Participative Stakeholder Analysis Game 1

7/28/2019 Participative Stakeholder Analysis Game 1

1/36

Participative Stakeholder Analysis

CDIET Project Workshop

2013


2/36

We are playing A GAME

The objective is to have ONE STAKEHOLDER

ANALYSIS MAP

This is a role play game and every one involved:

As reviewer: ask the questions and write the answer

within the time limit, dont move position

As respondent: answer the questions within the

timelimit, do move position when instructed The time is limited therefore always listen to the

instruction

2


3/36

Can we agreed that EVERYONE is ?

Important and involved

PLAYING the game

Giving the BEST response

Having a GOOD TIME

Ready to play the game?

3


4/36

Remember this

4

IM

P

O

RT

A

N

T

HIGHMust keep them Satisfied will all effort &

resources. We dont want them as opposite

as we may not be able to

fight/debate/negotiate with them.

Im

p

ac

t

HIGH

Their opinion and/or decision bring immediate,significant and major / gradual changes in the the

organization system and behavior. It is very difficult to

negotiate and/or debating their decision.

MEDIUMKeep them satisfied with some or

moderate effort & resources. Its better tohave them supporting us rather than

opposite; If they are as opposite, we still

can debate / negotiate with them

MEDIUMTheir opinion and/or decision bring immediate,

significant and major / gradual changes in the the

organization system and behavior. Sometimes the

timing could be longer to take place and changes could

be just minor. There is open window to negotiate and/or

debating their decision.

LOWKeep them informed is enough; Its better

to have them supporting us rather thanopposite; If they are as opposite, we still

can debate / negotiate with them or even

ignored them

LOWTheir opinion and/or decision often has minor

effect and takes sometime to bring effect to theorganization. Their decision and opinion is

always debatable and negotiable. In some

worse case, we could just acknowledge and

say thank you for your input.


5/36

Lets start the Role Play!

1. Participant 12. Participant 1

3. Participant 1

4. Participant 1

5. Participant 1


8. Participant 1

9. Participant 1

10. Participant 1


13. Participant 1


16. Participant 1

17. Participant 1

18. Participant 1


5

Make 2 lines face to face:Line A and Line B

Mix composition is good

Each line should have equal

number of participants

Start counting how many

are you in a single line


6/36

The Two Line for The Game

Line A: you will be identified as P1 to P10

Line B: you will be identified as P11 to P20

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

6


7/36

Stakeholders List1. MPWs Management Staff

2. MPWs Engineering Staff

3. PNS-PU at Regional Level

Government

4. PNS-PU at District Level

Government

5. MPWs partner

6. Construction Industry

7. International Consultant

8. Contractors

9. Consultant

10. Civil society

11. NGOs

12. BUMN

13. BUMD

14. Local Sand mining

15. Professional Association

16. Water User Association

17. Water and bottling relevant

industry

18. Textile Industries

19. Water Powered electrical

companies

20. Corporate Mining industries

21. Public Mining Industry

22. Partners Universities and

Training Center

23. Donors Agencies

24. Regional level government

25. District level government

26. Central level Government

7


8/36

Questions Distribution

8

Identified Stakeholder No. Will be asked by From No. [..] to No. [..] Line A P1, P6

Line B P1, P6

From No. [..] to No. [..] Line A P2, P7

Line B P2, P7From No. [..] to No. [..] Line A P3, P8

Line B P3, P8


Line B P4, P9From No. [..] to No. [..] Line A P5, P10

Line B P5, P10


9/36

For Phase 1 & Phase 2

Time limit per round is 3 minutes Use the provided form(s)

9


10/36

Starting Phase 1 All participants in Line A now is the reviewerand get the answer for

all your questions form 1 respondent within 1 round

What to ask

What is the stakeholder [x] impact and important level

toward Pusdiklat condition to fulfill Pusdiklats Vision & Mission?

All participants in Line B now is the respondent and answer all the

questions from 1 reviewer within 1 round

What to answer:

In my opinion, the stakeholder [x] has [low or medium or high]impact level with [low or medium or high] important level for Pusdiklat to

fulfill its Vision and Missions. The reason for my opinion is [x]

10


11/36

Form used in Phase 1

11

Please put "x" according to the response obtained

No

Data

Respondent ID Important level Impact level Justification

Kode Name Low Medium High Low Medium High

For the stakeholder no. []: .

1 P [..]

2 P [..]

3 P [..]

4 P [..]

5 P [..]

6 P [..]

7 P [..]

8 P [..]

9 P [..]

10 P [..]

Total per kolom


12/36

Role Play Phase 1 / Round 1

Line A is the interviewer and Line B as the

respondent

Line A start asking the question and Line B

start answering the question

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

12


13/36


Line B please move as instructed



P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

P1P2 P3 P4 P5 P6P7 P8 P9 P10

13


14/36





P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

P1 P2P3 P4 P5 P6 P7P8 P9 P10

14


15/36





P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

P1 P2 P3P4 P5 P6 P7 P8P9 P10

15


16/36





P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

P1 P2 P3 P4P5 P6 P7 P8 P9P10

16


17/36

End of Role Play Phase 1

All respondents in Line B should have already

given their opinion for each of the identified

stakeholders

All interviewers in Line A should have already

properly record respondents opinions

Have you finished?

17


18/36

Starting Phase 2 All participants in Line B now is the reviewerand get the answer for

all your questions form 1 respondent within 1 round

What to ask

What is the stakeholder [x] impact and important level

toward Pusdiklat condition to fulfill Pusdiklats Vision & Mission?

All participants in Line A now is the respondent and answer all the

questions from 1 reviewer within 1 round

What to answer:

In my opinion, the stakeholder [x] has [low or medium or high]impact level with [low or medium or high] important level for Pusdiklat to

fulfill its Vision and Missions. The reason for my opinion is [x]

18


19/36


19

Please put "x" according to the response obtained

No

Data

Respondent ID Important level Impact level Justification

Kode Name Low Medium High Low Medium High

For the stakeholder no. []: .

1 P [..]

2 P [..]

3 P [..]

4 P [..]

5 P [..]

6 P [..]

7 P [..]

8 P [..]

9 P [..]

10 P [..]

Total per kolom


20/36


Line B is the interviewer and Line A as the

respondent



P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10

20


21/36


Line A please move as instructed

Line B start asking the question and Line B


P1P2 P3 P4 P5 P6P7 P8 P9 P10

21

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10


22/36





P1 P2P3 P4 P5 P6 P7P8 P9 P10

22

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10


23/36





P1 P2 P3P4 P5 P6 P7 P8P9 P10

23

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10


24/36


25/36

End of Role Play Phase 2

All respondents in Line A should have already

given their opinion for each of the identified

stakeholders

All interviewers in Line B should have already

properly record respondents opinions

Have you finished?

25


26/36

End of Phase 1 & 2

Count & write the total x within each

column of Low, Medium, and High on each

stakeholder column of impact level and

important level

Make summary of form Phase 1

26


27/36

Starting Phase 3 All participants will make group based on the

similarity of questions asked

Make conclusion for each stakeholder position in

the stakeholder analysis map with itsjustification What to discuss:

What is the stakeholder [x] position in the map based

on responses obtained and why?

There will be only ONEconclusionfrom each group

27


28/36

Small Group Discussion

28

Identified Stakeholder No. Is being discussed by


Line B P1, P6


Line B P2, P7


Line B P3, P8


Line B P4, P9


Line B P5, P10


29/36


29

Stakeholders Analysis Mapping Game

Form for Phase 3a - Small Group Discussion

Reviewer Team: Line A [ .. ] orLine B [ .. ]

Dear Reviewer,

- Please remember that you only have 30 minutes to make the summary

- Please make sure that you include all responses in the summary

- Please write clearly for next Panel Group Discussion

- Based on each reviewer's calcuated s ummy. please count how many respondents that give opinion of Low, Medium or High for each stakeholder's impact and

important level. The highest score is the stakeholder's position in the map.

- If there are similar total count, then group must discuss and make decision based for its position. Group need inform the decision and justification

during the panel discussion.

Summary of Responses from IMPORTANTC Y

Degree

INFLUENCE

Degree

Analyzed Respondent's Reason

No Position Reviewer' s Name Low Medium High Low Medium High

Please put "x" according tothe response obtained

Please put "x" according tothe response obtained

1 P [ .. ]

2 P [ .. ]

3 P [ .. ]

4 P [ .. ]

5 P [ .. ]

TOTAL

This form is is filled with summary according to responses obtained from respondents only.

Date.

Signature of Reviewer: P1. P2. P3 . P4. P5.


30/36


30

Stakeholders Analysis Mapping Game

Form for Phase 3b - Stakeholder Position based on small group discussion

Important

High

Dear Reviewer,

- Please remember that you only have 30 minutes to makethe summary

- Please make sure that you include all responses in thesummary

- Please write the stakeholder position clearly for next PanelGroup Discussion

Medium

Low

Low Medium High

Impact

This form is i s filled with summary according to responses obtained from respondents only.

Date.

Signature of Revi ewer: P1 P2 P3 P4 P5


31/36

How to make group conclusion

Count the respondents opinion for eachstakeholders level of impact and important

The combination of highest score for thestakeholders level of impact and important is

showing its position in the map If there is same score number for impact or

important level then group must make decision for the stakeholders

position in the map with its justification. If the group cant make decision then it will be

decided in the panel discussion

31


32/36

Time Limit for Small Group Discussion

For this phase, you only have 30 minutesto make One Group Analysis.

32


33/36

End of Role Small Group Discussion

Each group will have their conclusion opinion

of each stakeholders position in the map

ready to be presented in panel discussion

33


34/36

Panel Discussion

Representative of each group to present the summary of thegroup discussion

Discuss on the position of stakeholders position that not yetclear on group discussion

Discuss on the map relevancy toward Pusdiklat level position Discuss on the map relevancy toward your own organization

level

Final adjustment for the position in the map

The panel discussion will agreed in a result of:

A STAKEHOLDER ANALYSIS MAPPING

34


35/36

Final Stakeholder Analysis Map

Important

High

Medium

Low

Low Medium High

Impact

35


36/36

Congratulation!

Your contribution made this mapping processpossible and important

It is your analysis

It is for your organization future

Thank you36

Participative Stakeholder Analysis Game 1

Documents

Transcript of Participative Stakeholder Analysis Game 1