Ramírez Jáuregui, María Clara (1)Chávez Comparán, Amelia (2)

Ramírez Reséndiz, Germán (1)1 Mazatlan Academic Unit of the Institute of Marine Sciences and Limnology. National Autonomous University of Mexico (U.N.A.M).

Mazatlan, Sinaloa, Mexico.2 Centro de Investigacion Cientifica y de Educacion Superior de Ensenada

(CICESE), Ensenada, Baja California Norte, Mexico.

The Latin American Regional IAMSLIC Group

Results During 2003-2006.

32nd Annual Conference

IAMSLIC: “Every Continent, Every Ocean”October 8-12, 2006Portland, Oregon, USA

ANTECEDENTS

First ODINCARSA Training Course in Marine Information ManagementHosted by Mazatlan Academic Unit of the Institute of Marine Sciences and Limnology of the U.N.A.M.

held on Mazatlan, Mexico, 29 September – 4 October 2002

ANTECEDENTS

28th IAMSLIC Annual ConferenceHosted by Mazatlan Academic Unit of the Institute of Marine Sciences and

Limnology of the U.N.A.M . Held on Mazatlan, Mexico. 7 -11 October 2002

After the After the First ODINCARSA Training Course in Marine Information Management at First ODINCARSA Training Course in Marine Information Management at Mazatlán, ODINCARSA supported several Mazatlán, ODINCARSA supported several people from Latin America to attend the 28th people from Latin America to attend the 28th IAMSLIC Annual Conference at Mazatlan, Sinaloa, in October 2002. In that conference IAMSLIC Annual Conference at Mazatlan, Sinaloa, in October 2002. In that conference was bornwas born

the idea to form the Latin-American Regional Group.the idea to form the Latin-American Regional Group.

The Latin American group decided to begin the process to form a new Regional Group in The Latin American group decided to begin the process to form a new Regional Group in IAMSLIC. The participants delegated to Rodney Martinez to establish the contact with IAMSLIC. The participants delegated to Rodney Martinez to establish the contact with the IAMSLIC Executive Board, athe IAMSLIC Executive Board, as promoter of this initiative and as Regional Coordinator s promoter of this initiative and as Regional Coordinator of the ODINCARSA Project. of the ODINCARSA Project. He contacted Dennis Abbot, President of IAMSLIC.He contacted Dennis Abbot, President of IAMSLIC.

THE FORMAL PROPOSAL AND ITS APPROVAL31th July 2003

Mr. Dennis Abott

President, IAMSLIC

On behalf of several IAMSLIC Members of Latin America to be part of a new IAMSLIC

Regional Group, I hereby express you as President of The IAMSLIC Board, our formal request,

in order to accept the constitution of the new Regional Group.

This new group intends to work in according with the previously accepted

terms of reference which are in the Annex ‘A’, under the coordination of a

representative who was elected by voting and is Mrs. María Clara Ramírez

(México). The initial members for the Latin American Regional Group are listed

in the Annex “B”.

The area for this new IAMSLIC group is detailed in the Annex ”C”.

As promoter of this initiative and as Regional Coordinator of the ODINCARSA Project which is actively involved in the Marine Information Management and IAMSLIC activities related with the region, I would appreciate very much that you can expose our proposal to IAMSLIC Board for its approval.

Thanks in advance for all your attention and collaboration for this matter.

Sincerely,

Rodney Martínez Güingla

Regional Coordinator ODINCARSA PROJECT, IOC-UNESCO

-----Original Message ----- From: Denis.Abbott@csiro.au To: cdmbac@inocar.mil.ec Cc: iamslic-exe@hafro.is Sent: Tuesday, August 12, 2003 12:09 AMSubject: RE: IAMSLIC LATIN AMERICAN GROUP

Dear Rodney I have much pleasure in informing you that, last week, the IAMSLIC Board voted overwhelmingly in favour of the formation of a Latin American Regional Group. We will welcome Clara Ramirez as the group's representative at the Executive Board meeting in Mystic on 5 October 2003. Bienvenido y muchos saludos, Denis  Denis Abbott                        Librarian                                CSIRO Marine Research    GPO Box 1538                 Hobart TasAustralia 7001

TERMS OF REFERENCE OF IAMSLIC LATIN AMERICAN GROUP

The group will be formed by institutions and people from Latin America members of IAMSLIC who are interested in joining a Regional Latin American Group. Its members will represent governmental and private academic institutions related with the aquatic and marine environment as well as other related disciplines.

The regional group will have as main objective, to strength the cooperation between libraries in Latin America. To accomplish this purpose the experience and mechanisms of IAMSLIC will be used along with other mechanism that will accomplish our objectives .

TERMS OF REFERENCE OF IAMSLIC LATIN AMERICAN GROUP

The regional group will have a Coordinator who will represent it in the IAMSLIC Board, when this group is accepted.

The regional group will have a first year of consolidation, when short and medium term goals can be defined, as well as the search for funding to execute at least an annual or biannual meeting of its members to exchange ideas, experiences and capacity building.

The regional group must try to attend and show its achievements, projects in any of the fields during the International IAMSLIC Conference.

TERMS OF REFERENCE OF IAMSLIC LATIN AMERICAN GROUP

The regional group will work to close links with other regionalassociations in progress, obtaining mutual benefits, such asODINCARSA, the Latin American Fishermen Group and other regional initiatives.

The regional group will not force its members any additional financial contribution.

The regional group will operate under the Article IV-Regional Groups of IAMSLIC Statutes

TERMS OF REFERENCE OF THE REGIONAL COORDINATOR OF LATIN AMERICA IAMSLIC GROUP

The members of the Regional Group that have been accepted will vote and choose a Regional Coordinator.

The Regional Coordinator will represent the group in the IAMSLIC Executive Board.

The Regional Coordinator will promote the conformation of a Committee that will be led by him.

TERMS OF REFERENCE OF THE REGIONAL COORDINATOR OF LATIN AMERICA IAMSLIC GROUP

The Regional Coordinator will promote the cooperation and interaction of the group with IAMSLIC, as well as the related projects in the region such as ODINCARSA.

The Regional Coordinator will keep in touch with the members,

promoting the mutual cooperation, the knowledge and experience transference in information and libraries management.

The regional coordinator will be the direct link of the group with IAMSLIC, to get fellowships and capacity building opportunities for members of the group.

TERMS OF REFERENCE OF THE REGIONAL COORDINATOR OF LATIN AMERICA IAMSLIC GROUP

The coordinator must write an annual Report for the members with the main achievements of the group.

The regional coordinator will be in this position for two years, afterwards, a new coordinator must be elected. Reelection is not discarded.

The regional Coordinator will promote the Group by trying to get more members to the group and IAMSLIC.

 INITIAL MEMBERS LATIN AMERICAN REGIONAL GROUP

22 members from 10 countries

Romy J. Díaz -ARGENTINA

Marta Del Priore -ARGENTINA

Ron Goodridge -BARBADOS

Maria Solange M. -BRASIL

Patricia Pacheco Grandón -CHILE

Carlos Puello -COLOMBIA

Martha Lucia Ruiz Arango -COLOMBIA

Julieta Gutiérrez -CUBA

Leonor Vera -ECUADOR

Dolores Marín -ECUADOR

Catalina Puente -MEXICO

Rolando Cochez -PANAMA

Myrian Tamayo -PERU

Alexandra Smith -CHILE

Amelia Chávez -MEXICO

María Clara Ramírez -MEXICO

María Esther Ojeda -MEXICO

Rafael Alvarez -MEXICO

Teresa Barriga -MEXICO

Maria Magdalena Vallejo -MEXICO

María de los Angeles Ginori -CUBA Irene Beltrán -MEXICO

We established short and medium term goals. Some of the short-term goals were:

1. To have a working committee.

2. Promote and to increase the Group´s affiliation.

3. To elaborate a web page Latino’s Group and a member’s directory .

4. To have an e-mail list of the group in order to begin a stronger communication with all members.

We established short and medium term goals. Some of the short-term goals were:

5. To look for funds, in order to obtain support to provide equipment and software necessary for members in Latino Group, principally to establish the electronic document delivery.

6. To send surveys requesting information about infrastructure and holdings of the members of the Latin American Group. With this information, to elaborate a diagnosis of the group in order to know the strengths and weaknesses and then to elaborate a strategy on how to promote it.

7. To elaborate a Latin American Union Serials Catalog.

We started with 22 members from 10 countries.

At present, we are 45 members, from 13 countries, 12 from Latin-American and 1 from U.S.A.

Argentina, Puerto Rico, Brazil, Chile, Colombia, Cuba, Ecuador, Mexico, Panama, Peru, Venezuela, Uruguay, U.S.A.

Affiliation

In the period 2003-2006, we worked together with the Working Committee in some of the mentioned goals:

Mazatlan’s Academic Unit of the Institute of Marine Science and Limnology, U.N.A.M., continues

hosting the WEB SITE for the Latin American Regional Group of IAMSLIC.

The address is:

http://ola.icmyl.unam.mx/larg

Biblio_latino@ola.icmyl.unam.mx and Biblio_inst@ola.icmyl.unam.mx

The first listserv is only for the Latin-American Group members. The Second one is mainly encouraging institutions to join IAMSLIC.

We have the maintenance and updating of the 2 e-mail lists (one for the Latin-American Regional Group and the other for prospect institutions)

Collaboration with ODINCARSA/IOC, UNESCO and EPCOR Projects.

Document Delivery Project

To support the document delivery project, by allocating funds for software and equipment to some of the institutions in Central and South America, in order to promote the Latin-American collection.

In 2005-2006, 3 institutions were beneficiated with a scanners and 1 ARIEL license sponsoring for ODINCARSA/IOC/UNESCO and IAMSLIC, and 2 institutions were beneficiated with the sponsoring of EPCOR.

In total, Institutions from 5 countries were beneficiated: Panama, Venezuela, Ecuador, Cuba, and Colombia.

Elaboration of the Latin-American Union Catalog, this action is under way with the great collaboration of Steve Watkins and German Ramirez.

Latin-American Union Catalog

The Latin- American Regional Union List of Serials began on 2005 with 15 libraries and then we added 3 more and now we have 2 new institutions. We have the holdings of 20 libraries from 8 Latin American countries: Argentina (1), Chile (2), Colombia (2), Cuba (2), Ecuador (1), Mexico (9), Panama (1), and Venezuela (2). Steve will be update the holdings soon.

The New Latin-American Regional Union List of Serials, which includes more than 15,000 holdings, records from 20 libraries across the region are sharing and sending the information by pdf, ARIEL, fax or mail..

The Union List of Serials home page at the following web site:

http://library.csumb.edu/iamslic/latinoamericano/unionlist

• An important contribution was the digital project of Master and An important contribution was the digital project of Master and PhD Thesis from CICIMAR, I.P.N., Mexico which can be accessed PhD Thesis from CICIMAR, I.P.N., Mexico which can be accessed by all members of IAMSLIC to obtain the PDF files. So thanks a by all members of IAMSLIC to obtain the PDF files. So thanks a lot to Tere Barriga for her great work and for sharing with us.lot to Tere Barriga for her great work and for sharing with us.

The site is: The site is:

http://www.biblioteca.cicimar.ipn.mx/biblioteca/search.php?c=thttp://www.biblioteca.cicimar.ipn.mx/biblioteca/search.php?c=t

• The following are the username and password of each regional The following are the username and password of each regional group and others:group and others:

• AFRIAMSLICAFRIAMSLIC username: 507username: 507 password: password: afriamsafriams

• CYAMUSCYAMUS username: 503username: 503 password: password: cyamuscyamus

• EURASLICEURASLIC username: 508username: 508 password: password: eurasliceuraslic

• LATIN AMERICAN LATIN AMERICAN username: 509username: 509 password: password: latinlatin

• PACIFIC ISLANDS PACIFIC ISLANDS username: 510username: 510 password: password: islandsislands

• SAILSAIL username:511username:511 password: sailpassword: sail• OTHERSOTHERS username: 512 username: 512 password: elispassword: elis

CENTRO INTERDISCIPLINARIO DE CIENCIAS MARINAS

BIBLIOTECA DR. REUBEN LASKER

We have established communication with the members, first by e-mail and then through messenger in order to have a stronger, dynamic and interactive conversation with the Group, having as the main objective the growth and advancement of the Group.

At present we have connection to 26 of our members that have a hotmail or msn e/mail account and have had more than 10 chat working sessions.

This interaction was of great use recently for planning and putting into effect the election for new coordinator of the group; only we have to put an accessible hour for most of the members, because we are 13 countries with different time zones.

With this kind of technology there are no frontiers and the IAMSLIC people can do more things together.

Advances Strategies of the Group

Digital Repository ODINPubCARSA and knowledge Management of Digital Repository ODINPubCARSA and knowledge Management of Information Project promoted by ODINCARSA. We had a great and Information Project promoted by ODINCARSA. We had a great and complete support for 10 members of the Latin American Regional complete support for 10 members of the Latin American Regional

Group in order to attend the “Marine Management Information Group in order to attend the “Marine Management Information Course” held in Oostende, Belgium from 9-19 November 2005. One of Course” held in Oostende, Belgium from 9-19 November 2005. One of

the main outcomes of the training was the agreement of the group the main outcomes of the training was the agreement of the group to start drafting the Project for the ODINCARSA Marine Sciences to start drafting the Project for the ODINCARSA Marine Sciences

Digital Repository. The group designated coordination and technical Digital Repository. The group designated coordination and technical commissions in order to implement the pilot phase of the project commissions in order to implement the pilot phase of the project

during 2006. The group designated two coordinators for the during 2006. The group designated two coordinators for the ODINODINPubPubCARSA Project. They are: Patricia Muñoz (Chile) and CARSA Project. They are: Patricia Muñoz (Chile) and

Catalina Lopez (Mexico). Catalina will present to you the Catalina Lopez (Mexico). Catalina will present to you the ODINODINPubPubCARSA Digital Repository Project and its advances . The web CARSA Digital Repository Project and its advances . The web

site of the ODINsite of the ODINPubPubCARSA is CARSA is http://doclib.uhasselt.be/odincarsa

ACKNOWLEDGMENTS:

• Finally, we recommend as an important matter for the Latin American Finally, we recommend as an important matter for the Latin American Regional Group, to continue the strong collaboration with IAMSLIC, Regional Group, to continue the strong collaboration with IAMSLIC, ODINCARSA/IOC, UNESCO and other associations, so we can work together ODINCARSA/IOC, UNESCO and other associations, so we can work together for mutual benefits.for mutual benefits.

• The Latin-American Regional Group is very grateful to IAMSLIC, especially The Latin-American Regional Group is very grateful to IAMSLIC, especially to the Executive Board, ODINCARSA/IOC, UNESCO and EPCOR for their to the Executive Board, ODINCARSA/IOC, UNESCO and EPCOR for their great support in the advances of this Regional Group. great support in the advances of this Regional Group.

• We want to thanks Rodney Martinez and Peter Pissiersiens for their great work, help and support to our Latin American Regional Group. We would like to continue with their invaluable help.

• Special acknowledgement to Steve Watkins and German Ramirez Resendiz Special acknowledgement to Steve Watkins and German Ramirez Resendiz for their voluntary and invaluable help in transferring information and set for their voluntary and invaluable help in transferring information and set up of the holdings from The Latin American Union List of Serialup of the holdings from The Latin American Union List of Serial . .

• Also, a lot of thanks to the authorities and staff of the Institute of Marine Sciences and Limnology, U.N.A.M., Dr. Adolfo Gracia Gasca and Dr. Federico Páez Osuna for their invaluable support.

We are grateful for the Mazatlan Academic Unit of the Institute of Marine Sciences and Limnology, U.N.A.M., for the hosting the Latin-American Regional Group Web Page and to Carlos Suarez for the help as the website manager.

My special acknowledgment for all the Latin American Regional Group people for their confidence to have the great opportunity to work with them.

Finally, thanks a lot to Rodney, Amelia, Catalina, Teresa, Martha Lucia, Federico, Román, Luis Guillermo, Germán, Marcela and Natalia,, for their facilities to help me with the activities as coordinator of the Latin American Regional Group.

THANKS FOR YOUR ATTENTION

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2004 2005