MC Application Booklet

AIESEC Namibia 15.16

Message from MCPe Tobias Mészáros

Dear Applicant,

It is my greatest honour to present you the one and only opportunity to become part of the MC of AIESEC in Namibia for the term 2015-2016. I believe it is one of the bravest most honourable steps you can take in your younger years, to gather all your confidence in taking the responsibility of leading an up-rising entity.

All journeys start somewhere and mine starts with the deepest believe that we are powerful beyond measure. Everyday is a gift for you to reach another peak in the fulfilment of your potential. Spend it with people who give you the encouragement and confidence to continuously step out of your comfort zone. The only person you should compare yourself with is the person you were yesterday and make sure you climb on that ladder everyday.

I am inviting you to be part of an environment of ladder climbers providing you an atmosphere beyond your imaginations. If you have an inner belief of becoming more and giving more to the world than I challenge you to take the brave step of becoming part of the Member Committee of AIESEC in Namibia.

Best of luck,

Tobias Mészáros MCPe AIESEC in Namibia 15.16

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5-16 Context of AIESEC Namibia

AIESEC in Namibia started back in July 2013 and has now entered its second operational term in its history. You as part of the MC will be leading the third generation of AIESEC here in Namibia. We are currently still a Contracted Unit with AIESEC in Germany who supported the expansion financially as well as with HR and coaching support in the first year. Currently both MC’s are working on a new contract to prolong the financial support for the expansion. Upon finally receiving legal registration in October 2014, the entity aims to gain full membership at IC 2015 in August.

AIESEC in Namibia currently operates with 2 LC´s, while an expansion to a third University is in progress here in Windhoek. The LC EB cycle run from January to December to match the academic year adopted by the universities, meaning the LC and MC terms differ by 6 months. The current team launched an internal campaign aimed at growing the first generation to deliver 100 exchanges in 1 year with oGCDP as their focus program. The campaign called “Gen100” is the central element to the planned legacy of the 14.15 team. However, the campaign represents a lot more than simply 100 exchanges. It would mean the real possibility of a financial sustainable AIESEC in Namibia that has the internal capacity to deliver these experiences and a strong leadership pipeline to serve future generations. To achieve this dream AIESEC in Namibia takes an active and integrated part of the AIESEC in Southern Africa sub-region collaboration as is demonstrated by the fact we hosted the first ever AIESEC in Southern Africa Summit this September 2014. Other activities this term include a cultural TtT seminar for OPS and RIS trainers happened in October, general TtT seminars in January and May, a Youth to Business Forum in April, and our National Conference in September and March. Currently the MC team consists of the MCP, also in charge of Finance and BD, and MCVP ICX & TM, and an MCVP OGX & COM. The National Team further included 3 NST members and 3 different CEED'ers for Q3&Q4 of 2014, with new ones to be selected for Q1&Q2 of 2015.

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5-16 The Country Namibia

At 2 million habitants across 800,000+ km2 creating a density of 2.5 people per km2, Namibia is one of the most sparsely populated countries in the world, but also one the most prosperous in the region. Namibia has excellent infrastructure that provides plenty of opportunity for growth and two expand public universities with AIESEC LCs in each of them. Namibia was colonised by Germany and after the WW1 by South Africa who refused to leave after UN mandate to govern the territory expired. The end of South African Apartheid-rule meant Namibia became independent in 1990. Since then the former rebel group SWAPO has won successive elections and provided the heads of state. Namibia enjoys political stability, democracy and press freedom.

Windhoek the capital accommodates some 300.000 inhabitants and has all the conveniences of modern life. Due to its German connections and developed infrastructure and buildings, some fin the capital relatively Western compared to other African capitals. Namibia youth are very eager to develop their country and get ahead in life as the generation now graduating from universities is the first experience fully equal rights and access to education and jobs.

Namibia might have some of the most beautiful places you can visit due to its breathtaking sceneries and diversity in landscapes. Windhoek is build at 1700 km above sea level on the Thomas Hochland, which means it is surrounded by beautiful mountain ranges. The Western coast is characterised by the Namib Desert, the oldest stretching out from Botswana. The North is coloured green by its rivers and bordering Angola, Zambia and the Okavango Delta in Botswana it is the most densely populated area in the country.

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5-16 MC working and living Conditions

AIESEC in Namibia currently rents part of a house, commonly known as the MC house, in a residential neighbourhood. We have our own front door, 4 bedrooms, 3 bathrooms (1 ensuite), a kitchen, an office/living space and some space outside to enjoy the sun. The MC house accommodates up to 8 people plus short-term visitors such as conference chairs and facilitates from abroad. Currently those spaces are occupied by the MC on AISEC budget and CEEDers/Interns that pay a small rental fee. the house also functions as office space due to the fact that our budget does not allow for a separate office and no sponsored office space has been secured so far.

It is vital for any applicant to understand the limited financial capacity of AIESEC in Namibia. While we are growing and becoming more sustainable, there is still a long way to go before MC salaries can be guaranteed, especially when expanding the MC team to hold more positions. The current team is doing all they can to secure a better situation for the next term.

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5-16 MCVP Selection Process

Written MCVP Application containing: • 1 filled out MCVP Application Questionnaire (see below) • 1 signed endorsement letter from someone your worked with in a team • 1signed endorsement letter from someone who was your team leader • Belbin personality test results

All files apart from Belbin test are to be saved as PDF files (3), the Belbin test as an excel file (1), and ALL files (4) should be compressed to zip or far format and emailed as one package to tobias.meszaros@aiesec.net and kerstin.svedhem@aiesec.net before 24th February 2015, 23.59 GMT+2.

Note: The current MC 14.15 team refrains from endorsing any candidates to ensure an objective election process.

Step

1St

ep 2

Vote of confidence from the plenary - Saturday 28th February 2015

• After handing in your application and you are confirmed as official applicant you will have your 10 minutes speech and Q&A with the plenary where the LCs will vote on your confidence.

• Local Committees have 5 votes per LC. Currently only LC UNAM and LC NUST have voting rights. • 50 % of confidence is needed from LCs to get to Step 3.

Step

3

Selection Committee Interview - Sunday 1st March 2015

• The selection committee contains Board of Directors, Member Committee, Local Committee Presidents and Member Committee President elect.

• You will have an individual interview with the selection committee. • 50 % of confidence is needed from present directors (LCP and MCP are treated as directors in this meeting) • 50 % confidence required overall • MCP elect has full veto rights for any candidate

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5-16 Member Committee Vice President TM & LCD

F&L

iGIP & BD

oGCDP

Marketing

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5-16 General MC Description & Responsibilities

CONFERENCE MANAGEMENT

Agenda and conference management for all national conferences Assure members education on the AIESEC way in national meetings Design and track conference cycle at national and local level

PORTFOLIO MANAGEMENT

By weekly virtual meetings Quarterly physical meetings Individual calls weekly and consultancy whenever needed

REPRESENTATION

Representation of AIESEC in Namibia on international and national level. Representation of AIESEC in Namibia on relevant external events.

INFORMATION MANAGEMENT

Keep infrastructures up-to-date.Provide training on the usage of experience.aiesec.org, manage.aiesec.org and other information-channels used in AIESEC in Namibia.

KNOWLEDGE MANAGEMENT

Maintenance and development of infrastructure in the MC and between entities. Knowledge management in the functional areaManagement of transition processes in the mc and support for LC EBs.

INTERNAL COMMUNICATION

Management of internal functional weekly newsletter Coordination of usage of different communication channels Creating communication guidelines for local committees with the MC.

Leadership competenciesStrong

Self-awareness Awareness of Others Inclusiveness Developing Others Stakeholders Focus Commitment to results Persistence Personal Effectiveness Effective Communication

Knowledge required

AIESEC Way Leadership Development Model Global Exchange Cycle Long-term Planning GCPs Financial Model GCPs Expansion Management GCPs New Customer Flow (EXPA) Exchange Policy & Procedure

Experience required in the following

LC Experience Team Management Planning and implementation of planning framework Coaching, training and facilitation Accountability to AIESEC stakeholders Change management Conference Experience

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5-16

Responsibilities • To plan and supervise the execution of recruitment human

resource management, leadership selection, train & development for AIESEC in Namibia´s membership

• To drive, support and track the delivery of the integrated learning experience to enabling a high quality of AIESEC Experiences for members

• To ensure the understanding and steering of the organisation towards AIESEC 2015 and driving organisational performance in programmes. Also considering Namibia´s realities and adapting to them

MCVP TM & LCD

Future Leaders recruitment and selection • Coordinate the strategic HR planning on local level • Close cooperation with MC VP Marketing for Talent

Marketing, create the right promotion campaigns to attract the talent needed

• Coordinate the planning & education of the selection and allocation process

Talent learning and development • Manage, update and track the national TMP and TLP

education cycle • Come up with innovative strategies to increase education • Create and manage partnerships with external

organisations such as learning partners which will add value in our membership development

• Implement LEAD for all programs

Team minimums and performance management • Create and implement Talent Capacity strategies to drive

and increase # of realisations • Ensure the education, tracking, and fulfilment of the 6

Team Minimums

TM Portfolio management • Assure and provide knowledge in the TM area for the TM

responsibilities • Give guidelines and facilitate the design and implementation

of the local TM activities

Agenda management of all national conferences • Define the objectives and education covered in all national

conferences according to the TMP and TLP Education Cycle • Select and coordinate the FACI team for all national

conference • Work directly with the Conference Manager

LC Coaching • Implementing a coaching strategy for the LCs together with

the MC team • Tracking LC coaches and evaluating the coaching system • Defining a prioritised LC visit plan and follow-ups quarterly

LC Development • Create a tracking tool to measure LC performance • Compile performance data quarterly and coordinate evaluation with the MC team • Implementation of growth models and tracking to ensure strategic LC development • Assist the process of AIESEC in Namibia long-term and short-term strategic development, manage change

management tool to shape organisational behaviour

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MCVP TM & LCDKey Performance Indicators

# of newly recruited members % of retention rate # number of members with a JD # of X+L, L+X (Global Leaders) # of people EwA (Engagement with AIESEC) # of members attending local, national and international meetings, summits, camps, events, conferences

Skills & Competencies Required

• Organisational awareness • Interpersonal relationship • Conference facilitation • Analytical and cross-functional thinking • Networking and relationship building • Coaching, training and planning • Event planning - Education cycle, conferences,

EwA (Engagement with AIESEC) • Knowledge of HR theory and trends

Benefits

You can learn about organisational talent flow by coaching, educating and engaging members in a structured way.

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Responsibilities • To generate, sustain and develop partnerships that supports

the running of AIESEC Namibia by strengthening our presence within the Namibian society.

• To ensure the financial cash flow and business sustainability of AIESEC Namibia

• To drive, coordinate, support & track the overall management of the Incoming Programs within national and local committee levels.

• Final responsible on the external communication strategies of AIESEC Namibia

MCVP iGIP & BD

Product developer • Creation of customer products for national partners • Creation of sales materials for national products • Final responsible and supervisor for national partnership

events like Y2B • Creation of new products • Understanding global trends in employer branding,

communication & marketing

Customer Manager • Market research and segmentation on corporate relation and

iGIP market • Ensuring relevant and up to date content on the national

website for companies • Ensuring of effective delivery of GIP experiences • Constant tracking, evaluation and reporting of the incoming

exchange performance of all levels • Support LCs in raising/matching/tracking/delivery & service

incoming programs • Education and skill building around corporate and non-

corporate sales

KPIs % of revenue generation from externals % of profit margin of national budget from BD product revenues # of raised partners # of people involved in AIESEC public events & initiatives # of GIP TN Raised, Matched and Realised % and # of GIP TN Re-Raised, Matched, Realised

Skills & Competencies Required • Organisational awareness • Interpersonal relationship • Conference facilitation • Analytic and strategic thinking • Networking and relationship building • Understanding towards global trends and external context • Sales and marketing • Data analysis & plan tracking • Account Management

Benefits You can gain knowledge in corporate and non-corporate sales and partnership management as well as organising business events and managing reception.

General explanation

Currently the visa issues with bringing in volunteers is not solved and it takes up to 3 months to get things done, therefore a focus on iGIP will be put in the beginning of the term hence its high relevance within the southern african region.

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5-16

Responsibilities • To generate, sustain and develop partnerships that

supports the running of AIESEC Namibia by increasing financial sustainability

• To ensure the financial cash flow and business sustainability of AIESEC Namibia

• Ensure legal compliances of all AIESEC Processes and increase legal sustainability of the entity

• Final responsible of financial management

MCVP F&L

MC Financial Management • Budget creation, management and analysis • Financial documentation and accounting in the MC • Constant cost and revenue control (budget and cash flow

management) • Providing information and scenarios for strategic decision • Long term financial management, reserves planning and

management • External and internal accountability (reporting, external

and internal audit preparation) • Bank Management

National controlling obligations • Consult, support and control financial management and

accounting of LCs • Coordinate education to ensure short and long term

sustainability within the LCs • Coordinate national implementation of strategies and

collaboration amongst the LCVPs • Coordinate and advise on the proper usage of internal

funds (investment fund) and grants • Manage and track MC inventory (office & house)

Legal Management • Ensure legal presence of all MC Members • Ensure legality of AIESEC Namibia within the Namibian Law • Keep AIESEC Namibia compendium up to date • Provide legal advice on visa processes for LCs

Skills & Competencies Required • Analytical and strategic thinking • Networking and relationship building • Resource and risk management • Negotiation and networking • Understanding towards global trends and external context • Sales and marketing • Data analysis & plan tracking • Account Management • Details focus • Financial processes and basic accounting knowledge • Organisational understanding • Conference facilitation

Benefits Financial and legal management of a growing entity by creating a budgeting plan and being involved in fundraising activities.

KPIs • % of revenue generation from different sources • % of profit margin of national budget • Relative growth of revenues • Maintain all operations on a legal basis according to Namibian

law

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5-16

Responsibilities • To drive, coordinate, support & track overall

management of the AIESEC Outgoing Programs

MCVP oGCDPCustomer Experience Management (CEM) • Ensure customer satisfaction for Outgoing Programs

exchange participants • Drive implementation of LEAD for both outgoing

programs • Work on firefighting for any customer issues

Supply & Demand alignment • Develop understanding of supply & demand • Run research to find out the different Universities/

Institutions/Organisations/Communities which have the potential for GIP and GCDP

• Entity Partnership Management • Work with Marketing to develop the right messages

and channels for promotion to recruit the right EPs

Skills & Competencies Required • Organisational awareness • Interpersonal relationship • Conference facilitation • Analytical and strategic thinking • Networking and relationship building • Sales and Marketing • Data analysis & plan tracking • Account Management • Coaching and trainingBenefits Practical experience in developing and training students as well as analysing both local educational trends and international labor market.

KPIs • # of EPs Sign ups, Matched, Realised, Completed, Re-

integrated • Absolute & relative growth in # • # of members taking up managing roles within oGCDP • # of X+L, L+X (Global Leaders)

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Responsibilities • Responsible for branding, external representation and

marketing of the programs of AIESEC Namibia.

MCVP MarketingMarketing • Conduct regular external market and internal trend analysis • Ensure brand alignment and quality of communication

materials • Being a brand guardian: ensuring respect of brand guidelines,

national alignment, unified messaging and quality of visual materials

• Creating, developing & implementing campaigns for our programs

• Future Leaders, Global Leaders (TMP, IXP) • Global Talent (GIP) • Global Citizen (GCDP)

• Local delivery of national on-campus partnerships and positioning

Digital Marketing • Managing social media platforms (Facebook, Twitter,

LinkedIn, Youtube, Pinterest, Issuu, Slideshare) • Managing web page content (Ensure continuous update on

web page) Skills & Competencies Required • Analytical and strategic thinking • Networking and relationship building • Media & information management • Graphic design

Benefits Developing strategic communication skills by analysing market and opportunities and consciously build a wider appearance for AIESEC Namibia.

KPIs Total # of sign ups on OP # of events organised/co-organised) # of people EwA (Engaged with AIESEC) # of partnerships built # of media appearances

Social media # of updated social platforms # of likes % of relevant fans overall engagement % conversion from Social Media to OP % conversion from Social Media to Newsletter

Web page # of web page visitors % of conversion from webpage to OP % of conversion from webpage to Newsletter time spent on webpage % of growth of visitors

Tracking method: URL building and tracking, google analytics and conversion tracking

Public Relations • Seeking out and raising strategic partnerships (student

related organisations) • Organise events for students to upscale AIESEC visibility

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5-16 MC QuestionnaireInstructions

• You have to fill out ALL general questions and the questions for two functional areas. • The maximum length of each answer is 300 words. The word count will be enforced by deleting or blacking out excess

words before the application is read. • You may choose to develop your own layout and design but make sure it remains clear what questions you are answering • If you have any questions please be aware that, while we will do our best to answer your emails we cannot guarantee a

timely answer if you submit questions less then 24h before the deadline. • Please save the filled out questionnaire as a pdf file and submit it together with other required documents as a zip or rar

file to tobias.meszaros@aiesec.net and kerstin.svedhem@aiesec.net before the Deadline on the 24th February 2015 at 23.59 GMT+2. It is recommended you submit your application earlier to make sure it arrives on time as no excuses can be accepted. About you.1.Personal details First Name, Last Name, Current Role:AIESEC Entity, Email, Skype, Mobile Education background University attended and main courses Work experience outside of AIESEC Language proficiency

2. What is your drive that made you decide to run for MC in Namibia for the term 2015-2016 and what do you want to take out of this experience?

3. How will your 3 main personal values influence your possible MC term?

4. What is your purpose in life? How will your possible MC term help you achieving it?

5. What aspects of your personality working style would contribute the most to your possible MC term and what are the aspects that could challenge your term the most?

6. What are the main challenges you expect to face during your term regarding the following areas; Your Team Your Work Your Personal Life

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5-16 Future.

7. In your opinion which trends will be shaping Namibia in the following years? List opportunities and threats concerning the organisation.

8. What does AIESEC give to the world and what does AIESEC in Namibia give to Namibia?

9. Chose one of the three areas below, analyse and write a possible solution for it. How would the role you are applying for contribute to a sustainable solution? A. Membership Development in AIESEC Namibia B. Appearance of AIESEC in Namibia C. Financial sustainability of AIESEC Namibia

9. How do you envision AIESEC Namibia in 5 years? FunctionalMCVP TM & LCD 10. What is the relevance of TMP & TLP in the Namibian society? 11. Please evaluate current student market covered for TMP & TLP and list opportunities for expansion and how you would reach it. 12. Please mention 3 strategies of how you would ensure quality leadership experiences for members in AIESEC Namibia. 13. How would you ensure proper leadership pipeline for LCs and MC of AIESEC Namibia for the 15.16 term? 14. Please design a possible National Motivational Conference agenda for the entity.

MCVP iGIP & BD 10. What is the relevance of running iGIP and iGCDP for the Namibian society? 11. Analyse the current state of iGCDP and iGIP in the country and define the 2 biggest limits of growth for each. 12. How do you envision the areas 30 June 2016? 13. Please come up with 3 strategies of how you would reach the above mentioned. 14. Please analyse the corporate market of Namibia and list possible cooperation points and how you would reach it.

MCVP F & L 10. How do you see the Finance & Legal area currently, how do you envision the area in 2020 and what role will it have in your term? 11. Who would be your main stakeholders? Please put them in a priority list and explain the reason for the first 3. 12. Please evaluate the current compendium and LC money handling rights and propose at least 3 development points. 13. Provide a possible investment plan to empower membership. Make sure to have all the 4 programs in mind. 14. How do you envision the financial & legal status of AIESEC Namibia by 2020 and what needs to happen in your term to make that happen?

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5-16 MCVP oGCDP

10. What is the relevance of oGCDP & oGIP in the Namibian society? 11. Analyse the current state of oGCDP and oGIP in the country and define the 2-2 biggest limits of growth. 12. Propose 2-2 growth strategies for the next term for oGIP and oGCDP taking into consideration the CEM and Talent Capacity Management. 13. Which entities would you partner with to ensure experiences for Namibian students? Please explain your answer. 14. How do you imagine functional cooperations next term. Please mention all of the area you would like to cooperate with, and propose expect project with a draft timeline with all of them. (Please handle Marketing as a priority in your answer).

MCVP Marketing 10. Please evaluate the current status of Marketing in AIESEC Namibia with a SWOT. 11. What are the aspects you would take into consideration when creating marketing strategies for each of the programs? What would be the strategies according to you? 12. What are the marketing tactics and channels which need to be renewed or reformed in order to make it competitive? 13. How can national marketing strategies support LCs achievements? 14. If you could change only one thing on the area, what would it be? Why? How would you change it?

Good Luck!

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5-16 Contact information 14.15 Team

We will do our best to answer all the questions your might have about Namibia and the current state of AIESEC in Namibia. We will aim to get back to you within a 24 hour window. If you contact anyone through alternative channels from the ones given below, please bear in mind the person might choose to ignore your request if they wish not to communicate with applicants through the channel (e.g. Social Media).

MCP elect 15.16 - Tobias Mészáros Email: tobias.meszaros@aiesec.net Phone: +36204556099 Skype: tobias-meszaros

MCP - Kerstin Svedhem Email: kersint.svedhem@aiesec.net Phone: +264816872519 Skype: kerstin.svedhem

MCVP ICX & TM - Marie Malchereck Email: marie.malchereck@aiesec.net Phone: +264814286867 Skype: mondschein_engel

MCVP OGX & COM - Sylver Kibelolaud Email: sylver.kibelolaud@aiesec.net Phone: +264814060902 Skype: sylverdk12

MC CEED support Q3 & Q4 2014

Katharina Schön - iGIP & BD Email: katharina.schoen@aiesec.de

Eline van Breukelen - Event Management & Internal Communication Email: eline.vanbreukelen@aiesec.net

Edwin Otta - Conference Management & BD Email: edwin.otta@leeds.aiesec.co.uk

LCP AIESEC NUST 2014 - Mathias Nepela Email: mathias.nepela@aiesec.net

LCP AIESEC NUST 2015 - Israel Gawiseb Email: israel.gawiseb@aiesec.net

LCP AIESEC UNAM 2014 - Lorraine Tempo Email: lorraine.tempo@aiesec.net

LCP AIESEC UNAM 2015 - Radhia Mtonga Email: radhia.mtonga@aiesec.net