Visualize, track, optimize and account for your lease exposure with SAP® Lease Administration by Nakisa

Quick Facts

SummaryA single point of entry to collect and validate the contractual attributes of leased assets, SAP® Lease Administration by Nakisa provides visibility into your lease exposure to optimize global assets portfolio management and support accounting processes for more effi cient cost controlling and regulatory compliance.

Business Objectives• Be prepared for the new accounting

standards and ensure you have the right tools to achieve reporting compliance.

• Unify all leasing data in a secure data repository.

• Obtain all required legal, fi nancial, and business validations quickly and easily.

• Visualize lease exposure for better strategic planning.

Key Features• Clear visibility into lease exposure

With a unifi ed database of lease data, you gain increased visibility into your lease portfolio to support lease accounting for regulatory compliance and more effi cient cost controlling.

• Unifi ed lease data repository A single point of entry to collect all lease data and create a unifi ed data repository,

this solution has mass data importing capabilities so you can import data from multiple contract sources to create a single source of truth for new, past and future leases.

• Extensible data collection formsCollection forms are fl exible thanks to an extensible data model, so you can capture custom attributes for your business processes. Data entry is simplifi ed and standardized for any type of lease operation, whether you are the lessor or the lessee.

• Traceability for compliance and reportingTrack, from start to fi nish, any changes made to the lease data as well as who made the changes. Maintain an audit trail of changes and decisions made throughout the data collection process and ensure traceability for compliance and reporting.

• Collaboration in the data collection process Multiple key stakeholders can collaborate by sending messages, receiving alerts, validating data accuracy and collecting changes during the life cycle of the lease as they occur.

• User-friendly interfaceThis solution enables more effi cient, productive and visible management of lease administration in a user-friendly,

visual format. The modern, rich and engaging user-interface is intuitive.

• Rich analyticsIn-depth analytics enable clear visibility into the portfolio composition by diff erent dimensions and provide “what-if” scenario analysis to identify opportunities to effi ciently manage leases.

Business Bene� ts• Prepare for compliance with lease

accounting standards. • Visualize your global lease exposure. • Centralize all your lease data in one

repository. • Speed-up validation by collaborating

with stakeholders. • Make strategic decisions using scenarios• Improve lease administration processes

and track key dates.

© 2014 Nakisa® Inc. All rights reserved

Solution Brochure

The way organizations have always managed their leases is about to change. Soon, organizations worldwide will need to start complying with the new accounting standards for lease accounting and reporting from regulations under US GAAP and International Financial Reporting Standards (IFRS) proposed by the Financial Accounting Standards Board (FASB) and the International Accounting Standards Board (IASB).

Many organizations report their operating leases off balance sheet and disclose them in the notes of their financial statements. However, in the coming years, they will be required to capitalize many of these operating leases and to record them in their balance sheets as assets and obligations.

Your company might not be prepared for the transition to new accounting standards due to lease data dispersed across your organization. Since it is collected by different people using different processes and mechanisms, there can be a significant variation in the quality, integrity and relevance of this data across multiple information sources. The problem grows exponentially as lease portfolios globalize, creating a significant risk of regulatory non-compliance, as well as inaccuracy in reporting at large companies.

To ensure that your company has the information ready and organized to comply with these standards, you need to start preparing now.

VISUALIZE, TRACK, OPTIMIZE AND ACCOUNT FOR YOUR LEASE EXPOSURE

A single point of entry to collect and validate the contractual attributes of leased assets, SAP Lease Administration by Nakisa provides visibility into your lease exposure to optimize assets portfolio management and supports accounting processes for more efficient cost controlling and regulatory compliance.

SAP Lease Administration by Nakisa creates a unified leasing contractual data repository that can be accessed to leverage accurate and relevant data for the optimization of not only the leasing accounting processes particular to your business, but also transactional processes such as equipment and real estate management, supplier management, business planning, and more.

With this solution, businesses can efficiently streamline, trace, and integrate all the data collected on new, past and future leases.

It enables you to make accurate decisions and visualize your lease exposure based on reliable data. Its mass data importing capabilities enables you to import and integrate data from multiple contract sources.

Prepare for compliance with lease accounting standardsSAP Lease Administration by Nakisa gives you access to company-wide lease data, providing the visibility and traceability you need to support and comply with new regulatory standards.

Gain clear visibility into your lease portfolio with a unified data repositoryTo support lease accounting for regulatory compliance and drive more efficient cost controlling, you need clear visibility into your global lease portfolio. This includes visibility into composition, key lifecycle dates, value of leased assets, responsible org units, and more. To achieve this objective, you need to begin with a unified database of lease data.

SAP Lease Administration by Nakisa provides you with this key capability. In addition, it provides visibility into your lease exposure to help you optimize your assets portfolio and make better business decisions. It is a single point of entry to collect all lease data and create a unified data repository. With its mass data importing capabilities, you can import data from multiple contract sources to create a single source of truth for new, past and future leases.

Today, payments due under operating leases are not reflected on the balance sheet. However, the IFRS’ and FASB’s latest exposure draft proposal states that this will change. If you lease, no matter your company’s size or industry, your balance sheet will be different. Companies need to start planning now, especially since the proposal could require retroactive restatement.

© 2014 Nakisa® Inc. All rights reserved

Track your leases for compliance and reportingYou also gain complete visibility into the changes and decisions made throughout the data collection process, ensuring a clear trail for compliance reporting that can be traced right back to the contract source.

With SAP Lease Administration by Nakisa, you can easily track, from start to finish, any changes made to the lease data as well as who made the changes. As a result, you maintain an audit trail of changes and decisions made throughout the data collection process and ensure traceability for compliance and reporting.

Accommodate business-specific attributes with extensible data collection forms SAP Lease Administration by Nakisa allows you to prepare for new and future requirements with the option to collect additional attributes. Extensible data collection forms within the solution allow you to accommodate business-specific attributes as well as potential new information required by the changes in leasing accounting standards.

With these tools, you can prepare for new and future requirements with the option to collect additional attributes as regulations change. The collection forms are flexible thanks to an extensible data model, so you can capture custom attributes for your business processes. Data entry is therefore simplified and standardized for any type of lease operation, whether you are a lessor or a lessee.

Collaborate easily with multiple professional users throughout the collection process to ensure data accuracy This solution enables the efficient interaction of multiple users with different professional profiles throughout the collection process to ensure data accuracy and integrity. A variety of users can collaborate by sending messages, receiving alerts, validating data accuracy and collecting changes during the life cycle of the lease as they occur. Consequently, it is easier to obtain validation

and achieve data accuracy since information can be easily reviewed and shared amongst legal advisers, accountants, government bodies, consultants and other relevant stakeholders.

Simplify interaction with a modern, user-friendly interface and minimal training requirementsSAP Lease Administration by Nakisa enables more efficient, productive and visible management of your lease portfolio in a user-friendly, visual format. The software’s modern, rich and engaging user-interface is intuitive, requiring minimal training for non-experienced users.

Facilitate strategic lease managementWith rich analytics, you gain clear visibility into your portfolio composition by different dimensions and can view a “what-if” scenario analysis to identify opportunities to efficiently manage leases.

THE BENEFITS OF LEASE ADMINISTRATION SOFTWARE

Businesses need an efficient, centralized decision-making process for collecting lease operations data, leveraging the right technology solution. With lease administration software, you can prepare and plan for compliance with leasing accounting standards. Furthermore, you can quickly and easily visualize your lease exposure while ensuring all leases meet lease accounting standards.

In addition, lease administration software will enable you to visualize your global lease exposure at a glance on an intuitive dashboard that breaks down the composition of your assets, including contract portfolio key dates, the value of leased assets and responsible organizational units. You can also save on time and costs by centralizing all your lease data in one single repository. With the mass importing and field mapping capabilities, SAP Lease Administration by Nakisa enables you to quickly import and integrate data from thousands of contracts from various sources.

With lease administration software, you can be more strategic in the administration of your lease operations by gaining insight into the life cycle of contracts, tracking key dates (renewals, expirations, etc.) and analyzing the financial implications for your business. Also, you can improve and track your end-of-term and renewal lease processes along with any additional business-specific key dates.

In addition, approvals processes are inevitably faster due to the features enabling you to quickly connect with key stakeholders. Communicate new leases and lease renewals easily to ensure all legal, financial and business implications are assessed, validated and approved. Simplify the validation process and make it more effective with accurate, complete data. You will also gain agility by analyzing the business impact of contract classification leveraging multiple scenario simulations and using analytics to visualize various scenarios to support strategic decision-making and optimize your global assets portfolio.

“Preparing to adopt a new accounting standard of this magnitude presents a daunting challenge. We

continue to believe that starting early is the best way to reduce the overall cost of implementation, and to avoid

unwanted surprises and costly missteps.”1

© 2014 Nakisa® Inc. All rights reserved

1. Ernst & Young. “New accounting standard for lessees: Are we there yet?” January 2013.

© 2014 Nakisa® Inc. All rights reserved

About us

Nakisa Inc., a recognized leader of data management and visualization solutions for SAP®, helps customers better manage, track and validate their lease-related data to reduce spending, improve effi ciency and ensure compliance to upcoming regulatory changes. SAP® Lease Administration by Nakisa provides visibility into a corporate portfolio of leased assets allowing SAP customers to optimize the management of their global assets while supporting accounting processes for more effi cient cost controlling and regulatory compliance. It also enables customers to prepare for the upcoming changes to lease accounting standards as defi ned by the Financial Accounting Standards Board (FASB) and the International Accounting Standards Board (IASB). Nakisa continually collaborates with SAP to co-develop integrated solutions that extend the value of SAP customers’ existing investments. An SAP partner since 2007, Nakisa has over 3.4 million users in 700 enterprises across 24 industries worldwide. SAP® sells, tests, and supports SAP Lease Administration by Nakisa.

For further information, email us at nakisa@nakisa.com or contact your SAP representative.

www.nakisa.com