RIVER OAKS OF PALM BEACH COUNTY ......River Oaks of PBC HOA, Inc Rules and Regulations Page 3 of 14...

RIVER OAKS OF PALM BEACH COUNTY HOMEOWNERS ASSOCIATION, INC.

APPROVED RULES AND REGULATIONS

May 23rd, 2019

TABLE OF CONTENTS

Architectural Control Board (ACB) .......................................................................................................................................... 2

Clubhouse Complex ........................................................................................................................................................................... 3

Garbage .................................................................................................................................................................................................... 4

Homeowner Conduct ........................................................................................................................................................................ 4

Landscaping .......................................................................................................................................................................................... 5

Maintenance and Upkeep of the Exterior of the Unit ..................................................................................................... 5

Members Rights to Speak at Member and Board Meetings ........................................................................................ 6

Maintenance Assessments ............................................................................................................................................................ 7

Occupancy .............................................................................................................................................................................................. 7

Parking and Vehicle Restrictions .............................................................................................................................................. 8

Pets ............................................................................................................................................................................................................. 9

Pool Recreation Area .................................................................................................................................................................... 10

Rental Rules and Unit Owner Responsibilities Regarding Tenants .................................................................... 11

Violation Procedures .................................................................................................................................................................... 12

Written Requests For the Inspection and Copying of Association Records ................................................... 13

Recorded with Palm Beach County on June 28, 2019

River Oaks of PBC HOA, Inc

Rules and Regulations of 14 May 23rd, 2019

ARCHITECTURAL CONTROL BOARD (ACB)

1. No building, wall, fence or other structure or improvement of any nature (including landscaping)shall be installed, erected, placed, altered, decorated, or removed without written consent from theArchitectural Control Board.

2. In order for any architectural change, modification, addition or removal to be considered, theOwner must submit an Architectural Control Board - Request for Approval Form. The applicationmust include contractor’s license and insurance and detailed construction plans/specificationsshowing the location of the structure or landscaping. Once approved, the homeowner must applyfor and obtain all necessary governmental permits which must be submitted to the ACB before workbegins. Failure to do so may result in the Association seeking injunctive relief to have themodification removed and fines may be issued.

3. All owners of the unit must review and consent to the terms and conditions outlined in the ACBRequest Form by signing the release.

4. The ACB will have up to 30 days to review the request and the owner will be notified at least 48hours prior to the meeting where their architectural request will be considered.

5. All work must be completed according to the same specifications that are approved and must becompliant with all applicable governmental code requirements. The Association has the right toinspect any modification, change, removal, etc. for compliance. Approval by the ACB does notoverride the requirements of the homeowner to obtain required permits.

6. The ACB may deny any request for any reason they see fit including purely aesthetic reasons.7. No structure of a temporary nature will be permitted at any time.8. No signs, advertisements, or pamphlets are allowed to be displayed in or on a homeowner’s unit

where it would be visible from the outside of the unit. For Sale signs are allowed but they mustcomply with the following rules and must first be approved by the Architectural Control Board. Thesign may not exceed 18” x 30” in size, the sign must be placed in an approved metal frame, it maynot be displayed any further than 2 feet from the unit and 4 feet from the front door

9. No alterations are allowed that would interfere with the maintenance obligations of the Association.10. Installation of satellite dishes are allowed but the Association maintains the right to limit the size

and installation location as determined by the FCC. Owners must submit an ACB Applicationproviding the dimensions, installation location, and method before installing the satellite dish. Nosatellite dish may be attached or anchored to the roof or roof fascia.

11. Name signs similar to the address signs that were installed by the developer may be installed abovethe address sign with the approval of the ACB.

12. Any and all fountains, statues, planter beds, potted plants, and any other decorative lawn ornamentsor fixtures must first be approved by the ACB.

13. Only American, military, or POW MIA flags are allowed in the community according to FloridaStatute 720.304

14. All windows, exterior window coverings and hurricane shutters must be approved by the ACB.15. Garage doors and front doors that are replaced must be the approved style and must be approved

by the ACB. For the front doors on 21st Court and 21st Street you may use either flat doors with nopanels or 6 panel doors. For the front doors on 20th Street, 22nd Street, 61st Avenue and 58th Avenueyou must use a 6 panel door. All doors will be painted by the association on behalf of the owner.

16. Holiday decorations may be displayed without approval for 30 days prior to the holiday and mustbe removed within 1 week after the holiday.

17. No decorative items, other than temporary holiday decorations, may be hung or affixed to theoutside of any wall or fence.



CLUBHOUSE COMPLEX

General Rules

1. No parties without prior reservation and approval. 2. No unattended children under 16. 3. Shoes and dry clothing must be worn at all times. 4. All activities are recorded. Any damage or violations will be the homeowners’ responsibility.

Clubhouse Rentals

Homeowners may rent the clubhouse for private events as long as the timeframe does not interfere with any River Oaks function. Applications are available in the office and must be completed by the owner of the unit. Completed applications must be submitted with a rental fee of $100.00 and a security deposit of $500.00 both made payable to River Oaks of PBC HOA. The Board of Directors or their authorized agents will notify the owner if the rental is approved within 5 business days.

If the application is approved, then the Board or its authorized agent will schedule a time to provide the keys and do an initial inspection. All owners, their guests and invitees must comply with all rules of the Association. Failure to comply with the rules will result in violations and possible fines. The homeowner assumes all responsibility and liability for all Association property that may be damaged by their guests.

Rules for Private Parties

1. Rental of clubhouse is for the clubhouse only and does not include pool use for party guests. 2. Rental event limited to a maximum of 40 guests. 3. The clubhouse bathrooms must be locked and keys returned to the Association after the event. 4. Minors under 16 years of age must be accompanied by an adult. 5. Parking is allowed in designated parking areas only. Parking on the grass is not permitted. All

vehicles found to be in violation of these rules may be towed or immobilized (booted) at owner’s expense.

6. No alcoholic beverages or illegal drugs allowed. River Oaks will not be held liable for any incidents that are alcohol or illegal drug related that happen anywhere on River Oaks premises. The applicant is responsible for abiding by all Federal and State regulations relating to alcohol and illegal drug use.

7. No smoking or vaping in the clubhouse. The clubhouse is a non-smoking/vaping facility. 8. No pets in the clubhouse. 9. No loud music, noise or activities allowed that would be an annoyance to surrounding units or for

people using the pool. 10. No clubhouse furniture may be taken outside. 11. Homeowners and guests will be responsible for all damages as to the Bylaws and Covenants of the

River Oaks Homeowners Association. 12. The clubhouse, kitchen, and parking lot must be cleaned after the event. Sweep the clubhouse and

place all trash in plastic bags and put them in the garbage cans outside near the mailbox area. 13. Applicant must meet with the Board or its authorized agent to turn in the key and do a final

inspection. Upon satisfactory inspection of the premises the security deposit will be returned. Failure to comply with the rules may result in the forfeiture of the security deposit.

14. No bounce houses or inflatable waterslides allowed.



GARBAGE

1. All garbage or refuse shall be kept in plastic or metal containers with a secure lid. No garbage shall be placed for collection in plastic bags alone without the proper covered container.

2. Recycling bins and garbage cans shall be left for collection no more than fourteen (14) hours prior to collection and must be removed the same day as collection.

3. All containers must be kept on the Homeowners property and kept inside of unit, patio, or garage. No garbage cans or recycling bins may be stored in any part of the common or limited common areas - in front, along the sides, or in the back of units.

4. All dumpsters, construction containers, or pod containers must be approved by the Board and are limited to ten (10) days. They must be placed in the owner’s driveway or parking spot.

5. No fifty (50) yard containers or larger are allowed without prior approval.

HOMEOWNER CONDUCT

1. All homeowners and visitors must abide by the Association Declaration of Covenants and Restrictions, the Association By-laws and these Rules and Regulations.

2. Use of profanity, threats, verbal/physical abuse and rude gestures of any kind against members of the Board of Directors, members of the Association, or those acting on behalf of the Association shall not be tolerated. In the event a violation of this rule occurs, the Palm Beach Sheriff’s Department will be contacted, and legal proceedings may be initiated against the offending party.

3. Verbal or physical abuse of another party is strictly prohibited within the community. 4. Owners may not interfere with the work requirements of the Association vendors or agents. 5. Homeowners are responsible for contacting law enforcement (911) in the event an abusive

situation occurs. Thereafter, please submit a complaint to the office for review and appropriate action.

6. Loud music is prohibited. 7. All individuals must obey Association traffic rules and parking regulations without exception, all

violations are actionable. 8. No unlawful activities shall be tolerated within the community. Any activity that violates the law

shall be subject to law enforcement. 9. Any behavior, conduct or activity causing annoyance, nuisance to others, or property damage, as

determined by the Association shall be prohibited. Such prohibitions extend, but are not limited to vending stands, garage & estate sales, tree climbing, parking on grassy areas, vehicle repairs within the community, violation of local noise ordinances, damage, misuse or destruction of common elements, or distribution of pamphlets and/or advertisements by solicitation.

10. Discharge of fireworks, firearms, paint guns, or any other projectiles are strictly prohibited within the community.

11. No signs are allowed to be posted, distributed and/or displayed on any areas of the common property or in an area inside the homeowner’s unit that is visible from the outside of the property. For Sale signs are allowed but they must comply with the following rules and must be first approved by the Architectural Control Board:

• Sign may not exceed 18” x 30” in size, the sign must be placed in a metal frame approved by the Architectural Review Committee, and the sign must be displayed no further than 2 feet from the front of the homeowners unit and within 4 feet from the front door.

12. No bounce houses or inflatable waterslides allowed.



LANDSCAPING

1. The installation of all plant material is subject to prior approval of the Architectural Control Board. The Homeowner may replace plants in their designated planting area without approval as long as they use the same type of plant material that was removed. The plant material cannot be in violation with the other landscaping rules or the Declaration. However, if the Homeowner is replacing with a different plant type then prior approval must be received from the Architectural Control Board.

2. All landscaping installed by the homeowner must be kept neat, trimmed, and weed free. 3. No trees or palm trees may be planted by the homeowner unless requested and approved by the

Architectural Control Board (ACB). 4. No fruit trees or vegetable gardens. No Bougainvillea, Areca Palms, Crown of Thorne, or Cactus. 5. No plant material may grow to obstruct or cover windows, address signs, walkways, driveways,

roof lines, or screen enclosures. 6. No plantings may grow over 6’ tall. 7. No homeowner may plant any items or place any pots outside without first receiving approval from

the Architectural Control Board. Each unit has a designated planting area for planting. You must check with the office to determine your planting area and planting restrictions. No planting in the ground or planter pots of any kind in any non-designated planting area or common area.

8. Mulch will be allowed to be installed in the homeowner planting area. No decorative statues, rock, brick, paver stone, or any other landscaping is allowed without prior written approval from the Architectural Control Board.

9. The Association shall maintain the grass and landscaping located within and upon each unit from the property lines thereof to the front, side, and rear walls of the town home structure located thereon; provided that such areas are accessible to the Association. Such landscaped areas as are enclosed by masonry walls or fences shall be maintained by the Unit Owner. No landscaping or plant material in these enclosed areas may be left unmaintained or overgrown. If left unmaintained and damage is caused, then the cost or repair will be assessed to the unit owner.

10. No requests for landscaping may be made through the landscaper. Any requests relating to plant care or trimming of plant material must go through the office. Owners may not interfere with the work requirements of the Association vendors or agents.

MAINTENANCE AND UPKEEP OF THE EXTERIOR OF THE UNIT

1. No temporary coverings of any kind are allowed to cover windows, doors, patios, etc. 2. All windows and hurricane shutters/coverings must be approved by the ACB. Hurricane shutters

must remain open unless a tropical storm/hurricane watch is issued by the National Hurricane Center and they must be removed within one week after the notice has lifted.

3. Screened patios, porches and atriums shall be maintained in a clean, uncluttered and pleasant condition. All plantings must be kept trimmed and weed free. Plantings may not grow to a height that encroaches the screen enclosure or the roof line. The screened patios of each individual unit may not be used for storage, may not be used to place any type of appliances on, nor in any way create an appearance that detracts from the appearance of the building’s or common elements or common areas.

4. Screens and screen doors on the front vestibules are the unit owner’s responsibility. Owner must maintain them and keep them free of rips and tears.



5. Aluminum screen enclosures and their screen doors, on the front vestibules and the backs of the buildings must be kept in good condition. Enclosures should be painted periodically to maintain original coloration. Badly faded or damage enclosures may need to be repaired, painted or replaced at the unit owners’ expense.

6. Any damage caused by the homeowner, their occupants, and/or their guests to the walls, roofs, fences, screens or other portions of the exterior of the building and surfaces will be the liability of the homeowner. If needed, any replacement or repair cost will be assessed to their unit.

7. Any damage caused by failure to maintain the landscaping inside of the enclosed patios, porches and/or atriums will be the liability of the homeowner. If needed any replacement or repair cost will be assessed to their unit.

8. No clothes, drapes, rugs, etc. may be dried in any portion of the common or limited common areas. 9. No items such as bicycles, kid’s toys, garbage cans, garbage, glass, rocks, furniture and all other

items of any type or description may be stored or left overnight in front, along the sides, or in the back of units.

10. No air conditioning unit, fans, vents, etc. may be installed on outside walls or windows. 11. No building shall have any aluminum foil placed in any window or glass door or any reflective

substance placed on any glass. 12. Holiday decorations may be displayed for 30 days prior to the holiday. The decorations and the

accessories for hanging them must be removed within 1 week after the holiday. 13. No decorative items are allowed on the outside walls of the buildings without approval from the

ACB. 14. Any door or garage door that is in poor or deteriorated condition must be replaced by the

homeowner. See the Architectural Control Board section for specific style options. All doors that are replaced will be painted by the association.

MEMBERS RIGHTS TO SPEAK AT MEMBER AND BOARD MEETINGS

Pursuant to Florida Statute §720.303 as it may be amended and renumbered from time to time, Members of River Oaks of Palm Beach County Homeowners Association, Inc. (“Association”) shall be allowed to speak on all items opened for discussion and or included on the agenda at a time appointed by the Chairperson of the meeting subject to the following rules and regulations.

“Members” shall mean the homeowner of any property located in the Association as specified by Florida law.

1. Members wishing to speak shall sign the ‘sign up’ sheet available before the meeting. Failure to sign the sign-up sheet may bar the Member from speaking at the meeting.

2. Members shall be limited to speak one time on the issue for a period not longer than 3 minutes unless additional time is granted by the chairperson.

3. Any Member who speaks for a period longer than what is granted by the chairperson may be restricted from further speaking in the sole discretion of the Association.

4. Members may only address the specific topic of discussion and may not attempt to engage in conversation relating to any other topic other than the motion on the table.

5. At all times during the meeting, a Member who is speaking shall conduct themselves in a respectful and professional matter. Any Member who exhibits disrespectful behavior including but not limited to argumentative exchanges with the board, yelling, violence and or profanity may be prohibited from further speaking at the meeting in the Association’s sole discretion.



6. These rules shall apply to any meeting including but not limited to committee, subcommittee and architectural review meetings except where noted in these rules.

7. These rules do not apply to meeting closed from the general membership which are not required to be open to the members other than directors such as any meeting with the Association’s attorney to discuss proposed or pending litigation or meetings of the board held for the purpose of discussing personnel matters.

8. The Association shall be able to enforce these rules in their sole discretion and in any reasonable matter up to and including seeking relief in a court of law and or equity. In the event that these rules become the subject matter of litigation, the prevailing party shall be entitled to reasonable attorneys’ fees and costs.

9. The Member and any other persons joining the Members at the meeting including but not limited to family members, significant others, agents, employees and or guests shall be governed by these rules. The Members shall be responsible for said persons’ actions at the meeting and agree to have said persons abide by these rules.

MAINTENANCE ASSESSMENTS

The assessments are due quarterly (January 1, April 1, July 1, and October 1)

All Homeowners are considered in arrears after the first day of the quarterly assessment due date. The following schedule applies to late payments of all assessments.

1. Administrative late fees of $25.00 plus 18% annual interest of the amount of each quarterly assessment that is paid past the 15th day of the due date will be applied. F.S. 720.3085

2. A Late Notice statement will be sent on the 16th day past due showing late fees and interest. 3. If not paid within 15 days of the late payment notice then a 10 Day Final Demand Letter is sent

notifying the homeowner that if the past due balance is not paid, then the attorney will be notified to proceed with collections.

4. If payment is not received within that 10 day period then the Homeowner will be contacted by the attorney at which time attorney fees will be applied to the Homeowner’s account.

5. All payments received by the Association are first applied to interest charges, then late fees, then attorney fees, then to the assessment balance. (FS 720.3085)

6. Voting rights and use of the pool will be suspended for owners that are in default for a period of 90 days or more.

OCCUPANCY

1. All units within the Association are to be maintained or used as single-family residences. No unit shall be used for the purpose of “boarding” or short term rental of 6 months or less.

2. No trade, business, profession or other type of commercial activity may be conducted in any Lot. However, this provision shall not prevent an Owner or resident from utilizing a home office, as long as the office is not used for visits by clients or customers and it does not have an adverse effect upon the rights and comforts of other Owners and residents.

3. All occupants must first receive written approval before moving into any unit.



4. All Homeowners are required to submit a copy of a valid and current property deed for their unit to the Board of Directors. Failure to do so shall result in the institution of legal proceedings in a court of equity to enforce these rules.

5. No corporation may own a unit within the Association, with the exception of foreclosure. If a unit is purchased through a foreclosure sale, the owner of record shall adhere to all rental and occupancy rules, regulations and restrictions.

6. No garage may be converted to living space. Living space would be defined as installing additional electrical wiring, plumbing, air conditioning and or heating to the space.

PARKING AND VEHICLE RESTRICTIONS

1. No boats, jet skis, unregistered scooters, golf carts, ATVs, motorized bikes, trailers, etc. will be permitted anywhere within River Oaks community unless parked and concealed in a garage. No such items will be allowed to be driven around inside of the community unless prior authorization is received from the Board of Directors.

2. Always park on the correct side of the street facing the correct direction. 3. No parking on both sides of the street at the same time. Stagger park on the street if there are other

cars parked near you so you are not parked directly across the street from another vehicle. 4. Homeowners are limited to the number of vehicles they can park inside the community. Unit

owners may park as many vehicles as they have designated parking spaces for. No unit owner‘s vehicle may be parked in guest overflow parking long term or in another unit’s parking space for any amount of time.

5. No major vehicle repairs of any kind shall be permitted within the community. Only emergency repairs such as changing a battery, or a flat tire will be permitted.

6. Vehicles found to be in violation of these Rules and Regulations are subject to towing and immobilization (booting).

7. The owner of a towed or immobilized (booted) vehicle is responsible for all costs associated with the tow and/or immobilization (booting), without exception. The Association shall bear no responsibility for any damages or loss caused as a result of towing and immobilization (booting) subject to these Rules and Regulations.

• No parking on the street or in Clubhouse parking lot shall be permitted between 12AM – 6 AM.

• No parking over 24 hours on SW 21st Court (guest parking area next to pool).

• No parking or driving over the grass at any time. Homeowners and/or renters must use their driveways or assigned parking spaces and must otherwise direct guests and visitors to use guest parking facilities on the south side of the pool area located on SW 21st Court.

• Do not park within 25 feet of a corner or stop sign.

• Do not park directly across the street from a driveway. No vehicle shall be parked in a way that prohibits the ease of access to another’s driveway or parking space.

• Abandoned or unregistered vehicles (expired tags) are not allowed.

• No blocking rescue vehicles and no parking in front of fire hydrants.

• Any other vehicle violation as determined and permissible by the Association 8. No trucks with more than 2 axles and no trucks with more than 4 tires are allowed to be in the

community without prior approval from the Board of Directors. No truck will be allowed to be

parked in the community that is deemed to be a nuisance or, when parked, obstructs another

owner’s ingress or egress into their own driveway, garage, or parking space.



9. No modified trucks or vans, including but not limited to oversized tires, tool boxes, ladder racks and

glass racks, will be permitted in the community, unless the modification to make a vehicle

handicapped accessible.

10. Commercial vehicles are not permitted within the Association, with the exception of work vehicles parked temporarily during regular business hours (8AM – 6PM) to provide services. All commercial vehicles falling within the exception are to be parked in the driveway of the unit where work is being performed if at all practical. Commercial vehicles may not be parked in common areas.

11. A “Commercial Vehicle” shall mean any motor vehicle which has an outward appearance of being

used in connection with business (e.g. the vehicle displays work equipment in view and/or is

commercially lettered, contains a commercial business name or logo or advertising “wrap”). Actual

use of the vehicle shall yield to its outward appearance. A vehicle with a removable sign or logo

shall not be considered to be a commercial vehicle while the sign is removed unless it meets the

definition of “commercial vehicle” even without the sign or logo.

12. Certain vans are permitted. A two axle van is not a commercial vehicle as defined above; if it

contains windows on the rear of the vehicle, on both sides of the vehicle adjacent to the first row of

seating, and also at least one set of windows on each side of the vehicle beyond the windows

adjacent to the first row of seating and must have permanently affixed seats in the 2nd and/or 3rd

row of the vehicle. No vans with more than 3 rows of seats are permitted.

13. Any non-commercial vehicle must completely fit into the driveway or in the garage. Cars may not

protrude into the roadway greater than 1 foot at any time.

14. The Board of Directors, at their discretion, may deem a vehicle contrary to the maintaining and

preservation of the aesthetics, welfare, and safety of the community, and may not allow the vehicle

in the community.

PETS

1. The Association restricts each household to two pets. (i.e. 2 dogs, 2 cats, or one of each) 2. New or replacement dogs are restricted to 17 inches at the shoulders and cannot weigh more than

50 pounds when fully grown. 3. All homeowners with a new dog must have the breed of their dog approved by the Board before

moving them into your unit. Owners must submit a certificate of the breed and a photo of their dog for approval. All owners must also show proof that their dog is registered with the County and that all shots are up to date.

4. German Shepherds, Rottweilers, Doberman Pinchers, American Pitbull Terriers, American Staffordshire Terrier, any variation of these breeds, or mixture or variation of any of these breeds are NOT allowed in the community.

5. All pet excretions must be picked up immediately by the owner and disposed of in an enclosed garbage container located within the unit owner’s property. This includes the areas directly in front of or in back of the unit. Anyone that does not pick up after their pet will receive notice of a fining committee hearing where a $100.00 fine per incidence will be levied against the owners account. This rule also applies to guests and tenants of the unit owner.

6. All dogs and cats must be on a leash when outside. Cats and dogs are not allowed to roam the neighborhood.

7. Homeowners are not allowed to raise, breed, or keep any kind of animal for commercial purposes.



8. Homeowners must prevent their pets and their tenant’s pets from becoming a nuisance, annoyanceor danger to other residents. Any damage caused by a pet belonging to the unit owner or any oftheir guests or tenants shall be the sole responsibility of the unit owner. The cost of any damagescaused by a pet belonging to the homeowner, their guest or their tenant will be charged to thehomeowner with a special assessment to their account.

9. All pet food should be kept inside the unit and may not be stored on the patio.

POOL RECREATION AREA

If you see any violations of the pool rules, please contact the office at 561-479-2127. Please leave a message with the date and time of the violation.

The Pool and Pool Area is for River Oaks Residents Only. To prevent trespassers, please do not let anyone into the pool who is not able to access the pool gate on their own. Anyone caught trespassing will be subject to arrest per Palm Beach County Sheriff’s Office.

If you are aware of any trespassers, please call Palm Beach Sheriff’s office non-emergency number at 561-995-2800. Give them our ID 23316. For an emergency dial 911.

General Rules

1. No Lifeguard on duty, swim at your own risk.2. Please shower before entering water.3. No Child under the age of 16 allowed unless accompanied by an adult.4. No food or beverages in pool or on pool wet deck.5. No alcoholic beverages, glass, or animals allowed in fenced pool area.6. No Smoking.7. No diving running, horseplay, skateboards, bicycles, or personal radios without the use of headsets.8. Children who are not toilet trained or adults who are incontinent must wear disposable swim

diapers covered by separate rubber/vinyl pants.9. Any person having a skin disease or other communicable disease is not permitted in the pool.10. Pool Hours are 8:00 AM to Dusk. Once it is dark the pool is closed.11. Pool Bathing Load: 37

Spa Rules

1. Adults only. No one under the age of 16 is allowed in the spa at any time.2. Pregnant women, people with health problems and people using narcotics or other drugs that cause

drowsiness should not use spa without first consulting a doctor.3. Maximum use is 15 minutes.4. Maximum water temperature is 102 F.5. Spa Hours are 8:00 AM to Dusk. Once it is dark the spa is closed.6. Bathing Load is 10

Children’s Pool

1. All children must be supervised by an adult at all times2. Bathing Load is 103. Pool Hours are 8:00 AM to Dusk. Once it is dark the pool is closed.



RENTAL RULES AND UNIT OWNER RESPONSIBILITIES REGARDING TENANTS

1. A Homeowner may rent their unit only after one year of ownership.2. All leases must be on River Oaks approved lease form. See Lease Application Process below.3. A current lease must be on file at all times with the office. No lease may be for less than 6 months.4. A unit is considered to be a rental if the unit is occupied for any length of time by anyone other than

the owner, as stated on the deed, without the deeded owner also living on the property at the sametime. Anyone that is living inside of the property without the current owner, as stated on the deed,for any length of time, is subject to all rental rules, regulations, and restrictions as set forth by thegoverning documents and rules and regulations.

5. All Homeowners allowing someone other than themselves to take occupancy to the unit withoutalso living there with them must first complete the Lease Application Process. This rule applieseven if rent is not charged. The application process may take up to 30 days. Requests for expeditedapplications will not be granted.Lease Application Process. – Incomplete applications will not be accepted.

• A completed Lease Application

• A signed lease agreement on a Lease Form approved and provided by the Association (if norent is being charged, the lease agreement is still required. Enter $0.00 for rent charged.) –Does not apply to immediate family.

• A signed lease addendum. (Provided with the Lease Application.)

• A $250.00 application fee per couple. $60.00 application fee for any other applicants 18 andover.

• A security deposit equal to one month of rent or $1000.00 whichever is greater. This is tobe paid by the owner of the unit. The security deposit will be deposited into a secure accountand will be used in the event that the occupant causes any damage within River Oaks of PBC,HOA.

• All lease applications shall be contingent upon the prior approval of the Board of Directorsand its designated committees. The Board of Directors maintains the right andresponsibility to screen all applicants which includes reviewing both credit and criminalhistory.

• Once the background check is completed and approved, then the applicant will be contactedto interview with the approving parties. If the applicant is approved then a Certificate ofApproval will be provided. No one may move into the unit before the Certificate of Approvalis issued.

6. Failure to follow the rental rules will result in immediate notice of a hearing where fines of $100.00per day, up to $1000.00, will be charged to the owner.

7. All tenants/occupants must follow the rules and regulations of the Association. It is the unit owner’sresponsibility to ensure their tenant is in compliance with all rules. Violations and fines will be thesole responsibility of the unit owner to resolve and remedy.

8. If the tenant becomes a nuisance to the community because of failure to comply with all applicablelaws, ordinances, the Association’s Governing Documents and any other rules promulgated by theBoard then, upon request, the owner must take action to evict the tenant. Failure to do so will resultin Association taking legal action against the unit owner.



VIOLATION PROCEDURES

Violations of the following nature will be sent straight to the Board of Directors without any warning notices: pet breed violations, pet waste violations, occupancy violations, pool violations, parking or driving over the grass and any other violations at the discretion of the Board.

River Oaks of Palm Beach County HOA, Inc., Violation Policy and Procedures Compliance and Enforcement Policies can be found in Declaration of Covenants and Restrictions; Article X Section 1 Compliance by Owners. Article X Section 2 Enforcement, and Article X Section 3 Fines. 1. First Notice - When an owner violation is noticed by the Board or the Manager, the Owner will receive ONE of the following letters depending on the nature and severity of the violation.

A. First Notice of Violation - Most violations will fall into this category. The owner will receive the first notice with a timeframe to cure the violation. If unresolved, further action will be taken.

B. First Notice of Violation / Sent for Board Review - If the violation is a liability concern or could cause damage or danger to other persons or property the violation will go before the Board at the next scheduled Board Meeting.

2. Final Notice Board Review – At this point the violation has been sent for Board Review. The Board may vote to approve fines in association with the violation, to be added to the owner’s ledger. Florida Statute and the Governing Documents determine the total amount of fine that may be levied. The Board is not required to allow the owner to speak at this meeting

3. Notice of Hearing – If the Board levies a fine, then the owner will be sent a Notice of Hearing no less than 14 days prior to the Fining Committee Hearing date.

4. Fining Committee Hearing - The Fining Hearing will take place before a three (3) person Fining Committee. After review and discussion, the committee may approve or deny the fine levied by the Board. If the committee rejects the fine, the Board can start the decision-making process over.

5. Notice of Fine – If a fine is issued, the owner will be notified of the fine by mail. If a daily fine is approved, then the daily fining will begin as of the date of the hearing. Fines are due within 14 days of the hearing date. The association may pursue all legal remedies to collect fines. *

*Florida Statute 720.305 (2) The association may levy reasonable fines. A fine may not exceed $100 per violation against any member or any member’s tenant, guest, or invitee for the failure of the owner of the parcel or its occupant, licensee, or invitee to comply with any provision of the declaration, the association bylaws, or reasonable rules of the association unless otherwise provided in the governing documents. A fine may be levied by the Board for each day of a continuing violation, with a single notice and opportunity for hearing, except that the fine may not exceed $1,000 in the aggregate unless otherwise provided in the governing documents. A fine of less than $1,000 may not become a lien against a parcel. In any action to recover a fine, the prevailing party is entitled to reasonable attorney fees and costs from the non-prevailing party as determined by the court.



WRITTEN REQUESTS FOR THE INSPECTION AND COPYING OF ASSOCIATION RECORDS

The official records available for inspection and copying of River Oaks of Palm Beach County Homeowner’s Association, Inc. (“Association”) are those that are designated as such under Florida Statutes §720.303 and other applicable sections as may be renumbered from time to time.

Every authorized agent (as properly designated in writing) of the unit owner and or the unit owner themselves shall have the right to inspect and or copy the official records pursuant to the following rules and or Florida law. All references to the “Unit Owner” shall be deemed to include the Unit Owner’s authorized representative (a copy of said authorization shall be furnished to the Association).

1. A Unit Owner who wishes to inspect the Association’s records as defined by Florida Statute §720.303 shall submit a written request to the Secretary or property manager of the Association. Said request must specify the particular records they wish to inspect including the pertinent dates and time periods the records cover. The request must be detailed enough that the Association is able to retrieve the exact records requested to make them available for inspection.

2. No more than three (3) written requests to inspect the records shall be permitted from a single Unit Owner in a thirty (30) day period. Inspection or copying of records shall be limited to the records specifically requested by the Unit Owner. In the case of multiple requests over the period of thirty days, the Unit Owner will not be permitted to inspect records made from previous requests which differ from their current request. The inspection of all records requested for a unit shall be limited to a eight (8) hour period, to take place in a single business day, per month. Official records may be inspected by only one Unit Owner at any given time.

3. No Unit Owner shall request to copy the same record more than one (1) time in a thirty (30) day period. No original records of the Association shall be removed from the inspection location. Additionally, said original records may not be altered in any way.

4. The inspection of all records shall take place at the Association’s management office or at such other location designated by the Association. Except for holidays, Inspections shall be scheduled Monday through Friday from the hours of 9am to 5pm.

5. Records shall be made available for inspection by the Association in accordance with Florida Statute §720.303. The time frame in which the Association has to respond to a request to inspect records shall be extended by written request of the Unit Owner. Further, extension of this time frame is permitted where the records are too voluminous in size that the time frame required becomes unreasonable. When the records become available for inspection, the Association shall notify the Unit Owner that the records are available and the date and time in which they can be inspected.

6. A Unit Owner who desires to obtain a copy of any record during an inspection shall designate said record by the use of a marker including but not limited to a tab and or paperclip upon the pages desired. Unit Owners are not permitted to merge or otherwise disorganize the Association’s records during inspection. Copies of the record shall be available within seven (7) working days of the request. In the event the above referenced time frame is impracticable due to the voluminous nature or condition of the records, the copies shall be made available as soon as the Association can supply them.

7. The association may impose fees to cover the costs of providing copies of the official records, including the costs of copying and the costs required for personnel to retrieve and copy the records if the time spent retrieving and copying the records exceeds one-half hour and if the personnel costs do not exceed $20 per hour. Personnel costs may not be charged for records requests that result in



the copying of 25 or fewer pages. The association may charge up to 25 cents per page for copies made on the association’s photocopier.

8. Should copies requested by the Unit Owner exceed twenty-five (25) pages, the Association, in theirsole discretion, may elect to have the copies made by an outside vendor chosen by the Association.In this instance, the Unit Owner shall pay the reasonable costs for time of the Association agent whocopies and delivers such records as well as the actual copying and delivery of said records.

9. The Association shall not be required to make and or mail and or deliver copies to the Unit Owneror to organize copies for the Unit Owners upon demand; but rather the Unit Owner can obtaincopies or request the same, as detailed herein.

10. No written requests for inspection and or copying shall be made in order to harass any Unit Owner,resident, Association agent, officer, director and or employee. Requests that do not comply withthese rules will be deemed to be harassment and will not be honored.

11. A Unit Owner inspecting or requesting copies of records shall conduct themselves in a professionalmanner and shall not demean, annoy, harass or otherwise interfere with the operation of theAssociation’s management office and or the employees of the management office.

12. Any and all violations of these rules shall result in an automatic and immediate suspension of theinspection and or copying of the records of the Association until the violator of these rules agreesin writing to comply with these rules.

13. Unit Owners are prohibited from inspecting or copying any records that are not subject todisclosure pursuant to Florida Statutes Chapter 720.

14. The Association reserves the right to amend these rules from time to time in accordance withFlorida Law as the Association deems necessary.

15. The Association may take any available legal actions to enforce these rules including but not limitedto an action to enforce these rules in a court of law and or equity. If the Association takes legalaction, the prevailing party in such action will be entitled to any and all reasonable attorneys’ feesand costs associated with the action.

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