JUNEDIRECTION

AIESEC in Indonesia 1516

oGCDP

OGCDP 1516 aka The Columbus Focus :1. SUMMER OPERATION2. TRANSDUCATION <3

3. RESEARCH+PLANNING~

-----------------------------------------LC Focus?

1. Research + Planning2. Education, education

3. Feel the summer (Matching )

4. G2K your current LC partner

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Special for UGMOPERATION : READY, SET, GO!

1. Off peak fix plan2. Off peak team creation

3. Off peak education4. TN secure for Off peak

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June General Focus(1) SUMMER OPERATION

1. #MATCHMATCHMATCHlet me help you finish your matching!How? SimplyPlease complete and update all of your EPs to this tracker "http://tiny.cc/EPAIESECIndonesia"

Wants national IR?click here to see overview of IR national :http://tiny.cc/IRAIESECIndonesia :)

Needs help for national IR?fill this tracker pls : http://tiny.cc/MATCHMATCHMATCHby the latest June 5th at 11.59 PM

After you finish, put all of your EPs there, I will help you to bridge you to that hosting entity :)Several countries still require interview or video application, etc.((There would be specific email for each country, I will support you how to match with that country))

June General Focus(1) SUMMER OPERATION

2. #ALLONEXPA <3

Click this: http://tiny.cc/EPrealization

Update your EP status there and S&S fulfilment there as well.We will help you to change your EP status from there :)by the latest June 6th at 11.59 PM

June General Focus(2) TRANSDUCATION

Transition & Education

1. TRANSITION timey time!

by the latest June 6th at 11.59 PM1. Fill the tracker https://docs.google.com/spreadsheets/d/1mkPAf10w0gHVHQpQ_v-mwnTiy4P55LyEygNDo0TgRF4/edit#gid=1723084912. Fill the education assessmenthttps://docs.google.com/a/aiesec.net/forms/d/1lAyIIOZbiFXwFSG_Xhxirt-iyzW7Ri_6pcsEUh2_nD0/viewform3. Create transition timeline (including the expected knowledge based on transition checklist that you will get that time) example of my timeline ya guys, but kindly take a look at the grey part, it is for the transition4. Answer this question ------

June General Focus(2) TRANSDUCATION

Transition & Education

2. EDEO Time!Coaching through Education Video

Starts June week 2, there will Edeo (EDU Video)June week 2&3 : Bring back first meeting & Basic OGCDP Operation week (customer flow, OGCDP process, etc)June week 3&4 : Basic IR week (basic IR, MC-MC partnership, LC-LC partnership, co-delivery, etc)But remember, this will only be super "basic". We will do co-creation for everything at NFS <3 So at least, this session would be your equipment day

To make sure, you guys watch the video, I will give you another OGCDP quiz, to assess your understanding. And pls, I know you guys will super sleepy or too busy or whatever it is, but this EDEO that I created to ensure you guys clearly understand and have no doubt about oGCDP anymore.After you guys watch the video, you can directly ask me. If there are several things, that you guys think is still blurry :)

June General Focus(3) RESEARCH + PLANNING

Starts from week 2 June there would be:

1. MA contributor research video guidelineWhat we gonna use for MA contributor research :A. Survey about :

1. Country & Issue Preference (research to : EP)2. The reason behind they took GCDP (research to : EP)3. How to attract them to choose our partner (research to : EP & OGCDP team)

B. Visa booklet update <3C. LC contributorD. DAAL (most realization from your LC)E. Focus winter realization (issue, country, LC), country trend : new policy, unexpected problem

2. Week 3 June : Customer Experience Journey + SIM Analysis

June General Focus(4) TASK DATA SUBMISSION

ddl : June 6th at 11.59 PM

1. RA & RE contributorPlease open my previous email, if you don't understand :)

2. University + Faculty Holiday Timeline

June General Focus(5) PERSONAL SPACE

For those who didn't have a chance to talk with me personally,Kindly give atleast 3 of your available time. ddl : June 5th at 10 PM

http://doodle.com/4637nnmtqruzcq87

the most important thing is the date first, time for our discussion is flexible (can be 7 or 9, it depends later on ya *if one of us have another stuff, it is flexible, but the date is strict ya* ;)Please ensure that you will have a very high speed & good internet, since we will have kind of inner journey & virtual bonding time(?) HAHAFrom this personal meeting, hopefully i would able to find your "support body" in OGCDP

oGIP

June General FocusVirtual Meeting

Lookf forward for virtual meeting that will be held by MCVPe oGIP 1516.

Agenda that will be covered:- MoU partnership- Technical things regarding welcoming party- Update for visa booklet- Standardization of CV template- Ramare and Marare concept- EP Marketeers concept- PPI process and concept.- Physical marketing presentation and OGIP booklet

iGIP

June General FocusGeneral Direction

■ LCVP iGIP- FINAL SPRINT MATCHINGGGGG!!- receive input about iGIP product for 1516- finalize exchange / strategy planning for iGIP- transition chek up

■ Personal- Finalising SOP with CE- Finalising SOP documents- Finalising Sales Synergy with BD- Finalising Product / implementation to LCs (in collaboration with BD)- Finalising IR direction with CE

【Transition】Done: SOP, ILEA/ IMEA, IRDuring this week hopefully: CLO, What I had known

Expansion

June General FocusPresident of UNTAN, UNEJ, USU, UNSOED

1. ASK FABSYA SESSIONIt's 30 days before the term starts! I am sure you have very much thought in your head :)So I will have ASK FABSYA SESSION which you could also pass to your VPs and compile them before sending it to me."List down your doubt/ questions/ uncertainty about anything that you don't understand regarding to AIESEC operation! Could be acronym, steps, effective communication, strategy, how to manage your member, anything! Ask anything!"*I will need MCVP related to collaborate with me for this (wink)

2. UNEJ and UNSOED, your deadline become Official Expansion is on 4th August 2015Please list down your current condition or progress in order to fulfill the compliance to be on the next stage! If you need extension, then you could propose them (you could ask me for the format)

3. USU application to become EAWe will wait for your new EB news and proposal to make new entity there, so that you could officially become Expansion Applicant this month and could propose to become Expansion Initiative on NFS.

June General FocusOfficial Expansion Presidents (UNILA, UMM, PU) plus! IPB and UNSRI

You have a big responsibility this year :) Whaaatttt??? Yes, become an LC!

Here are the deadline of your fulfillment based on Kak Ardian's data:

UNILA (LC): April 2015 (propose extension on NSC will be followed up on NLM soon)UMM and PU (LC): 9th November 2015IPB and UNSRI (OE): 4th August 2015

Based on your target:UNILA: LC in MBCUMM and PU: has't put any target yet (based on my survey)IPB: OE in NFS, LC on IYLC/NECUNSRI: OE in NFS, LC on NEC

June General FocusDIRECTION

1. Are you going to go with the deadline from Kak Ardian or set a new target or do you need extension? (For PU and UMM)

2. List down your current condition or progress in order to fulfill the compliance to be on the next stage! (Especially IPB and UNSRI which plan to be OE in NFS)

3. List down, what kind of support you expect to have in order to reach your target on status evolution? (This will help me have a transition as well, you could also put down the BCP and GCP of the previous term)

OD

June General FocusGENERAL DIRECTION

General:Planning FinalizationTransitionRecruitmentInternal Audit Preparation

Planning:Don't forget:Marketing Plan Deadline (extended) June 1st, 22.00 GMT+7iGIP Exchange Plan Deadline (extended) June 4th, 22.00 GMT+7Sales Plan Deadline (extended) June 6th, 22.00 GMT+7

June General FocusGENERAL DIRECTION

BSC PlanFirst Deadline: May 30th, 22.00 GMT+7Final Deadline: June 6th, 22.00 GMT+7LINK: tiny.cc/BSC1516

3. Strategic Plan (including Local Project as well)First Deadline: June 7th, 22.00 GMT+7Final Deadline: June 12th, 22.00 GMT+7LINK: tiny.cc/1516Project

4. Budget PlanFirst Deadline: June 13th, 22.00 GMT+7Final Deadline: June 20th, 22.00 GMT+7LINK: tiny.cc/1516Budget

5. Talent PlanFirst Deadline: June 21st, 22.00 GMT+7Final Deadline: June 23rd, 22.00 GMT+7LINK: tiny.cc/1516Structure

June General FocusGENERAL DIRECTION

It's nearly the beginning of your term! How are you? :) Before you ensure awesomeness is happening in your LC, ensure you understand what culture you wanna bring to your LC!

1. Please do culture assessment when you recruit your Leadership Body.Find it in this link http://survey.valuescentre.com/survey.html?id=s1TAEQUStmx-pUIle-ma6QAsk them to print screen the result and submit to you, so you and your VP TM understand what culture you need to bring.

Example: if the result, most of your member has continuous learning. Means that you need to make learning circle to discuss world issue periodically in your LC Meeting. Or you decorate your office and ask your member, "what have you learn in June?" Make this kind o environment. Remember culture is part of your responsibility. This'll be check during LC Visit, so ensure you did it as a part of Forming. This'll retain your member because your activities align with their value :)

June General FocusGENERAL DIRECTION

2. Have you know your Program Focus? Please check my LINE notes and comment. If you haven't understand, approach me through LINE messages :)

3. Plan a Planning Camp to cascade your strategy or Summit in your LC to co-create SOP in your LC (highly suggested for Big Cluster LC. or you can just make a local conference that includes all of them during June or July or August.

4. Remember LC Meeting in every month! EB team need to organize it for the first time. During your first LCM, you can like make a lucky draw session to decide which function who'll host your LC Meeting. It would be fun! :)

June General FocusGENERAL DIRECTION

Finance:- Happy Internal Audit!- Invest your marketing to make promotional tools in advance for one whole year promotion (banner, etc).- Prepare for MMC from now. Like now now. Ensure the document is there so you won't be panic when everybody is on Lebaran.- Review last year budget and see how you can make it more effective or you can add it based on your ambition, so during budgeting all will be fine. Not just budget, but working capital for projects as well :)

Marketing & BD:- Market Research: please make it clear which one is oGIP market and oGCDP Market. as well as iGCDPadhoc and iGIP market.

- Coordinate Marketing and Sales Training from the expert for your upcoming Team Leader! Also, don't forget to make them do transition with previous Team Leader, because Marketing and Sales is all about technical things that can't be taught. Make the curriculum with TM. Make their predecessor do technical things together, for example, selling, account transition, define GTCM, etc.

June General FocusGENERAL DIRECTION

Exchangers:

- Prepare for the biggest wave of Realization. How's your IPS, EP Buddy, Intern Buddy preparation? Have you give TtT to them? How will the deliver LEAD virtually? Who'll be responsible for S&S checklist?

June General FocusGENERAL DIRECTION

TM:- Talent Recruitment (fulfillment of your HR, whether it is TL or OC or staff for EP recruitment).TIPS (Fulfill your HR for your Program Focus first):Based on your exchange timeline:1. URGENT HR Fulfillment for Marketing/oGIP Recruitment: UNDIP UA PMBS UNSRI UGM (please recruit Content Marketing and Digital Marketing in advance or oGIP Physical Marketing or Task Force)2. URGENT HR Fulfillment for Marketing/oGCDP Recruitment: Bandung UB UA Surabaya UPN3. URGENT HR fulfillment for iGCDP Project: ALL except UNS and Binus (please recruit OCP, OC Finance & Logs and OC Program first. Tips: when you recruit, don't mention the position so you can allocate them fastly. Also don't hesitate to open application for non AIESECer because you can't afford to lose your time, like Winter will be only once in your EB term.)4. URGENT HR fulfillment for BD/Sales: beware that Q1 sales activity is the lowest one. We can't afford this to happen. So recruit sales position as soon as possible for iGIP and iGCDP adhoc raising. Align it with your sub product focus, especially Account Manager: you don't want people to leave at term 1415 but there's no account manager replacement.

- Make a Transition Camp between Current and Elect (not only EB but for Team Leader as well)

TM

June General FocusGENERAL DIRECTION

1. TM TransitionThis June is the last chance for you to get the full transition of your department. Ask predecessor for the transition and fulfill the checklist by this month

2. Talent RecruitmentAs we know that it's super hard for having ideal recruitment meanwhile we are not fix yet for the planning. What we can do now, let's recruit people based on sub-product first then set the expectation that the final JD will be given as they are selected. So we can prevent HR crisis in Q1 by having this recruitment.

3. April-May DataSeveral of your entities are still missing to fill the talent data (MTMS) yes.. I know it’s still the responsibility of current but you need to be involved in this activity as your trial and error phase. So please together with your current fill the MTNS with the appropriate data

BXP - Marketing

June General FocusGENERAL DIRECTION

Start Market Research for whole June, hope everyone in Local Level can help Marketing to do it. Presidents, please help and remind your VP to do it Let’s make it happen!

BXP – Digital Marketing

June General FocusGENERAL DIRECTION

National Website MigrationThe migration from local website to national website is starting already! You can check the post at www.aiesec.or.id/blog/

Thank you to AIESEC in UB for such early early submission, and thank you to AIESEC in PU, Undip, UGM, Bandung, PMBS, UMM, UA, UNEJ, and UNS for posting their announcement of website migration. Next step is to start utilizing the national website for internal or external promotion needs, so you can just remind your BXP VP (VP ProgMar/PRIM/Marcomm) to start posting on national website for stronger virtual presence of your entity. For entities that hasn't post on national website, please do it before Friday, June 6th 2015. Contact me for further assistance at jazman.barizi@aiesec.net.

June General FocusGENERAL DIRECTION

[INFO] Digital Marketing TeamDuring planning, I proposed there will be specific PIC in local entity to handle the usage of national digital platform, and that will be Digital Marketing Manager (DM Manager). DM Manager will be put under DM commission on national level, not to give direction but more into assisting them about how to utilize national digital platform for better entity promotion. It's more like to enable content-filtering since this is national brand of AIESEC in Indonesia we're talking about. So, please remind all of your VP BXP to introduce their DM Manager to me once they're elected since they will be given specific education about digital marketing and stuff. You can contact me through email at jazman.barizi@aiesec.net or through my LINE ID: jazmanyun. Thank you!

That is all for June direction, thank you and don't forget to be awesome! :)

BXP – Public Relations

June General FocusGENERAL DIRECTION

1. Regional Youth Speak preparationmaking sure which entity will join Regional Youth Speak.Because it will affect External Affair (Regional sales team group).deadline for agreement : June 10, 2015

2. Manpower for Youth Speak Preparationmaking sure the entity that join regional youth speak will have manpowerOC fulfillment by : June 20, 2015

June General FocusGENERAL DIRECTION

3. Youth Talk (LC based) for the entity that didn't join Regional Youth Speaklisting down which entity that will have YouthTalk: June 15, 2015-OC structure + fulfillment.

IMGet ready for May 17, 2015!!We will have launching of PODIO EDUCATION for each department!schedule of education for each department will launch very soooonnn!!!

Thank you! XO

BD

June General FocusGENERAL DIRECTION

Kickstarting your term!!!

Update the result of the collaboration between Current and Elect in raising TN, update the monthly focus based on the quarter focus that has already been made by the current VP in Q4 Replanning. I would check the progress and the result of the collaboration in WEEKLY Basis, and I do need to hear from the elects about the Obstacle and the Success Story in Kick Starting (whenever you update the progress and result, you need to attach these 2 points)

CRM ChallengeCRM challenge is already released on 1st June 2015 (check here to download the recording http://www.wiziq.com/online-class/2862133-erbd-commission-meeting-14-16 ) the objectives of this challenge is to implement the new partnership score card that made by BD. The VP elected need to check their current partner/ ongoing partners and send the partnership scorecard to them. (the file is already uploaded in Google Drive "The BDlionnaire 1516") Collect as many as possible and see the score! Surprise Zaid and Me with bunch of best result :)Check http://tinyurl.com/CRMchallenge

June General FocusGENERAL DIRECTION

100% Transition completeSince several of the LC haven't completed the transition checklist yet, I really need by the latest 22nd June 2015, they would have 100% complete transition. For those who has the problem to contact the LCVP current, you can ask for MC guidance to give the transition (make appointment and send me the points that you need to have a transition in). Layli and Zaid would be in charge to equip you :)

Stakeholder Testimonial (Accountable to Ayu Uswa)In order to enrich and add the selling point of your proposal, Let's do the improvement on testimonial part. Collect the testimonial from your partners, BoA, TN or even speaker or government that you've worked with. :)It's on June! So, I hope that you wold have some great testimonials before you start your term and use the new proposal ;)

Completing the Regional Sales Team (Accountable to Ayu Uswa)What you need to do:Discuss with your LCmates regionally regarding the hosting LC for sales team as soon as possible(Ayu Uswa would guide you)Regional sales team at least can be full team in 3rd week of JuneDeciding the Market that your LC want to tap & Market Segmentation (example: Surabaya---Government approach in East Java, UB----SMEs, UMM----NGO, Unej----University/Schools). NOTE: Our EST would work on the market research, so you only need to approve or reduce which market that you want to tap :D

HAPPY JUNE!