SharePoint 2013 - What’s New? What's Changed ??

SharePoint 2013 What’s New? What's Changed ?

Mohan

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Mohan ArumugamTechnologies SpecialistE-mail : [email protected] : +91 99406 53876 Profile

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Agenda

• Topologies• Architecture Changes-New

• Distributed Cache• Shredded Storage• App Model / SharePoint Store• Request Management• License Mapping

• Architecture Changes - Changed• Office Web Apps• Workflow• Search• Security

• Features• Web Content Management (WCM) • Machine Translation • App Management / Subscription Service• Work Management

Architecture Changes

Things only get more complex

Farm Topologies

Farm Topologies SharePoint 2010

Medium Farm

High Load Services Search

Client

SharePoint Server 2010SharePoint Farm

SPWFE01CPU: 2 Cores

RAM: 8GB

SQL Server 2008 R2SPSQL

SPSQL01CPU: 4 CoresRAM: 16 GB


SPPAP01CPU: 2 CoresRAM: 8 GB

SPWFE01CPU: 2 Cores

RAM: 8GB


Medium Farm

High Load Services Distributed Cache Search


SPWFE01CPU: 4 CoresRAM: 12 GB

SPAPP01CPU: 4 CoresRAM: 24 GB


WOPI01

Office Web Applications 2013Shared OWA Farm

WOPI02

Client

Load Balancer




Search Architecture

Query Processing

Replica ReplicaIndex part ition 0

Administration Content Processing

Query Processing

AnalyticsCrawl



Medium-er Farm

High Load Services Distributed Cache Search






WOPI01

Office Web Applications 2013Shared OWA Farm

WOPI02

Client

Load Balancer




Search Architecture

Query Processing Query Processing

Replica Replica Index part ition 0

ReplicaReplicaIndex part ition 1

Administration

Content Processing

Crawl Crawl

Analytics


SQL Server 2008 R2SPSearchSQL



Architecture Changes-New

Architecture Changes What’s New

Shredded Storage Distributed Cache Request Management License Mapping App Model / SharePoint Store

What’s Changed Office Web Apps Workflow Search Security

Architecture Changes – NEWShredded Storage

What is it? Stores changes instead of entire new version

Does it help me? Yes (in a lot of scenarios) Database growth should be slower than in 2010 Improved I/O

What else should I know about it? Works best with OpenXML Office docs Documents are not shredded on upgrade

Architecture Changes – NEWDistributed Cache

What is it? Stores various types of information in memory

Does it help me? Claim token caching Social Feature Caching

What else should I know about it? Adjust your memory considerations Do NOT use dynamic memory During install assigns 10% of total physical memory

Update-SPDistributedCacheSize –CacheSizeInMB <CacheSize>

When “stopping” service use Graceful shutdown Stop-SPDistributedCacheServiceInstance –Graceful Remove-SPDistributedCacheServiceInstance

Architecture Changes – NEWRequest Management

What is it? enables administrators to manage the routing and throttling of

incoming requests

Does it help me? It can in certain scenarios Most admins will not use

What else should I know about it? Does not replace your load balancer Managed through PowerShell

Architecture Changes – NEWLicense Mapping

What is it? Enables admins to map licenses to users associated with AD Groups

Does it help me? Yes - buy CALs for what your users are using Mixing CALs in a farm is fully supported

What else should I know about it? Managed through PowerShell (have you figured out you need

PowerShell yet?)


PowerShell cmdlets Add-SPUserLicenseMapping Disable-SPUserLicensing Enable-SPUserLicensing Get-SPUserLicense Get-SPUserLicenseMapping Get-SPUserLicensing New-SPUserLicenseMapping Remove-SPUserLicenseMapping


Feature Categories Unlicensed Standard Enterprise Project WACEdit (Office Web Apps)

Enable-SPUserLicensing $lm = New-SPUserLicenseMapping -SecurityGroup "CORP\Enterprise Client Access License" -License EnterpriseAdd-SPUserLicenseMapping -Mapping $lm

Architecture Changes – NEWApp Model / SharePoint Store

What is it? New development model for “customizations” Heavy use of the client side object model

Does it help me? If you don’t want server side code – YES If you want server side code – NO

What else should I know about it? Need wildcard DNS A (HOST) record for app domain

companyapps.com Wildcard SSL Certificate

Use SSL otherwise OAuth tokens unsecured SharePoint Store

App Requests Enabled or Not

Architecture Changes – NEWApp Model / SharePoint Store (Continued)

What else should I know about it? App Catalog (Special site collection) used for managing approved

apps App Licensing

No explicit setting prevents site owners from purchasing apps, use App Request process

URL Structure https://<prefix>-<appID>.<appdomain> Example: https://hrapp-4a9cce52782633.companyapps.com

Related Service Applications Subscription Settings App Management User Profile Service (High Trust Apps)

Architecture Changes-Changed

Architecture Changes – ChangedOffice Web Apps

What is it? Allows for viewing and editing Office documents in browser

Does it help me? Yes - eliminates need to open client application Yes - allows for co-authoring Yes - preview capabilities

Architecture Changes – ChangedOffice Web Apps

What else should I know about it ? Separate product now Needs its own server( No really, it does...) Read-only is free SSL Certificate (Wildcard Certificates NOT supported)

Architecture Changes – ChangedWorkflow

What is it? Enables new workflow actions / conditions

Does it help me? Actions

Calling HTTP web services Start List / Site workflow Translation Project Support

Conditions “Valid” SharePoint User Skip Project Stage

Components Non-sequential workflows using stages App Steps Looping

Architecture Changes – ChangedWorkflow (Continued)

What else should I know about it? Requires SharePoint Server (Standard or Enterprise)

Requires User Profile Service Application Separate installation

Azure Workflow Manager Azure Workflow Client

Can be installed ON or OFF of SharePoint servers Requires routable DNS entry Should utilize SSL for OAuth connectivity

Architecture Changes – ChangedSearch

What is it? Single service instance using FAST as the base service regardless of

Foundation, Standard or Enterprise

Does it help me? Site Admins can now managed components

Result Sources (Scope Replacement) Result Types Query Rules Schema (Managed Properties)

Farm Settings Search Dictionaries Result Sources Query Rules Crawl Schedules (Continuous Crawl)

Architecture Changes – ChangedSearch (Continued)

What else should I know about it? Search Components

Search Admin

Crawl

ContentProcessing(CPC)

Index

QueryProcessing(QPC) WFE

Analytics Processing(APC)

FAST Search Index

Architecture Changes – ChangedSearch (Continued … again)

What else should I know about it? Search Topology can only be managed through PowerShell Don’t forget to remove inactive topologies

$searchInstance = Get-SPEnterpriseSearchServiceInstance -Local$ssa = Get-SPEnterpriseSearchServiceApplication$clone = $ssa.ActiveTopology.Clone()New-SPEnterpriseSearchAdminComponent -SearchTopology $clone -SearchServiceInstance $searchInstanceNew-SPEnterpriseSearchContentProcessingComponent -SearchTopology $clone -SearchServiceInstance $searchInstanceNew-SPEnterpriseSearchAnalyticsProcessingComponent -SearchTopology $clone -SearchServiceInstance $searchInstanceNew-SPEnterpriseSearchCrawlComponent -SearchTopology $clone -SearchServiceInstance $searchInstanceNew-SPEnterpriseSearchIndexComponent -SearchTopology $clone -SearchServiceInstance $searchInstanceNew-SPEnterpriseSearchQueryProcessingComponent -SearchTopology $clone -SearchServiceInstance $searchInstance$clone.Activate()

Architecture Changes – ChangedSecurity

Claims vs. Classic And the winner is……Claims

Claims is needed for full functionality Switch to claims post-upgrade or before upgrade? Post-upgrade allows for easy fallback if needed Pre-upgrade seems cleaner and makes upgrade easier Time will tell...

Sharing Facebook like Very easy to break inheritance (Is this a good thing?)

Features

Features Web Content Management (WCM) Enterprise Content Management (ECM) Search Access Services 2013 User Profile Service Machine Translation App Management / Subscription Service Work Management

FeaturesWeb Content Management (WCM)

Metadata navigation Use Term Sets to navigate your site Clean URLs (e.g. /west/northwest/wild)

SEO Improvements Meta Description Keywords SiteMap

Channels HTML5 / CSS3 Theming

FeaturesEnterprise Content Management (ECM)

Records Management Site based retention policies eDiscovery improved

search and in-place hold

Drag and Drop Browser Support

Firefox - latest version Chrome - latest version IE 10 desktop IE 8 or IE 9 only if Office 2013 is installed

Team Mailbox Adding site mailbox allows users to share communication concerning project Requires Exchange 2013

Search

FeaturesSearch

Terminology Result Sources (Scope replacement) Display Templates (JavaScript kills XSLT) Search Schema (Managed / Crawled Properties) Query Rules

Promoted Results (Best Bets, can be defined at service application) Result Block (Group like results)

Continual Crawling Results also include social content All analytics controlled in Search Search web parts have been re-written

New Content Search Web Part (Enterprise Only – NOT in Office365)

When using Office Web Applications, includes document previews Admins can force a re-index of specific lists / libraries Managed Properties have more power

Query, Search, Retrieve, Refine, Sort

Access Service

FeaturesAccess Services 2013

Requires SQL 2012 and a dedicated server Allows users to create web applications Each App gets its own SQL Server database (not access) databases are created with GUID in name

Access 2013 client is required to build your app it then gets published to SharePoint

Replacement for Info Path?

User Profile Service

FeaturesUser Profile Service

Direct AD Import vs. FIM Direct AD Import

Much faster Single domain Start here

Switch to FIM if you need the features

Social Feature Dependencies News Feed SkyDrive Pro

Has nothing to do with SkyDrive (thank you Microsoft Marketing) Allows sync between SharePoint and your PC New version of SharePoint WorkSpace

If you want social you need MySites

User Profile Service

User Profile Service Provides a central location where service administrators

configure and administer the following features:

User profiles – contain detailed information about people in an organization. A user profile organizes and displays all of the properties related to each user, together with social tags, documents, and other items related to that user.

Profile synchronization – provides a reliable way to synchronize groups and user profile information that is stored in the SharePoint Server 2013 profile database together with information that is stored in directory services across the enterprise.

FeaturesMachine Translation

Enables translation for pages and documents Documents: docx, doc, docm, dotx, dotm, dot, rtf Pages: html, htm, aspx, xhtml, xhtm Other: txt, xlf

Out of the box uses Microsoft Translator Mostly utilized through development API’s

Requires Server to Server authentication and app authentication

Translation also works in Word Web Application Service Application Dependencies

App Management Subscription User Profile

FeaturesMachine Translation

Word Web App Example

FeaturesApp Management / Subscription Service

App Catalog site per web application Publish “acceptable” apps Manage App Request

Internet Facing Apps Web Application feature Requires routable internet DNS

FeaturesWork Management

Task Aggregation View and track to-dos and tasks Can be aggregated from Exchange, Project Server and SharePoint Tasks can be cached on users MySite

Requirements Search Application User profile service application

Mohan ArumugamTechnologies SpecialistE-mail : [email protected] : +91 99406 53876 Profile

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SharePoint 2013 - What’s New? What's Changed ??

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