RWD Info Pak Template -...

Title: Internal Order: Master Data List Module : Financial AccountingCourse : Internal Orders

Work Instruction

Internal Order: Master Data List KOK5

PurposeUse this procedure to produce an internal order master data list.

TriggerPerform this procedure when an internal order master data list is required.

PrerequisitesNone.

Menu PathUse the following menu path to begin this transaction:

Select Accounting Controlling Internal Orders Master Data Indexes Internal Orders to go to the Master Data List for Orders screen.

Transaction CodeKOK5

Additional Information

This report provides you with an overview of a number of selected orders. It lists data from the internal order master data for the selected internal orders.

The report uses selection variants. Standard variants have been set up to help you with the selection of master data:

SAP&01 – provides summary selection criteria.

SAP&02 – provides detailed selection criteria.

You can use these to define your own selection criteria and save your selection as a new variant.

Filename: document.docReference: KOK5

Version: PrelimLast Modified: 02.21.2002 20:16:00

Work Instruction / 20


Procedure

1. Start the transaction using the menu path or transaction code KOK5.

Master Data List for Orders: Initial Screen

2. Perform one of the following:

If Go To

You wish to run a report using an existing selection variant. Step 3

You wish to create a new variant. Step 4

3. Using an existing selection variant:

3.1 To view the available variants scroll down the matchcode list.

If the list does not appear in the Master Data List for Orders: Initial screen click on .



Work InstructionPage 1 / 20


Selection Variants for Internal Orders

3.2 To select a variant double click on the appropriate line item or click on the line item to

highlight it and then click .






3.3 Click on to execute the report.






4. Creating your own selection variant:

4.1 Select the SAP standard variant that most closely meets your needs.

Example: SAP&01

Use SAP&01 if you just want to choose a range of order numbers, order groups or order types.

4.2 Click on .






4.3 As required, complete/review the following fields:

Field Name R/O/C Description

Order group. O Enter the order group or choose from the matchcode list.

Example: RC-MEDS

Order from/to. O Or enter a range of order numbers. Use the multiple selection key to enter more than one range.

Order type from/to. O And/or enter a range of order types. Use the multiple selection key to enter more than one range.

Example: Z300 to Z303

With the exception of the status checkboxes ,all other fields should be left blank. If you want to exclude those internal orders that are closed, ensure that the ‘Closed’ Cls

checkbox is not checked . All the other status check boxes should be checked

.





4.4 Click on .

ABAP: Save as Variant

4.5 As required, complete/review the following fields:

Field Name R/O/C Description

Variant name. R Enter a name for your variant.

Example: RC-MEDS.

Description. R Enter a description for your variant.

Example: Medicine Statistical Orders.

4.6 Click on to save.





Selection criteria: Internal orders

4.7 Click on to return to the Master Data List for Orders: Initial Screen.






4.8 Click on to execute the report.






5. Using display variants:

You can use display variants to alter the layout of your list.

5.1 To choose an existing display variant click on and select from the list of display variants available.

6. Creating display variants:

You can determine which columns are to be displayed in the report and change the order in which the columns are displayed. You can also adjust the width of the individual columns to suit your requirements. The revised layout can then be saved as a new display variant.

6.1 To modify the current display variant click on Current display variant.





Define Display Variant

The Define Display Variant dialogue box shows you that columns are currently displayed and which additional columns can be displayed.

6.2 To display fields that are currently hidden select the fields required and click on .

To display all hidden fields click on . To hide fields that are currently displayed

select the fields to be hidden and click on . To hide all fields except the order

number click on .

6.3 To change the order in which the columns are displayed, select from the list of

displayed fields the column you wish to move by double clicking to the left of the field. The field should then be highlighted.

6.4 Click on to remove the field.





6.5 Select the line where the field is to be inserted, and click on . The field is inserted above the line which is highlighted, and the list shows the order in which the columns will now be displayed.

6.6 Click on to make the changes to your list.

7. Sorting the list:

You can have the list sorted in ascending or descending order according to column value.

7.1 To sort the list on a particular column click on the column header.

7.2 To sort in ascending order click on , or to sort in descending order click on .

8. Setting and deleting filters:

You can use the Set Filter function to display only those rows that fulfil certain criteria in one or more columns.

8.1 To set a filter, select one or more columns by clicking on the column header , and

then on .

Filter criteria

8.2 In the Filter criteria dialogue box enter a range of values for each column selected,

and select .






Only rows with data within the intervals specified are displayed.

8.3 To delete the filter and go back to the pre-filtered list select Edit Delete filter.

9. Searching for a particular order:

You can search for specific information within the list.

9.1 To search for a particular order use Edit Find or click on





Find

9.2 Enter your search criterion, for example the name of an applicant, and click on .





Find

9.3 Place the cursor on the order you require and click on , or alternatively double click on the appropriate line.






The list will be displayed at the position of your chosen order.

10. Displaying detailed information:

You can obtain further information about a line by drilling down to the internal order master data.

10.1 Place the cursor on the appropriate line and click on , or alternatively double click on the line.





Display Internal Order: Master data

10.2 Click on to return to the list.

11. Exporting data:

You can save the data as a PC file, a Word document, or transfer the data to Excel. Note that when you transfer data any sorting or filters are ignored.

11.1 To transfer your report to Excel use the menu path Order list Export Spreadsheet.





Export list object to XXL

11.2 Select Excel display and click on .

Microsoft Excel





Excel is opened and the report is downloaded. You can then use the Excel functionality to modify, display and save your report as required.

11.3 To return to the original report select your SAP session in Windows.

12. Exiting the report:

12.1 To exit the report click on until the SAP Easy Access screen is displayed.

ResultYou have created and/or used a selection variant to produce a list of internal orders, and changed the layout of the report to suit your own requirements.

CommentsNone.





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