RELEVANT DATA AT A GLANCE€¦ · Suppose an accountant would ask the fitter of his filing cabinet...

RELEVANT DATA AT A GLANCE

No more data chaos on the file server

aikux.com GmbH | www.aikux.com | [email protected] | Tel. +49 30 8095010-40

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MIGRAVEN.24/7 CLEARS THE WAY TO RELEVANT DATA Huge amounts of old Data lie on the file servers of most organizations. Most of this data was created years ago and has not been used since. Becase of this huge amount of data, business valuable information - which represents just a small amount overall - gets harder and harder to find. Indeed, working with this amount of data is no longer effective, and it‘s already too late to manually clean up the server.

THE DATA MOUNTAIN IS GROWING

The proportion of business valuable information continues to decline

EMERGING DATA CHAOSImportant data is no longer visible

20.000 - 40.000 files per user

UP TO 20 DAYS OF WORK LOST EACH YEARDue to inefficient file storage

RELEVANT DATA BECOMES VISIBLE AGAINBecasue files are automatically seperated

MORE SPACE IN THE CALENDERBecause users can work more efficiently

THE DATA MOUNTAIN IS REMOVED

Due to the introduction of data retention policies


migRaven.24/7 Data RetentionDATA RETENTION:

ARCHIVING RECONCEPTUALIZED The process makes the important data more quickly available by separating the obsolete data.

With migRaven.24/7‘s patent-pending data retention method, the mountain of old files is removed. This creates a clean view for the user but yet also offers easy access to the separated data. The result is up to 70% less data and folders on the pro-ductive file system. This ensures a better overview while at the same time makes working with the actual relevant company data more efficient and secure.

Archiving with the User in focusSuppose an accountant would ask the fitter of his filing cabinet where to put which folders and who should receive a key. This absurd situation is reality on many file servers and IT is responsible for resolving these issues.

migRaven.24/7 establishes a new concept of data management on your file server and places essential data management processes in the hands of your departments. Open up an efficient file system without mountains of data, with your users and with the help of migRaven.24/7. Without outdated data and without chaotic directory structure.

Data Retention: how it works Via a web interface, users can remove individual files or directories spontaneously with just a few clicks from the production system, as well as rule-based automated cleaning with the help of policy directories. A high degree of flexibility covers the requirements of various departments according to their own data retention guidelines, as well as the IT departments interest in optimized storage costs

The benefits of "The Exit-option for data"

A PLUS FOR DATA GOVERNANCE Fewer directories with a flatter

structure means more overview and thus more security.

HIGH USER ACCEPTANCE Users appreciate being able to manage their own data. At the

same time, the IT department is massively relieved.

COSTS DOWN, EFFICIENCY UP The users save a lot of time with

file storage, make fewer mistakes, ensuring significantly reduced

costs.


migRaven.24/7 Folder Self ServiceFILESHARING WITH FOLDER SELF SERVICE

When employees from different departments work together on a project, the question of a suitable file storage often arises. For this situation, many companies have exchange directories that all employees can access. However, much of this data is either sensitive, personal or secret and, therefore, should not be there.

Folder Self Service is user-centered Data management

Using templates in migRaven.24/7‘s web interface employees can create and define new directories independently,

» how the directory is named,

» where on the file server it will be placed,

» which persons receive read and/or write permissions,

» whether and when the directory should be automatically deleted.

After the set up is complete, all parties receive an info Email and can use the directory immediately. Through the consistent implementation of Access Based Enumeration, the directory is only visible to it‘s assigned users, and therefore does not dis-turb other users on the file system. The Data Owner can use the migRaven.24/7 web interface at any time to easily change permissions as required.

Thus, Folder Self Service is a valuable aid in the control of project files, taking into account a clean authorization allocation.

What Folder Self Service offers

TOTAL DATA SECURITY Through Folder Self Service all stored data is protected from

unauthorized access.

FAST DATA ACCESS Exchange directories can be

created without the help of the IT department and are immediately available to the project members.

FLEXIBLE TEAMWORK Access rights for created data and

directories cand be added or removed as needed.


db-admin

migRavenWeb

Apps ad migRavenWeb

https://www.migRaven24/7.com

200.000

180.000

160.000

140.000

120.000

100.000

80.000

60.000

40.000

20.000

0 0 Bytes

207.894

190.237

175.143

142.007

109.282

75.635

55.954

136.321

1.386.347

283.328 5.001.021 3.57 TB147.007

3.614.674

2.30 TB

218.235

500.00 GB

200.00 GB

300.00 GB

400.00 GB

600.00 GB

700.00 GB

100.00 GB

699.81 GB

445.26 GB

365.64 GB

788.88 GB

88.08 GB

245.33 GB

413.42 GB398.10 GB

0

1.000.000

1.100.000

1.200.000

1.300.000

900.000

800.000

700.000

600.000

500.000

400.000

300.000

200.000

100.00099.753

350.823 316.488

608.257

998.822

781.189

423.489

137.884

1.27 TB

184.891 87.548 47%73.861 42.960 58%

58%

9.170 6.176 67%

7.077 4.12783%7.443 6.151

886 45 5%

283.328 52%147.007

%2.575.495 1.689.441 66%2.013.007 1.606.147 80%

78%

202.080 150.958 75%

84.460 66.04599%100.823 99.882

25.156 2.201 9%

5.001.021 72%3.614.674

%1.22 TB 784.84 GB 64%1.02 TB 692.24 GB 68%

49%

23.07 GB 19.90 GB 86%

847.67 GB 414.82 GB99%390.14 GB 384.70 GB

70.00 GB 3.68 GB 5%

3.57 TB 64%2.30 TB

%\\PC-13\f$\\PC-13\g$\\PC-13\h$\\PC-13\i$\\PC-13\j$\\PC-13\k$

Alle Projekte

Älter als 2 Jahre

Obsolete Data Report (Optimierungspotential für Speicherkosten und Usereffektivität)

Diese Analyse gibt einen Überblick über das Alter der Daten anhand der jeweiligen letzten Änderung und setzt dies ins Verhältnis sowohl zur Anzahl der Verzeichnisse und Dateien, als auch zum belegten Speicherplatz. Die Datenmenge wirkt sich auf die Speicherkosten und auf die Effektivität der Mitarbeiter in den Fachabteilungen aus. 78% von 98 Verzeichnissen enthalten ausschließlich alte Daten. Dies macht die User immer langsamer und provoziert Folgefehler und weitere Kosten.Jeder Block definiert das Optimierungspotential für die User im Umgang mit den Daten oder für die IT-Abteilung in der Optimierung von Speicherkosten und z.B.

Start

VerzeichnisanzahlProjekte Dateianzahl Dateigröße

Älter als heute Älter als 6 Monate Älter als 2 JahreÄlter als 30 Tage Älter als 12 Monate Älter als 4 Jahre Älter als 8 Jahre

Älter als 6 Jahre1-6 Monate 1-2 Jahre 4-6 Jahre 8+ Jahre

Weniger als 30 Tage 6-12 Monate 2-4 Jahre 6-8 Jahre1-6 Monate 1-2 Jahre 4-6 Jahre 8+ Jahre

Weniger als 30 Tage 6-12 Monate 2-4 Jahre 6-8 Jahre

Neuer Total

Neuer Neuer

Total TotalÄlter als 2 Jahre

Älter als 2 Jahre

Älter als 2 Jahre

Name PfadLaufwerk FLaufwerk GLaufwerk HLaufwerk ILaufwerk JLaufwerk K

Gesamte Verzeichnisse Älter als 2 Jahre Gesamte Verzeichnisse Älter als 2 Jahre Gesamte Verzeichnisse Älter als 2 Jahre

db-admin

migRavenWeb

Apps ad migRavenWeb


200.000

180.000

160.000

140.000

120.000

100.000

80.000

60.000

40.000

20.000

0 0 Bytes

207.894

190.237

175.143

142.007

109.282

75.635

55.954

136.321

1.386.347

283.328 5.001.021 3.57 TB147.007

3.614.674

2.30 TB

218.235

500.00 GB

200.00 GB

300.00 GB

400.00 GB

600.00 GB

700.00 GB

100.00 GB

699.81 GB

445.26 GB

365.64 GB

788.88 GB

88.08 GB

245.33 GB

413.42 GB398.10 GB

0

1.000.000

1.100.000

1.200.000

1.300.000

900.000

800.000

700.000

600.000

500.000

400.000

300.000

200.000

100.00099.753

350.823 316.488

608.257

998.822

781.189

423.489

137.884

1.27 TB

184.891 87.548 47%73.861 42.960 58%

58%

9.170 6.176 67%

7.077 4.12783%7.443 6.151

886 45 5%

283.328 52%147.007

%2.575.495 1.689.441 66%2.013.007 1.606.147 80%

78%

202.080 150.958 75%

84.460 66.04599%100.823 99.882

25.156 2.201 9%

5.001.021 72%3.614.674

%1.22 TB 784.84 GB 64%1.02 TB 692.24 GB 68%

49%

23.07 GB 19.90 GB 86%

847.67 GB 414.82 GB99%390.14 GB 384.70 GB

70.00 GB 3.68 GB 5%

3.57 TB 64%2.30 TB


Alle Projekte

Älter als 2 Jahre

Obsolete Data Report (Optimierungspotential für Speicherkosten und Usereffektivität)

Diese Analyse gibt einen Überblick über das Alter der Daten anhand der jeweiligen letzten Änderung und setzt dies ins Verhältnis sowohl zur Anzahl der Verzeichnisse und Dateien, als auch zum belegten Speicherplatz. Die Datenmenge wirkt sich auf die Speicherkosten und auf die Effektivität der Mitarbeiter in den Fachabteilungen aus. 78% von 98 Verzeichnissen enthalten ausschließlich alte Daten. Dies macht die User immer langsamer und provoziert Folgefehler und weitere Kosten.Jeder Block definiert das Optimierungspotential für die User im Umgang mit den Daten oder für die IT-Abteilung in der Optimierung von Speicherkosten und z.B.

Start

VerzeichnisanzahlProjekte Dateianzahl Dateigröße

Älter als heute Älter als 6 Monate Älter als 2 JahreÄlter als 30 Tage Älter als 12 Monate Älter als 4 Jahre Älter als 8 Jahre

Älter als 6 Jahre1-6 Monate 1-2 Jahre 4-6 Jahre 8+ Jahre

Weniger als 30 Tage 6-12 Monate 2-4 Jahre 6-8 Jahre1-6 Monate 1-2 Jahre 4-6 Jahre 8+ Jahre

Weniger als 30 Tage 6-12 Monate 2-4 Jahre 6-8 Jahre

Neuer Total

Neuer Neuer

Total TotalÄlter als 2 Jahre

Älter als 2 Jahre

Älter als 2 Jahre

Name PfadLaufwerk FLaufwerk GLaufwerk HLaufwerk ILaufwerk JLaufwerk K

Gesamte Verzeichnisse Älter als 2 Jahre Gesamte Verzeichnisse Älter als 2 Jahre Gesamte Verzeichnisse Älter als 2 Jahre

db-admin

migRavenWeb

Apps ad migRavenWeb


2.451

26154 125.26 GB 125.31 GB48

32

400

678

374

56

98

774

25

121503

631496 1016.37 GB 1017.61 GB

412.39 GB412.16 GB

173098 359.31 GB358.96 GB

384480 855.84 GB855.08 GB

634717 1.20 TB1.20 TB

488020 774.84 GB773.91 GB

13330179 1.38 TB1.37 TB

774.031

530.080

35.674

14.122

84.411

252.417

18.415

17.665

16.887

3.443.615

147.3 GB

74 GB

651.2 GB

44.4 GB

38.2 GB

32.6 GB

5.6 TB

689.5 GB

1.2 TB

2.9 TB

AusgangszustandStand vom: 2018-09-30 09:37:00

Diagrammmodus: AUS GRÖßE ANZAHLANZAHL

Benutzer Name Dateien Dateigröße Alter (Anzahl)

\\PC-09\Data-Retention

Antrieb

Buchhaltung

Dokumente

Erneuerbar

Fachereiche

Gegendarstellung

Hindernisse

Indigen

C$

UNTERSCHIEDLICHE BERECHTIGUNGE DATEITYPEN DATEIBESITZER KLASSIFIZIERUNGEN

Detailinfo zu: \\PC-09\Data-Retention\Erneuerbar

Zeitfenster Dateianzahl Dateigröße Größe auf Datenträger

ALTERSINFORATIONEN

Weniger als 30 Tage

1-6 Monate

6-12 Monate

1-2 Jahre

2-4 Jahre

4-6 Jahre

6-8 Jahre

8 oder mehr Jahre

migRaven.24/7 Analysis ToolsTRANSPARENCY THROUGH ANALYSIS TOOLS

When the Administrator or Data Owner tries to gain insight on, or an overview of the data, the standard operating system tools can‘t offer much help. In order to understand the data structure or to restructure it, transparency is absolutely necessary. The analysis tools provided by migRaven.24/7 show you where old data is stored, who is responsible for which data and also how complex the overall data structure is.

Obsolete Data ReportThis report quickly shows the administrator where large amounts of data are stored in your directories and how old this data is. Any areas of the file system containing Data Mountains can easily be localised and targeted measures can be taken.

Detailed information aboutyour data For each directory, migRaven shows you clearly which users have which rights, the age distribution of the data, which file types are present and who owns which files.

Reliable identification of the Data OwnerThe Data Owner can be reliably identified per directory using the file owner tab. Here, the number of files owned by a user is displayed. The user with the most created files should be the Data Owner or at least knows who is.

db-admin

migRavenWeb

Apps ad migRavenWeb


200.000

180.000

160.000

140.000

120.000

100.000

80.000

60.000

40.000

20.000

0 0 Bytes

207.894

190.237

175.143

142.007

109.282

75.635

55.954

136.321

1.386.347

283.328 5.001.021 3.57 TB147.007

3.614.674

2.30 TB

218.235

500.00 GB

200.00 GB

300.00 GB

400.00 GB

600.00 GB

700.00 GB

100.00 GB

699.81 GB

445.26 GB

365.64 GB

788.88 GB

88.08 GB

245.33 GB

413.42 GB398.10 GB

0

1.000.000

1.100.000

1.200.000

1.300.000

900.000

800.000

700.000

600.000

500.000

400.000

300.000

200.000

100.00099.753

350.823 316.488

608.257

998.822

781.189

423.489

137.884

1.27 TB

184.891 87.548 47%73.861 42.960 58%

58%

9.170 6.176 67%

7.077 4.12783%7.443 6.151

886 45 5%

283.328 52%147.007

%2.575.495 1.689.441 66%2.013.007 1.606.147 80%

78%

202.080 150.958 75%

84.460 66.04599%100.823 99.882

25.156 2.201 9%

5.001.021 72%3.614.674

%1.22 TB 784.84 GB 64%1.02 TB 692.24 GB 68%

49%

23.07 GB 19.90 GB 86%

847.67 GB 414.82 GB99%390.14 GB 384.70 GB

70.00 GB 3.68 GB 5%

3.57 TB 64%2.30 TB


All Projects

Older than 2 years

Obsolete Data Report (Optimization-potential for storage costs and user productivity)

An overview of data age determined from the last modification. It is presented in relation to the number of directories, number of files, and the file size. The data volume effects both storage costs and employee Productivity. 78% of 98 directories contain exclusively old data.This slows productivity and provokes consequential error and other costs.Each block represents optimization potential in how users handle data or how the IT-department manages storage costs and backup run-times.

Start

Directory CountProjects File Count Filesize

Name Path Total Directories Older than 2 years Total Files Older than 2 years Total Files Older than 2 years

Older than today Older than 8 months Older than 2 yearsOlder than 30 days Older than 12 months Older than 4 years Older than 8 years

Older than 6 years1-6 months 1-2 years 4-6 years 8+ years

less than 30 days 6-12 months 2-4 years 6-8 years1-6 months 1-2 years 4-6 years 8+ years

less than 30 days 6-12 months 2-4 years 6-8 years

Newer Total

Newer

Total TotalOlder than 30 days

Older than 2 years

Older than 2 years

Drive FDrive GDrive HDrive IDrive JDrive K

db-admin

migRavenWeb

Apps ad migRavenWeb


2.451

26154 125.26 GB 125.31 GB48

32

400

678

374

56

98

774

25

121503

631496 1016.37 GB 1017.61 GB

412.39 GB412.16 GB

173098 359.31 GB358.96 GB

384480 855.84 GB855.08 GB

634717 1.20 TB1.20 TB

488020 774.84 GB773.91 GB

13330179 1.38 TB1.37 TB

774.031

530.080

35.674

14.122

84.411

252.417

18.415

17.665

16.887

3.443.615

147.3 GB

74 GB

651.2 GB

44.4 GB

38.2 GB

32.6 GB

5.6 TB

689.5 GB

1.2 TB

2.9 TB

Original StateLast update: 2018-10-31 15:37:00

Chart Mode:

Users

Detailed Info for: \\PC-09\Data-Retention\Marketing

Name

OFF SIZE COUNT


Drives

Accounting

Documents

Marketing

Department heads

Projects

HR

Indigo

C$

DISTINCT PERMISSIONS MEDIA TYPE FILE OWNERS CLASSIFICATION

Timeframe Number of files File size Size on disk

AGE DETAILS

Less than 30 days

1-6 Months

6-12 Months

1-2 years

2-4 years

4-6 years

6-8 years

8 or more years

db-admin

migRavenWeb

Apps ad migRavenWeb


2.451

26154 125.26 GB 125.31 GB48

32

400

678

374

56

98

774

25

121503

631496 1016.37 GB 1017.61 GB

412.39 GB412.16 GB

173098 359.31 GB358.96 GB

384480 855.84 GB855.08 GB

634717 1.20 TB1.20 TB

488020 774.84 GB773.91 GB

13330179 1.38 TB1.37 TB

774.031

530.080

35.674

14.122

84.411

252.417

18.415

17.665

16.887

3.443.615

147.3 GB

74 GB

651.2 GB

44.4 GB

38.2 GB

32.6 GB

5.6 TB

689.5 GB

1.2 TB

2.9 TB


Chart Mode:

Users


Name

OFF SIZE COUNT


Drives

Accounting

Documents

Marketing

Department heads

Projects

HR

Indigo

C$



AGE DETAILS

Less than 30 days

1-6 Months

6-12 Months

1-2 years

2-4 years

4-6 years

6-8 years

8 or more years

db-admin

migRavenWeb

Apps ad migRavenWeb


2.451

26154 125.26 GB 125.31 GB48

32

400

678

374

56

98

774

25

121503

631496 1016.37 GB 1017.61 GB

412.39 GB412.16 GB

173098 359.31 GB358.96 GB

384480 855.84 GB855.08 GB

634717 1.20 TB1.20 TB

488020 774.84 GB773.91 GB

13330179 1.38 TB1.37 TB

774.031

530.080

35.674

14.122

84.411

252.417

18.415

17.665

16.887

3.443.615

147.3 GB

74 GB

651.2 GB

44.4 GB

38.2 GB

32.6 GB

5.6 TB

689.5 GB

1.2 TB

2.9 TB

AusgangszustandStand vom: 2018-09-30 09:37:00

Diagrammmodus: AUS GRÖßE ANZAHLANZAHL

Benutzer Name Dateien Dateigröße Alter (Anzahl)


Antrieb

Buchhaltung

Dokumente

Erneuerbar

Fachereiche

Gegendarstellung

Hindernisse

Indigen

C$

UNTERSCHIEDLICHE BERECHTIGUNGE DATEITYPEN DATEIBESITZER KLASSIFIZIERUNGEN

Detailinfo zu: \\PC-09\Data-Retention\Erneuerbar

Zeitfenster Dateianzahl Dateigröße Größe auf Datenträger

ALTERSINFORATIONEN

Weniger als 30 Tage

1-6 Monate

6-12 Monate

1-2 Jahre

2-4 Jahre

4-6 Jahre

6-8 Jahre

8 oder mehr Jahre

db-admin

migRavenWeb

Apps ad migRavenWeb


2.451

26154 125.26 GB 125.31 GB48

32

400

678

374

56

98

774

25

121503

631496 1016.37 GB 1017.61 GB

412.39 GB412.16 GB

173098 359.31 GB358.96 GB

384480 855.84 GB855.08 GB

634717 1.20 TB1.20 TB

488020 774.84 GB773.91 GB

13330179 1.38 TB1.37 TB

774.031

530.080

35.674

14.122

84.411

252.417

18.415

17.665

16.887

3.443.615

147.3 GB

74 GB

651.2 GB

44.4 GB

38.2 GB

32.6 GB

5.6 TB

689.5 GB

1.2 TB

2.9 TB


Chart Mode:

Users


Name

OFF SIZE COUNT


Drives

Accounting

Documents

Marketing

Department heads

Projects

HR

Indigo

C$



AGE DETAILS

Less than 30 days

1-6 Months

6-12 Months

1-2 years

2-4 years

4-6 years

6-8 years

8 or more years

db-admin

migRavenWeb

Apps ad migRavenWeb


2.451

26154 125.26 GB 125.31 GB48

32

400

678

374

56

98

774

25

121503

631496 1016.37 GB 1017.61 GB

412.39 GB412.16 GB

173098 359.31 GB358.96 GB

384480 855.84 GB855.08 GB

634717 1.20 TB1.20 TB

488020 774.84 GB773.91 GB

13330179 1.38 TB1.37 TB

774.031

530.080

35.674

14.122

84.411

252.417

18.415

17.665

16.887

3.443.615

147.3 GB

74 GB

651.2 GB

44.4 GB

38.2 GB

32.6 GB

5.6 TB

689.5 GB

1.2 TB

2.9 TB


Chart Mode:

Users


Name

OFF SIZE COUNT


Drives

Accounting

Documents

Marketing

Department heads

Projects

HR

Indigo

C$



AGE DETAILS

Less than 30 days

1-6 Months

6-12 Months

1-2 years

2-4 years

4-6 years

6-8 years

8 or more years


» An additional 6 work days per employee /year due to les time wasted searching for data

» Better data protection with file sharing using Folder Self Service

» Greater employee satisfaction and efficiency thanks to a cleaner file system

FOR THE ORGANIZATION

INTRODUCE MIGRAVEN.24/7 AND … In just a couple of hours migRaven.24/7 is set up and available to your employees 24/7.

… ENJOY THE ADVANTAGES OF A NEW DATA CULTURE

IT-Department

» Installation of migRaven.24/7

» Scanning of Active Directory and file server

» Analysis of the data structure

» Basic configuration of Data Retention and Folder Self Service

» Determination of the Data Onwers

Business Departments

» Log into the migRaven.24/7 Web Interface

» Analysis of your own data storage

» Localize old data and directories

» Seperation of obsolete data to the passive data folder

» Creation of exchange folders complete with authorization management

» Automatic separation of old data

» Quicker access to relevant data thanks to an improved overview

» Self-organized and secure data exchange

FOR THE DEPARTMENT

» Elimination of routine tasks such as creating exchange folders

» Insight into the data structure

» Improved Data Governance

» Optimized storage costs

FOR THE IT DEPARTMENT

m i g R a v e n . c o m / t r i a l

21 day f ree t r i a l , i nc lud ing gu ided i ns ta l l a t i on

FUNDED BY

RELEVANT DATA AT A GLANCE€¦ · Suppose an accountant would ask the fitter of his filing cabinet...

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Transcript of RELEVANT DATA AT A GLANCE€¦ · Suppose an accountant would ask the fitter of his filing cabinet...