services 2008-2009Revised 03/07/2009
DEFINITIONS: Guarantor’s Statement A statement that protects the University against financial loss in the event that a stop payment order and check reissuance occur after the original check was cashed. The guarantor’s statement of Form A-121-A reads as follows:
"If, by any fraudulent action on the part of the Payee, both the original and the duplicate of the check are negotiated resulting in the loss of the
University, I will reimburse Indiana University for such loss from non-university funds."
Outstanding Check A check issued by the university that has not been cashed or canceled.
Stop Payment Order A directive given by the university to the bank on which a particular check is written, that calls for the bank not to honor the check when it is presented for payment.
cms2AP Proc-StopPayment ™ Product Info
cms2AP Proc-StopPayment ™ Product Info
Slide#: 9 © GPS Financial Services 2008-2009Revised 03/07/2009
PROCEDURE REFERENCE: Requests for stop payment orders and check reissues can be processed by Tax Management and Treasury Accounting two ways, depending on the preference of the department or account manager.
Normal Reissue Tax Management and Treasury Accounting will hold the request for stop payment form until the ensuing monthly bank statement is received (usually taking between 30-45 days) to verify that the check remains outstanding. If the check remains outstanding, authorization for issuing a replacement check will be granted by Tax Management and Treasury Accounting to the Financial Management Support.
cms2AP Proc-StopPayment ™ Product Info
cms2AP Proc-StopPayment ™ Product Info
Slide#: 10 © GPS Financial Services 2008-2009Revised 03/07/2009
Immediate Reissue In the event that a department wants a check to be reissued
immediately, a guarantor’s statement (see definition above) signed by the
appropriate university account manager must be filed with the Tax Management and
Treasury Accounting department before a stop order will be placed at a bank. After
the guarantor’s statement is received, authorization for issuing a replacement check
will be granted by Tax Management & Treasury to the Financial Management
Support department.
Stop payment requests received prior to the close of bank business operations
(typically 2:30 p.m.) will be processed on the day the request is received. Stop
payment request forms can be sent to Tax Management & Treasury Accounting
via facsimile transmission. Additional procedural direction will be provided by the
Tax Management and Treasury Accounting department.
cms2AP Proc-StopPayment ™ Product Info
cms2AP Proc-StopPayment ™ Product Info
Slide#: 11 © GPS Financial Services 2008-2009Revised 03/07/2009
CROSS REFERENCE: See Payroll Administration Policy IV-30, Stop Payment and Reissue of University Payroll Checks.
RESPONSIBLE ORGANIZATION: Treasurer’s Office
cms2AP Proc-StopPayment ™ Product Info
cms2AP Proc-StopPayment ™ Product Info
Slide#: 12 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 13 © GPS Financial Services 2008-2009Revised 03/07/2009
Installation happens automatically when you install V10 or better
To activate this feature, you need to go to Order Entry> Options> Codes> Order Guide> Run Utility
To keep the file updated, rerun the file daily/weekly/monthly as needed
To optimize this feature, staff should be trained to manually add items that a customer inquires about and any item that the staff feels that the customer might be interested in.
cms2AP Proc-StopPayment ™ Installation Instructions
cms2AP Proc-StopPayment ™ Installation Instructions
Slide#: 14 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 15 © GPS Financial Services 2008-2009Revised 03/07/2009
This product should require no troubleshooting. Its beautiful in its simplicity.
Re-indexing is almost always a first step
If a record locking error occurs, use UTICMS to delete any blank records
If problems still exist, use dbFix & FileFix to rebuild the file
If the problem remains, it might be desirable to use UTICMS to zap the file and recreate.
cms2AP Proc-StopPayment ™ Troubleshooting
cms2AP Proc-StopPayment ™ Troubleshooting
Slide#: 16 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 17 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ Upgrades, Service Packs & Smart Patches
cms2AP Proc-StopPayment ™ Upgrades, Service Packs & Smart Patches
This product will automatically be updated when a version change, service pack or smart pack is installed by the Win2Win utility
If a custom report was installed, it will need to be reloaded
Slide#: 18 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 19 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ Technical Information
cms2AP Proc-StopPayment ™ Technical Information
Slide#: 20 © GPS Financial Services 2008-2009Revised 03/07/2009
The pricing on future enhancements is not known at this time
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 21 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ Future Plans
cms2AP Proc-StopPayment ™ Future Plans
Pending
Slide#: 22 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 23 © GPS Financial Services 2008-2009Revised 03/07/2009
How Can I Get the CMStotheMax ™ Products?
How Can I Get the CMStotheMax ™ Products?
You can get cms2OE_CollectionComments&Notes ™ from your local Cougar Mtn Dealeror
GPS Financial Services (aka CMStotheMAX.com and CougarMtnSupport.com)
13337 South Street #352
Cerritos, CA 90703
714 228-5444 Phone
800 531-2944 Fax
Slide#: 24 © GPS Financial Services 2008-2009Revised 03/07/2009
CMS to the MAX & Cougar-MagicCMS to the MAX & Cougar-Magic
Slide#: 25 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2EM Email ™
cms2EX Excel ™
cms2EM PDFblaster ™
cms2AR PowerEntry+ ™
cms2AR AutoCreditHold ™
cms2SY Lookup-Enh ™
cms2OE Collection-Notes ™
cms2AR PastDueNoticestm
cms2CM Collections ™
cms2RRW Reportstm
cms2R&R LearnCDtm
cms2RAR AreaCodeFix ™
cms2OE Unpost ™
cms2R&R LearnCDtm
cms2SH UPS/Fedex/more ™
cms2SH ShippingAcknow ™
cms2CT ContactMgt ™
Cougar-Magic ™ cms2SY UDF ™
Top Sellers & New ProductsTop Sellers & New Products
Slide#: 26 © GPS Financial Services 2008-2009Revised 03/07/2009
Product OverviewProduct Overview
Accounts Receivable& Collections
Inventory& Purchasing
Payroll &Human Relations
Export toExcel/PDF
& eMail/Fax Software &Hardware
Sales
Security &User-friendliness
& More
Support Services& Training
General Ledger& Taxes
ReportsEnhanced
Selling &Shipping/Acknow.
Overview
Slide#: 27 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 28 © GPS Financial Services 2008-2009Revised 03/07/2009
Slide#: 29 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ Enhanced Reports
cms2AP Proc-StopPayment ™ Enhanced Reports
VOLUME: VI - POLICIES RELATED TO THE TREASURER’S OFFICE
SUBJECT: Stop Payment and Reissuance of Disbursement Checks (non-payroll)
SOURCE: Office of the Treasurer
DATE ISSUED: October 1990
POLICY NO. VI – 30
RATIONALE: To ensure that university financial records are updated in an accurate and timely manner for all transactions relating to the reissuance of university disbursement checks that are lost, stolen or mutilated.
Slide#: 30 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 31 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ Examples
cms2AP Proc-StopPayment ™ Examples
Pending
Slide#: 32 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ by CMS to the MAX
cms2AP Proc-StopPayment ™ by CMS to the MAX
Slide#: 33 © GPS Financial Services 2008-2009Revised 03/07/2009
cms2AP Proc-StopPayment ™ Tips & Tricks
cms2AP Proc-StopPayment ™ Tips & Tricks
Pending