October 14 2014 Complete Agenda

8/11/2019 October 14 2014 Complete Agenda

1/47

MAYORANDCITYCOUNCIL

WORKSESSION

Tuesday,October14,20141:00P.M.

AClosedSessionisscheduledfrom12:001:00P.M.todiscusslegalmatters.

AGENDA

1. CALLTOORDER

2. REPORTONCLOSEDSESSIONTuesday,October14, 201412:001:00p.m.

3. ACKNOWLEDGEMENTSANDRECOGNITIONS

4. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgenda

may

be

heard

during

Comments

from

the

Public

for

a

period

of

three

(3)

minutes

or

such

time

as

may

bedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,

addressandtheAgendaitemonwhichheorshewishestospeak.

5. NEWBUSINESS

A.

Bid

Opening

Fire/EMS

and

Beach

Patrol

Medical

Supplies

B. ClassificationandPayStudyUpdatepresentedbyDavidLookingbill,ManagementAdvisory

GroupInternational,Inc.

C.

Request

to

Approve

TAB

Fund

Allocation

presented

by

Tourism

Director

D. FireDepartmentUpdatepresentedbyFireChief

E. DiscussionofRunway14/32PavementMaintenanceProjectpresentedbyPublicWorksDirector

6. ADJOURN


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, OCTOBER 14, 2014

2. Report on Closed Session October 14, 2014 12:00

1:00 p.m. Legal Matters


3/47

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of

appointees, employees or officials over whom it has jurisdiction; or(ii)

any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that isnot related to public business

3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial

organization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potentiallitigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the

negotiations;

10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;

13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding or

matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly related

to a negotiation strategy or the contents of a bid or proposal, if public discussionor disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process

DATE AND TIME: Tuesday, October 14, 2014 12:00 p.m.

PLACE: City Hall

SUBJECT: Legal Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to the open session of the Mayor and City Council being held on Tuesday,

October 14, 2014, a closed session was held on Tuesday, October 14, 2014 at 12:00

p.m. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal Matters

(b) Persons present:

Mayor Richard Meehan

City Manager David RecorCouncil President Lloyd Martin

Council Secretary Mary Knight

Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare andJoe Mitrecic

City Solicitor Guy AyresExecutive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

Time adjourned:


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4. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three

(3) minutes or such time as may be deemed appropriate by the Council President.

Anyone wishing to be heard shall state their name, address and the subject on which

he or she wishes to speak.


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5. NEW BUSINESS

A. Bid Opening Fire/EMS and Beach Patrol Medical Supplies


7/47

Vendor Information Received Bid

Amerishochi Inc

7923 Munson Road

Mentor, OH 44060

Shu See

440-257-9010

[email protected]

Bound Tree Medical

PO Box 8023

Dublin, OH 43016

800-533-0523

[email protected]

Diamond Pharmacy Service

645 Kolter Drive

Indiana, PA 15701Debbie Rodgers

888-520-2500

[email protected]

Emed Medical

12163 Bridgeton Square Drive

Bridgeton, MO 63044

Tonya Booker

314-739-6815

[email protected]

Emergency Medical Products

5235 International Dr., Suite B

Cudahy, WI 53110

Brad Smith

800-558-6270

[email protected]

Ever Ready First Aid & Medical Supply

101-01 Foster Avenue

Brooklyn, NY 11236

Miri Weber

718-495-4600

[email protected] Industries

33671 Doreka Drive

Fraser, MI 48026

Karen Wlasiuk

800-521-6224

[email protected]

2014-2015 Fire/EMS Medical Bid

September 30th, 2014 Bid Opening 1:00 p.m. MCC


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Henry Schein Inc

135 Duryea Road M495

Melville, NY 11747

Scott Bruner

631-390-8110

[email protected]

McKesson Medical-Surgical8741 Landmark Road

Richmond, VA 23228

Rebecca Osborne

763-595-6041

[email protected]

Med Vet International

13822 West Boulton Blvd

Mettawa, IL 60045

Dawn Straily

800-544-7521

[email protected]

MES-Maryland

11 E. Chestnut Street

Delmar, MD 21875

Shawn Johnson

443-783-3636

[email protected]

MMS - A Medical Supply Company

1575 Aviation Center Pkwy #527

Daytona Beach, FL 32114

Julia Onesto386-252-9960

[email protected]

Moore Medical

1690 New Britain Ave.

Farmington, CT 06032

Bonnie Irish

800-234-1464

[email protected]

QuadMed, Inc

11210-1 Philips Industrial Blvd.

Jacksonville, FL 32256

Ryan Wagoner

800-933-7334

[email protected]


9/47

Southeastern Emergency Equipment

PO Box 1097

Wake Forest, NC 27596

Verlie Altmann

919-556-1890

[email protected]

United Medical Supplies25 Craig Place

North Plainfield, NJ 07060

Vanessa Vargas

908-757-0075

[email protected]


10/47

ADVERTISEMENT

Town of Ocean City, MarylandFire/EMS Medical Supplies

The Town of Ocean City is seeking bids from qualified and experienced vendors to provide

Fire/EMS Medical Supplies in conformity with the specifications detailed in the Bid Documents.

Bid Documents for the Medical Supplies may be obtained from the Town of Ocean Citys

Procurement Department by either e-mailing the Purchasing Associate, Nicholas Rice, at

[email protected] by calling 410-723-6643 during normal business hours, or via the

Townswebsite,http://oceancitymd.gov/City_Manager/bids.html. Vendors are responsible for

checking this website for addenda prior to submitting their bids. The Town of Ocean City is not

responsible for the content of any Bid Document received through any third party bid service.

It is the sole responsibility of the vendor to ensure the completeness and accuracy of their

Completed Bid Documents.

Sealed Bid Documents are due no later than Friday, October 10th

, 2014 by 4:30 p.m. and will be

opened and read aloud at the Mayor and City Council Work Session held on Tuesday, October

14th

, at 1:00 p.m. Bids are to be submitted to Town of Ocean City, Attn: City Manager, 301 N.

Baltimore Avenue Room 230, Ocean City, MD 21842. Late Completed Bid Documents may ormay not be accepted, Council will use their discretion in determining acceptance of late

Completed Bid Documents.

Minority business enterprise vendors are encouraged to compete for award of the Medical

Supplies Contract.

Nicholas Rice

Purchasing Associate

Town of Ocean City, Maryland
mailto:[email protected]:[email protected]://oceancitymd.gov/City_Manager/bids.htmlhttp://oceancitymd.gov/City_Manager/bids.htmlhttp://oceancitymd.gov/City_Manager/bids.htmlhttp://oceancitymd.gov/City_Manager/bids.htmlmailto:[email protected]


11/47

1 Airway KLTD213EA King King Airway LT-D supraglottic airway kit size 3 Case 4



4 Airway N 0101 * Meconium Aspirators Each 15

5 Airway 792-1-5075-04 Robertazzi * Latex free nasopharyngeal airways Kit 24

6 Airway792-1-

1508000EA Berman * Berman oral airways set 00-6 (box of 10) Set 24

7 Airway SU1-7333-50 Sunmed 5.0 Un-Cuffed ET Tubes 10 /Box Box 2

8 Airway SU1-7333-55 Sunmed 5.5 Cuffed ET Tubes 10/Box Box 2

9 Airway SU1-7333-60 Sunmed 6.0 Cuffed ET Tubes 10/box Box 2



12 Airway SU1-7333-90 Sinmed 9.0 Cuffed ET Tubes 10/Box Box 2

13 Airway SU1-7333-30 Sunmed 3.0 Uncuffed ET Tubes 10/Box Box 2

14 Airway SU1-7333-40 Sunmed 4.0 Uncuffed ET Tubes 10/Box Box 2

15 Airway ADC 315 ADC Intubation Style Magill Forceps Pediatric Each 12

16 Airway ADC 315 ADC Intubation Style Magill Forceps Adult Each 12

17 Airway LA 400 Laerdal Thomas Pediatric ET Tube Holders Box 2

18 Airway LA 500 Laerdal Thomas Adult ET Tube Holders Box 4

19 Airway RU 120900040 Rusch Quick Trach Emergency Cric Kits Each 12

20 Airway Gtpts-8.5-6.0fsns Cook Needle Decompression Kits Complete w/valve Each 24

21 Airway 1627A Endotrol 6.0 Tracheal Tube With Controllable Tip 10/Box Box 3

22 Airway 1628A Endotrol 7.0 Tracheal Tubes With Controllable Tip 10/Box Box 3

23 Airway 5-5332-04 GreenLineMacintosh #4 Disposable Fiber optic Laryngoscope

BladesBox 4

Fire/EMS Medical Supplies-FY15 Anticipated

Line Item Part # Brand Description UOM Est. Qty.


12/47

24 Airway 5-5333-03 GreenlineMiller #3 Disposable Fiber Optic Laryngoscope

BladesBox 4

25 Airway 5-3332-03 GreenlineMacintosh #3 Disposable Fiber Optic Laryngoscope

BladesBox 2

26 Airway 5-5333-02 GreenlineMiller #2 Disposable Fiber Optic Laryngoscope

BladesBox 2

27 Airway 5-53332-02 GreenlineMacintosh #2 Disposable Fiber Optic Laryngoscope

BladesBox 2

28 Bio 173 Medical

Action55 gallon Biohazard Bag Case 2

29 Bio 116 Medical

Action7-10 Gallon Biohazard Bags Case 10

30 Bio MX 13-1024 Cavicide Cavicide Disinfectant Spray 24oz bottle Case 8

31 Bio 71307 Eco-Lab Quick Clean 7oz Case 12

32 Bio 3M 1860 3M N-95 Masks Regular Box 4

33 Bio 41101 Red-Z Fluid solidifying powder 5oz bottle Case 24

34 Diag 9-001 Kendall* Ammonia Inhalants 10 Per Box Box 40

35 Diag 760-A ProsphygAneroid Spygmomanometers regular adult

complete; navyEach 24

36 Daig 760-BP Prosphyg Aneroid Spygmomanometers Infant size 7 Black Each 12

37 Diag 760-BP Prosphyg Aneroid Spygmomanometers Child Size 9 Black Each 12

38 Diag 760-BP ProsphygAneroid Spygmomanometers Large Adult Size12

BlackEach 12

39 Diag SLN-240 Surgilance Safety lancets Box 24

40 Diag ADC 603 ADC Adscope Stethoscope Black Each 24

41 Diag ADC 602 ADC Cardiology Scope Burgundy Each 12

42 Diag S3604 ADC* Disposable Pen Light w/ Pupil Gauge 6 Per Pack Pack 10

43 Diag LEC103305 Level Level one glucose glutcose 15g 3pk Pack 36

44 Diag N-00-S-25 AMBU Pediatric blue sensor electrode Box 10

45 Diag R-00-S/4 AMBU Adult blue sensor w/snap Case 12

46 Diag 175031 Suretemp Disposable Probe covers 25/bx Box 10

47 Meds 1420-95 Bayer * 81mg Chewable Aspirin Orange/Cherry Bottle 25


13/47

48 Meds 0500-1 Dey * Epi Pen 0.3mg Auto Injector Each 24

49 Meds 0501-1 Dey * Epi Pen JR 0.15mg Auto Injector Each 24

50 Meds KE 8301 Kendall P2 Sharps Shuttle Each 100

51 Meds K-8970 Kendall Sharps Containers Case 2

52 Meds 79541 Nitrolingual* 0.4 mg Nitro Spray 4.9gm 200 Metered Doses Each 12

53 Meds BD 381467 BD Insyte Autoguard IV Cath Non Winged 14Ga 50bx Box 2

54 Meds BD 381454 BD Insyte Autoguard IV Cath Non Winged 16Ga 50bx Box 2

55 Meds BD 381444 BD Insyte Autoguard IV Cath Non Winged 18 Ga 50bx Box 2



58 Meds BD 381412 BD Insyte Autoguard IV Cath Non Winged 24 Ga 50 bx Box 2

59 Meds 2B2324 Baxter Ringers lactate1000mL 12 per CS (see Note 1) Case 4

60 Meds 2B2323 Baxter Ringers lactate 500mL 24 per CS (see Note 1) Case 4

61 Meds 9634B ADI * Rolled Blue Non Latex Tourniquet 1000/Case Case 1

62 Meds LL 545050101201 AMEDRA Epinephrine Auto-inject Pen Adult .3MG Each 24

63 Meds LL 54505010102 AMEDRA Epinephrine Auto-inject Pen Junior .15 MG 2/pk Each 24

64 Meds 309603 BD 5cc Luer Lok Tip Syringe 100/Box Box 1

65 Meds 309604 BD 10cc Luer Lok Tip Syringe 100/Box Box 2

66 Meds SS30LT Terumo 30cc Luer Lok Tip Syringe 25/Box Box 2

67 Meds BD 305903 BD 1cc Safety Syringe With Needle 50/Box Box 2

68 Meds BD 305906 BD 3cc Safety Syringe With Needle 50/ Box Box 2

69 Meds BD 305902 BD 23ga Safety Needle Only Box/50 Box 2

70 Oxy HU 1059 Hudson Adult NRB Mask With Vent Case 4

71 Oxy MS-25058 Micromist Pediatric NRB Mask With Vent Case 4

72 Oxy RU 395497 Micromist Infant NRB Mask With Vent Case 1

73 Oxy HU 1838 Husdon Pediatric Nasal Cannula Case 1

74 Oxy 410312 Vixone Nebulizer w/pediatric aerosol dragon mask Case 2

75 Suction 5245A Beck Beck Airway Airflow Monitor count/10 Box 6


14/47

76 Suction RU 40450080 Rusch 8FR Whistle Tip Suction Cath 10/Box Box 3

77 Suction RU 40450012 Rusch 12 FR Whistle Tip Suction Cath 10/Box Box 3

78 Suction RU 40450014 Rusch 14FR Whistle Tip Suction Cath 10/Box Box 3

79 Suction RU 40450018 Rusch 18 FR Whistle Tip Suction Cath 10/Box Box 3

80 Suction MV 1217-10 MV 10 FR Gastric Sump Tubes Salem 10/Box Box 4

81 Suction MV 1217-12 MV 12FR Gastric Sump Tube Salem 10/Box Box 4



84 Trauma BB-6139-22 Braun 250mL Sterile Water 24 Per Case Case 24

85 Trauma KE 3033 Kendall Sterile 4x4 25 Pks of 2 Ply /24 Per Case Case 10

86 Trauma KE 9190 Kendall Sterile 5x9 16 Per Box Case 10

87 Trauma 4331 Johnson &

Johnson1 3/4" Butterfly Box medium 100/box Box 15

88 Trauma JJ 4644 Johnson &

Johnson1"x3" Band Aids Sheer Box 25

89 Trauma JJ 5716 Johnson &

Johnson2"x4 1/2 " Extra Large Band Aids Box 20

90 Trauma 5180B Roehampton Sterile Burn Sheets/12 Per Case Case 2

91 Trauma 980011 Laerdal Stiffneck Select Adult Collars Case 8

92 Trauma 980021 Laerdal Stiffneck Select Pediatric Collars Case 2

93 Trauma DYND 04001H Medline* 7.5" Bandage Scissors Each 24

94 Trauma 7522 EMI* Ring Cutters Each 15

95 Trauma BE-484410 Bemis 1200cc Green Top Suction Canisters Case 2

96 TraumaCN-34880/

CN-37040 Conmed Yankauer Suction Tips & Suction Tubing Set Case 2

97 Trauma KE 2247 Kendall 4" Kling Non Sterile 12 Per Bag 96 Per Case Case 8

98 Trauma KE 2249 Kendall 6" Kling Non Sterile 6 Per Bag 48 Per Case Case 8

99 Trauma 3M 1527-0 3M Transpore Tape .5 inch 12 Per Box Box 24

100 Trauma 3M 1527-1 3M Transpore Tape 1" 12 Per Box Box 24

101 Trauma 3M 1527-2 3M Transpore Tape 2" 6 Per Box Box 15

102 Trauma 3M 1624W 3M Tegaderm 100 Per Box 6x7 cm Box 4

103 Trauma KE 1967 Kendall Trauma Dressings Case 3


15/47

104 Trauma ADI Medical ADI Triangular Bandages 40x40x56 w/pins Dozen 24

105 Trauma 3M 9660 3M Surgical Clipper Blade Assembly 50 Per Box Box 2

106 Trauma S3511 Dynarex Medium Alcohol Preps Medium 200 Per box Box 12

107 Trauma S3509 PDI Nail Polish Remover Pads 100 Per Box Box 12

108 Trauma LA983032 Laerdal Speedblock Set Each 300

109 Trauma 6640B Morrison 2x9 ArmBoards Case/100 Case 2

110 Trauma 6642B Morrison 3x18 ArmBoards Case/100 Case 3

111 Trauma 2594B KwikCold * 6x9 Regular Instant Cold Ice Pack Case/24 Case 36

112 Trauma L 983060 Laerdal Universal Base only Box 10


16/47

OCBP Medical Supplies-FY15 Anticipated

Line Part # Brand Description UOM Est. Qty.

1 #170 Sealeasy Adult Mini Kit CPR Mask Each 48

2 7028LF 1-inch Kendall Small Band-Aids Box 100

3 NON25504 Medline Large Band-Aids Box 24

4 #213-014 CSM Sting Kill Wipes Box 100

5 2OZ Bactine First Aid Antiseptic liquid Each 50

6 #619 Cramer Trainers Athletic Tape Case 14

7 RA08310B Medi-First Instant Ice Packs Case 12

8 #3354 4x4 Large Gauze Pads Box 24

9 #3353 3x3 Small Gauze Pads Box 24

10 Not specified 2x2Individually wrapped gauze

rollsEach 150

11 Not specified36 x 36

x 51

Triangular bandages

individually wrappedEach 50


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5. NEW BUSINESS

B.Classification and Pay Study Update presented by David

Lookingbill, Management Advisory Group International,

Inc.


18/47

TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Wayne Evans, Human Resources DirectorRE: Classification and Pay StudyDATE: October 6, 2014

ISSUE(S): Classification and pay study survey

SUMMARY: On June 24, 2014, Council authorized Management Advisory Group

(MAG) to perform a citywide compensation and benefits study.

Employee data has been collected since that date, and MAG isready to determine target areas for the compensation survey.

FISCAL IMPACT: Included in approved Scope of Services.

RECOMMENDATION: Review and approve proposed target organizations.

Financially Sound Town Government

ALTERNATIVES: Propose different target organizations.

RESPONSIBLE STAFF: Wayne Evans, Human Resources Director

COORDINATED WITH: David Lookingbill, Management Advisory Group

ATTACHMENT(S): Letter from Donald Long, President, Management Advisory GroupInternational, Inc.

Agenda Item # 5B

Council Meeting October 14, 2014


19/47

Management Advisory Group International, Inc.

MANAGEMENT

ADVISORY

GROUP INTL., INC.

MANAGEMENT CONSULTING SERVICES

September24,2014

WayneEvans,HumanResourcesDirector

TownofOceanCity,Maryland

301N.BaltimoreAvenue

OceanCity,

MD

21842

DearWayne,

Management Advisory Group International, Inc. (MAG) is pleased to provide an update and suggested target

agenciesforthecompensationsurveyinreferencetotheClassificationandPayStudyfortheTownofOceanCity.

MAGhasbeenworkingcloselywithmanagement, supervisors,employees,andHumanResourcesmanagement

andstaffinthisproject. Yourofficehasprovidedextensiveinformationaboutyourcurrentcompensationsystem

andemployeedata.As youknow, inAugust,MAGandHRworked together to completeemployeeorientation

sessions that were very well attended. Since then, 584 employees have started their online Job Analysis

Questionnaires(JAQ)and476employeeshavecompletelyfinishedthem.Ofthese,227questionnaireshavebeen

reviewedby

supervisors.

So,

the

process

is

moving

along.

We

do

indeed

appreciate

HRs

help

in

this

entire

process.

MAGhasidentifiedbenchmarkpositionsthatwouldbeincludedinthesalarysurveyportionoftheproject.These

arepositionsthatrepresentvariousdepartmentswithintheTownstructureand levelswithinthecompensation

structure.Weestimate thatapproximately40benchmarkpositionswouldbeused in themarketsurvey.Those

recommendedbenchmarksarebeingidentifiedforyourconsiderationatthistime.

Inthismemo,wewouldliketosuggestwhatarecalledsurveytargets.Thesewillbeagenciesandemployersthat

wewilltargetforcompensationdata.Weanticipatecapturingdata(payranges)fromagenciesthatmaybesimilar

insizeandstructure,geographicallywithintheregion,andthosethatmaybecompetitorsinthemarket.Thisisa

challengegiventheTownsgeographiclocation.

Wealsowillestablishtargetsforexecutivelevelpositionsthatwillbeslightlydifferentthanforgeneralemployees.

This isbecausetherecruitingrequirementsforexecutivepositionswilldiffer.WewanttoensurethattheCity is

competitiveatalllevelsoftheorganization,andexecutivelevelpositionshaveabroaderrecruitmentnet.


20/47




September24,2014

PageTwo

Therecommendedtargetagenciesforgeneralemployeepositionsinclude:

CityofAnnapolis,Maryland;

CityofBaltimore,Maryland;

CityofBowie,Maryland;

TownofEaston,Maryland;

TownofBerlin,Maryland;

CityofGaithersburg,Maryland;

CityofRockville,Maryland;

CityofSalisbury,Maryland;

AnneArundelCounty,Maryland;

WicomicoCounty,

Maryland;

WorcesterCounty,Maryland;

SalisburyUniversity;

TheStateofMaryland;

CityofDover,Delaware;

KentCounty,Delaware;

SussexCounty,Delaware;

CityofWilmington,Delaware.

ForPolicerankstructurepositions,totheabovegeneralemployeelist,wewouldsuggestadding:

MarylandStatePolice.

ForFirerankstructurepositions,totheabovegeneralemployeelist,wewouldsuggestadding:

SussexCounty,Delaware;

FrederickCounty,Maryland.

ForOceanLifeguardpositions,totheabovegeneralemployeelist,wewouldsuggestadding:

BethanyBeach,Maryland;

RehobothBeach,Maryland;

VirginiaBeach,Virginia.

ForExecutivelevelpositions,therecommendedtargetagencies,inadditiontotheagenciesabove,include:

CityofMyrtleBeach,SouthCarolina;

CityofRaleigh,NorthCarolina;

CityofRichmond,Virginia;

CityofWilmington,NorthCarolina.


21/47




September24,2014

PageThree

Ihopethisishelpfulinformationaswegoforwardwiththesurvey.Wearedevelopingthesurveyatthispointand

lookforwardtoanycommentsorsuggestionsyoumayhave.

Pleasegiveacalloremailatyourconvenience.

Thankyouforallofyourtimeandeffortontheproject.

Sincerely,

DonaldC.Long,Ph.D.

President

ManagementAdvisoryGroupInternational,Inc.

13580GroupeDrive,Suite200

Woodbridge,VA22192

Phone:(703)5907250

Email:[email protected]


22/47



5. NEW BUSINESS

C.

Request to Approve TAB Fund Allocation presented by

Tourism Director


23/47

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Donna Abbott, Tourism & Marketing DirectorRE: TAB recommendation for new event fundingDATE: October 8, 2014

ISSUE(S): TAB recommends funding $500 toward a new event sponsoredby the Ocean City Museum Society - the 1st Storm Warriors 5KRun/Walk for the OC Life-Saving Station Museum.

SUMMARY: TAB was recently polled for a request for $500 to help fund thisnew event set for Saturday, November 8 on the Boardwalk at theInlet.

The Storm Warriors 5K Run/Walk is an inaugural event designedto bring visitors and participants to the downtown and museumon a November weekend. The Museum Society is requesting TABsupport to offset costs to run the event. TAB voted unanimouslyto support this event with the amount requested.

FISCAL IMPACT: Funds are available in FY 2015 TAB allocation in the TourismDepartment budget to cover the $500 requested.

RECOMMENDATION: Approve TAB funds for the event.

1stClass Resort and Tourist Destination

ALTERNATIVES: Do not approve.

RESPONSIBLE STAFF: Donna Abbott, Tourism & Marketing Director

COORDINATED WITH:

ATTACHMENT:

Tourism Advisory Board

OC Museum Society application for TAB funding

Agenda Item # 5C

Council Meeting October 14, 2014


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29/47



5. NEW BUSINESS

D. Fire Department Update presented by Fire Chief


30/47

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Chris Larmore- Fire Chief

RE: Annual OCFD UpdateDATE: 10/07/2014

ISSUE(S): Ocean City Fire Department divisions and operations update.

SUMMARY: Chief Larmore will review summer statistics, fall projects, and on-

going initiatives.

FISCAL IMPACT: Not applicable.

RECOMMENDATION: Not applicable.

Excellent Service through High Performing Town Organization

ALTERNATIVES: Not applicable.

RESPONSIBLE STAFF: Ocean City Fire Department Chief Chris Larmore

COORDINATED WITH: Deputy Chief Chuck Barton (Career)

Deputy Chief David Hartley (FMO)Deputy Chief David Cropper (OCVFC)

ATTACHMENT(S): Topics Outline

Agenda Item # 5

Council Meeting 10/14/2014


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Memorandum

To:

CityManager

David

Recor

From: FireChiefChrisLarmore

Date: October6th,2014

Re: OCFDSeasonsummaryandfallprojectoverview

Continue

application

of

Department

Vision

1) Maintainandimprovecontinuedsafeoperationsforallpersonnel.

2) Providethehighestservicetoourcitizenryandvisitors.

a. Maintainminimumstaffingforourdailyneeds.

b. Insurecompetencylevelsofallpersonnelrelativetothedemandsofourservice.

c.

Maintainequipmentreadinessandreplacement.

3) Continuetobuildasolidcombinationfireservice,withallpersonnelrespectingeach

group,andworkingtogetherinthisregards.

4) Provideourservicesinthemosteconomicalmeanspossible.

5)

Researchandconstantlyworktowardameanstoimproveourperformance,alongwith

meetingreasonableexpectationsbythePublic,CityManager,andM&CC.

Summer

2014

statistics,

see

attached:

1) Callvolume

2) Crewstatus

3) Equipmentstatus

4)

Payroll/budgets

Fall/Winter2014/2015ProjectOverviewTop7

1) Reviewfireemergencyresponseandpersonalavailability

2)

Officerandpersonnelreplacementandsuccessionplanning

3)

Continuedresearch

and

development

of

improved

service

efficiencies

4) ExpandOCVFCLive InProgram

5) PreparationnextCollectiveBargainingAgreement

6) ReviewupdateallDepartmentStandardOperatingGuidelines

7)

Headquartersrenovation,minorexpansion

Note:The2013specialprojectlist,highlightedTop10Projects,9werecompleted.


32/47

Report for Mayor and City Council

2014 Summary

Memorial Day Labor Day

Fire Chief Chris Larmore

October 14th

2014


33/47

Executive Summary The 2014 summer season review reflects, without ambiguity, that the

Ocean City Fire Department continues to fulfill the vision embraced by the Command Staff, as

well as its Members.

Exceptional availability and resource management of staffed EMS units continued

with a remarkable number of times we dropped under minimum staffing (9).

Call volume increased for the first time in 4 years, as a result of a busier August.

The Department provided the required personnel to ensure better coverage, with a

continued reduction in payroll costs after mandated pay incremental increases.

The Volunteer Division continued with non-compensated Duty Crews, with a

total coverage of 8,172 hours of service.

The response times continue to meet our expectations, with an average of 4

minutes 27 seconds from dispatch.

Currently, the Departments part-time compensated force has no unemployment

charges, or impacts on the A.C.A. maintaining the 1560 hour benchmarks.

There were two occasions where mutual aid departments were needed for EMS

transport ambulances. These calls were handled without any adverse effect on

patient care or outcome. Provisions have been made to prevent this reoccurrence.

The Department handled the Route 50 bridge incident professionally, with expert

planning and coordination, as discussed during the subsequent review.

The Department continues to monitor ambulance service and reliability records,

and is pleased to note a possible reversal in trend.

September 1, 2014 - Report to City Manager


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Availability of staffed EMS units- Exceptional availability and resource management of

staffed EMS units continued with a remarkable number of times we dropped under minimum

staffing, yet calls for service increased. Please note that out of units is the terminology used

when a call for service depletes our minimum staffing, NOT that a subsequent call is not

handled. The Supervisor may split crews, utilize on - duty Command Staff, or Volunteers. Not

a single call was dispatched during the 2014 season that a response was not provided, although

twice outside mutual aid was notified for Ambulance transport. This speaks well of our in-place

mutual aid agreements.

Crew Status ComparisonJune August

Out of Crews 2011 2012 2013 2014

June 3 7 1 2

July 15 7 4 4

August 6 3 3 3

TOTAL 24 17 8 9


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Call volume- increased for the first time in 4 years, as a result of a busier August with a total of

2913 calls for service, Fire and EMS. Details for the type and area of calls is available.

MemorialDaytoLaborDay:12:01:01amonMemorialDaythrough11:59:59p.m.onLaborDay

5/309/5 5/289/3 5/279/2 5/269/1

Calls 2011 2012 2013 2014

MS 2642 2643 2351 2515

ire 515 475 459 398

Total 3157 3118 2810 2913


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The Department provided the required personnel to ensure better coverage, with a

continued reduction in payroll costs after mandated pay incremental increases.

PAYROLL

Payperiodending 2014 2015

7/13/2014 $207,870.78 $218,885.99

7/27/2014 $202,324.31 $197,891.33

8/10/2014 $200,255.89 $200,126.09

8/24/2014

$197,156.86 $201,077.34

$807,607.84 $817,980.75

Difference $10,372.91


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The Volunteer Division continued with non-compensated Duty Crews, with a total coverage

of 8,172 hours of service. The goal is to provide a crew of 4 persons, in 12 - hour night shifts for

the 100 days of summer. Provided crews exceeded the goal by 3,372 hours.

Response times - continue to meet our expectations, with an average of 4 minutes 29 seconds

from dispatch.

Time

Data

2011

2012

2013

2014

AVGRT* 4:11 4:26 4:19 4:27

Fractile,0.9 7:01 7:24 7:07 7:15

*AVGRT=AverageResponseTime,inminutes,dispatchtoarrival.(IncludesFirerelatedIncidents)

Currently, the Departments part-time compensated force has no unemployment charges,

or impacts on the A.C.A Maintaining the 1560 hour benchmarks.

Part-time staffing continues to be a challenge with the cap of allowable hours, in addition to

scheduling around their primary employers.


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The Department continues to monitor ambulance service and reliability records.

With two units placed out of service for an extended period, the data does not clearly reflect the

source or specific corrective measures that can be addressed. What can be determined is the need

for a reserve fleet, and the value of the lease agreement established two years ago. We staff 7

ambulances regularly in the season, with an average of 2 out of service, often times being 3, the

need for a fleet of ten is reasonable. There were two calls where mutual aid departments were

needed for EMS transport ambulances. These two calls were handled without any adverse effect

on patient care or outcome; provisions have been made to prevent this reoccurrence.

The plan is to not release the replacement ambulance until the fall sale, rather than the spring

auction. This would give us one additional ambulance, with very little difference in residual

value at the time of sale. Additionally, we have for the last two years had an open lease to

replace units that may unexpectedly be out of service for an extended period.

The Department handled the Route 50 bridge incident professionally, with expert planning

and coordination, as discussed during the subsequent review.

The Command Staff did an exceptional job of providing immediate coverage, as well as

implementing a 24 hour plan to provide the level of coverage expected by our residents and

vacationers. The coordination with allied agencies, including but not limited to the Hospitals,

MIMS, OCPD, and the private sector was exceptional.


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Fire Marshall Division - Overview

Statistics

2013-14

Quality Assurance (QAP) Reviews - 2,783 in 1,535 buildings

QAP Correction Orders - 71

Plan Reviews 397

Special Event Permit Reviews 119

Bonfire/Tent Permits 204

Liquor License Inspections 153

Fire/Explosive Investigations 45

High-rise Inspections 17

Complaints/Referrals 177

2014 Focus

False Alarm Reduction Program Through proactive code enforcement and

cooperation by owners, in conjunction with the quality assurance program, we intend to

continue reduction of such preventable alarms.

Over Crowded Residential Occupancies Working with Zoning and Building

Department in conjunction with the PRESS Committee for enforcement and code

development strategies to address public complaints of overcrowding.

Quality Assurance Program Re-evaluating the program. The FMO is researching

computer programs and companies for potential efficiency improvements in the overall

program.


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High-Rise Inspection Program The high-rise code was rewritten in 2005 with a

twelve year compliance window for the 19 specific non-sprinkled high-rises, the

inspection program has been extended to sprinkled high-rises, 17 of which have been

inspected.

Code Review and Management The State of Maryland will be going through a three

year Fire Code update cycle. The Ocean City Fire Marshal is reviewing the 2015 Fire

Codes and updates for local impact and adoption.

Liquor License Inspection Pilot Program Every year we conduct inspections for over

150 establishments with Liquor Licenses. We have recently spread the inspections out

over a twelve month, rather than a three month period in the winter/spring, to see the

establishments in operation during normal operations and to spread the work out over a

longer period of time.


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5. NEW BUSINESS

E.Discussion of Runway 14/32 Pavement Maintenance Project

presented by Public Works Director


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25166 TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Hal O. Adkins, Public Works DirectorRE: Pavement Maintenance Runway 14/32

Update from August 12, 2014 PresentationDATE: October 9, 2014

ISSUE(S): Pavement Maintenance Project Runway 14/32 (East/West Runway)

SUMMARY: Runway 14/32 was last resurfaced in the early 1980s. The current

runway surface is in need of substantial maintenance repairs toassure its life expectancy until FY19/20 when we hope to gainFAA/MAA Grant assistance for runway rehabilitation/reconstructionfor D/E and construction, respectively.

FISCAL IMPACT: The engineering estimate for the project is now $264,000.00. Theproject would be supported by a MAA Grant at a 75/25% ratio witha Local Match obligation of $66,000.00.

Though the potential may (emphasis on the word may) exist for aportion of this Local Match to be available from Airport revenues, itis recommended that the Match be allocated from Fund Balance.Portions of the allocation could be returned to Fund Balance at year-end if the fiscal performance of the Airport justifies such an action.

RECOMMENDATION: Proceed with acceptance of the Grant and scheduling of the repairsfor this fall via a current unit price based contract with George andLynch, Inc.

stClass Resort and Tourist Destination

ALTERNATIVES: No alternatives suggested. Repairs are necessary to preventsurface failure.

RESPONSIBLE STAFF: Hal O. Adkins, Public Works Director

COORDINATED WITH: Jaime Giandomenico, Airport ManagerMartha Bennett, Finance AdministratorJennie Knapp, Budget ManagerDean Dashiell, Senior Project ManagerAshish Solanki, MAADavid Jones, P.E., Delta Aviation

ATTACHMENT(S): 1) Engineers Opinion of Probable Cost2) MAA Letter of Support Dated October 8, 20143) Three current photos of Runway 14/32 cracks

Agenda Item # 5E

Council Meeting Oct. 14, 2014


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ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST

Preliminary

Crack Seal, Rejuvenate, and Remark Runway 14-32

Ocean City Municipal AirportOcean City, Maryland

AIP Project No. PendingMAA Project No. MAA-GR-PendingDelta Project No. 14131

Date: October 9, 2014

Item Spec. Unit Total

No. No. Description Unit Quantity Price Amount

1 P-100 MOBILIZATION LS 1 $22,000.00 $22,000.002 P-420 PAVEMENT CRACK REPAIR >3/8" WIDTH,


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October 14 2014 Complete Agenda

Documents

Transcript of October 14 2014 Complete Agenda