SCHOOL BOARD BUSINESS MEETING STILLWATER CITY HALL

216 NORTH FOURTH STREET, STILLWATER, MN 55082

NOVEMBER 8, 2012 – 7:15 PM

AGENDA

MISSION (OUR CORE PURPOSE) As Minnesota's first public school district and the premier educational choice in the St. Croix Valley, Stillwater Area Public Schools ensure a rigorous and relevant education where all learners are valued, positive relationships are developed and students are prepared for life-long learning in a global society. VISION (WHAT WE COMMIT TO CREATE) In partnership with families and community, Stillwater Area Public Schools will provide ALL students with individualized and comprehensive learning experiences, preparing them for post-secondary education, fulfilling careers and positive contribution in the global society through:

• Safe and personal learning environments

• Excellence in teaching and learning

• A rigorous and relevant curriculum with high expectations

• Effective and efficient use of the district's resources of time, talent and finances

Agenda Items I through V Date Prepared: October 31, 2012

ISD 834 Board Meeting Meeting Date: November 8, 2012 I. Call to Order II. Roll Call Board Members George Dierberger, Chair Corey Lunn, Superintendent Mike Ptacek, Vice Chair Kathy Buchholz, Clerk Tom Lehmann, Treasurer Natalie Fedie, Director Natasha Fleischman, Director Maddii Shaughnessy, Student Member George Hoeppner, Director Ella Richman, Student Member III. Pledge of Allegiance IV. District Mission and Vision MISSION (OUR CORE PURPOSE) As Minnesota's first public school district and the premier educational choice in the St. Croix Valley, Stillwater Area Public Schools ensure a rigorous and relevant education where all learners are valued, positive relationships are developed and students are prepared for life-long learning in a global society. VISION (WHAT WE COMMIT TO CREATE) In partnership with families and community, Stillwater Area Public Schools will provide ALL students with individualized and comprehensive learning experiences, preparing them for post-secondary education, fulfilling careers and positive contribution in the global society through:

• Safe and personal learning environments

• Excellence in teaching and learning

• A rigorous and relevant curriculum with high expectations

• Effective and efficient use of the district's resources of time, talent and finances

V. Approval of the Agenda Motion by: _____________________Seconded by: _____________________Vote: _______________

Agenda Item VI A. B. C. D. Date Prepared: October 31, 2012

ISD 834 Board Meeting Agenda Item: Introductory Items Meeting Date: November 1, 2012 Student Report / Superintendent Report / Chairperson Report / Board Member Reports

__________________________________________ Background: Each meeting the Student Board Members, Superintendent, Board Chair and Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared/distributed and the meeting date. Topics generally include announcement of attendance at district events, communications items, FYI items and correspondence items worth noting. What is included in this item will vary each month depending on the nature of the topics, the school year schedule and time of activities.

__________________________________________ Recommendation: Board action is not required.

Agenda Item VII Date Prepared: October 31, 2012

ISD 834 Board Meeting Agenda Item: Open Forum Meeting Date: November 8, 2012

__________________________________________ Background: If a person wishes to speak to the School Board, they will be able to do so at the start of the Board meeting during Open Forum. These are the current procedures. To address the Board, you must sign in.

1. At the Open Forum portion, the Board Chairperson will ask you to come to the microphone. 2. You are asked to state your name and address for the record. You will then have five (5) minutes to

address the Board with your comments. If many persons wish to speak on the same topic, the Board Chair may ask those wishing to speak to designate a spokesperson and will allow a longer time for addressing the Board.

3. When you have completed your comments, you will be thanked for addressing the Board and will leave the microphone.

After a person addresses the Board: 1. The Board will ask administrators present to review the concern(s) presented and generally there is no

discussion between the speaker and the Board. The Board will not deliberate or take action regarding requests presented at this meeting.

2. If public follow-up is required, it will be presented at a subsequent meeting. While comments and questions on issues are welcome during Open Forum, law prohibits the Board from discussing concerns about individual employees or students in a public meeting. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speakers to forward comments regarding individual employees or students to the superintendent.

__________________________________________ Recommendation: Board action is not required.

Agenda Item VIII A. B. C. D. E. F. Date Prepared: October 31, 2012

ISD 834 Board Meeting Agenda Item: Consent Agenda Meeting Date: November 8, 2012 Contact Person: Varies by item ____________________________________________________________________________________ Background: A. Minutes – School Board Meeting October 25, 2012 Contact Person: Kathy Buchholz, Clerk or Barbara Proulx, Secretary A copy of the minutes is included for your review. B. Bills Payable October 17 through October 30, 2012 Contact Person: Ray Queener, Assistant Superintendent of Business and Administrative Services A copy of the check register, is on file with the treasurer and the secretary. C. Accept Gifts and Donations July, August, September Contact Person: Ray Queener, Assistant Superintendent of Business and Administrative Services A copy of the check register, is on file with the treasurer and the secretary. D. Treasurer’s Report June, July, August September, 2012 Contact Person: Ray Queener, Assistant Superintendent of Business and Administrative Services A copy of the check register, is on file with the treasurer and the secretary. E. Human Resources Personnel Report Contact Person: Cathy Moen, Director of Administrative Services A summary of personnel transactions for the month is enclosed, including retirements, resignations, releases, hires, additional assignments, leaves of absences, assignment changes and co-curricular hires. F. Approval of Resignation Agreement Contact Person: Cathy Moen, Director of Administrative Services Board Approval of the Consent Agenda is needed. ____________________________________________________________________________________ Recommendation: A motion and a second to approve the Consent Agenda will be requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

Independent School District No. 834 - Stillwater Area Public Schools

School Board Business Meeting Minutes October 25, 2012

I. Call to Order The meeting was called to order at 7:19 p.m. II. Roll Call Board Members Present: George Dierberger, Board Chair; Mike Ptacek, Vice Chair; Kathy Buchholz, Clerk; Tom Lehmann, Treasurer; Natalie Fedie, Director; Natasha Fleischman, Director; George Hoeppner, Director; and Superintendent Dr. Corey Lunn; also student board member Ella Richman III. Pledge of Allegiance Student board member Ella Richman led the Pledge of Allegiance. IV. Board member Tom Lehmann read the district mission statement and board member Natalie Fedie read the district vision statement. V. Approval of the Agenda Motion by Mike Ptacek; Second by Tom Lehmann; Vote: 7 Ayes, 0 Nays; Motion Carried. VI. Introductory Items A. Student Report

• Provided a sports update Superintendent Report

• Reported on the Action Team Kick-off event that was held this past Monday • Announced that the CIS programs offered at our high school have saved families approximately $38,000 • Extended condolences to the families of Ross Livermore and Jacob Clarkson • Introduced Maria Alejandra Porte LaBorde, exchange principal from Argentina

Chair report • Provided an update from the October 25 learning session topics included: Curriculum 21 book study

discussion, Financial Statements for FY2012, an outline of the data use plan and an update on the media working group report.

• Reported on the Shared Services meeting from October 23. Board Member Reports • George Hoeppner provided an update from the October 17 EMID board meeting • Natasha Fleischman met three Fulbright Scholars who were visiting our AVID School program • Kathy Buchholz reported on the action team kick-off meeting and thanked Dennis Lindsay for providing

music at the services of Ross Livermore and Jacob Clarkson • Tom Lehmann reported on the Oak-Land PTA meeting and encouraged people to donate to schools on

MN Give day. • Natalie Fedie reported on a Community Health Action Team (CHAT) meeting she attended

VII. Open Forum There were no speakers. VIII. Consent Items A. Minutes of October 11, 2012 Board Meeting B. Bills Payable October 3 through October 16, 2012 C. Human Resources Personnel Report D. Dancing Waters Boundary Annexation and Detachment E. MDE Report: Assurance of Compliance F. City of Bayport Bench at Andersen School G. Field Trip: SAHS Spanish Class to Equador, tentative departure dates June 11 through June 15, 2013 and tentative return dates June 20 through 24, 2013, 1 advisor and 12 -20 students anticipated. H. Field Trip: SAHS Newspaper Field Trip to New York for Columbia Scholastic Press Association Convention; March 19-23, 2013; 1 advisor, 2 chaperones, 25 students I. Field Trip: SAHS Close-Up Trip to Washington, D.C.; March 17-22, 2013; 2 advisors and 25 students anticipated

J. Field Trip: SAHS Boys Nordic Ski Training; Ironwood, MI November 23-25, 2012; 2 advisors and 10 students Motion by, Tom Lehmann; Second by, George Hoeppner; Vote: 7 Ayes, 0 Nays, Motion Carried.

IX. Reports A. State of the District 2012 Dr. Lunn presented the State of the District, which included the latest enrollment trends, student demographic information, achievement results, and financial forecasts. Dr. Lunn will be sharing the same presentation with community groups and organizations in the coming months. The goal is to help the community gain a better understanding of the opportunities and challenges the district will face in the coming years, and how we can all work together to ensure our schools – and communities – stay strong. B. Financial Statements FY2012 Financial statements from the previous school year were shared with board members. The 2011-2012 Comprehensive Annual Financial Report, upon which the annual audit is based, shows that the district ended fiscal year 2012 positively – with expenditures coming in very close to budget and revenues coming in just slightly over budget. The school district has the most control of its expenditures and realized a variance from budget to actual of less than one percent. Revenue, which comes largely from state sources, is more difficult to predict and had a variance of 2.3 percent. The district closed the books with an unassigned fund balance $1.5 million above the projected amount, which equates to 1.7 percent of total expenditures. This variance equals approximately one week of expenditures. Action will be requested at the November 8 board business meeting. X. Action Items A. Youth Development Plan 2012-13 In accordance with state statute, the purpose of Community Education’s youth service revenue ($1 per capita, or $59,454 for the 2012-2013 school year) is to implement a Youth Development plan approved annually by the Board of Education. An overview of how Community Education utilizes these resources to support youth development was provided. Approval of the plan was requested. Motion by Natasha Fleischman; Second by Natalie Fedie; Vote: 7 Ayes, 0 Nays; Motion Carried. XI. Adjournment The meeting adjourned at 9:02 p.m. Motion by Natasha Fleischman; Second by Mike Ptacek; Vote: 7 Ayes, 0 Nays; Motion Carried. Respectfully submitted, Kathy Buchholz, School Board Clerk

PERSONNEL CHANGES: BOARD MEETING 11/8/2012 (New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 1 RETIREMENT/RESIGNATION/RELEASE

NAME

STATUS ASSIGNMENT GROUP EFFECTIVE DATE

Page, Margaret Retirement (33 years)

1.0 FTE Speech and Language Pathologist Early Childhood Family Center

SCEA January 21, 2013

*Related to Budget Adjustment Process HIRES

NAME

ASSIGNMENT ANNUAL SALARY/ HOURLY

GROUP

REASON EFFECTIVE DATE

Butkiewicz, Anita Cafeteria Employee, 3.5 hours/day O.H. Anderson Elementary

$10.75/hour Cafeteria 2012-2013 staffing October 22, 2012

Cammack, Amanda Paraprofessional, 3.0 hours/day YCAPP – Alt Learning Center

$12.88/hour SCPA 2012-2013 staffing October 22, 2012 – June 4, 2013

Gross, Mindy Paraprofessional, 4.0 hours/day Oak Park Elementary

$12.88/hour SCPA 2012-2013 staffing October 29, 2012

Lincoln, Nancy 1.0 FTE Special Education Teacher Oak Park Elementary

$54,513 SCEA 2012-2013 staffing October 15, 2012 – June 10, 2013

Parker, Michele Paraprofessional, 5.5 hours/day Stonebridge Elementary

$12.22/hour SCPA 2012-2013 staffing October 15, 2012

Polansky, Jaclyn C/E Program Assistant, 10-20 hours/week Rutherford Elementary

$11.15/hour C/E Program Leads & Assistants

2012-2013 staffing October 29, 2012

Slayton, Tracey Paraprofessional, 3.5 hours/day Marine Elementary

$11.91/hour SCPA Replacement October 30, 2012 – June 7, 2013

Wasko, Kathryn Paraprofessional, 4.0 hours/day Oak Park Elementary

$12.88/hour SCPA 2012-2013 staffing October 30, 2012

LEAVES OF ABSENCE

NAME STATUS Recommend Approve

or Deny

ASSIGNMENT GROUP

EFFECTIVE DATE

Keister, Carissa Approve- revised .2 FTE

Coordinator of Community Engagement Central Services

CSS October 22, 2012 – June 30, 2013

Palmer, Tammy Approve C/E Site Leader, 8.0 hours/day Rutherford Elementary

C/E Program Leads &

Assistants

November 27, 2012 – February 28, 2013 (approximate dates)

Roth, Jill Approve Paraprofessional, 5.25 hours/day Lake Elmo Elementary

SCPA September 4, 2012 – December 31, 2012 (revised dates)

ASSIGNMENT CHANGES

NAME FROM TO GROUP REASON EFFECTIVE DATE

Conners, Elizabeth Paraprofessional, 5.9 hours/day Rutherford Elementary

Paraprofessional, 6.25 hours/day Rutherford Elementary

SCPA 2012-2013 staffing October 11, 2012

Parr, Jacqueline 1.0 FTE French Teacher Oak-Land, Stillwater Junior, and Stillwater Area

High School

1.1 FTE French Teacher Oak-Land, Stillwater Junior, and Stillwater Area

High School

SCEA Travel August 27, 2012 – June 10, 2013

PERSONNEL CHANGES: BOARD MEETING 11/8/2012 (New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 2 ADDITIONAL ASSIGNMENTS

NAME

ADDITIONAL ASSIGNMENT GROUP REASON EFFECTIVE DATE

Johnson, Jenifer Targeted Services Teacher Afton-Lakeland Elementary

SCEA Student Need November 12, 2012 – May 9, 2013

Lund, Katherine Paraprofessional, 1.9 hours/day Stonebridge Elementary

SCPA 2012-2013 staffing September 4, 2012

CO-CURRICULAR HIRES

NAME ASSIGNMENT SALARY REASON EFFECTIVE DATE

Schwarz, Nathan Head Girls Golf Coach Stillwater Area High School

$3,192 Replacement Spring Season 2013

Agenda Item IX A. Date Prepared: October 31, 2012

ISD 834 Board Meeting Agenda Item: Data Use Plan Meeting Date: November 8, 2012 Contact Person: Mike Redmond, Executive Director of Secondary Curriculum, Innovation and Leadership ____________________________________________________________________________________ Background: Mr. Mike Redmond will provide information to the Board of Education regarding our new data warehouse, Education Performance Management System by TIES and the timeline for implementation. ____________________________________________________________________________________ Recommendation: This report is for information and Board action will not be requested.

11/6/2012

1

Data Use PlanPresented to the School Board

November 8, 2012

11/6/2012

2

Highlights of Data Use • Summer

– Data Summit– Building Site Improvement Plans

• Fall• Fall– Teacher PLC analysis of student fall performance data– Teacher PLC analysis of formative assessment data– Benchmark assessment analysis

• Winter– Elementary literacy analysis– Student performance data used to determine district level needs (ie. Intervention 

Specialists) prior to district resource allocation for next school yearSpecialists) prior to district resource allocation for next school year

• Spring– MCA performance review – Evaluation of program performance– ie. Interventions– Teacher PLC analysis of year long performance data

Highlights of the Data Warehouse

• Four Integrated Toolsg• IBM Cognos® Business Intelligence

• One‐Click Reports for Teachers• Dashboards Views for Ad i i t tAdministrators

• Personalized Learning Plans (PLPs)

11/6/2012

3

With one click a teacher can…

Progress monitoring 

11/6/2012

4

Administrators gain access to customizable dashboards …

There are great possibilities for personalizing student learning…

11/6/2012

5

Access for parents and students…

Agenda Item X.A.

Date Prepared: October 26, 2012 ISD 834 Board Meeting

Agenda Item: Financial Report FY2012 Meeting Date: November 8, 2012 Contact Person: Dr. Ray Queener, Assistant Superintendent of Business & Administrative Services _____________________________________________________________________________________ Background: At the October 25, 2012 Board of Education Worksession and Business meeting, Mr. Aaron Nielsen of the audit firm of Malloy, Montague, Karnowski, Radosevich and Co. (MMKR), and Dr. Ray Queener, Assistant Superintendent of Business and Administrative Services, presented the financial statements for the year ending June 30, 2012. A copy of the financial statements and audit report were provided at the October 25, 2012 Business meeting. There have been no changes to the drafts presented on October 25th. Action will be requested at the November 8, 2012 Board meeting. _____________________________________________________________________________________ Recommendation: A motion and a second to approve the Financial Report FY2012 will be requested at the November 8, 2012 Board meeting. Motion by: _____________________Seconded by: _____________________Vote: _______________

Agenda Item XI Date Prepared: October 31, 2012

ISD 834 Board Meeting Agenda Item: Adjournment Meeting Date: November 8, 2012 Contact Person: Board Chair Dierberger

__________________________________________ Background: The meeting must be adjourned formally. Board approval is requested.

__________________________________________ Recommendation: A motion and a second to approve adjourning the meeting will be requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

X1BdAgendaCoverSheetX2Call to OrderX3IntroItemsX4Open ForumX5Consent ReportsMinutes 2012-10-25HR Personnel ReportRETIREMENT/RESIGNATION/RELEASE*Related to Budget Adjustment ProcessASSIGNMENT CHANGESADDITIONAL ASSIGNMENTSCO-CURRICULAR HIRES

Report for Information - Data Use Plan 11.08.2012Data Plan Board Presentation for November 8, 201211.8.12 Action Financial Report FY2012X6Adjournment