Providence Hall Board of Trustees Meeting February 6, 2020 ... · 2/2/2020 · 007 Lunch Fee Non...

Providence Hall Charter School Herriman Utah 84096 providencehall.com

Providence Hall Board of Trustees Meeting

February 6, 2020 @ 3:45pm

3:45pm

WELCOME/CALL TO ORDER/ROLL CALL ............................................................................. David Vass

3:50pm

PUBLIC COMMENT(S) .......................................................................................................... Public Attendees

3:55pm

BOARD GOVERNANCE

3:55pm Board Update ....................................................................................................... David Vaas

4:00pm Agenda Item(s)

1 – Transfer Money to PTIF Account ................................................. Beverly Ledward

2 – FY20 Budget Revision .................................................................... Beverly Ledward

3 – 2020-2021 Calendar .........................................................................Melissa McPhail

4 – Fundraising Policy ............................................................................... Nate Marshall

5 – Fee Policy .............................................................................................. Nate Marshall

6 –2020-2021 High School Fee Schedule .................................................. Nate Marshall

7 –2020-2021 Junior High School Fee Schedule ........................................Brian Fauver

8 –New Board Member .................................................................................. David Vaas

4:25pm

PTO UPDATE ............................................................................................................................ Lindsey Bentley

4:30pm

DIRECTORS’ REPORTS

4:30pm Elementary School .................................................................... Earleen Huff/Kim Andersen

4:35pm Junior High School ................................................................ Brian Fauver/Odette Desmaris

4:40pm High School ........................................................................... Nate Marshall/Melissa McPhail

4:45pm SPED ................................................................................................................. Rebecca Lucy

4:50pm

FINANCIAL REPORT(S)

4:55pm December 2019 Financial Report ................................................................ Beverly Ledward

4:55pm

HOUSE KEEPING

4:55pm Next Meeting’s Schedule ..................................................................................... David Vaas

5:00pm Approval of 12/05/19 BOT Minutes ................................................................... David Vaas

5:05pm Adjourn ................................................................................................................. David Vaas

Closed Session:

[Board Member] motions to move the Board of Trustees to a closed session for the purposes of:

(a) the discussion of the character, professional competence, or physical or mental health of an individual;

(b) strategy sessions to discuss collective bargaining

(c) strategy sessions to discuss pending or reasonably imminent litigations, or

(d) strategy sessions to discuss the purchase, exchange, or lease of real property


Agenda Item Cover Sheet

Agenda Item: Approve the transfer of an additional $1.7M to Providence Hall’s PTIF Account and to allow

Shannon Singleton or David Vaas to transfer back to Providence Hall’s checking account as needed.

Purpose:

☐Informational

☐Perspective/Discussion

☐Board Action

☐Recommendation

☒Vote

Submitted By: Beverly Ledward

Background/Notes: The rate of return on the PTIF account has been between 2.25-2.93%, the regular

checking account rate is 0.10%. This could generate an additional$30,000- $40,000 per year in interest earnings.



Agenda Item: Approve the Budget Revision as presented on the FY20 Budget Revision PDF

Purpose:

☐Informational


☐Board Action

☐Recommendation

☒Vote

Submitted By: Beverly Ledward

Background/Notes: Revenue changes are significant vs the initial budget that was approved in June 2019.

There have also been several expense changes. The report shows the initial budget, as well as actual revenue

and expenses for prior years.

Providence HallExpanded Budget Report07/01/2019 to 01/29/2020

58.33% of the fiscal year has expired

INTENDED FOR MANAGEMENT USE ONLY Page 1 1/29/2020 02:26 PM

Net Income (Loss)Revenue

002 Local Revenue004Transportation Fees 25,374 51,329 40,825 31,043 35,000 41,000 0005 Interest Income 42,440 56,171 115,561 78,204 103,800 143,800 0006 Lunch Fee Student 416,100 414,780 440,358 209,102 439,000 440,000 0007 Lunch Fee Non Student 6,194 6,974 5,759 1,930 5,700 5,700 0008 Other Food Related Income 125,838 166,125 199,804 102,103 185,300 166,200 0009 Activities- After School Programs 348,649 182,444 189,586 88,475 188,000 155,000 0010 School Fees – Field Trips 7,882 44,747 22,235 9,350 19,900 23,000 0011 Student Fees-Secondary (not K-6) 162,678 183,205 190,252 215,240 184,000 217,000 0013 Local Donations 15,428 36,446 58,855 12,233 35,000 25,120 0015 Local PHAST Income 30,915 1,114 12,224 6,215 12,000 13,000 0016 Sales & Rentals 33,183 49,548 49,768 32,418 49,000 49,000 0017 Other Local Income 645,773 69,754 86,842 21,589 49,300 75,250 0

Total 002 Local Revenue 1,860,454 1,262,637 1,412,069 807,902 1,306,000 1,354,070 0

2017Actual

2018Actual

2019 Actual

2020Actual

2020OriginalBudget

2020RevisedBudget

2020Final Budget




021 State Revenue022 Regular School Programs K-12 6,612,853 6,853,628 6,949,443 3,634,950 7,217,160 7,269,736 0023 Professional Staff 301,493 368,080 379,320 217,011 395,739 434,021 0024 Flexible Allocation 25,817 25,687 238,776 12,636 24,911 25,273 0025 Educator Salary Adjustment 693,942 733,999 719,410 365,814 719,409 731,628 0026 Class Size Reduction K-8 441,206 460,020 440,670 229,182 454,812 458,364 0027 Charter School Administration 214,900 209,200 209,801 104,828 210,000 208,800 0028 Charter -Local Replacement 3,698,558 4,560,560 4,693,226 2,506,588 5,049,031 5,024,834 0029 Special Ed -Add-on 1,512,130 1,633,919 1,687,424 782,080 1,564,162 1,564,162 0030 Special Ed -Self-Contained 6,528 41,351 97,738 50,106 100,211 100,211 0031 Special Ed -Extended/State 42,116 36,167 30,161 15,818 27,340 28,192 0032 Gifted and Talented Learning 9,997 10,367 10,504 0 10,757 10,504 0033 Enhancement for Accel Learning - AP 2,211 4,041 5,127 0 5,127 5,127 0034 Enhancement for At-Risk 59,513 69,015 80,691 44,854 89,467 89,708 0035 Early Interventions 71,000 0 0 57,667 0 57,668 0036 Reading Improvement Program K-3 67,733 69,574 70,661 42,056 74,720 72,102 0037 Digital Learning 0 0 133,684 0 61,500 128,598 0038 International Baccalaureate 13,359 13,218 12,944 0 12,944 12,944 0039 School LAND Trust Program 147,206 196,686 223,379 258,289 253,509 258,289 0041 Lunch-State Liquor Tax 127,720 128,400 142,460 44,229 128,997 142,599 0042 School Nurses 15,000 4,778 6,225 2,880 6,225 5,775 0043 UPASS -Evaluation & Assessment 4,470 0 0 0 0 0 0044 Library Books & Electronic Resources 2,280 2,334 2,262 1,133 2,262 2,266 0045 Teachers Mat. & Supp. 24,621 21,274 22,354 22,026 22,362 22,026 0047 CTE 6,711 6,658 107,269 92,419 119,357 199,711 0048 Teacher Salary Supplement++ 37,924 43,164 65,363 3,340 62,303 65,363 0049 Concurrent Enrollment 0 4,635 10,253 6,400 10,253 12,800 0051 Other State Revenue 1,687 29,737 80,564 163,329 374,021 361,507 0

Total 021 State Revenue 14,140,975 15,526,492 16,419,709 8,657,635 16,996,579 17,292,208 0

2017Actual

2018Actual

2019 Actual

2020Actual

2020OriginalBudget

2020RevisedBudget

2020Final Budget




071 Federal Revenue072 IDEA -B -Disabled 261,015 260,839 262,893 0 0 30,000 0074 National School Lunch Progam 195,625 206,887 187,903 95,431 187,904 200,571 0079 Title 1 Disadvantaged 121,992 103,827 47,194 0 47,466 40,700 0080 Title II Teacher Improvement 24,219 21,691 21,233 0 21,179 23,780 0

Total 071 Federal Revenue 602,851 593,244 519,223 95,431 256,549 295,051 0091 Other Revenue

095 Proceeds of Sales of Fixed Assets 11,380 0 487 0 0 0 0Total 091 Other Revenue 11,380 0 487 0 0 0 0

Total Revenue 16,615,660 17,382,373 18,351,488 9,560,968 18,559,128 18,941,329 0

2017Actual

2018Actual

2019 Actual

2020Actual

2020OriginalBudget

2020RevisedBudget

2020Final Budget




Expense102 Salaries 100

103 Wages - Principals and Directors 244,090 350,952 348,080 233,072 442,281 445,314 0104 Wages - Instructional Support 272,913 291,398 292,462 165,681 301,439 305,064 0105 Wages - Teachers 4,469,580 4,682,090 5,190,301 2,971,358 5,359,350 5,635,492 0106 Wages - Teachers-Special Ed 456,726 583,202 555,175 297,015 560,050 552,718 0107 Wages - Substitute Teacher 12,513 21,726 11,589 2,019 29,276 36,040 0108 Wages - Support Services Students 567,764 665,337 761,859 413,898 813,433 778,283 0109 Wages - Admin Support Staff 323,880 355,328 377,988 244,500 477,766 467,237 0110 Wages - Aides & Paraprofessionals 397,488 483,039 475,555 270,917 563,179 564,348 0111 Wages - SpEd Aide & Paraprofess 429,527 306,509 337,917 182,510 391,432 383,158 0112 Wages - Bus Drivers 20,435 20,004 11,340 34,400 42,690 52,000 0113 Wages - Admin MAINT & OPS 122,096 134,799 151,220 87,906 185,630 180,950 0114 Wages - Computer & Tech 80,075 62,965 81,844 63,175 118,252 118,752 0115 Wages - Food Services 237,253 276,173 270,610 156,913 306,838 317,261 0

Total 102 Salaries 100 7,634,340 8,233,522 8,865,940 5,123,364 9,591,616 9,836,617 0121 Benefits 200

122 Retirement Programs 412,759 464,026 498,574 248,048 581,143 601,436 0123 Social Security & Medicare Tax 552,525 614,317 653,051 328,752 733,758 744,285 0124 Health Benefits 849,829 792,644 1,012,895 456,608 1,317,673 1,108,954 0125 Unemployment W/C Insurance 61,128 49,409 51,229 46,222 114,008 109,332 0

Total 121 Benefits 200 1,876,241 1,920,396 2,215,749 1,079,630 2,746,582 2,564,007 0

2017Actual

2018Actual

2019 Actual

2020Actual

2020OriginalBudget

2020RevisedBudget

2020Final Budget




131 Purchased Prof & Tech Services 300132 Management / Business Services 210,249 193,000 197,820 141,165 218,584 245,100 0133 Instructional Services 171,054 105,670 154,033 102,003 161,800 166,800 0134 Employee Training / Development 44,598 21,901 27,375 25,079 46,000 43,500 0135 Education Support Services 91,954 176,305 217,560 80,762 185,400 184,400 0136 Administrative Support Services 3,753 0 0 0 500 500 0137 Computer and Tech Services 55,574 89,805 71,207 64,586 81,000 90,500 0138 Legal and Accounting 0 27,800 20,451 13,913 24,000 26,000 0139 Other Purchased Services 178,086 128,242 169,307 59,961 173,100 163,200 0

Total 131 Purchased Prof & Tech Services 300 755,268 742,723 857,753 487,469 890,384 920,000 0151 Purchased Property Services 400

152 Utilities Expenses 62,550 64,295 66,094 50,256 87,150 77,550 0153 Repair & Maint -Comp & Tech 29,444 32,666 32,841 20,351 37,000 35,000 0154 Repair & Maint -Facilities & Custodial 231,637 399,508 448,741 197,318 369,600 416,000 0155 Repair & Maintenance -Transportation 18,027 33,129 16,368 75,367 19,000 86,000 0156 Out Services- Custodial 135,203 134,159 139,586 86,427 173,000 173,000 0157 Lease-Rent Expense 46,193 39,514 46,443 35,038 42,000 43,000 0158 Construction Services 0 1,029,026 30,847 0 0 0 0

Total 151 Purchased Property Services 400 523,054 1,732,297 780,920 464,757 727,750 830,550 0171 Other Purchased Services 500

172 Transportation Services 27,071 7,586 13,176 2,080 11,500 5,500 0173 Insurance Expense 55,833 51,018 57,887 62,499 62,000 63,200 0174 Telephone & Internet 14,344 11,961 7,788 4,674 10,000 9,000 0175 Tuition 0 16,260 17,070 8,930 15,000 15,000 0176 Postage & Mailing Expense 3,967 9,468 4,843 3,674 6,400 7,100 0178 Copy and Print Services 5,508 4,599 10,822 6,443 10,800 9,300 0179 Advertising- Administration 3,374 8,063 15,012 5,092 16,700 16,850 0180 Travel- Staff Travel & Mileage 40,314 51,319 69,091 39,272 89,200 96,282 0181 Travel - Field Trips 158,138 120,449 99,264 65,350 78,500 111,500 0

Total 171 Other Purchased Services 500 308,549 280,723 294,953 198,014 300,100 333,732 0

2017Actual

2018Actual

2019 Actual

2020Actual

2020OriginalBudget

2020RevisedBudget

2020Final Budget




191 Supplies 600192 Classroom 208,511 253,754 247,477 317,242 244,350 434,705 0193 Employee Motivation 25,977 25,431 28,371 23,518 30,000 28,000 0194 Employee Training Supplies 7,901 10,706 7,023 3,995 10,500 8,500 0195 Special Ed 18,016 21,753 34,120 11,014 38,000 38,000 0196 Administration Supplies 23,996 26,643 24,650 16,049 31,000 31,000 0197 Board Supplies 2,109 2,704 128 150 2,500 2,500 0198 Vending Machines 1,498 1,680 1,924 1,553 2,500 2,500 0199 Food and Supplies 293,771 304,612 338,312 207,370 320,038 339,000 0200 Maintenance & Custodial Supplies 63,404 58,051 88,760 62,711 80,000 83,000 0201 Transportation 3,758 3,630 18,333 6,713 5,500 10,500 0202 Energy-Electricity & Natural Gas 183,856 182,144 183,049 111,077 201,000 198,000 0203 Textbooks & Instructional Software 210,805 218,206 193,875 174,299 220,500 187,990 0204 Library Books & Supplies 28,210 22,308 23,229 13,537 21,500 20,678 0205 Computer and Tech 229,308 169,527 530,134 279,606 304,894 334,894 0206 Motor, Fuel & Oil 8,111 16,646 17,260 14,368 13,400 18,400 0207 PHAST Committee 33,351 20,617 53,677 44,607 45,000 48,000 0208 Student Programs 148,550 145,404 188,975 0 183,000 0 0209 Student Motivation 17,968 31,423 49,806 37,107 45,250 48,250 0210 Fund Raising 45,636 0 0 0 100 100 0

Total 191 Supplies 600 1,554,736 1,515,239 2,029,103 1,324,916 1,799,032 1,834,017 0221 Property (Equipment) 700

222 Land & Site Improvement 148,394 17,746 15,657 60,000 70,000 60,000 0223 Buildings 558,358 16,681 35,587 0 1,207,000 7,000 0224 Equipment -Instruction 0 5,006 24,441 5,095 0 5,095 0225 Equipment -Administration 8,734 0 4,920 0 0 0 0226 Equipment -Tech Hardware/Software 14,381 10,500 20,246 0 0 0 0227 Equipment -Facilities 32,031 34,020 42,930 12,395 15,000 12,395 0228 Equipment -Transportation 61,457 46,500 73,509 0 40,000 75,000 0229 Equipment -Food Services 41,085 53,950 40,650 0 20,000 0 0

Total 221 Property (Equipment) 700 864,440 184,403 257,940 77,490 1,352,000 159,490 0

2017Actual

2018Actual

2019 Actual

2020Actual

2020OriginalBudget

2020RevisedBudget

2020Final Budget




241 Other Objects 800242 Dues and Fees 83,788 81,703 72,388 63,158 74,239 70,400 0243 Interest Paid -Loans 1,552,690 1,538,990 1,523,776 756,943 1,518,370 1,518,370 0244 Principal Paid -Loans 482,936 498,592 509,476 444,520 514,482 514,482 0245 Other Debt Service Fees 0 56,637 56,068 52,870 62,000 59,500 0246 Indirect costs 0 0 3,804 2,304 0 9,658 0247 Contributions Pass Through 0 11,958 7,052 250 0 250 0

Total 241 Other Objects 800 2,119,414 2,187,880 2,172,564 1,320,045 2,169,091 2,172,660 0Total Expense 15,636,042 16,797,183 17,474,922 10,075,685 19,576,555 18,651,073 0

Total Net Income (Loss) 979,618 585,190 876,566 (514,717) (1,017,427) 290,256 0

2017Actual

2018Actual

2019 Actual

2020Actual

2020OriginalBudget

2020RevisedBudget

2020Final Budget


Agenda Item Cover Sheet Agenda Item: 2020-2021 Calendar Purpose: ☐Informational ☐Perspective/Discussion ☐Board Action ☐Recommendation ☒Vote Submitted By: Melissa McPhail Background/Notes: Approve the 2020-2021 Calendar for all schools.

M T W TH F M T W TH F M T W TH F3 4 5 6 7 2 3 4 5 6 1 2 3 4 5

*10 11 12 13 14 9 10 11 12 13 8 9 10 11 12

17 18 19 20 21 16 17 18 19 20 15 16 17 18 19

24 25 26 27 28 23 24 25 26 27 22E 23E 24ES 25ES 26

31 30

M T W TH F M T W TH F M T W TH F M T W TH F1 2 3 4 1 2 3 4 1 2 3 4 5 3 4 5 6 7

7 8 9 10 11 7 8 9 10 11 8 9 10 11 12 10 11 12 13 14

14 15 16 17 18 14 15 16 17 18 15 16 17 18 19 17 18 19 20 21

21E 22E 23ES 24ES 25 21 22 23 24 25 22 23 24 25 26 24 25 26 27 28

28 29 30 28 29 30 31 29 30 31 31

M T W TH F M T W TH F M T W TH F M T W TH F1 2 1 1 2 1 2 3 4

5 6 7 8 9 4 5 6 7 8 5 6 7 8 9 7 8 9 10 11

12 13 14 15 16 11 12 13 14 15 12 13 14 15 16 14 15 16 17 18

19 20 21 22 23 18 19 20 21 22 19 20 21 22 23 21 22 23 24 25

26 27 28 29 30 25 26 27 28 29 26 27 28 29 30 28 29 30

Providence Hall 2020-2021 Calendar

Elementary PTC: Fall: September 21-24

Spring: February 22-25

E

Jr. High & High School PTC: Fall: September 23-24

Spring: February 24-25

S

Feb

ruar

y

May

Mar

ch

Legend

Au

gust

No

vem

berNew Teacher PD

PD: No school for students

First & Last Day

Kinder First & Last Day

First Day for 6th Grade

School ClosedSe

pte

mb

er

Dec

em

be

r

Kinder: No School

Oct

ob

er

Jan

uar

y

Providence Hall High High Principal: Nathan Marshall

Academic Director: Melissa McPhail

4557 West Patriot Ridge Drive

Phone: (801) 727-8260 // Fax: (801) 253-4997

Jun

e

Comp Recess: No School

HS Finals

Ap

ril

Non-Friday Early Out Day

Make-Up Dates (as needed)

End of Term: 1st: August 19 - October 16

2nd: October 26 - January 15

3rd: January 20 - March 26

4th: April 6 - June 4th

Providence Hall Elementary Principal: Earleen Sutton

Academic Director: Kim Andersen


Phone: (801) 727-8260 // Fax: (801) 727-8282

Providence Hall Junior High Principal: Brian Fauver

Academic Director: Odette Desmarais


Phone: (801) 727-8260 // Fax: (801) 432-8496

Winter Recess

Spring Recess

Fall Recess

Thanksgiving



Agenda Item: Fundraising Policy

Purpose:

☐Informational


☐Board Action

☐Recommendation

☒Vote

Submitted By: Nate Marshall

Background/Notes: This policy is needed to comply with UAC Rule R277-407.SchoolFees that took

effect on October 1, 2019.

Providence Hall Charter School Herriman, UT 84096

Phone: 801.727.8260 providencehall.com

Fundraising Policy I. PURPOSE

The purpose of this policy is to establish LEA policy (PHCS) and procedures governing the initiation, authorization, and review of all fundraising activities of PHCS. This policy is intended to create practices that adequately safeguard public funds, provide for accountability, and ensure compliance with state and federal laws. PHCS encourages community and business partnerships that enhance and supplement the public education system. PHCS also desires to protect students, parents/guardians, teachers, and school administrators from over-commercialization and fundraising efforts that are coercive and disruptive to the education processes, threatening to the health and welfare of students, or lacking in educational merit.

II. SCOPE This policy applies to all PHCS administrators, licensed educators, staff members, students, organizations, volunteers and individuals who initiate, authorize, or participate in fundraising events or activities for PHCS-sponsored events. It is expected that in all dealings, PHCS and school employees will act ethically and consistent with PHCS’ ethics training, the Utah Educators Standards, the Public Officers’ and Employees’ Ethics Act, and State procurement law.

III. GENERAL POLICY STATEMENTS FOR PHCS and SCHOOL-SPONSORED ACTIVITIES

A. “Public funds” are money, funds, and accounts, regardless of the source from which the funds are derived, that are owned, held, or administered by the state or any of its political subdivisions, including LEAs or other public bodies (Utah Code 51–7–3[26]).

B. Fundraising is permitted within PHCS to allow PHCS and PHCS schools to raise

additional funds to supplement school-sponsored academic and co-curricular programs.

C. “School-sponsored” means activities, fundraising events, clubs, camps, clinics,

programs, sports, etc., or events, or activities that are authorized by PHCS or individual PHCS school(s) that support PHCS or authorized curricular school clubs, activities, sports, classes or programs that also satisfy one or more of the following criteria. The activity:

1. Is managed or supervised by PHCS, or PHCS school employee. 2. Uses PHCS’ facilities, equipment, or other school resources. 3. Is supported or subsidized, more than inconsequently, by public funds,

including the public school’s activity funds or minimum school program dollars.

4. Does not include non-curricular clubs specifically authorized and meeting all criteria of Utah Code 53A–11–1205 through 1208.

Board Approved DATE

D. PHCS recognizes that fundraising efforts, donations, and public support vary among

schools. PHCS is committed to appropriate distribution of unrestricted funds and the management of fundraising to ensure that the educational opportunities of all students are equal and fair.

E. PHCS is committed to principles of gender equity and compliance with Title IX

guidance. PHCS commits to use all facilities, unrestricted gifts and other available funds in harmony with these principles. PHCS reserves the right to decline or restrict donations, gifts, and fundraising proceeds, including those that might result in gender inequity or a violation of Title IX. Fundraising opportunities should be equitable for all students, comply with Title IX, and be in harmony with Article X of the Utah Constitu- tion.

F. All fees for PHCS-sponsored activities must be properly noticed and approved by the

Board and are subject to fee waiver provisions in R277–407.

G. Principals, consistent withPHCS policy, have the responsibility to waive fees, if appropriate. Individual PHCS teachers, coaches, advisors, etc. do not have the authority to waive Board-approved fees.

H. Annually, each PHCS division, department, or program and individual school will review all planned camps, clinics, activities, and fundraisers and determine those designated as PHCS-sponsored. Those not designated as PHCS-sponsored will follow the non school-sponsored criteria in Section V.

I. All monies raised through fundraisers for PHCS-sponsored activities are considered public funds. PHCS and individual PHCS schools are ultimately responsible for the expenditure and allocation of all monies collected and expended through student, PHCS-organized fundraising.

J. The collection of money associated with fundraisers forPHCS-sponsored activities will comply with PHCS cash receipting policies.

K. The expenditure of any public funds associated with fundraisers for PHCS-sponsored activities will comply with PHCS cash disbursement policies.

L. Properly approved PHCS-sponsored activities may: 1. Use PHCS school’s name, facilities, and equipment. 2. Utilize PHCS employees and other resources to supervise, promote, and

otherwise staff the activity or fundraiser. 3. Be insured under PHCS’ risk management policy (pending approval by PHCS’

risk manager) or general liability insurance policy. 4. Provide additional compensation or stipends for PHCS employees with the

approval of the principal or immediate supervisor and under PHCS payroll policies.

Board Approved DATE

M. PHCS-sponsored activities must comply with all fee approval and fee waiver provisions established in Utah Code and Utah State Board of Education rules. PHCS may be responsible for providing student transportation for these activities.

N. Authorization and supervision of fundraising for PHCS-sponsored activities: 1. Fundraising at PHCS district level shall be approved in writing, prior to the

activity, by the school principal or administrative designee and supervised by PHCS employee(s) designated by the approver. The approver shall ensure that the activity is appropriately classified as a school-or PHCS-sponsored activity.

2. Fundraising at individual PHCS schools shall be approved in writing, prior to the activity, by the principal and supervised by a member of the faculty or other PHCS employee designated by the principal. The approver shall ensure that the activity has been appropriately classified as a PHCS school-sponsored activity. Principals may approve fundraisers or activities where the expectation is to earn up to $10,000. Fundraisers expected to earn more than $10,000 and up to $50,000 must be approved in writing by the PHCS Director. Fundraisers expected to earn more than $50,000 must be approved by the Board.

3. Donations from individuals or organizations will follow PHCS’ gift and donation policy.

4. The sale of banners, advertising, signs, or other promotional material that will be displayed on PHCS school property must be approved by the principal before the items are initiated or printed, and must meet community standards. Partisan or political advertising and advertising for products that are prohibited by law for sale or use by minors, such as alcohol, tobacco, or other substances that are known to endanger the health and well-being of students, are prohibited.

5. All fundraising projects for construction, maintenance, facilities renovation or improvement and other capital equipment purchases must be approved in writing by the business administrator, the PHCS Director, and the Board. (See Section VII.)

IV. GENERAL FUNDRAISING STANDARDS FOR PHCS- AND PHCS SCHOOL-SPONSORED ACTIVITIES

A. PHCS reserves the right to prohibit, restrict or limit any fundraising activities associated with PHCS or individual PHCS schools.

B. Faculty and student participation in fundraisers is typically voluntary. However,

PHCS employees may be directed to supervise specific activities as an employment assignment. Students, including fee-waiver-eligible students, may be required to participate fully in school, team, or group-wide fundraisers in order to benefit from fundraisers.

C. Participation in fundraising shall not affect a student’s grade. Students shall not be required to participate in fundraising activities as a condition of belonging to a team, club or group, nor shall a student’s fundraising effort affect his/her participation time or standing on any team, club or group, except as to fee waiver requirements.

D. Competitive enticements for participation in fundraisers are discouraged. If prizes or rewards are offered by a selected fundraising vendor, they should only be awarded

Board Approved DATE

to groups, classes or students, and must be disclosed and approved prior to the fundraiser. Rewards, prizes, commissions, or other direct or indirect compensation shall not be received by any teacher, activity, club or group director, or any other PHCS employee or volunteer.

E. PHCS schools may not impose a sales quota (or the like) as part of fundraising efforts, and students or parents/guardians shall not be required to pay for any unsold items, or pay for goals not met.

F. Door-to-door sales are prohibited for all students in elementary and middle schools. High school students may participate in one door-to-door campaign per sport, club, or group per year. Suitable procedures must be used by PHCS schools, administrators and supervising faculty to safeguard students and funds collected. Procedures must be clearly communicated to parents/guardians.

G. Approval may be denied for fundraising activities that would expose the PHCS school or PHCS to risk of financial loss or liability if the activity is not successful.

H. Fundraising activities shall be age appropriate, and shall maintain the highest standards of ethical responsibility and integrity.

I. Fundraising revenues should be accounted for at an individual contribution level or participation level. Participation logs should be retained and turned into the accounting office to be included with the deposit detail.

J. PHCS employees who approve, manage, or oversee fundraising activities are required to disclose if they have a financial or controlling interest or access to bank accounts in a fundraising organization or company.

K. Records of all fundraising efforts shall be open to the parents/guardians, students and donors, including accurate reporting on participation levels and financial outcomes. This policy does not require the release of students’ personally identifiable information protected by FERPA.

V. NON PHCS- AND NON PHCS SCHOOL-SPONSORED ACTIVITIES AND FUNDRAISERS

A. Activities, clubs, groups and their associated fundraisers or other activities that are not PHCS school-sponsored or groups, clubs, sports, and programs that are not managed by PHCS employees are deemed to be non school-sponsored. Non school-sponsored activities may:

1. NOT use the PHCS school’s or PHCS’ name without express PHCS permission. 2. NOT use PHCS’ facilities, equipment, and other assets or staff unless a facilities

use agreement is initiated and approved. These agreements should follow PHCS policy for other facilities use agreements.

3. NOT utilize PHCS employees (in their official capacity) and other resources to supervise, promote, and otherwise staff the activity or fundraiser.

4. NOT be insured under PHCS’ risk management or insurance policy Non PHCS school- sponsored activities must provide their own insurance through a third-party insurer.

Board Approved DATE

5. NOT provide additional compensation or stipends for PHCS employees, if the activity is not substantially different from a PHCS employee’s regular job functions and duties and outside of employee’s contract hours. (See Section VI)

6. Not commingle public funds and private fundraising proceeds or expenditures. 7. Not use PHCS records to contact parents/guardians or students.

B. Parent/guardian notification by a PHCS employee is required if PHCS employees are

involved in the planning, administration, advertising, or serving as staff for a non PHCS-sponsored activity and if PHCS students are involved. This notification shall occur using the “Non School-Sponsored Parent Notification” form. A copy of this form shall be submitted to the principal by the PHCS employee prior to the event.

C. Funds, donations, or gifts generated through non PHCS-sponsored activities or events

may be donated to PHCS or to an individual PHCS school to support specific programs, teams, groups, clubs, etc. All donations or gifts shall follow the guidance established in PHCS’ donations and gifts policy.

D. Non PHCS-sponsored activities may work in conjunction with PHCS or an individual

PHCS school to raise funds. PHCS may allow these groups to use PHCS facilities at little or no charge in exchange for contributions or percentages of proceeds. PHCS may choose to provide some level of support or pay for portions of these activities. These arrangements shall be set forth in a written agreement or contract, and all transactions will be conducted as “arm’s-length transactions.” These agreements shall take into consideration PHCS’ fiduciary responsibility for the management and use of public funds and assets. The terms of these contracts will be approved by the principal, the facilities use agreement approver, and the business administrator. PHCS will consult with its insurer or legal counsel to ensure risks are adequately considered and managed.

E. Non-curricular PHCS clubs specifically authorized under Utah Code 53A–11–1205

through 1208 are not considered school-sponsored. VI. EMPLOYEE RELATIONSHIPS AND DISCLOSURE

A. Participation in Private or Non PHCS-Sponsored Events 1. PHCS employees:

a. May participate in a private but public education-related activity, such as LDS seminary graduation and firesides, extracurricular travel, etc.

b. Must ensure that personal participation in activities is separate and distinguishable from the employee’s public employment, official job title, or job duties.

c. May not contact students in PHCS using education records or information obtained through public employment unless the records or information are available to the general public.

d. May not use PHCS time to discuss, promote, or prepare for a private or non PHCS-sponsored activity.

e. May offer public education-related services, programs or activities to students, provided they are not advertised or promoted during PHCS time or using any type or amount of PHCS resources.

Board Approved DATE

f. May use PHCS school or PHCS student publications available to the general public to advertise and promote the private or non PHCS-sponsored activity.

g. May not require private or non PHCS-sponsored activities for credit or participation in PHCS school programs.

h. Must satisfy all requirements of Utah Code 53A-1-402.5, regarding ethical conduct standards, and R277-107, regarding educational services outside of the educator’s regular employment.

B. PHCS employees may purchase advertising space to promote private or non PHCS- sponsored events in the same manner as the general public. The PHCS employee’s employment and experience can be used to demonstrate qualifications. The advertisement must specifically state that the activity is not PHCS-sponsored. (See R277-107-5 through 6.)

C. PHCS employees may engage in outside employment with a private entity or other separate organizations that does not interfere with PHCS duties or job functions. Employees must complete the PHCS disclosure agreement annually when engaging in outside employment that is similar to the employee’s official job duties or functions.

D. Parent/guardian notification is required if PHCS students are recruited to participate in these activities.

E. PHCS employees may not set up bank accounts for activities or fundraisers associated with PHCS responsibilities or job functions.

F. PHCS employees may not direct fees or fundraiser proceeds from PHCS-sponsored activities to outside entities.

G. PHCS employees may not direct operating expenditures to outside funding sources or groups to avoid PHCS procurement rules (such as equipment, uniforms, salaries or stipends, improvements, maintenance for facilities, etc.).

H. PHCS employees must comply with PHCS procurement policies and procedures, including complying with competitive quotes; bid splitting; and not accepting gifts, gratuities, or kickbacks from vendors or other interested parties.

VII. CAPITAL FUNDRAISING / LARGE FUNDRAISING PROJECTS

A. All fundraising projects for construction, maintenance, facilities renovation or improvement, and other capital equipment purchases must be approved in writing by the Director of Operations, the PHCS Director, and the Board. Prior to the initiation of a large capital drive or specific fundraising drive, the following will be provided to PHCS for evaluation and recommendation to the PHCS Director:

1. Prospective construction, maintenance or renovation plans and estimated costs

2. Proposed naming opportunities 3. Proposed fundraising timeline 4. Loans or financing agreements

Board Approved DATE

5. Maintenance or upkeep requirements and costs 6. Assurances of compliance with Title IX (e.g., available for use by both male and

female students and/or for several purposes or activities)

B. The PHCS Director will make a recommendation to the Board. The Board reserves the right to tentatively approve plans, pending fundraising, donations, equity, or other conditions.

Board Approved DATE



Agenda Item: Fee Policy

Purpose:

☐Informational


☐Board Action

☐Recommendation

☒Vote


Background/Notes: This policy is needed to comply with UAC Rule R277-407.SchoolFees that took

effect on October 1, 2019.

Providence Hall Charter School Herriman, UT 84096

Phone: 801.727.8260 providencehall.com

Fee Policy I. PURPOSE

Providence Hall Charter School (PHCS) adopts this policy to provide for the orderly establishment and management of a system of reasonable fees; to provide adequate notice to families of fees and fee waiver requirements; to establish a fair and efficient process for granting fee waivers; and to prohibit practices that would exclude students unable to pay fees from participation in school-sponsored activities or create a burden on a student or family as to have a detrimental impact on participation.

II. POLICY A. A PHCS school, school official, or employee may not charge or assess a fee or request

or require something of monetary value as a condition to a student’s participation in an activity, class, or program provided, sponsored, or supported by a school including for a co-curricular or extra-curricular activity, unless the fee has been approved by and included in the PHCS governing board fee schedule.

B. To preserve equal opportunity for all students and to limit diversion of money and

school and staff resources from the basic school program, PHCS shall limit student expenditures for PHCS and school-sponsored activities, including expenditures for uniforms, clubs, clinics, travel, and subject area and vocational leadership organizations, whether local, state, or national.

C. PHCS shall provide notice to a parent/guardian of each student attending the school of

all current fee schedules and the opportunity for fee waivers prior to the student being registered for a course, activity, or program to enable the parent/guardian and student to make an informed decision prior to committing to the student’s enrollment or participation.

D. PHCS shall provide an opportunity for a parent/guardian to apply to have one or more

fees waived (or be provided alternatives to waivers) and shall grant requested fee waivers (or alternatives to waivers) to students who are eligible under the provisions of this policy.

E. PHCS may only collect a fee for an activity, class, or program provided, sponsored, or

supported by a school consistent with PHCS policies and state law. III. ESTABLISHING A FEE SCHEDULE

A. “Fee” means a charge, expense, deposit, rental, or payment: 1. regardless of how it is termed, described, requested, or required directly or

indirectly; 2. in the form of money, goods, or services; and 3. that is a condition to a student’s full participation in an activity, course, or

program that is provided, sponsored, or supported by PHCS.

Board Approved DATE

B. “Fee” includes:

1. money or something of monetary value raised by a student or the student’s family through fundraising

2. charges or expenditures for a school field trip or activity trip, including related transportation, food, lodging, and admission charges;

3. payments made to a third party that provides a part of a school activity, class, or program

4. charges or expenditures for classroom: a. textbooks; b. supplies; or c. materials;

5. charges or expenditures for school activity clothing; and 6. a fine, other than a fine identified in the subsection below.

C. “Fee” does not include:

1. a student fine specifically approved by the Board for: a. failing to return school property; b. losing, wasting, or damaging private or school property through

intentional, careless, or irresponsible behavior, or as described in Section 53G-8-212; or

c. improper use of school property, including a parking violation; 2. a payment for school breakfast or lunch; 3. a deposit that is:

a. a pledge securing the return of school property that is refunded upon the return of the school property; or

b. a charge for insurance, unless the insurance is required for a student to participate in an activity, course, or program or

4. charges associated with a student’s participation in a non-curricular club.

D. Fee Setting Process 1. PHCS, in consultation with stakeholders, will develop a proposed fee schedule

and policies to submit to the Board. 2. The development of the fee schedule for Board consideration will be done by

administration through careful consideration and feedback from stakeholders. The following will be considered by administration prior to submitting the fee schedule to the Board for approval:

a. PHCS’ cost to provide the activity, class, or program; b. PHCS’ student enrollment; c. the historical participation and PHCS interest in certain activities; d. the prior year fee schedule; e. the amount of revenue collected from each fee in the prior year; f. fund-raising capacity; g. prior year community donors; and h. other resources available, including through donations and fundraising.

3. Once reviewed, the administration will consult with faculty and staff and stakeholders prior to submission.

4. Once reviewed the administration will submit to the Board the fee schedule for approval.

Board Approved DATE

E. Board Approval of Fee Schedules and Policies.

1. The Board shall annually review the provisions of this policy. 2. Fee schedules and policies for PHCS shall be adopted by the Board on or before

April 1 st of each year in a regularly scheduled public meeting of the Board. 3. Adoption of the PHCS fee schedule may not be delegated to a community

council, staff member, or any other advisory committee or group. 4. Prior to adopting the annual fee schedule, the Board shall encourage public

participation in the process and provide an opportunity for the public to comment on the proposed fee schedule during a minimum of two public meetings of the Board.

5. The Board shall provide notice of the meetings: a. to the public in accordance with the Utah Open and Public Meetings Act;

and b. to parents/guardians and students using the same form of

communication regularly used by PHCS to communicate with parents/guardians, including notice by website posting, email, text, flyer, or phone call.

6. Minutes of the Board meeting during which the fee and fee policies are adopted, together with copies of the approved policy and fee schedule, shall be kept on file and made available upon request as required by UCA 52-4-203.

7. The Board may adopt amended fee schedules after the April 1st date following the same approval process used for the original fee schedule.

F. Fee Schedule Requirements 1. The Board’s adopted fee schedule shall include:

a. a specific amount for each fee; b. if a student is responsible for multiple fees related to one activity, class,

or program, a clear and easy to understand delineation of each fee and the fee total for each activity, class, or program;

c. Beginning with the 2020-2021 school year: i. a per student annual maximum aggregate fee amount PHCS may

charge a student for the student’s participation in all courses, programs, and activities provided, sponsored, or supported by PHCS for the year;

ii. a maximum fee amount per student for each activity; iii. a spend plan for the revenue collected from each fee charged. The

spend plan for each fee charged should provide students, parents/guardians, and employees transparency by identifying the fee’s funding uses. The fee’s corresponding spend plan shall include a list or description of anticipated types of expenditures, for the current fiscal year or as carryover for use in a future fiscal year, funded by the fee charged.

2. The amount of revenue raised by a student through voluntary individual fundraisers or required group fundraisers shall be included as part of the maximum fee amount per student for the activity and maximum total aggregate fee amount per student.

a. "Textbook" means instructional material necessary for participation in a course or program, regardless of the format of the material including:

Board Approved DATE

i. books, printed materials, and consumable workbooks; ii. computer hardware, software, or digital content; and

iii. cost of maintenance and replacement as a result of normal use. iv. "Textbook" does not include instructional equipment.

3. Beginning with the 2020-2021 school year, students and parents/guardians who do not qualify for fee waivers may not be required to pay an increased fee amount to make-up for or cover the costs of students and families who qualify for fee waivers.

a. In calculating the expense incurred by PHCS, the cost of providing fee waivers to fee waiver eligible students may not be considered.

b. PHCS may notify students and families that they may voluntarily pay an increased fee amount or provide a donation to assist in covering the costs of other students and families.

4. Beginning with the 2021-2022 school year, a fee shall be equal to or less than the expense incurred by PHCS to provide for a student activity, course, or program.

a. An additional fee may not be charged, or a particular fee may not be increased to supplant or subsidize another fee.

b. A fee listed on a school fee schedule is the maximum amount which may be charged per student for a class or school sponsored or supported activity including uniforms, travel, and clinics, regardless of whether the activity is labeled as curricular, co-curricular or extra-curricular. The actual amount charged may be less.

5. Remedial courses and credit recovery fees are subject to all school fee requirements. These fees shall be placed on PHCS’ fee schedule and are subject to fee waivers. Additionally, beginning with the 2022-2023 school year , any instructional material provided for a student to complete a remedial course or credit recovery, is considered a textbook and therefore shall be provided free of charge.

6. Original credit for courses outside the regular school day are not considered credit recovery or remedial courses and are therefore not subject to fee waiver.

7. PHCS may charge a fee for instructional equipment subject to fee waivers. a. "Instructional equipment" means equipment or supplies required for a

student to use as part of a secondary course that become the property of the student upon exiting the course.

b. "Instructional equipment" includes course related tools or instruments. 8. PHCS may charge the cost to access software, digital content, or other

instructional materials that are required as part of an activity, course or program. These fees are subject to fee waiver.

IV. PROJECT RELATED COURSES

A. In project related courses, projects required for course completion shall be free to all elementary school students and included in the approved course fee and be waivable for secondary students.

B. PHCS may require a student at any grade level to provide materials or pay for an

additional discretionary project if the student chooses and the course teacher

Board Approved DATE

approves a project in lieu of, or in addition to, a required classroom project. The additional costs for the alternate project are not subject to fee waiver.

C. PHCS shall avoid allowing high cost additional projects, particularly if authorization of

an additional discretionary project results in pressure on a student by teachers or peers to also complete a similar high cost project.

D. PHCS or a PHCS teacher may not require a student to select an additional project as a

condition to enrolling, completing, or receiving the highest possible grade for a course.

V. SCHOOL ACTIVITIES OUTSIDE OF THE REGULAR SCHOOL DAY

A. Fees may be charged in connection with any PHCS sponsored program or activity, that does not take place during the regular school day, regardless of the age or grade level of the student, if:

1. participation in the activity is voluntary; 2. the fee is on the Board approved fee schedule; 3. the amount collected from the student is equal to or less than the maximum fee

amount on the approved fee schedule; 4. the fee revenue is collected in compliance with PHCS’ financial policies; 5. fee revenue is expended in compliance with the spend plan; 6. the fee is subject to the fee waiver requirements; and 7. for elementary schools, the student’s participation in the activity does not affect

a student’s grade or ability to participate fully in any course taught during the regular school day.

B. PHCS schools that provide, sponsor, or support an activity, class, or program outside of the regular school day or school calendar are subject to the provisions of this policy regardless of the time or season of the activity, class, or program.

VI. NOTICE TO PARENTS/GUARDIANS

A. Each PHCS school shall annually publish the Board’s approved fee schedule, including fee maximums, and fee waiver policies on the school’s website in an easily accessible location.

B. The parent/guardian of each student shall be provided a copy of the fee schedule,

fee waiver policies, and the school fee documents required by Utah Administrative Code R277-407-6 annually in the school’s registration materials, and upon registration to the parent/guardian of a student who enrolls after the initial registration period.

C. Upon request, the PHCS shall provide printed copies of school fee schedules, waiver

policies, and documents to a parent/guardian who is unable or chooses not to access them through PHCS’ website.

D. If more than 20% of the student or parent/guardian population of PHCS uses a single

language other than English as their first language, PHCS will publish the fee schedule and fee waiver policies in the language of those families.

Board Approved DATE

E. The administrator of a PHCS school shall make arrangements for a school or PHCS representative to meet personally with each student’s parent/guardian or family and make available an interpreter for the parent/guardian or family to understand the fee schedule and waiver policies when the student or parent’s/guardian’s first language is a language other than English and PHCS has not published the information in the parent’s/guardian’s first language.

VII. FEE WAIVER

A. General Fee Waiver Provisions 1. “Waiver” or “fee waiver” means a full release from the requirement or payment

of a fee and from any provision in lieu of a fee payment. 2. All fees are subject to fee waiver unless specifically identified as a non-waivable

charge in this policy or UAC R277-407. 3. PHCS is not required to waive a non-waivable charge. 4. To ensure that no student is denied the opportunity to participate in a class or

PHCS sponsored or supported activity because of an inability to pay a fee, each school will provide for adequate waivers or other provisions in lieu of fee waivers.

5. The process for obtaining a fee waiver, pursuing an alternative to fee waiver, or appealing the denial of a fee waiver shall be administered confidentially, fairly, objectively, without delay, and in a manner that avoids stigma, embarrassment, undue attention, and unreasonable burdens on students and parents/guardians.

6. A student receiving a fee waiver or other provisions in lieu of a fee shall not be treated differently from other students or identified to students, staff members, or other persons who do not need to know of the waiver.

B. Fee Waiver Eligible Charges Fees for the following are waivable regardless of whether they are held during the regular school day, during the regular school year, outside of the regular school day, outside of the regular school year, or during the summer:

1. An activity, class, or program that is: a. primarily intended to serve school-age children; and b. taught or administered, more than inconsequentially, by a school

employee as part of the employee’s assignment. 2. An activity, class, or program that is explicitly or implicitly required:

a. as a condition to receive a higher grade, or for successful completion of a school class or to receive credit, including a requirement for a student to attend a concert or museum as part of a music or art class for extra credit; or

b. as a condition to participate in a school activity, class, program, or team, including, a requirement for a student to participate in a summer camp or clinic for students who seek to participate on a school team, such as cheerleading, football, soccer, dance, or another team.

3. An activity or program that is promoted by a PHCS employee, such as a coach, advisor, teacher, school-recognized volunteer, or similar person, during school hours where it could be reasonably understood that the school employee is acting in the employee’s official capacity.

Board Approved DATE

4. Admission, entrance, or gate fees for student attendance to an event or activity provided, sponsored, or supported by PHCS including:

a. athletic competitions; b. music or theater program performances, c. parent-teacher organization activities; and d. pre-selling tickets to events from the main office. Students on fee

waivers would have the opportunity to obtain free tickets from the office allowing them entrance to the event without having to disclose fee waiver eligibility to the gate attendant.

5. An activity or program where full participation in the activity or program includes:

a. travel for state or national educational experiences or competitions; b. debate camps or competitions; or c. music camps or competitions.

6. A concurrent enrollment, CTE, or AP course. 7. Activity clothing required to be worn by a student when participating as a club,

school group, or team such as matching jackets, hoodies, t-shirts or other like clothing.

8. Official curricular, co-curricular, and extra-curricular club or team uniforms that are required for student participation.

C. Non-waivable Charges

Non-waivable charges are costs, payments, or expenditures which are not considered to be school fees and are not subject to fee waivers.

1. Non-waivable charges include a personal discretionary charge or purchase for: a. insurance, unless the insurance is required for a student to participate in

an activity, class, or program; b. college credit related to the successful completion of a concurrent

enrollment class or an advanced placement examination; and c. a personal consumable item such as a yearbook, class ring, letterman

jacket or sweater, or other similar item, except when requested or required by PHCS as a condition to a student’s participation.

2. Charges designated by Utah Code, federal law, or administrative rule not to be a fee are non-waivable charges including:

a. tuition for nonresident out-of-state students and foreign students, foreign student transcript translation fees and I-20 form processing charges;

b. a charge for an activity, class, program, that meets the criteria of a non curricular club as described in Utah Code Title 53G, Chapter 7, Part 7, Student Clubs;

c. a charge for a school breakfast or lunch; d. a fine for improper use of school property, including a parking violation;

or e. a fine for replacement of damaged or lost school property in accordance

with Utah Code Ann. §53G-8-212. i. If the student and the student’s parent/guardian are unable to pay

for damages or if it is determined by PHCS in consultation with the student’s parent/guardian that the student’s interests would not be served if the parent/guardian were to pay for the damages,

Board Approved DATE

PHCS may provide for a program of work the student may complete in lieu of the payment.

ii. No fine may be assessed for damages which may be reasonably attributed to normal wear and tear.

D. Fee Waiver Administrator 1. The principal in each school shall designate at least one person at the

appropriate administrative level to act as the “Fee Waiver Administrator.” The designated individual shall:

a. be trained in and have a knowledge and understanding of school fees, the fee waiver process, and student data privacy laws; and

b. work in an appropriate setting to facilitate confidential conversations and documents.

2. The Fee Waiver Administrator shall be responsible to: a. review fee waiver applications and verification documents; b. grant or deny fee waiver requests; c. compile all logs and maintain fee waiver documents in compliance with

the Family Educational Rights and Privacy Act (FERPA); and d. report fee waiver information.

3. The Fee Waiver Administrator’s contact information will be available on the school’s website with other school fee information and in student registration materials.

4. A student may not assist in the fee waiver approval process. 5. A family having more than one student enrolled in PHCS may submit one

application which will determine eligibility for fee waivers for all students in the family. The application for fee waiver must be submitted to the school at which the oldest student is enrolled and clearly identify the names, grade levels, and schools of attendance of the other students in the family.

6. A student must reapply for fee waiver each school year. 7. Once granted, a fee waiver lasts for the duration of the school year in which it

was granted or until the circumstances of the family change.

E. Fee Waiver Application Process 1. PHCS shall use the standardized state board school fees notice and fee waiver

applications to inform parents/guardians of the process of obtaining a fee waiver.

2. The application for fee waiver shall be included PHCS’ website. 3. The fee waiver request process shall have no visible indicators that could lead

to identification of fee waiver applicants. 4. A parent/guardian or student desiring to have one or more fees waived shall

submit a completed fee waiver application and verification of eligibility to the Fee Waiver Administrator.

F. Fee Waiver Eligibility Verification 1. A student is eligible for and will be granted a fee waiver if the Fee Waiver

Administrator receives a completed application and verification of one of the following from the student or parent/guardian:

Board Approved DATE

a. The student’s family income qualifies under the levels set by the State Superintendent and the parent/guardian provides verification in the form of income statements, pay stubs, or tax returns:

i. these levels are set to correspond to the income levels for the federal free lunch program and may be found at schools.utah.gov/schoolfees on the fee waiver application form;

ii. all income received by the household is considered including salary, public assistance benefits, social security payments, pensions, unemployment compensation and child support payments.

iii. The student receives Supplemental Security Income (SSI) and the parent/guardian provides benefit verification documents from the Social Security Administration.

iv. The student’s family receives Temporary Assistance for Needy Families (TANF) and the parent/guardian provides benefit verification from the Utah Department of Workforce Services for the period for which the fee waiver is sought which may be in the form of an electronic screenshot of eligibility determination or status.

v. The student is in foster care through the Division of Child and Family Services; or is in state custody and the individual seeking the waiver provides the youth in care required intake form and school enrollment letter, provided by a case worker from the Utah Division of Child and Family Services or the Utah Juvenile Justice Department.

2. PHCS shall ensure that a fee waiver or other provision in lieu of fee waiver is available to any student whose parent/guardian is unable to pay.

3. A Fee Waiver Administrator may grant a fee waiver to a student, on a case by case basis, who does not qualify for a fee waiver under the criteria above, but who, because of extenuating circumstances is not reasonably capable of paying the fee.

4. An opportunity will be provided for those requesting a fee waiver under this standard to meet privately with the Fee Waiver Administrator to discuss their situation and potential eligibility for fee waiver.

5. Verification may be collected as appropriate for the situation.

G. Notification of Eligibility 1. After reviewing the documentation provided by the student and the student’s

parent/guardian, the Fee Waiver Administrator will approve or deny the fee waiver request.

2. The Fee Waiver Administrator shall not retain required fee waiver verification documents or copies of the verification documents but will keep the following information as a log or record:

a. that the student’s eligibility was verified; b. the name and position of the person who reviewed the verification

documents; c. the date it was verified; and d. the type of documentation used to verify eligibility.

3. The Fee Waiver Administrator shall maintain documentation of the following:

Board Approved DATE

https://www.schools.utah.gov/schoolfees

https://www.schools.utah.gov/schoolfees

a. the school year the request was submitted; b. the type and amount of fees requested to be waived; c. whether the request was approved or denied; d. if approved, the type and amount of fees which were waived.

4. The Fee Waiver Administrator shall provide written notice of the decision to grant or deny a fee waiver request to the student’s parent/guardian using the standardized state board fee waiver decision and appeal form.

5. If a fee waiver request is denied, the written notice of decision shall include the reason the request was denied and a copy of the appeal process and appeal form.

6. If after meeting with the school principal the waiver is still denied, the parent/guardian may appeal, in writing, within [ten (10) school days] of receiving notice of denial, to the PHCS Director.

VII. COLLECTION OF SCHOOL FEES

A. PHCS may make an installment payment plan available to a parent/guardian or student to pay for a fee, however, an installment payment plan may not be required in lieu of a fee waiver.

B. A student may not collect or receive student fees from other students or

parents/guardians. C. PHCS may pursue reasonable methods for collecting student fees, but may not, as a

result of unpaid fees: 1. exclude a student from a school, an activity, class, or program that is provided,

sponsored, or supported by PHCS during the regular school day; 2. refuse to issue a course grade; or 3. deny a former or current student receipt of official student records, including

written or electronic class schedules, grade reports, diplomas, or transcripts.

D. PHCS may impose a reasonable charge to cover the cost of duplicating, mailing, or transmitting transcripts and other school records.

E. PHCS may not charge for duplicating, mailing, or transmitting copies of school

records to an elementary or secondary school in which a former student is enrolled or intends to enroll.

F. If PHCS’ property has been lost or willfully cut, defaced, or otherwise damaged, PHCS

may withhold the issuance of an official written grade report, diploma, or transcript of the student responsible for the damage or loss until the student or the student's parent/guardian has paid for the damages in accordance with 53G-8-212(2)(a).

G. Notwithstanding Subsection D, PHCS may not withhold any records required for

student enrollment or placement in a subsequent K-12 school.

H. Because graduation ceremonies are not part of a regular school day activity; students with unpaid fees may be excluded from the graduation ceremony if fees have not been paid after three (3) documented notifications with reasonable time for response.

Board Approved DATE

VIII. FUNDRAISING A. Any fundraising activity must be approved and conducted in accordance with PHCS

Fundraising Policy. 1. PHCS may not authorize, establish, or allow for required individual fundraising. 2. PHCS may allow optional individual fundraising opportunities for students to

raise money to offset the cost of the student’s fees. 3. PHCS may allow for group fundraisers.

B. PHCS shall not deny a student membership in or participation on a team or group or

in an activity based on the student’s non-participation in a fundraiser.

C. PHCS schools seeking to use alternative methods of raising revenue must comply with PHCS’ Fundraising Policy and UAC R277-113.

VIIII. DONATIONS IN LIEU OF FEES.

A. PHCS may not request or accept a donation in lieu of a fee from a student or parent/guardian unless the activity, class, or program for which the donation is solicited will otherwise be fully funded by PHCS and receipt of the donation will not affect participation by an individual student.

B. A donation is a fee if a student or parent/guardian is required to make the donation

as a condition to the student's participation in an activity, class, or program.

C. PHCS’ level actions to solicit or accept a donation or contribution must be in compliance with all Board policies, must clearly state that donations and contributions by a student or parent/guardian are voluntary, and may not place any undue burden on a student or family.

D. PHCS may raise money to offset the cost to PHCS attributed to fee waivers granted

to students through PHCS.

E. PHCS shall direct donations provided to PHCS in accordance with policies governing PHCS.

X. SCHOOL REPORTING REQUIREMENTS

A. The PHCS Director and Board Chair shall submit a Certification of Compliance annually affirming compliance with the provisions of this policy.

B. The PHCS Director shall submit a Certification of Compliance annually

affirming compliance with the provisions of this policy and submit the following forms:

1. Student Fee Schedule with Spend Plan 2. School Fee Policy 3. School Fee Waiver Policy 4. Notice of Fee Waiver Criteria provided by PHCS to student’s

parents/guardians

Board Approved DATE

C. PHCS schools shall maintain records and submit documentation to PHCS

annually of: 1. number of students enrolled as of October 1st

2. number of students granted fee waivers 3. dollar amount of fees waived 4. number of students who worked in lieu of fee waivers 5. dollar amount of fees collected from students 6. dollar amount of fees collected from students for curricular activities 7. dollar amount of fees collected from students for co-curricular

activities 8. dollar amount of fees collected from students for extra-curricular

activities XI. TRAINING

The PHCS Director shall provide for annual training of PHCS employees on fee related policies enacted by the Board specific to each employee’s job function.

XII. PENALTIES FOR VIOLATION OF SCHOOL FEE POLICY

A. Any PHCS administrator, teacher, advisor or coach who knowingly violates the authorized fee schedule and financial policies as approved annually by the Board will be subject to disciplinary action as outlined by PHCS Policy.

B. Monies collected beyond the approved fee schedule will be refunded by

the school back to the individual student(s).

C. If a PHCS school violates the authorized fee schedule and financial policy, the Board may impose the following:

1. Issue a letter of reprimand to the individual(s) and/or school. 2. Restrict participation in PHCS group or state level activities. 3. Drop the school from membership and prohibit participation in any

or all Utah High School Activities Association (UHSAA) sponsored activities

XII. DEFINITIONS

Definitions applicable to this policy are intended to be consistent with UAC R277-407. In the case of a discrepancy, the administrative code shall prevail.

A. "Co-curricular activity" means an activity, course, or program, outside of school

hours, that also includes a required regular school day program or curriculum.

B. “Curricular activity” means an activity, a course, or a program that is: 1. provided, sponsored, or supported by an LEA; and 2. Conducted only during school hours.

C. "Extra-curricular activity" means an activity or program for students, outside of the

regular school day, that: 1. is sponsored, recognized, or sanctioned by an LEA; and

Board Approved DATE

2. supplements or complements, but is not part of, the LEA's required program or regular curriculum.

D. "Fundraiser," "fundraising," or "fundraising activity" means an activity or event provided, sponsored, or supported by a school that uses students to generate funds to raise money to:

1. provide financial support to a school or any of the school's classes, groups, teams, or programs; or

2. benefit a particular charity or for other charitable purposes.

E. "Fundraiser," "fundraising," or "fundraising activity" may include: 1. the sale of goods or services; 2. the solicitation of monetary contributions from individuals or businesses; or 3. other lawful means or methods that use students to generate funds.

F. "Fundraiser," "fundraising," or "fundraising activity" does not include an alternative

method of raising revenue without students.

G. "Group fundraiser" or "group fundraising" means a fundraising activity where the money raised is used for the mutual benefit of the group, team, or organization.

H. "Individual fundraiser" or "individual fundraising" means a fundraising activity where

money is raised by each individual student to pay the individual student's fees.

I. "Non curricular club" has the same meaning as that term is defined in Section 53G-7-701.

J. "Provided, sponsored, or supported by a school" means an activity, class, program,

fundraiser, club, camp, clinic, or other event that: 1. is authorized by an LEA or school, according to local education board policy;

or 2. satisfies at least one of the following conditions:

i. the activity, class, program, fundraiser, club, camp, clinic, or other event is managed or supervised by an LEA or school, or an LEA or school employee;

ii. the activity, class, program, fundraiser, club, camp, clinic, or other event uses, more than inconsequentially, the LEA or school's facilities, equipment, or other school resources; or

iii. the activity, class, program, fund-raising event, club, camp, clinic, or other event is supported or subsidized, more than inconsequentially, by public funds, including the school's activity funds or minimum school program dollars.

K. "Provided, sponsored, or supported by a school" does not include an activity, class, or program that meets the criteria of a non curricular club as described in Title 53G, Chapter 7, Part 7, Student Clubs.

L. "Provision in lieu of fee waiver" means an alternative to fee payment or waiver of fee

payment.

Board Approved DATE

M. "Provision in lieu of fee waiver" does not include a plan under which fees are paid in

installments or under some other delayed payment arrangement.

N. "Regular school day" has the same meaning as the term "school day" described in Section R277-419-2.

O. "Requested or required by an LEA as a condition to a student's participation" means

something of monetary value that is impliedly or explicitly mandated or necessary for a student, parent/guardian, or family to provide so that a student may:

1. fully participate in school or in a school activity, class, or program; 2. successfully complete a school class for the highest grade; or 3. avoid a direct or indirect limitation on full participation in a school activity,

class, or program, including limitations created by: i. peer pressure, shaming, stigmatizing, bullying, or the like; or

ii. withholding or curtailing any privilege that is otherwise provided to any other student.

P. "Something of monetary value" means a charge, expense, deposit, rental, fine, or

payment, regardless of how the payment is termed, described, requested or required directly or indirectly, in the form of money, goods or services.

Q. "Something of monetary value" includes:

1. charges or expenditures for a school field trip or activity trip, including related transportation, food, lodging, and admission charges;

2. payments made to a third party that provide a part of a school activity, class, or program;

3. classroom supplies or materials; and 4. a fine, except for a student fine specifically approved by an LEA for:

i. failing to return school property; ii. losing, wasting, or damaging private or school property through

intentional, careless, or irresponsible behavior; or iii. improper use of school property, including a parking violation.

R. "Student supplies" means items which are the personal property of a student which,

although used in the instructional process, are also commonly purchased and used by persons not enrolled in the class or activity in question and have a high probability of regular use in other than school-sponsored activities.

S. "Student supplies" include:

1. Pencils; 2. Paper; 3. Notebooks; 4. Crayons; 5. Scissors; 6. basic clothing for healthy lifestyle classes; and 7. similar personal or consumable items over which a student retains ownership.

Board Approved DATE

T. "Student supplies" does not include items listed above if the requirement from the school for the student supply includes specific requirements such as brand, color, or a special imprint in order to create a uniform appearance not related to basic function.

REFERENCES

Utah Code Ann. §53G-6-402(5) – Open enrollment options – processing fee.

Utah Code Ann. §53G-6-604 – Requirement of school record for transfer of student.

Utah Code Ann. §53G-8-212 – Defacing or damaging school property – Student’s liability – Work program alternative. Utah Code Ann. Title 53G, Chapter 7, Part 5 – Student Fees Utah Code Ann. Title 53G, Chapter 7, Part 6 – Textbook Fees

Utah Code Ann. Title 53G, Chapter 7, Part 7 – Student Clubs Utah Code Ann. Title 53G, Chapter 7, Part 8 – School Uniforms Utah Administrative Code R277-113 – LEA Fiscal and Auditing Policies Part 7 – School Sponsored Activities Utah Administrative Code R277-407 – School Fees

Utah Administrative Code R277-713 – Concurrent Enrollment of High School Students in College Courses. Permanent Injunction Civil No. 920903376 FORMS

Fee Waiver Forms (Link to USOE School Fee Forms Page)

Board Approved DATE

https://le.utah.gov/xcode/Title53G/Chapter6/53G-6-S402.html?v=C53G-6-S402_2019051420190514



https://le.utah.gov/xcode/Title53G/Chapter7/53G-7-P5.html?v=C53G-7-P5_2018012420180124








https://rules.utah.gov/publicat/code/r277/r277-113.htm




https://www.schools.utah.gov/file/e85ca012-f53f-42a4-89c9-cfc5b4f6c9f2

https://www.schools.utah.gov/file/e85ca012-f53f-42a4-89c9-cfc5b4f6c9f2

https://www.schools.utah.gov/schoolfees?mid=4340&tid=3



Agenda Item: 2020-2021 High School Fee Schedule

Purpose:

☐Informational

☒Perspective/Discussion

☐Board Action

☐Recommendation

☐Vote


Background/Notes: Per UAC Rule R277-407.SchoolFees that took effect on October 1, 2019 the fee

schedule needs to be discussed in a meeting prior to a meeting on which it is voted.

Providence Hall High School

2020-2021 Fee Schedule

We encourage payment of fees online through EFunds. No debit/credit card fees are assessed for doing so.

Fee Waiver forms are available at the front office and remain confidential.

MAXIMUM FEE AMOUNT PER STUDENT $3500

Fully or Partially Enrolled Students Fees

Basic 9th-12th Enrollment Fee

Activity Fee ..................................................................... $20

Locker/Lock Fee .............................................................. $10

Technology Support ....................................................... $25

Textbook Usage .............................................................. $45

9th Grade Organization Set Up/Supply Kit ........................... $15

Non-Waivable Fees

Student Parking Pass ........................................................... $10

Semester Original Credit Online Class ................................. $50

PSAT Fee .............................................................................. $20

AP Tests .................................... $ refer to ap.collegeboard.org

IB Tests .......................................................... $ refer to ibo.org

Pre-Ordered Yearbook ........................................................ $40

Yearbook (after pre-order deadline) ................................... $50

Yearbook Name Plate ............................................................ $5

Lock Replacement ................................................................. $5

ID Replacement ..................................................................... $5

Concurrent Enrollment (CE) classes .......... CE classes require the

student to enroll at/pay the college’s registration fee & course fee.

Curricular / Course Fees

Semester Credit Recovery Online Class .............................. $40

Advanced Level Class Fee–Per Class (Honors/AP/IB/CE) .... $30

Class Changes (per class change) .......................................... $5

Official Transcript (per each transcript) ................................ $1

Semester Meridian Math Lab Class ...................................... $5

PE (Uniform T-Shirt) ............................................................ $10

Dance 1, Dance 2 – Per Class ........................................... $350

Intermediate Orchestra, Advanced Orchestra – Per Class...... $25

Intermediate & Advanced Orchestra Uniform Fee ............. $65

Jazz Band ............................................................................. $25

Introduction to Percussion ................................................. $25

Wind Ensemble & Advanced Percussion ............................ $25

Wind Ensemble & Advanced Percussion Uniform Fee ....... $90

Guitar 1, Guitar 2, Guitar 3, Guitar Ensemble – Per Class .. $25

Concert Choir, Bel Canto Choir – Per Class ......................... $25

Bel Canto Choir Uniform Fee ............................................ $100

Instrument Rental (for school owned instruments)................. $80

Theatre 1, Theatre 2, Production – Per Class ..................... $25

Advanced Theatre ............................................................. $350

Film Studies, Radio Broadcasting – Per Class ...................... $40

Studio Art Foundations, Intro to Design – Per Class ........... $20

Draw & Paint 2, Calligraphy 1, Calligraphy 2 – Per Class .... $20

Digital Photo 2, Sculpture 2 – Per Class .............................. $10

Debate 1, Debate 2, Debate 3, Debate 4 – Per Class .......... $25

Newsletter & Graphic Comm, Yearbook Class – Per Class ... $5

Broadcasting ....................................................................... $10

JROTC Uniform .................................................................. $250

EXTRACURRICULAR FEES

Maximum Amounts – Actual Amounts May be Lower

Dances ....................................................................... $25 Banquets .................................................................... $15 Student Sponsored Clubs .......................................... $25 School Sponsored Clubs .......................................... $100 Theater Participation (Leading Roles) ..... $100

Participation (Supporting Roles) .. $75

Student Council Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............. $250 Travel .......................................... $150

Cheerleading Participation ............................... $250 Camp/Clinic ................................ $250 Uniform/Other Clothing ........... $1200 Competition/Travel .................... $150

Dance Team Participation ............................... $250 Camp/Clinic ................................ $250 Uniform/Other Clothing ............. $800 Travel .......................................... $150

JROTC Participation ............................... $250 Camp/Clinic ................................ $250 Travel .......................................... $150

Football Participation ............................... $250 Camp/Clinic ................................ $200 Uniform/Other Clothing ............. $130 Travel .......................................... $150

Wrestling Participation ............................... $185 Camp/Clinic .................................. $75 Uniform/Other Clothing ............. $250 Travel .......................................... $150

Cross Country Participation ............................... $185 Camp/Clinic .................................. $75 Uniform/Other Clothing ............. $150 Travel .......................................... $150

Boys Baseball Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............. $250 Travel .......................................... $150

Boys Tennis Participation ............................... $250

Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $150 Travel ......................................... $150

Boys Basketball Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $250 Travel ......................................... $150

Boys Golf Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $100 Travel ......................................... $150

Boys Soccer Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $250 Travel ......................................... $150

Girls Softball Participation ............................... $250

Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $250 Travel ......................................... $150

Girls Volleyball Participation ............................... $250 Camp/Clinic ................................ $175 Uniform/Other Clothing ............ $250 Travel ......................................... $150

Girls Tennis Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $150 Travel ......................................... $150

Girls Basketball Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $250 Travel ......................................... $150

Girls Golf Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $100 Travel ......................................... $150

Girls Soccer Participation ............................... $250 Camp/Clinic .................................. $75 Uniform/Other Clothing ............ $250 Travel ......................................... $150



Agenda Item: 2020-2021 Junior High School Fee Schedule

Purpose:

☐Informational

☒Perspective/Discussion

☐Board Action

☐Recommendation

☐Vote

Submitted By: Brian Fauver

Background/Notes: Per UAC Rule R277-407.SchoolFees that took effect on October 1, 2019 the fee

schedule needs to be discussed in a meeting prior to a meeting on which it is voted.

Providence Hall Junior High School

2020-2021 Fee Schedule

We encourage payment of fees online through EFunds. No debit/credit card fees are assessed for doing so.

Fee Waiver forms are available at the front office and remain confidential.

MAXIMUM FEE AMOUNT PER STUDENT $3500

Fully or Partially Enrolled Students Fees

Basic 6th-8th Grade Enrollment Fee

Activity Fee ....................................................... $20 Locker Fee .......................................................... $5 Technology Fee ................................................ $20 Book Rental ...................................................... $10 Sweatshirts ....................................................... $15

Non-Waivable Fees

Pre-Ordered Yearbook ................................................ $25 Yearbook (after pre-order deadline) ............................. $30

Curricular / Course Fees

Art/IB Fee .................................................................... $15 PE Shirt (New Students & Replacement Shirts)..................... $10 Instrument Rental (for School Owned Instruments) ........... $40

Extracurricular Participation Fees Maximum Amounts – Actual Amounts May be Lower

Student Sponsored Clubs ................................... $50

School Sponsored Clubs ..................................... $50 Dance Team Participation .......................... $250

Uniform/Other Clothing ........ $100

Boys Soccer Participation .......................... $100 Uniform/Other Clothing .......... $50

Boys Basketball Participation .......................... $100 Uniform/Other Clothing .......... $50

Girls Basketball Participation .......................... $100 Uniform/Other Clothing .......... $50

Girls Soccer Participation .......................... $100 Uniform/Other Clothing .......... $50

Girls Volleyball Participation .......................... $100 Uniform/Other Clothing .......... $50

Cross Country Participation .......................... $100 Uniform/Other Clothing .......... $50



Agenda Item: New Board Member

Purpose:

☐Informational


☐Board Action

☐Recommendation

☒Vote

Submitted By: David Vaas

Background/Notes: Click or tap here to enter text.

Providence Hall Elementary Update

February 6, 2019 Principal: Earleen Sutton Academic Director: Kim Andersen Upcoming Activities: Feb. 5 - Global Day of Play Feb. 5 - World Read Aloud Day Feb. 5 - Counselor Appreciation Day Feb. 7 - Kindness Club 7:30 am Feb 7 - Fantabulous Friday 7:50am Feb. 7 - Pennies for Patients Assembly Feb. 10 - 21 Pennies for Patients Fundraiser begins Feb. 10 - Substance Abuse, E-Cigarette and Vaping Information NIgh at PHHS 6:00pm Feb. 17 - No School Feb. 18 - Open House for Potential Students 6-7:00 pm Feb. 18 - Boxtops Due for Dress Down Day Feb. 20 - Kindergarten IB Student of Month Lunch Feb. 21 - Boxtop Dress Down Day Feb. 21 - Last day of Leukemia Fund Raiser Feb. 24 - 27 PHES Parent Teacher Conferences Feb. 28 - No School Enrollment Update: As of 11-26-19

● Grade Level Enrollment: ○ K - 123

○ 1 - 125

○ 2 - 125

○ 3 - 130

○ 4 - 131

○ 5 - 152

○ Total: 786 Staff Update:

Currently all positions on campus are filled and functional.

Maintenance: ● Window in a neighborhood home was broken by unidentified students at

recess. Cameras could not see that happened and students were 2nd

graders and not aware of what happened. Incident was reported to SRO and risk management.

● East Sidewalk - Company that accepted the bid is not in business any longer and we are taking one other bid at this time.

● Fence in front of trash was hit by lawn mowers and is in process of being replaced.

● Carpet in Library and Music rooms was installed over winter break and borders completed Jan. 17.

Curriculum Updates: Continuum (PYP, MYP, DP):

● No New Updates to Report Primary Years Programme:

● No new updates to report.

Instructional Coaching: ● One of our instructional coaches has been attending state USBE Math

Coaching training this year and is learning and implementing ideas from those trainings. (Our other 2 coaches have already attended this training).

○ Reflection on Math Coaching Institute: Dear Providence Hall Board Members,

Thank you for your request of a summary of my experience thus far with the State of Utah's Elementary Mathematics Specialist Institute. This institute is designed to help elementary mathematics coaches/specialists who are new to the role. Our sessions consist of readings, reviews of current research, collaboration with peers, interactive feedback, self-assessment, videos and opportunities for further education through webinars and the state office.

As a collaborative group we are working to increase our knowledge and skill sets related to building relationships with teachers and administrators, working with grade-level teams and individual teachers, deepening our knowledge of content and standards including progressions across grade levels, and providing equity in Mathematics Education.

As a result of participating in this program, as I coach teams and individuals I have worked to help teachers better understand investigation techniques as they relate to mathematics. I have had opportunities to help teachers gain a deeper understanding of the Utah State core curriculum and how it applies directly to their own classrooms. I have worked with teachers who are concerned about how to increase test scores by helping them to analyze data, look at how students are solving problems, where errors occur and how to reteach and help their students understand that the mathematics concepts they are learning are truly within their grasp. As a student, I once felt that math was

"too hard" to learn. Through great teachers, I was able to get over that hurdle, so I have a passion for helping others to understand that it is possible not only to learn mathematics concepts, but to truly enjoy learning them.

Professional Development/Collaborations:

● New Teacher Training has been focused on increasing rigorous instruction,reinforcing management expectations, preparing students to testing effectively, parent teacher conferences, and working effectively on a team.

● PLC Leaders have been receiving training on leadership skills, the importance of data-driven discussions, how to facilitate effective data discussions, how to utilize data for intervention decision-making, and the differences between team meetings and PLC data meetings.

● Teacher Leadership Team has been focused on supporting individual teacher growth, creating cohesive teams, using the strengths of each team member, leveraging teacher skills for student outcomes, and team goals for data.

Assessments/School Data:

● No new updates (see Strategic Plan in Schoolwide Update)

PROVIDENCE HALL Junior High Charter School Board Updates February 6, 2020

Principal: Brian Fauver Academic Director: Odette Desmarais Purpose: X - Informational

Upcoming Activities - Feb 10: Student Registration for 2020-21 begins - Feb 19: History Fair Showcase - Feb 21: 5th graders visit PHJH - Feb 26-27: Parent Teacher Conferences - March 2-6: Suicide Prevention Week

Summary of Recent Events - Our schoolwide Science Fair was January 23rd. All of the students in our Honors Science classes

participated. In total, there were 188 projects completed in all three grade levels. This is something we will do every year with our honors classes.

- All of our students completed the MAP Reading and the MAP Math test the beginning of January. Language Arts and Math teachers have all of those scores recorded and now have a “data day” that they will use to discuss student scores, plan instructional design and intervention, and class and department goals. The results of these tests will be included in the March Board report.

- Parent Survey Results: We sent out a survey to all of our parents a week ago to collect their feelings about PHJH. Please see the attached report at the end of this update for the results of that survey. We are still collecting results.

Enrollment 6th- Current- 191 Last month- 192 7th- Current- 210 Last month- 214 8th- Current- 225 Last month- 224 Total: Current- 626 Last month- 630 Upcoming Plans

- We are planning on going to an 8 period daily bell schedule for our students. The hybrid schedule that we have this year with some classes everyday and others every other day has been very successful for the everyday classes and we want our other classes to have the benefit of the repetition as well as the increased scheduling flexibility if we move to this schedule. There have been some benefits to the hybrid schedule but we feel that having every class everyday will benefit our students the most. Each class would be 45 minutes. We will present a final bell schedule plan at the next Board meeting.

Curriculum Update The following items are all updated from the curriculum and IB sections the Junior High’s Strategic Plan. Curriculum

· We have reinforced to teachers the importance of using standards to guide instruction. We also discussed our goal to have students working on skills. They gave examples of how they are doing this in the classroom.

· We discussed or goal to use literacy throughout the school. All subjects or working to support reading, vocabulary, and writing. · I reviewed all scope and sequence documents. I talked to all teachers about staying within their timeline, and adding all assessments up to this point in the school year. We allocated time for teachers to update their documents, and decide what they need to do if they are not on track, in order to teach all the standards.

· We had our Science Fair in January. The level of participation was incredibly high. They did a fantastic job! · The students have been working hard to complete their History Day projects. The fair will be on February 19th. Winning students will go on to the regional History Fair. We invite all of you to attend. · Brandon Hawkins and Christy Christopherson are working with struggling students. They started after school tutoring and math groups that happen during the school day. · The Language Arts and Math departments gave another MAP test. They are meeting this month to evaluate the data. I will report on this information next time.

IB · The teachers had an IB training to learn how to create unit planners. It is expected that teachers will start creating unit planners in February. · Aimee Petrucci is setting up training sessions to work with teachers on completing their planners. She has also been working on creating a plan to roll out the community projects next year.

PARENT SURVEY RESULTS

Providence Hall Charter High School Update February Board Meeting

Principal: Nathan Marshall Academic Director: Melissa McPhail Upcoming Events:

• Feb 4th Advanced Academics • Feb 6th Cross campus 8th/9th grade assembly • Feb 8th Sweethearts Dance • Feb 10-14 WayKind week • Feb 20-21 Talent Show • Feb 26-27 Parent Teacher Conference

Upcoming Reports:

• Mental Health grant assurances • AP/IB/GT Grant • Internal controls audit • DTL review

School Goals:

• We have set a purpose statement: Align standards and expectations with school-wide purpose and direction. This year’s think, communicate, and act goals for 2019-2020

o Think: Students will develop and apply strategies to think critically, as measured by class, school, and state assessments.

o Communicate: Students will develop and apply strategies to communicate effectively, as measured by school benchmark assessments.

o Act: Students will apply different thinking and learning strategies to demonstrate mastery while maintaining a safe and positive environment.

Teacher Training and Evaluation:

o 2nd round of evaluations will start this month o Summative evaluations in April/May

Enrollment:

• Intent to Enroll forms have been returned o 9th 189 returning 11 non-returning 24 unknown o 10th 186 returning 30 non-returning 21 unknown o 11th 127 returning 6 non-returning 10 unknown o 12th 139 returning 0 non-returning 15 unknown

total 641 returning with 37 perspective students

Our enrollment is 688 Accomplishments:

▪ Girls volleyball beat Maeser in 1st round at State

▪ 13 Sterling scholar winners for our school ▪ National Merit Delegate.

Academics:

• Math Alignment o The math teachers from all three campuses met on November 25th to

align the curriculum • Course Catalog and Registration

o Departments began to work on the course catalog and registration card for the 2020-2021 school year

o The catalog will be completed January 31st. • February 4th Advanced academic night • New student orientation 8th into 9th grade

o Feb 6th ▪ Registration night 8th to 9th

o Feb 10-13th ▪ Classroom visits for registration forms 8/9th

• ACT Prep courses through February • MapGrowth testing finishing Feb 7th • Sunshine week Feb 10-14th • February PSAT/practice ACT • ACT Testing March 3rd

Special Education Board Meeting Updates

January 2020

• Student Enrollment o Elementary 85 o Jr. High 76 o High School 97

• Upcoming and Recently Completed Special Education Professional Development o Online Paraprofessional Training - Ongoing o DLM Training o Plain Talk About Literacy and Learning 1/28 - 1/31 o Transition Conference 2/3 -2/4 o General and Special Education Conference 2/12 -2/14 o Transition Training 2/19/2020

• Utah Parent Center provided Parents as Partners in the IEP Process Jan. 22, 2020. This was hosted by Providence Hall and included parents from other Charters.

• Providence Hall participated in a Special Education UPIPs Audit of Special Education Files. 1/7/2020

o The audit went very well. It included ▪ Full Special Education Fiscal Audit ▪ Full File Audit ▪ Focus Group Interviews

• Administrators • Special Education Director • Special Education Teachers • General Education Teachers • Parents (Jan. 6th 6:30-7:30 PM) • Students

o We completed the file audit and all corrections we completed by 1/27/2020. (see attached compliance summary report.) This is an amazing turn around for file corrections. The teams worked very hard and did an amazing job. We are still waiting on the completed report from the state office. These scores will be reflected in next year’s Results Driving Accountability Score.

o We have not received results from the fiscal audit.

• Upcoming State Reporting None

2019-2020 Special Education Goals THINK All students can learn and make appropriate progress while becoming life long learners. Students at Providence will become productive, contributing and capable members of society. ACT Special Education actively collaborates in all aspects of Providence Hall education. Special Education is driven by evidence-based data Special Education has realistic, high expectations for all students Special Education students are actively engaged in learning

COMMUNICATE Parents and students are active participants in developing their IEP. Special Education teams have effective communication between general education and administration. Special Education programs are driven by evidence-based data. GOALS Providence Hall special education will review student progress data monthly, to make evidence-based decisions Objective 1 -teachers will enter progress monitoring bi-weekly Objective 2-teachers will review in department meetings once a month Providence Hall will complete IEP files with 100% timeline compliance.

1/29/2020 https://upips.schools.utah.gov/ComplianceMonitoring/ComplianceSummaryOnSiteReview.aspx

https://upips.schools.utah.gov/ComplianceMonitoring/ComplianceSummaryOnSiteReview.aspx 1/1

FinalInitial

Date of Notification: 1/27/2020Date of Verfication: 1/27/2020 Viewing Data For

Providence Hall (2019-2020)

View by School: Providence Hall

Transition

Number of reviews completed: 21

Step 1) LEA Initial Report Released by Lindsey Cunningham on 01/07/2020

Step 2) LEA Final Report Released by Lindsey Cunningham on 01/27/2020

Step 3) All CAP Activities and Correction of Individual Student Noncompliance Have Been Completed, Verified by Lindsey Cunninghamon 01/27/2020

Compliance Summary Report: On Site Review

Compliance Item #C #NC #NA % #C #NC #NA %Transition

45) Transition Plan Included in This Student's FileUSBE SER VII.B.5. 7 1 0 87.5% 8 0 0 100%

46) Current Transition PlanUSBE SER VII.B.5.a. 7 1 0 87.5% 8 0 0 100%

47) Secondary Transition: Student/Adult Student Invited to IEP Team MeetingUSBE SER VII.B.4.a. 6 2 0 75.0% 8 0 0 100%

48) Secondary Transition: Age-Appropriate AssessmentsUSBE SER VII.B.5.a. 7 1 0 87.5% 8 0 0 100%

49) Secondary Transition: Measurable Postsecondary GoalsUSBE SER VII.B.5.a.(2) 4 4 0 50.0% 8 0 0 100%

50a) Transition Services: Education/InstructionUSBE SER VII.B.5.a.(3) 4 4 0 50.0% 8 0 0 100%

50b) Transition Services: Career/EmploymentUSBE SER VII.B.5.a.(3) 4 4 0 50.0% 8 0 0 100%

50c) Transition Services: Independent LivingUSBE SER VII.B.5.a.(3) 2 6 0 25.0% 8 0 0 100%

52) Transition Services: Services Provided or Paid by Other AgencyUSBE SER VII.B.4.c. 7 1 0 87.5% 8 0 0 100%

53) Transition Services: Prior Consent Obtained Prior to InvitationUSBE SER VII.B.4.c. 0 1 0 0.0% 1 0 0 100%

54) Transition Services: Agency Representative Invited to MeetingUSBE SER VII.B.3.c. and VII.B.4c. 0 1 0 0.0% 1 0 0 100%

55) Secondary Transition: Courses of StudyUSBE SER VII.B.5.a.(3) 3 4 0 42.9% 7 0 0 100%

56b) Secondary Transition: Student Informed of Transfer of RightsUSBE SER VII.B.6.a. 2 1 5 66.7% 3 0 5 100%

Expected Submission Dates

Individual Noncompliance Report

1/30/2020

Verification of Correction of Noncompliance

https://upips.schools.utah.gov/ComplianceMonitoring/ComplianceSummaryOnSiteReview.aspx#

https://upips.schools.utah.gov/ComplianceMonitoring/ComplianceSummaryOnSiteReview.aspx#

Prepared by: Beverly LedwardBusiness Manager

Month Ending:

Dec-19 124Nov-19 123Oct-19 127Sep-19 129

- Days Cash on Hand: 124 Aug-19 127- Jul-19 123- Jun-19 132- Sales Tax refund request submitted in December May-19 133

Apr-19 135- 021 State Revenue - Mid-year adjustment payments are shown in 'current month' column Mar-19 132- 028 Local Replacement - Incorrect allocation from School Finance, will be corrected on the January Allotment Memo Feb-19 123- 117 Total Salaries - lower in December due to winter break Jan-19 121- 157 Lease/Rent - Portable classrooms, Viridian Event center for Senior Dinner & Dance Dec-18 123

* For Reporting purposes, the Lunch Program and Parent Org. are reported in the High School columnsReporting

Action ItemsApprove Budget Revision as reflected on the Expanded Budget Report - revised budget columnApprove transfer of an additional $1.7M to the existing PTIF Account

Finance & Accounting Report

Summary, Notes & Action Items

Cash on Hand - History

December 31, 2019

Balance Sheet

Days Cash on Hand excluding Equipment, Building expenses and Principal payments: 129

Income Statement

Cash on Hand meets bond covenants

Summary

We received the Mid-Year adjustments on the December Allotment Memo and have an overall increase in State

Revenue of $300,000 vs our initial budget. Cash on hand has improved and should continue that trend over the next

few months. The Budget has been revised and submitted for board approval.

110

115

120

125

130

135

140

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

Aug-19

Sep-19

Oct-19

Nov-19

Dec-19

DAYS

Days Cash on Hand

Annual Charter School Scoreboard

2 Years Ago 1 Year Ago Now

Local Revenue 332 369 374

State Revenue 3728 3,921 4,146

Federal Revenue 40 36 46

Total Revenues 4100 4,326 4,566

YTD REVENUE PER STUDENT (By Funding Source)

As of December 31, 2019

49.93%50.57%

51.12%

49.00%

50.00%

51.00%

52.00%


Percentage of Revenue Budget

Percentage of Revenues Budget Used

49.49%

50.96%

49.25%

48.00%

49.00%

50.00%

51.00%

52.00%


Percentage of Expenditure Budget

Percentage of Expenditure Budget Used

129

123 124

120

130

-60 Days -30 Days Now

Days Cash on Hand(Show the days the school can continue operations based on

average daily expenditures)

Days Cash on Hand

Monthly SCOREBOARD

-

2,000,000

4,000,000

6,000,000

Wages and Benefits Professional Services Property Services Other Services Supplies & Materials Property & Equipment Other Expenses

Expenses By Type

Now

1 Year Ago

2 Years Ago

2,099

2,096

2,094

-60 Days -30 Days Now

Enrollment by Month

4,000,000

6,000,000


4,820,071 5,211,715

5,695,325

YTD Wages and Benefits

AIM UP! for Charter School SuccessAccountability * Improvement * Monitoring * Understanding * Peace of Mind

Providence Hall Balance SheetAs of December 31, 2019

Assets Cash Unrestricted Cash Regular Checking 3,667,791 Savings 1,807,952 Money Market and CD 889,439 Cash on Hand 200

Total Unrestricted Cash 6,365,382

Restricted cash US Bank Bond Principal 151,110 US Bank Bond Interest 385,961 US Bank Bond Reserve 1,590,750 US Bank Bond Project ‐ US Bank Bond Other 284,591 USDA Reserve Fund 217,031

Total Restricted cash 2,629,444

Total Cash 8,994,826

Accounts receivable Local ‐ State ‐ Federal ‐ Sales tax receivable 3,782 Total Accounts receivable 3,782

Prepaid Expenses and Deferred Charges 48,402

Total Assets 9,047,010

INTENDED FOR MANAGEMENT USE ONLY Balance Sheet ‐ Page 1 1/23/2020 11:52 AM

Providence Hall Balance SheetAs of December 31, 2019

Liabilities and fund balance Liabilities: Accounts payable 51,588 P‐Card liabilities 19,967 Wages and payroll taxes payable 279,934 Retirement liability payable ‐ Health Benefit Liability Payable ‐ Wages Accrued 707,453 Employee Benefits Accrued ‐ Unearned Revenue ‐

Total Liabilities: (1,059,760)

Fund Balance: Beginning fund balance 7,761,480 Net income (loss) 225,770

Total Fund Balance: 7,987,250

Total Liabilities and fund balance 6,927,489

Restricted net assets: 1205 Adj State SpEd 1,733,940 1220 SpEd Ext Year 2,803 5807 TSSP 15,485 5876 Educator Salary Adjustment 35,218 8000 Food Services 164,835

Total Restricted net assets 1,952,282

INTENDED FOR MANAGEMENT USE ONLY Balance Sheet ‐ Page 2 1/23/2020 11:52 AM

For the Year‐To‐Date Ended December 31, 2019

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Current Month Prior Month

2 Months Prior

001 Revenue002 Local Revenue004 Transportation Fees ‐ ‐ 31,043 31,043 ‐ ‐ 35,000 35,000 88.69% ‐ ‐ (3,957) (3,957) 8,078 3,493 6,930 005 Interest Income 76,388 1,816 ‐ 78,204 120,000 3,800 123,800 63.17% (43,612) (1,984) ‐ (45,596) 12,001 11,726 12,947 006 Lunch Fee Student ‐ ‐ 206,416 206,416 ‐ ‐ 440,000 440,000 46.91% ‐ ‐ (233,584) (233,584) 31,363 43,679 41,863 007 Lunch Fee Non Students ‐ ‐ 1,688 1,688 ‐ ‐ 5,700 5,700 29.61% ‐ ‐ (4,012) (4,012) 307 427 353 008 Other Food‐related income and Misc Sa 2,167 9,822 89,234 101,223 2,200 23,000 152,000 177,200 57.12% (33) (13,178) (62,766) (75,977) 921 4,734 8,204 009 Activities‐ After School Programs ‐ 12,837 71,399 84,236 27,000 128,000 155,000 54.35% ‐ (14,163) (56,601) (70,764) 13,943 12,863 12,137 010 School Fees – Field Trips ‐ 1,039 7,311 8,350 ‐ 14,000 11,000 25,000 33.40% ‐ (12,962) (3,689) (16,650) 1,964 154 2,388 011 Student Fees‐Secondary (not K‐6) ‐ 72,133 137,461 209,594 ‐ 73,000 142,000 215,000 97.49% ‐ (867) (4,539) (5,406) 3,016 7,818 24,369 013 Local Donations 3,175 187 3,447 6,809 11,500 3,500 5,720 20,720 32.86% (8,325) (3,313) (2,273) (13,911) 1,953 539 1,007 015 Parent Organization ‐ ‐ 4,216 4,216 ‐ 12,000 12,000 35.14% ‐ ‐ (7,784) (7,784) 1 886 723 016 Sales & Rentals 6,880 1,570 21,427 29,877 14,000 2,000 33,000 49,000 60.97% (7,120) (430) (11,573) (19,123) 11,406 6,501 5,611 017 Other Local Income 126 622 18,161 18,909 4,000 4,300 43,250 51,550 36.68% (3,874) (3,678) (25,089) (32,641) 4,738 5,136 6,204 019 Total Local Revenue 88,736 100,025 591,805 780,566 151,700 150,600 1,007,670 1,309,970 59.59% (62,964) (50,575) (415,865) (529,404) 89,689 97,953 122,735

Providence HallIncome Statement

INTENDED FOR MANAGEMENT USE ONLY Income Statement ‐ Page 3 1/24/2020 8:33 AM


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2 Months Prior


021 State Revenue022 Regular School Programs K‐12 1,146,326 1,067,325 1,421,299 3,634,951 2,322,031 2,097,123 2,850,582 7,269,736 50.00% (1,175,705) (1,029,798) (1,429,283) (3,634,785) 628,395 601,232 601,232 023 Professional Staff 64,805 78,278 73,928 217,011 129,610 156,556 147,855 434,022 50.00% (64,805) (78,278) (73,928) (217,011) 52,120 32,978 32,978 024 Flexible Allocation 12,636 12,636 25,273 25,273 50.00% ‐ (12,636) ‐ (12,636) 2,162 2,101 2,093 025 Educator Salary Adjustment 109,242 131,953 124,619 365,814 218,483 263,906 249,239 731,628 50.00% (109,242) (131,953) (124,619) (365,814) 66,060 59,951 59,951 026 Class Size Reduction K‐8 152,788 76,394 ‐ 229,182 305,576 152,788 ‐ 458,364 50.00% (152,788) (76,394) ‐ (229,182) 39,677 37,901 37,901 027 Charter School Administration 38,794 31,894 34,140 104,829 78,200 62,400 68,200 208,800 50.21% (39,406) (30,506) (34,060) (103,971) 17,329 17,500 17,500 028 Charter ‐Local Replacement 927,571 762,706 816,311 2,506,588 1,882,808 1,502,394 1,639,632 5,024,835 49.88% (955,237) (739,689) (823,321) (2,518,247) 401,775 420,963 420,963 029 Special Ed ‐Add‐on 249,876 243,386 288,818 782,081 499,753 486,772 577,637 1,564,162 50.00% (249,877) (243,386) (288,819) (782,081) 130,347 130,347 130,347 030 Special Ed ‐Self‐Contained 16,009 15,593 18,504 50,105 32,018 31,186 37,007 100,211 50.00% (16,009) (15,593) (18,503) (50,105) 8,351 8,351 8,351 031 Special Ed ‐Extended/State 3,181 1,270 11,367 15,819 6,952 1,072 20,168 28,192 56.11% (3,770) 198 (8,800) (12,373) 2,062 2,062 2,062 032 Gifted and Talented Learning ‐ ‐ ‐ ‐ ‐ ‐ 10,504 10,504 ‐ ‐ ‐ (10,504) (10,504) ‐ ‐ ‐ 033 Advancement for Acc. Learning ‐ ‐ ‐ ‐ 5,127 5,127 ‐ ‐ ‐ (5,127) (5,127) ‐ ‐ ‐ 034 Enhancement for At‐Risk ‐ ‐ 44,854 44,854 89,708 89,708 50.00% ‐ ‐ (44,854) (44,854) 7,476 7,476 29,903 035 Early Interventions ‐ 21,625 36,042 57,668 28,834 28,834 57,668 100.00% ‐ (7,208) 7,208 (0) 43,251 ‐ ‐ 036 Reading Improvement Program K‐3 42,056 ‐ ‐ 42,056 74,720 ‐ ‐ 74,720 56.28% (32,664) ‐ ‐ (32,664) 10,541 6,608 6,227 037 Online Technology ‐ ‐ ‐ ‐ ‐ 28,500 100,098 128,598 ‐ ‐ (28,500) (100,098) (128,598) ‐ ‐ ‐ 038 International Baccalaureate ‐ ‐ ‐ ‐ 4,100 3,700 5,144 12,944 ‐ (4,100) (3,700) (5,144) (12,944) ‐ ‐ ‐ 039 School LAND Trust Program 94,000 81,242 83,047 258,289 96,781 77,227 84,281 258,289 100.00% (2,781) 4,015 (1,234) 0 ‐ ‐ ‐ 040 HB2 Computer Adaptive Testing ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 041 Lunch‐State Liquor Tax ‐ ‐ 44,229 44,229 ‐ ‐ 142,599 142,599 31.02% ‐ ‐ (98,370) (98,370) 11,603 12,210 12,271 042 School Nurses 908 840 1,132 2,879 1,838 1,668 2,269 5,775 49.85% (930) (828) (1,137) (2,896) 473 481 481 044 Library Books & Electronic Resources 356 333 444 1,133 721 655 890 2,266 50.00% (365) (321) (446) (1,133) 189 189 189 045 Teachers Mat. & Supp. 6,578 7,945 7,503 22,026 6,578 7,945 7,503 22,026 100.00% (0) (0) 0 (0) 4,100 ‐ ‐ 046 Charter School Start‐up ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 047 CTE ‐ 3,567 88,852 92,419 7,134 192,577 199,711 46.28% ‐ (3,567) (103,725) (107,292) 15,382 18,185 14,713 048 Teacher Salary Supplement ‐ ‐ 3,340 3,340 10,215 5,108 50,040 65,363 5.11% (10,215) (5,108) (46,700) (62,023) 3,340 ‐ ‐ 049 Concurrent Enrollment ‐ ‐ 6,400 6,400 ‐ ‐ 12,800 12,800 50.00% ‐ ‐ (6,400) (6,400) 2,128 854 854 050 Other State Revenue 58,837 48,124 56,369 163,330 118,538 94,588 148,081 361,207 45.22% (59,700) (46,464) (91,713) (197,877) 26,363 26,363 26,523 051 Total State Revenue 2,911,327 2,585,111 3,161,199 8,657,637 5,788,921 5,034,829 6,470,776 17,294,526 50.06% (2,877,595) (2,449,717) (3,309,577) (8,636,888) 1,473,122 1,385,752 1,404,538



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2 Months Prior


052 Federal Revenue053 IDEA ‐B ‐Disabled ‐ 10,000 10,000 10,000 30,000 ‐ (10,000) (10,000) (10,000) (30,000) ‐ ‐ ‐ 054 National School Lunch Progam ‐ ‐ 95,431 95,431 ‐ ‐ 200,571 200,571 47.58% ‐ ‐ (105,140) (105,140) 21,750 35,289 23,236 059 Title 1 Disadvantaged ‐ ‐ ‐ ‐ 20,000 20,287 40,287 ‐ (20,000) (20,287) ‐ (40,287) ‐ ‐ ‐ 060 Title II Teacher Improvement ‐ ‐ ‐ ‐ 6,000 10,700 7,080 23,780 ‐ (6,000) (10,700) (7,080) (23,780) ‐ ‐ ‐ 061 Total Federal Revenue ‐ ‐ 95,431 95,431 36,000 40,987 217,651 294,637 32.39% (36,000) (40,987) (122,220) (199,207) 21,750 35,289 23,236

071 Other Revenue072 Proceeds from Bond Issues ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 073 Proceeds from Loan Agreements ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 074 Proceeds from Capital Leases075 Proceeds of Sales of Fixed Assets ‐ ‐ ‐ ‐ ‐ ‐ ‐ 077 Total Other Revenue ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

080 Total Revenue 3,000,063 2,685,137 3,848,434 9,533,634 5,976,621 5,226,415 7,696,096 18,899,133 50.44% (2,976,559) (2,541,278) (3,847,662) (9,365,499) 1,584,561 1,518,994 1,550,510



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101 Expense102 Salaries 100103 Wages ‐ Principals and Directors 75,185 87,267 53,188 215,640 157,184 184,300 103,830 445,314 48.42% (81,999) (97,033) (50,642) (229,674) 34,863 37,465 34,863 104 Wages ‐ Instructional Support 50,099 45,790 55,086 150,975 102,410 91,577 111,077 305,064 49.49% (52,311) (45,787) (55,991) (154,089) 24,408 29,408 24,408 105 Wages ‐ Teachers 777,774 969,284 985,393 2,732,450 1,628,110 1,975,220 2,032,162 5,635,492 48.49% (850,336) (1,005,936) (1,046,769) (2,903,042) 455,007 552,341 586,823 106 Wages ‐ Teachers‐Special Ed 79,587 99,883 94,618 274,088 160,700 191,400 194,200 546,300 50.17% (81,113) (91,517) (99,582) (272,212) 44,247 53,164 57,316 107 Wages ‐ Substitute Teacher 328 ‐ 1,062 1,390 23,040 7,176 14,000 44,216 3.14% (22,712) (7,176) (12,938) (42,826) 593 615 41 108 Wages ‐ Support Services Students 117,560 115,809 150,250 383,620 235,950 237,519 304,814 778,283 49.29% (118,390) (121,710) (154,564) (394,663) 52,453 70,145 99,959 109 Wages ‐ Admin Support Staff 68,017 60,515 96,747 225,280 135,871 127,683 203,683 467,237 48.22% (67,854) (67,168) (106,936) (241,957) 37,139 39,915 38,063 110 Wages ‐ Aides & Paraprofessionals 210,925 26,761 10,991 248,678 476,976 63,702 23,670 564,348 44.06% (266,051) (36,941) (12,679) (315,670) 43,264 51,440 55,518 111 Wages ‐ SpEd Aide & Paraprofess 60,353 44,253 61,796 166,401 149,054 101,304 132,800 383,158 43.43% (88,702) (57,051) (71,004) (216,757) 31,317 33,197 34,300 112 Wages ‐ Bus Drivers ‐ ‐ 29,944 29,944 ‐ ‐ 45,280 45,280 66.13% ‐ ‐ (15,336) (15,336) 6,125 3,627 ‐ 113 Wages ‐ Computer & Tech 29,023 24,649 27,684 81,356 71,530 50,560 58,860 180,950 44.96% (42,507) (25,911) (31,176) (99,594) 13,200 14,602 13,114 114 Wages ‐ Admin MAINT & OPS 19,238 19,713 19,241 58,192 39,084 39,584 40,084 118,752 49.00% (19,846) (19,871) (20,843) (60,560) 9,858 9,858 9,858 115 Wages ‐ Food Services ‐ ‐ 143,611 143,611 ‐ ‐ 317,261 317,261 45.27% ‐ ‐ (173,650) (173,650) 23,605 28,543 28,920 117 Total Salaries 100 1,488,088 1,493,926 1,729,612 4,711,626 3,179,909 3,070,025 3,581,721 9,831,656 47.92% (1,691,821) (1,576,099) (1,852,109) (5,120,030) 776,080 924,321 983,183

121 Benefits 200122 Retirement Programs 65,581 71,513 88,561 225,655 182,808 201,174 224,809 608,791 37.07% (117,227) (129,661) (136,248) (383,136) 44,760 47,376 46,376 123 Social Security & Medicare Tax 97,032 92,956 109,180 299,168 243,263 227,021 274,001 744,285 40.20% (146,231) (134,065) (164,821) (445,117) 58,092 61,112 60,469 124 Health Benefits 121,132 131,761 165,580 418,473 312,745 353,499 442,710 1,108,954 37.74% (191,613) (221,738) (277,130) (690,481) 91,591 90,406 88,199 125 Unemployment W/C Insurance 12,892 12,960 14,552 40,404 32,312 38,795 38,225 109,332 36.95% (19,420) (25,835) (23,673) (68,929) 5,706 5,769 5,888 128 Total Benefits 200 296,638 309,190 377,872 983,699 771,129 820,489 979,745 2,571,363 38.26% (474,491) (511,300) (601,873) (1,587,663) 200,149 204,663 200,932

‐



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131 Purchased Prof & Tech Services 300 ‐132 Management / Business Services 44,103 37,747 38,673 120,523 81,700 81,700 81,700 245,100 49.17% (37,597) (43,953) (43,027) (124,577) 20,643 20,643 20,643 133 Instructional Services 23,798 29,478 48,670 101,946 35,800 30,000 96,000 161,800 63.01% (12,002) (522) (47,330) (59,854) 4,147 14,970 8,672 134 Employee Training / Development 7,217 5,590 10,830 23,637 26,058 6,500 12,000 44,558 53.05% (18,841) (910) (1,170) (20,921) ‐ 1,040 3,240 135 Education Support Services 25,379 24,184 23,389 72,952 68,400 62,000 55,000 185,400 39.35% (43,021) (37,816) (31,611) (112,448) 15,967 19,015 26,171 136 Administrative Support Services ‐ ‐ ‐ ‐ ‐ 500 ‐ 500 ‐ ‐ (500) ‐ (500) ‐ ‐ ‐ 137 Computer and Tech Services 25,653 23,680 11,919 61,252 32,500 25,000 28,000 85,500 71.64% (6,847) (1,320) (16,081) (24,248) 3,333.33 3,333 3,333 138 Legal and Accounting 2,633 3,691 3,923 10,248 10,000 8,000 8,000 26,000 39.42% (7,367) (4,309) (4,077) (15,752) 1,748 150 7,930 139 Other Purchased Services 21,484 7,222 25,498 54,204 35,300 27,000 110,800 173,100 31.31% (13,816) (19,778) (85,302) (118,896) 5,252 5,419 18,922 141 Total Purchased Prof/Tech Services 30 150,268 131,592 162,902 444,761 289,758 240,700 391,500 921,958 48.24% (139,490) (109,108) (228,598) (477,197) 51,091 64,570 88,910

151 Purchased Property Services 400152 Utilities Expenses 13,942 17,442 18,873 50,256 22,000 32,000 29,150 83,150 60.44% (8,058) (14,558) (10,277) (32,894) 5,286 4,847 7,445 153 Repair & Maint ‐Comp & Tech 5,797 4,865 7,144 17,805 11,000 12,000 14,000 37,000 48.12% (5,203) (7,135) (6,856) (19,195) 4,767 2,991 6,847 154 Repair & Maint ‐Facilities & Custodial 56,251 55,838 79,946 192,035 124,000 100,000 192,000 416,000 46.16% (67,749) (44,163) (112,054) (223,965) 49,675 36,383 26,525 155 Repair & Maintenance ‐Transportation ‐ 15 62,046 62,061 ‐ 1,000 85,000 86,000 72.16% ‐ (985) (22,954) (23,939) 573 10,453 8,519 156 Out Services‐ Custodial 19,232 22,434 31,553 73,220 50,000 48,000 75,000 173,000 42.32% (30,768) (25,566) (43,447) (99,780) 11,543 13,195 12,257 157 Lease‐Rent Expense ‐ ‐ 35,038 35,038 2,000 42,000 44,000 79.63% ‐ (2,000) (6,962) (8,962) 3,019 5,070 9,421 158 Construction Services ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 159 Total Purchased Property Services 400 95,223 100,593 234,599 430,415 207,000 195,000 437,150 839,150 51.29% (111,777) (94,407) (202,551) (408,735) 74,863 72,939 71,014

171 Other Purchased Services 500172 Transportation Services 510 ‐ 1,570 2,080 1,500 5,000 3,000 9,500 21.89% (990) (5,000) (1,430) (7,420) ‐ ‐ 2,080 173 Insurance Expense 22,714 18,782 21,829 63,325 23,000 20,000 22,000 65,000 97.42% (286) (1,218) (171) (1,675) ‐ ‐ ‐ 174 Telephone & Internet 1,336 1,336 1,336 4,007 3,000 3,000 3,000 9,000 44.52% (1,664) (1,664) (1,664) (4,993) 668 668 668 175 Tuition ‐ ‐ 8,160 8,160 ‐ ‐ 15,000 15,000 54.40% ‐ ‐ (6,840) (6,840) 790 1,030 910 176 Postage & Mailing Expense 1,174 1,069 701 2,944 1,800 1,000 3,600 6,400 46.00% (626) 69 (2,899) (3,456) 252 317 851 178 Copy and Print Services 138 688 4,823 5,649 1,800 4,000 6,000 11,800 47.87% (1,662) (3,312) (1,177) (6,151) 175 407 986 179 Advertising‐ Administration 1,330 1,461 1,330 4,121 4,000 5,000 7,700 16,700 24.68% (2,670) (3,539) (6,370) (12,579) 1,500 1,000 78 180 Travel‐ Staff Travel & Mileage 3,023 14,467 16,050 33,540 47,200 15,000 30,750 92,950 36.08% (44,177) (533) (14,700) (59,410) 3,658 1,594 4,919 181 Travel ‐ Field Trips 3,304 6,068 53,514 62,885 9,500 24,000 55,000 88,500 71.06% (6,196) (17,933) (1,486) (25,615) 13,873 4,588 11,365 182 Contract Foodservice ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 183 Total Other Purchased Services 500 33,528 43,869 109,312 186,710 91,800 77,000 146,050 314,850 59.30% (58,272) (33,131) (36,738) (128,140) 20,916 9,603 21,856



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Total Ovr(Und)


2 Months Prior


191 Supplies 600192 Classroom 25,324 85,188 179,410 289,921 55,313 109,905 274,500 439,718 65.93% (29,989) (24,717) (95,090) (149,797) 20,288 54,361 29,881 193 Employee Motivation 7,830 6,081 9,142 23,054 10,000 8,000 10,000 28,000 82.34% (2,170) (1,919) (858) (4,946) 9,571 3,542 548 194 Employee Training Supplies 265 683 2,585 3,533 1,500 3,000 4,000 8,500 41.56% (1,235) (2,317) (1,415) (4,967) 131 50 838 195 Special Ed 2,836 5,392 1,936 10,164 24,000 9,000 5,000 38,000 26.75% (21,164) (3,608) (3,064) (27,836) 693 1,384 337 196 Administration Supplies 3,305 4,297 7,140 14,741 9,000 10,000 11,000 30,000 49.14% (5,695) (5,703) (3,860) (15,259) 922 1,877 2,045 197 Board Supplies 100 ‐ 50 150 500 1,000 1,000 2,500 6.00% (400) (1,000) (950) (2,350) ‐ ‐ ‐ 198 Vending Machines 420 419 426 1,264 500 1,000 1,000 2,500 50.58% (80) (581) (574) (1,236) 144 259 259 199 Food and Supplies ‐ ‐ 183,210 183,210 ‐ ‐ 339,000 339,000 54.04% ‐ ‐ (155,790) (155,790) 23,277 32,460 40,131 200 Maintenance & Custodial Supplies 14,901 26,735 17,967 59,603 21,000 30,000 32,000 83,000 71.81% (6,099) (3,265) (14,033) (23,397) 3,601 4,109 11,080 201 Transportation ‐ 177 5,914 6,091 ‐ 500 10,000 10,500 58.01% ‐ (323) (4,086) (4,409) 812 348 328 202 Energy‐Electricity & Natural Gas 27,336 34,401 32,604 94,341 50,000 74,000 77,000 201,000 46.94% (22,664) (39,599) (44,396) (106,659) 17,156 13,390 16,845 203 Textbooks & Instructional Software 125,569 12,269 35,550 173,388 131,000 20,000 44,500 195,500 88.69% (5,431) (7,731) (8,950) (22,112) 805 3,789 16,650 204 Library Books & Supplies 4,075 4,016 2,988 11,079 9,178 8,000 3,500 20,678 53.58% (5,103) (3,984) (512) (9,599) 54 1,998 2,661 205 Computer and Tech 100,870 89,740 59,129 249,739 107,868 90,000 136,526 334,394 74.68% (6,998) (260) (77,397) (84,655) 3,126 1,882 7,437 206 Motor, Fuel & Oil ‐ 70 13,104 13,175 100 300 18,000 18,400 71.60% (100) (230) (4,896) (5,225) 2,953 989 2,952 207 Parent Organization ‐ ‐ 44,607 44,607 ‐ ‐ 48,000 48,000 92.93% ‐ ‐ (3,393) (3,393) 1,053 11,336 30,531 208 Student Programs ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 209 Student Motivation 1,973 19,056 14,883 35,913 9,250 16,000 19,000 44,250 81.16% (7,277) 3,056 (4,117) (8,337) (107) 2,306 1,218 210 Fund Raising ‐ ‐ ‐ ‐ ‐ ‐ 100 100 ‐ ‐ ‐ (100) (100) ‐ ‐ ‐ 213 Total Supplies 600 314,805 288,524 610,644 1,213,974 429,209 380,705 1,034,126 1,844,040 65.83% (114,404) (92,181) (423,482) (630,066) 84,479 134,079 163,741

221 Property (Equipment) 700222 Land & Site Improvement ‐ ‐ ‐ ‐ ‐ ‐ 60,000 60,000 ‐ ‐ ‐ (60,000) (60,000) ‐ ‐ ‐ 223 Buildings ‐ ‐ 0.00 ‐ ‐ ‐ 7,000 7,000 ‐ ‐ ‐ (7,000) (7,000) ‐ ‐ ‐ 224 Equipment ‐Instruction ‐ 5,095 ‐ 5,095 ‐ 5,095 ‐ 5,095 100.00% ‐ (0) ‐ (0) ‐ ‐ ‐ 225 Equipment ‐Administration ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 226 Equipment ‐Tech Hardware/Software ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 227 Equipment ‐Facilities ‐ ‐ 12,395 12,395 ‐ ‐ 12,395 12,395 100.00% ‐ ‐ ‐ ‐ ‐ ‐ 228 Equipment ‐Transportation ‐ ‐ ‐ ‐ ‐ ‐ 75,000 75,000 ‐ ‐ ‐ (75,000) (75,000) ‐ ‐ ‐ 229 Equipment ‐Food Services ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ = ‐ ‐ ‐ 232 Total Property (Equipment) 700 ‐ 5,095 12,395 17,490 ‐ 5,095 154,395 159,490 10.97% ‐ (0) (142,000) (142,000) ‐ ‐ ‐



Actual ES YTD

Actual JH YTD

Actual HS YTD

Actual Total YTD

ES Budget

JH Budget

HS Budget

Total Budget

% Budget to Actual

ES Ovr(Und)

JH Ovr(Und)

HS Ovr(Und)

Total Ovr(Und)


2 Months Prior


241 Other Objects 800242 Dues and Fees 12,024 17,408 32,871 62,302 13,000 24,000 37,400 74,400 83.74% (976) (6,592) (4,529) (12,098) 1,641 4,932 6,756.84 243 Interest Paid ‐Loans 294,450 168,043.14 294,450 756,943.14 586,163 340,644 591,563 1,518,370 49.85% (291,713) (172,600.86) (297,113) (761,426.86) 18,359.90 (276,066) 664,826.12 244 Principal Paid ‐Loans 182,500 79,519.91 182,500 444,519.91 182,500 154,482 177,500 514,482 86.40% ‐182500 (74,962.09) 5000 (69,962.09) 8,434.10 8,410 220,166.93 245 Other Debt Service Fees 25,235 500 27,135 52,870 26,000 6,000 27,500 59,500 88.86% (765) ‐5500 (365) ‐6630 2,020 2,900.00 ‐ 246 Indirect Costs 2,304 ‐ ‐ 2,304 (14,667) (14,667) 29,334 ‐ ‐ 16970.9 14,667 (29,334) 2303.9 ‐ 2,304 ‐ 247 Contributions Pass Through ‐ ‐ 250 250 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 250 250 250 ‐ ‐ 247 Total Other Objects 800 516,513 265,471 537,206 1,319,189 792,996 510,459 863,297 2,166,752 60.88% ‐458983.43 ‐244988.28 ‐326091.15 ‐847562.86 30,705 (257,520.10) 891,749.89

249 Total Expense 2,895,062 2,638,260 3,774,542 9,307,864 5,761,801 5,299,473 7,587,984 18,649,258 49.91% (3,049,239) (2,661,214) (3,813,442) (9,341,394) 1,238,282 1,152,656 2,421,385

261 Total Net Income (Loss) 105,001 46,877 73,892 225,770 214,820 (73,058) 108,112 249,875 90.35% 72,680 119,935 (34,220) (24,105) 346,279 366,339 (870,875)


Providence Hall Lunch Program Income Statement


Current Month

Year‐To Date

Annual Budget

Over (Under) Budget

Revenue:1000 Local Revenue 31,670 208,791 447,820 (239,029) 3000 State Revenue 11,603 44,229 142,599 (98,370) 4000 Federal Revenue 21,750 95,431 200,571 (105,140)

Total Revenue 65,023 348,451 790,990 (442,539)

Expenditures:100 Salaries and Wages 23,605 143,611 317,261 (173,650) 200 Employee Benefits 5,310 25,576 71,630 (46,054) 300 Professional and Technical Services 46 1,702 5,800 (4,098) 400 Property Services 1,032 14,725 22,000 (7,275) 500 Other Services ‐ ‐ 2,000 (2,000) 600 Supplies and Materials 23,277 183,210 339,000 (155,790) 700 Equipment ‐ ‐ ‐ ‐ 800 Other Objects 319 1,631 1,400 231

Total Expense 53,588 370,456 759,091 (388,635)

Net Income 11,434 (22,005) 31,899 (53,904)

INTENDED FOR MANAGEMENT USE ONLY Lunch Program ‐ Page 11 1/23/2020 1:59 PM

Providence Hall Board of Trustees MinutesThursday December 5, 2019

Public SessionLocation: Providence Hall High School Library Address: 4557 W Patriot Ridge Dr., Herriman, UT 84096

In compliance with the Utah State Open and Public Meetings Act, this is a meeting for the Board of Trustees to openly take action and conduct deliberations regarding Providence Hall business. As a courtesy, please step outside with noisy children or to talk amongst yourselves in order to maintain a quite atmosphere for the meeting and the recording. The Board reserves the right to take action on any agenda item.

The board also reserves the right to go into closed session in compliance with Utah State Law 54-4-204, 205, & 206.Agenda Item Presentor Materials/Notes Further Action

WELCOME/CALL TO ORDER/ROLL CALLA) Welcome David VaasB) Call to Order David Vaas Called to order 3:54pm:C) Roll Call David Vaas David Vaas, Board Chair - Present

Sara McBee, Board Member - PresentNick Ward, Board Member - Excused Mike Livsey, Board Member - PresentEmily Anderson, Board Member - PresentJon Titus, Board Members - PresentLindsey Bentley, Board Member - Present

PUBLIC COMMENT(S)None

BOARD GOVERNANCEA) BOARD UPDATE David Vaas Thanks to Max Meyer for setting up conference call about supplemental risk

management.We have ample coverage as board members and considered "employees," so have no need for supplemental insurance. Max clarified that the board is covered if acting in good will and not impaired. David wants to get more information on the required training. Max will get that information and pass it on to David.

We have one application in for the board member opening. We will interview after the Christmas break.

B) AGENDA ITEM(S) 1) Approval of October 3, 2019 BOT Minutes

David Vaas Unable to vote last meeting due to not having a quorum Motion to approve. So Moved. Seconded. Roll Call Vote. All in Favor. Approved.

2) Director & Officer's Liability Insurance

David Vaas David addressed this in the board update already.

3) Finance Policies Shannon Singleton Many of this items we do as a process, but we need them as a policy. Numbers 1 through 8 were not in the previous policy. Training mentioned on page two is done internally. The accounting data is backed up each night onsite by Charter Solutions. There are laws relating to maximum donations and who can accept what. We are doing this to make sure our policies match state regulations and are congruent with them. Would like to send this out to all staff highlighting specific parts relating to donations so everyone is aware of the policies.

Motion to approve. So Moved. Seconded. Roll Call Vote. All in Favor. Approved.





4) PH Code of Conduct/Appropriate Behavior Policy

Shannon Singleton This policy is recommended by the USBOE as their model policy and their recommended training. We have already assigned out this training through our hub, which is acknowledged once completed. Most is already inserted into our employee handbook, but want a stand alone policy.


5) Wellness Policy Nate Marshall We are required to update this annually. The only update made was to number four and references to the vending machines. This will be a part of our annual review with nutrition services after the break. The state did review this as well already.


6) Student Data Collection Notice Nate Marshall This notice is sent out to parents/legal guardians during our annual online Skyward registration. Most of this is template based from the state and we just had to change some language (complaint component) to align with the template.


7) FERPA Notice of Directory Information and FERPA Opt-out Form

Nate Marshall Similar to the previous agenda item. Motion to approve. So Moved. Seconded. Roll Call Vote. All in Favor. Approved.

8) Data Governance Plan Nate Marshall Piecing everything together by adding in the previous two agenda items updates to our current data governance plan policy. A couple of questions about verbage were answered.


PTO UPDATELindsey Bentley Missed last PTO meeting. PTO is planning on doing a breakfast for the JH and HS and

will do something else for the Elementary. The chocolate fundraiser went very well. Schools agree the fundraiser was successful logistically mostly due to the support from the fundraiser company.

DIRECTORS' REPORTSA) Elementary School Earleen Sutton

Kim AndersenEarleen: Went over upcoming event - highlighted the Jan Brett author event. Going to start a 4th and 5th grade after school band program. Enrollment is 786. Have filled para positions. Still have a nutrition worker position open. Sidewalk has not been laid yet due to the snow. Panel cushion were put up in gym. Kim: Instruction coach is attending state math coach training. Finished doing Love & Logic training with teachers through the state.





B) Junior High School Brian FauverOdette Desmarais

Brian: Invited the board to the JH Christmas party tomorrow from 2-4pm. Enrollment is at 630. Past month has been slower in regards to academics. January will be the next MAP testing, with the math department to do four total in the year, and other departments three. On average it takes one class period for a student to complete one subject benchmark test.

Odette: We built a teacher resource library to provide support for teachers in areas of professional development need. The LA teachers attended a training, including utilizing book clubs with students. Big focus is on math interventions based on our MAP data. One teacher is pulling out individual students, but it isn't enough. Going to start implementing targeted math interventions in math classes each Friday after the break. Board asked a question about plans for transitioning 6th graders into junior high and suggested a "buddy system." Reviewed some other things the JH has planned for this transition plan.

C) High School Nate Marshall Reviewed events. We had our site visit for CTE. Things went well. Glowing report on use of resources and funds. Finished up the SCRAM and Dec 10th counts as well as mental health grant assurances.

D) Curriculum Director Strategic Plan Melissa McPhail Had a curriculum directors meeting last month. Going to focus on aligning standards across grade levels, focusing on using common language. Will hold teachers accountable for the learning objectives by posting them online. Teaching the standards and good pedagogy is proven to increase test scores and we want the teachers to know, understand, and do this.Multi-campus math departments had a meeting last week to start the proccess of multi-grade alignment. We will do this with the English department in January. Long-term we will have these multi-campus alignment meetings regularly.Teachers are going to track data that aligns to state standards using their classroom-based assessments that link to the state standards. We are transitioning the 9th and 10th graders from MAP to the ACT Aspire in January for benchmarks.Big focus is common language in ALL areas across all campuses, not only academics, but also social, emotional, etc.In March we will roll out a campus wide strategic plan for aligning curriculum and making decisions not in a silo, but with the continuum of all grade levels in mind.

E) SPED Please refer to the submitted report in the board packet.





F) School-Wide Report Nate Marshall We will shift over to open enrollment to 20-21 on 12/16. Will start our marking campaigning again the same time.Enrollment holds strong. Long term contract with Real SL Academy was formally finalized. Was a drainage issue at the JH that had to be addressed. Working on improvements to the soccer field. The land swap got signatures and moving on to the next step.

FINANCIAL REPORTBeverly Ledward October 2019 Report

2087 official Oct 1 Student CountReviewed the report that was included in the board packet.Something new on the balance sheet - list of restricted net assests, shows programs we have restricted funds in. This is to show you what we report to the state in this area and we will include this in every financial report moving forward.

HOUSEKEEPINGA) Next Meeting Schedule David Vaas Next meeting scheduled for February 6, 2020 at 3:45pm.B) Adjourn David Vaas Adjourn at 4:58pm.

CLOSED SESSION[Board Member] Motions to move the Board of Trustees to a closed session for the purposes of:

(a) The discussion of the character, professional competence, or physical or mental health of an individual; (b) strategy sessions to discuss collective barganing (c) strategy sessions to discuss pending or reasonably imminent litigations, or (d) strategy sessions to discuss the purchase, exchange, or lease or real property


Providence Hall Board of Trustees Meeting February 6, 2020 ... · 2/2/2020 · 007 Lunch Fee Non...

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Transcript of Providence Hall Board of Trustees Meeting February 6, 2020 ... · 2/2/2020 · 007 Lunch Fee Non...