August 19th Complete Agenda

MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, August 19, 2013 – 6:00 P.M.

A closed session is scheduled from 5:30 to 6:00 p.m. to discuss legal and personnel issues.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT ON CLOSED SESSION – Monday, August 19, 2013 – 5:30 p.m. to 6:00 p.m.

4. APPROVAL OF MINUTES A. Regular Session #14 dated August 5, 2013 B. Work Session dated August 13, 2013

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Standing Committee Reports

6. CONSENT AGENDA A. Private Event Approval Request for Park Place Treasure Hunt at the Beach – September 21‐22, 2013 B. 3‐Year Private Event Approval Request for Sunfest Kite Festival – September 24‐27, 2015 C. Request to Sole Source Purchase Breathing Apparatuses D. Request Approval to Solicit Bids for Convention Center Message Sign Repairs E. Bid Award Recommendation for Annual Concrete Sidewalk Maintenance Contract F. Request Approval to Solicit Bids for 94th Street Water Tank Painting G. Request Approval to Solicit Bids for Fire Hydrant Maintenance Project H. Request Approval to Solicit Bids for MTA Funded West Ocean City Park & Ride Boardwalk Re‐decking

7. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Request for Susan Komen’s 3rd Annual OC Race for the Cure – April 13, 2014 8. PUBLIC HEARINGS

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

10. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

11. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject

on which he or she wishes to speak.

Mayor and City Council – Regular Session Agenda August 19, 2013

12. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for August 27, 2013

13. COMMENTS FROM THE MAYOR AND CITY COUNCIL

14. ADJOURN

WORK SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013

3. Report on Closed Session – Monday, August 19, 2013 – 5:30 p.m.

Legal, Personnel and Public Security Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES:

X

1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or

(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial

organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential

litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the

negotiations;

10. Discuss public security if the public body determines that public discussion

would constitute a risk to the public or public security, including; x a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;

13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

DATE AND TIME: Monday, August 19, 2013 5:30 p.m. PLACE: SUBJECT: Legal, Personnel and Public Security Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST:

ABSTAIN: ABSENT:

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Monday,

August 19, 2013 a closed session was held on Monday, August 19, 2013 at 5:30

p.m.. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal, Personnel and Public Security Matters

(b) Persons present:

Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and Joe Mitrecic City Solicitor Guy Ayres Police Chief Ross Buzzuro Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, AUGUST 19, 2013

4 – APPROVAL OF MINUTES

A. Regular Session #14 dated August 5, 2013 B. Work Session dated August 13, 2013


5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Standing Committee Reports

POLICE COMMISSION MEETING MINUTES OPEN SESSION

August 12, 2013 9:00 a.m.

PRESENT: Mayor Richard Meehan, Council President Lloyd Martin, Commission Chairperson Doug Cymek, City Manager David Recor, Council Member Dennis Dare, Chief Ross Buzzuro, Director of Emergency Services Joe Theobald, Captain Kevin Kirstein, Captain Gregory Guiton, Captain Michael Colbert and Lt. Scott Harner ABSENT: City Solicitor Guy Ayres 1. Call to Order 9:05 a.m.

2. The July 10, 2013 Minutes unanimously approved as written.

3. Discussion of Four Wheel Scoot Coupe – At this time, the subject vehicle does not meet State requirements. The Town and OCPD have no influence over the process to have those requirements changed.

4. Update on Highway Safety by Lt. Harner. The Walk Smart program includes more than just walking, but also bicycle safety. Because of our influx of visitors from surrounding towns and from other countries, it is important to teach bicycle safety as well. These phenomenal statistics show that this program works: Bicycle accidents are down 50%; Scooter accidents are down 68% and Pedestrian accidents are down 56%.

The State Highway Administration invested funding into studying Coastal Highway. There are four zones along Coastal Highway. There seems to be a problem with the timing of the 94th Street traffic lights – that is Zone C. There have been complaints of backups in this area. There is going to be a change to the timing threshold effective August 12, 2013 to help alleviate this problem. At the end of the summer, the SHA will be able to study all of the information gathered and make recommendations for all four zones for the summer of 2014.

It is important to remember that the public safety is our first priority. Our statistics are too good to discount. If we can adjust the timing of the lights without affecting pedestrian and bike safety, then they will be adjusted.

Recommendation was made that the public be informed of this process so that they are familiar with what SHA and the City are doing.

There has been a study performed by SHA on lowering the speed limit to 35 miles per hour from 33rd to 62nd Street. The study is now complete and is in the hands of SHA to make the final recommendation. The decision should be made by the Spring 2014 meeting.

5. Discussion was held on the opening and closing times for the Route 50 drawbridge after the fireworks on July 4th. The Federal Register currently states that the bridge will be closed from 9:00 p.m. to 10:00 p.m. Lt. Harner has had discussions with the Coast Guard and

2

learned that we can request a change to the time or an extension of the time so the bridge will remain down so there is uninterrupted traffic flow at the end of the fireworks. Lt. Harner has been asked to contact the Coast Guard and to reach out to the Judith M Captain and/or Charter Captain’s Association, as we do not want to cause delay problems for the boaters who may be stuck waiting for the drawbridge. Lt. Harner will report at the next Police Commission meeting in September.

6. Crime Analysis and ECD/Taser Update – OCPD statistical analysis shows that our numbers are down, including disorderliness, calls for service and the use of ECD/Tasers – reductions all around the board.

OCPD has had 97 ECD/Taser events this year. There were only five incidents in July with one deployment. This shows that ECD/Tasers quickly gets the incident under control without injury to the suspect or to the police officer.

7. Chief Buzzuro discussed crime on the boardwalk from 2010 to 2013. Boardwalk crimes in 2013 are in line with the previous years and in some cases reduced.

8. New Business – Discussion on taxicabs parking on public streets. On certain streets in Ocean City, there are taxicabs lined up all day, taking up parking for restaurant’s customers. There is a Taxi Cab Ordinance and this is a question for the City Solicitor.

Motion made by Mayor Meehan and Seconded by Council President Lloyd Martin, that City Manager, David Recor meet with City Solicitor, Guy Ayres and come back to the Police Commission with recommendations regarding this matter.

Meeting Adjourned at 10:05 a.m.

The next meeting of the Police Commission will be Monday, September 9, 2013 at 9:00 AM at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842

Tourism Commission Meeting Minutes August 12, 2013

The following individuals were in attendance: Commission Members – Tourism Commission Chair and Council Secretary Mary Knight, Mayor Rick Meehan, Councilman Dennis Dare, and Councilman Joe Mitrecic, Tom Perlozzo, Chamber, Michael James, EDC. Staff members present were David Recor, City Manager; Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; Lisa Osman, Tourism Department; Tom Shuster, Recreation and Parks Director; Frank Miller, Special Events. Also present Melanie Pursel, Chamber of Commerce; Susan Jones, HMRA; Greg Shockley, MTPB; and Andy Malis and Alison Fiorelli, MGH. Media representatives present were Zach Hoopes, Ocean City Today, and Joanne Shriner, Maryland Coast Dispatch. The meeting was called to order by Mary Knight at 3 p.m. Tourism Metrics Update Donna Abbott handed out metrics reports for May and June 2013. She will present these reports to the Mayor and Council at the Work Session on August 27. Mary asked Susan Jones if HMRA could get zipcode information from hotels. Her board does not meet until after summer and will discuss then. Wine in the Park Chris Nokes and Jerry Hardesty introduced staff and said they were happy with the success of the first Wine in the Park in June and are working to increase promotion of next year’s event. They want to develop a stronger partnership with hotels and businesses. They will be working with Nic Hills to promote the 2014 event. In 2014, Wine in the Park will run simultaneously with Art’s Alive at Northside Park. Tom Shuster reported the dates will work to have it at Northside Park along with Art’s Alive. Melanie Pursel offered to add a section in the 2014 Vacation Guide to better publicize the event. Susan Jones also offered to add the event to her online mailings. Tourism Director Donna Abbott said information about Wine in the Park could also be included in some of the Art’s Alive promotions. Action: Send email list of attendees from this meeting to Chris Nokes. Enhanced CVB membership listings and ad serving on ococean Alison Fiorelli provided a presentation on tiered membership listing options on the tourism website ococean for the Convention & Visitors Bureau (CVB). Currently businesses pay $200 for a CVB membership, which entitles them to a listing on the website among other benefits. In the proposal presented by MGH, a tiered membership would offer a means of offering more visibility on ococean. A four-tier system was presented, which would have options ranging from a basic business name and address listing, to having a more expanded description, to having a fixed placement ad at the top of the list. An option was also presented that businesses could purchase a fixed placement ad for one week at a time. Banner ad placements could also be an option for members.

Mary Knight suggested that we distribute a survey to current CVB members along with members of the Chamber and HMRA to see what the interest would be for a new membership and advertisements. Action taken: MGH will develop the survey with Donna Abbott, who will report back results at the October Tourism Commission Meeting. Results and recommendations will then be presented to the Mayor and Council. Updates from other Departments & Organizations Melanie Pursel has been working with the Comptroller’s office regarding schools starting after Labor Day news conference scheduled for August 15 on the boardwalk in front of the museum. She also announced that the Chamber’s annual Emerald Ball will be held at the Clarion on September 6. Susan Jones stated that Hotel Week is August 18-29 and that 33 hotels are participating. Frank Miller announced that the Tall Ship Event is finalized. The ship will be arriving on August 20 and will be here through September 2. Visitors can tour the ship from 9:00 a.m. – 6:00 p.m., with certain nights having extended hours until 9:00 p.m. For more information, the website is tallshipevent.com. Tom Shuster announced that day camps and sports camps were very strong this summer. There is a LAX tournament Thursday - Sunday, and there will be a basketball tournament inside the gym. He also announced that the Coca-Cola Polar Bears will be a new display added to the Winterfest of Lights this year. Larry Noccolino announced that MACo is here this week. He also stated that the Convention Center has started awarding Outstanding Employee of the Month Awards. Staging for Phase 2 of the Convention Center Construction will start on August 27. Andy Malis mentioned that Rodney was in town on July 9 and that MGH has posted video on Facebook of that day’s activities. Mayor Meehan announced that he will be attending the Welcome Ceremony for the Maryland Association of Counties (MACo) Convention on Thursday at 9:00 a.m. at the Convention Center. He also mentioned that there will be a celebration on Saturday, August 27, for the new boardwalk and the 25th year of beach replenishment. The next meeting will be held on Monday, September 9 at 3 p.m. in the Community Meeting Room of City Hall.

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Recreation and Parks Committee

August 13, 2013

1. Call to Order: The meeting was called to order at 4:12 P.M. at Northside Park.

Present were Joe Mitrecic, Dennis Dare, Lloyd Martin, David Recor, Tom Shuster, Susan Petito, Frank Miller, Butch Arbin and Lisa Mitchell. Guests included Zach Hoopes and Joanne Shriner.

2. Approval of Minutes: The minutes of July 9, 2013 were approved as presented.

3. Private Special Events: Lisa Mitchell presented information about the new Delmarva Diesel special event proposed for October 13, 2013 on the beach. Lisa recommended the date requested be changed due to conflict with the existing approved event for Fall Cruisin OC. Lisa Mitchell provided the proposed race course for the Ocean City Beach to Boardwalk Half Marathon and 5K proposed for Sunday, March 9, 2014. The special event request will be presented to the Council, Monday, August 19. Lisa updated the committee on the route for the Ocean City Half Marathon Running Festival planned for April 14, 2014. Chris Klebe, event promoter, requests reversing the start and finish locations for the event. A change may affect the Route 50 Kelley Bridge opening for the event and include the use of the Springfest entertainment tent for post race events. Lisa left the meeting at 4:30 p.m.

4. Beach Patrol Update: Captain Butch Arbin gave an update on surfing and surfing beaches so far this season. The changes to scheduled surfing beaches have been implemented and the surfing community has received the changes positively.

Butch also gave an update on Beach Patrol operations this season and a review of statistics and rescue responses. The number of rescues to date for 2013 is down compared to 2012. Butch also described the staffing compliments so far this season and the high quality of staff. The committee discussed the proposed new Beach Patrol Headquarters Downtown. The project will require a design and cost estimate. This will be discussed at an upcoming Council meeting.

5. Next Meeting: The next meeting was scheduled for Tuesday, September 10 at 4:00 p.m. at Northside Park. Joe Mitrecic asked that the agenda include a review and discussion of the Athletic Field Rental cancellation policy.

6. The meeting was adjourned at 4:50 PM P:Tom/Rec & Parks Committee Meeting 08-13-2013


6. CONSENT AGENDA A. Private Event Approval Request for Park Place Treasure

Hunt at the Beach – September 21-22, 2013

Sun Mon Tue Wed Thu Fri Sat

1

PE – OC Beachlights 2 3 4 5 6 7

PE – MOOD Miata

Parade

PE – Walk for

Recovery -

TENTATIVE

8

PE – OC Cruzers 9 10 11

911Parade of Brothers 12

Bike Fest 13

Bike Fest 14

Bike Fest

15

Bike Fest 16 17 18 19

Sunfest

PE – Sunfest Kite

Fest

20

Sunfest

PE – Sunfest Kite

Fest

21

Sunfest

PE – Sunfest Kite

Fest

PE – Treasure Hunt

on the Beach -

TENTATIVE

22

Sunfest

PE – Sunfest Kite

Fest

PE – OC Cruzers

PE – Treasure Hunt

on the Beach -

TENTATIVE

23 24 25 26 27

PE - Winefest 28

PE – Winefest

PE – Walk Out of the

Darkness

29 30

2013

September

TOWN OF

The White Marlin Capital of the

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Park Place Jewelers Treasure Hunt at the Beach DATE: August 14, 2012

ISSUE(S): Request approval to hold “Park Place Jewelers Treasure Hunt at the Beach” on the beach at 2nd Street.

SUMMARY: This event is two ‘treasure hunts” on the beach - one on

Saturday, September 21 from 4-5 pm, and one on Sunday, September 22 from 1-2 pm. People will dig in the sand for prize-filled bags within a fenced area. Participation would be limited to 100 per hunt.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve the event as requested ALTERNATIVES: Refer to Council RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has review and the event has been coordinated with Public Works and the Beach Patrol.

ATTACHMENT (S): 1) September 2013 calendar

2) Cover Sheet 3) Application 4) Site Layout

Agenda Item # 6A

Council Meeting August 19, 2013

Ocean City Special Events – Private Events Name of Event: Park Place Jewelers Treasure Hunt New Event: No

Date of Event: Sept. 21 and 22, 2013

Date Application Received: July 16, 2013 Application Fee Paid: Yes

Date Returned from All Departments: August 6, 2013 Total Cost to Town: $220.00

Things to Note:

This event is a treasure hunt, which would take place within a 60’x120’area of the beach in front

of Park Place Jewelers, located on 2nd

Street.

There would be two hunts, one on Saturday from 4:00 to 5:00 pm and one on Sunday, from 1:00

until 2:00 pm.

Set-up would take place on Wednesday and Thursday, September 19 and 20.

Clean up would take place on Monday, September 24.

The number of participants would be limited to 100 people per hunt.

Prizes would be given away consisting of jewelry and gift certificates to local businesses.

The event organizer would like to borrow a pole driver and some stakes from the Town of Ocean

City.

This event would take place during Sunfest and the Sunfest Kite Festival.

Sponsors of this event are the Kite Loft, Believe in Tomorrow, Shenanigans, Connors Beach Cafe

and the Dough Roller.

Comments from Department Representatives:

BEACH PATROL – If the Beach Patrol has to clear the beach for a dangerous weather condition,

then the event must be postponed.

OCPD – Will notify shift of the event.

RISK MANAGEMENT – Insurance Certificate must be submitted prior to event.

RECREATION & PARKS – Sunfest will be going on, but there does not appear to be a conflict.

PUBLIC WORKS – Will provide 10 sand fence posts and a pole driver, but the event organizer

must provide their own fencing wrap. Total cost to the department is estimated at $220.00.

EMERGENCY SERVICES, TOURISM, POLICE, FIRE MARSHAL, CONVENTION CENTER

and TRANSPORTATION - No comments or concerns.

Date on Council Agenda: August 19, 2013

Event Approved or Denied:

Other: ______

PRIVATE EVENT APPLICATION Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 [email protected] This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________ Park Place Jewelers Treasure Hunt at the Beach

2. IS THIS A NEW EVENT? ____No______________________________________

Page 1 of 8

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: __9/21-22/2013

4. STARTING & ENDING TIMES OF EVENT: __Sat. 4-5 pm/Sun 1-2 pm

5. PROJECTED SET-UP DATE (S) & TIMES: _morning of 9/19

6. PROJECTED CLEAN-UP DATE (S) & TIMES:__afternoon of

9/22/________________________________________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _Between 2nd and 3rd St. in fron tof Park Place Jewelers

on the beach

8. APPLICANT’S NAME: __Wayne Littleton

9. ORGANIZATION REPRESENTING: _Children’s House by the Sea Believe in

Tomorrow____________________________________________________________

10. MAILING ADDRESS: _13 66th St., OCMD 21842

_____________________________________________________________________

11. WORK PHONE: 410-723-2842___ HOME PHONE: _____________

FAX: __410-723-0580_______ EMAIL: _ ___________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? ____________________________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

______________Todd Ferrante

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_209 N Atlantic Ave., #1-3, OCMD

21842________________________________________________________________

15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: _________________

FAX: __410-289-6700__________________ CELL: _410-430-6284_____________

E-MAIL ADDRESS: [email protected]

OTHER: _____________________________________________________________

410-289-6500 410-289-0015

Page 2 of 8

mailto:[email protected]

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_Digging in the sand for buried bags with prizes in them. There will be a fenced in

area 60x120 for the people to dig in. _

Please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________ Park Place Jewelers between 2nd and 3rd St. on the Boardwalk

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __No_______________ IF SO, WHERE? __________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): __Will set up with stakes and fencing Tuesday or Wednesday.__

_____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _No – just stakes and fencing area with

megaphone for instructions. See diagram.

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: ___Participants have to register in person and there will be a limited

number. The digging area will be comfortable for the number of people.

____________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

___None_____________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

____________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

____________ IF SO, WHAT TYPE? _No, but we will monitor any issues and be

ready to call for assistance.________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________

No rain date

Page 3 of 8

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

___None___________________________________________________________

_____________________________________________________________________

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”

(TOILETS, HAND WASHING, ETC.)? ________________________________

__None______________________________________________________________

___________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

__None____________________________________________________________

_____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _______________________________________________________

__N/A_______________________________________________________________

___________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __$15 donation

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_Believe in tomorrow/Children’s house by the

Sea_________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

____________________________________________________________________

Jewelry, gift certificates to restaurants and retail

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _____No__________

Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private

Events Coordinator.

No

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

__No__________ Please forward a copy of the approved “Air Support/Air-Inflated Structures

Permit” to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.

No

Page 4 of 8

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private

Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.

No

37. EXPECTED NUMBER OF PARTICIPANTS: ___100 per contest____________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 200

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?

_____________________________________________________________________

_____________________________________________________________________

N/A at this time of year

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

____A stake pounder and some stakes. Please provide to Park Place Jewelers – Todd

on Tuesday, September 17, 2013. Thanks.

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? __N/A___________IF SO, PLEASE ATTACHED A

COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved

“MDOT Highway Permit” to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

N/A

Page 5 of 8

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

2009-2012

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean City’s sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state “No Sponsors” in area

provided below.): ______________________________________________________

____________Dough Roller, Kite Loft, Conner’s Beach Café, Shenanigans, Believe

in Tomorrow _______________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

.

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES___XX NO_______

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event.

Page 6 of 8

INSURANCE CERTIFICATE AND ADDENDUM: __________INCLUDED WITH APPLICATION

____XX______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ Signature on file 7/15/13

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 7/15/13

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 7/15/13

Page 7 of 8

HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 7/15/13

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 7/15/13

Page 8 of 8


6. CONSENT AGENDA

B. 3-Year Private Event Approval Request for Sunfest Kite Festival – September 24-27, 2015


1 2 3 4 5

6 7 8 9 10 11

PE – 911 Parade of

Brothers

12

13 14 15 16 17 18 19

20 21 22 23 24

Sunfest

PE – Sunfest Kite Fest

- TENTATIVE

25

Sunfest


- TENTATIVE

26

Sunfest


- TENTATIVE

27

Sunfest


- TENTATIVE

28 29 30

2015

September

TOWN OF

The White Marlin Capital of the

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Sunfest Kite Festival DATE: August 12, 2013

ISSUE(S): Jay Knerr, for the Maryland International Kite Expo., Inc., has requested the 3-year event approval be extended to include approval for the Sunfest Kite Festival for September 24-27, 2015.

SUMMARY: This event consists of kite competitions, games, mass kite

ascensions, workshops, kite flying displays and music being played from a sound system.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: To approve the continuation of the 3-year event approval. ALTERNATIVES: To not approve the 2015 event. RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator.

COORDINATED WITH: All appropriate departmental staff has reviewed, and thee event has been coordinated with Public Works.

ATTACHMENT(S): 1) September 2015 Calendar

2) Cover Sheet 3) Site Layout

Agenda Item # 6B


Ocean City Private Events 3-Year Approval

Name of Event: Sunfest Kite Festival

Date of Event: Requesting event approval for September 24-27, 2015

Cost to the Town of Ocean City to support this event: $ 575.00

Things to Note:

Jay Knerr for the Maryland International Kite Expo was granted a 3-year event approval for the Sunfest Kite Festival.

The dates approved were for September 20-23, 2012 and September 19-22, 2013 and September 18-21, 2014.

Jay Knerr for the Maryland International Kite Expo would like to continue this provision, and requests Council

approves this event for the date of September 24-27, 2015.

All appropriate documents have been supplied and fees have been invoiced.


Public Works – Will deliver 100 chairs and 25 tables to event site. Need to discuss delivery with the event coordinator

prior to the event. Also need to discuss the beach ramps and if the event coordinator would like them moved as in past

years. Estimated cost to the department is between $575.00.

Transportation – Boardwalk trams will be in operation on the date of the event.

OCPD, Risk, Fire Marshal, Rec. & Parks, Tourism, OCBP, Emergency Services and OCCC – No comments.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


6. CONSENT AGENDA C. Request to Sole Source Purchase Breathing Apparatuses

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Assistant Chief Chris Shaffer RE: Request to Sole Source Breathing Equipment on Baltimore County Contract DATE: August 6, 2013

ISSUE(S): Request approval to sole source purchase Self-Contained Breathing Apparatus (SCBA) and accompanying Rapid Intervention Team (RIT) bags.

SUMMARY: The Ocean City Fire Department received a Federal award for $383,325 from the Assistance to Firefighters Grant (AFG) program. The department request approval to sole source purchase breathing apparatus on Baltimore County contract.

FISCAL IMPACT: Grant is funded at 95%, $383,325;

Required City match is 5%, $20,175, funded in the FY14 budget; $200,000 funded specifically for this project in the FY13 budget. Total cost is $603,500. Total cost to town is $220,175.

RECOMMENDATION: Approve purchase. ALTERNATIVES: Do not approve. RESPONSIBLE STAFF: Chris Shaffer, Assistant Fire Chief COORDINATED WITH: Chris Larmore, Fire Chief

Jennie Knapp, Budget Manager Wayne Pryor, Grants Coordinator

ATTACHMENT(S): 1) Sole source documents

2) Baltimore County contract information

Agenda Item #


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MES Maryland

6701C Northpark Blvd

Charlotte, NC 28216

Telephone........................: (704) 5994601

Fax...................................: (704) 5994605

Ship To:

OCEAN CITY FIRE CO.

15TH ST & PHILADELPHIA AVE

Ocean City, MD 21842

Contact: CHRIS SHAFFER

Phone:

Quotation

Number ............................: QT_002197814

Date .................................: 8/13/2013

Page ................................: 1 of 1

Sales order ......................:

Requisition .......................:

Your ref. ...........................:

Quotation deadline...........: 8/17/2013

Payment...........................:

Our ref..............................: sjohnson

Sales Rep ........................: sjohnson

Terms of delivery .............: MES Pays Freight

Bill To:

TOWN OF OCEAN CITY

FINANCE DEPART A/P

P. O. BOX 158


Item number Description Size Color Quantity Unit Unit price Amount

X3415022200302 Scott NXG7 5.5 AirPak X3 with

SnapChange with Standard

Harness and Standard Belt,

Regulator with Quick Connect

Hose, Dual EBSS , No Airline

Connection, PakTracker, No

Case, Packaged 2 SCBA Per

Box

53.00 EA 5,066.00 268,498.00

20121502 AV3000 HT, KEVLAR

HEADNET, SIZE MEDIUM

59.00 EA 235.00 13,865.00

20097001 CYL & VALV, QD, CARB,

45/5500 ASSY

101.00 EA 991.00 100,091.00

20097201 YL & VALV, QD, CARB,

60/5500 ASSY

6.00 EA 1,111.00 6,666.00

20095405 RIT PAK III ASSY, 5500PSI 6.00 EA 2,385.00 14,310.00

This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply.

Sales balance Total discount S&H Sales tax Total

403,430.00 0.00 0.00 0.00 403,430.00 USD

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.

Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.

MES Maryland

6701C Northpark Blvd

Charlotte, NC 28216

Telephone........................: (704) 5994601

Fax...................................: (704) 5994605

Ship To:

OCEAN CITY FIRE CO.

15TH ST & PHILADELPHIA AVE


Contact: CHRIS SHAFFER

Phone:

Quotation

Number ............................: QT_002177717

Date .................................: 8/13/2013

Page ................................: 1 of 1

Sales order ......................:

Requisition .......................:

Your ref. ...........................:

Quotation deadline...........: 8/1/2013

Payment...........................:

Our ref..............................: sjohnson

Sales Rep ........................: sjohnson

Terms of delivery .............: MES Pays Freight

Bill To:

TOWN OF OCEAN CITY

FINANCE DEPART A/P

P. O. BOX 158


Item number Description Size Color Quantity Unit Unit price Amount

X3415022200302 Scott NXG7 5.5 AirPak X3 with

SnapChange with Standard

Harness and Standard Belt,

Regulator with Quick Connect

Hose, Dual EBSS , No Airline

Connection, PakTracker, No

Case, Packaged 2 SCBA Per

Box

29.00 EA 5,066.00 146,914.00

20121502 AV3000 HT, KEVLAR


50.00 EA 235.00 11,750.00

20097001 CYL & VALV, QD, CARB,

45/5500 ASSY

23.00 EA 991.00 22,793.00

20043301 PAKTRACKER 12V DC

TRUCK CHARGER

6.00 EA 379.00 2,274.00

20026603 PAKTRACKER HAND HELD

RECEIVER KIT

6.00 EA 1,181.00 7,086.00

80575301 AV3000 SPECTACLE KIT

ASSY

24.00 EA 44.00 1,056.00

20121502 AV3000 HT, KEVLAR


25.00 EA 0.00

LOGO Scott Part 130.00 EA 45.00 5,850.00

20026701 PAKTRACKER FIREFIGHTER

PERSONAL TRANSMITTER

KIT

6.00 EA 239.00 1,434.00

20067301 ASSEMBLY,WIRELESS BOOT

LOADER

1.00 EA 809.00 809.00

This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply.

Sales balance Total discount S&H Sales tax Total

199,966.00 0.00 0.00 0.00 199,966.00 USD

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.

Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.


6. CONSENT AGENDA

D. Request Approval to Solicit Bids for Convention Center Message Sign Repairs

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Larry Noccolino – Director - Roland E. Powell Convention Center RE: Approval of Intent to Bid- Convention Center Message Sign Repairs DATE: August 1, 2013 ISSUE(S): Approval for intent to bid repairs to message sign adjoining

Coastal Highway. SUMMARY: Request approval from the Mayor & City Council to seek bids at

the Departmental Level for repairs to Convention Center message sign, in accordance with section 2.3 of the Purchasing Policies. Portions of the signs neon tubing are burned out at this time and beyond repair.

FISCAL IMPACT: Anticipate cost of repairs to exceed $10,000. RECOMMENDATION: Proceed with the approval to seek bids for the repairs to the

Convention Center message sign adjoining Coastal Highway. ALTERNATIVES: None RESPONSIBLE STAFF:

Larry Noccolino, Director of the Roland E. Powell Convention Center

COORDINATED WITH: Hal Adkins, Director of Public Works Kevin Koval, Facility Project Manager

ATTACHMENT(S): 1) Purchasing Policy, Page 9, Section 2.3

Agenda Item # 6D


All approval levels are password protected and all approval levels have the ability and authority to return a requisition to the originator requesting additional information. It is the responsibility of the authorized user to protect his/her password to prevent use by any other person.

All computer hardware/software purchase requests must be processed through MIS for approval.

All radio/communication equipment purchase requests must be processed through Communications for approval.

2.2 STOCK REQUISITION

Certain high-use supplies and materials are stocked and stored in the Central Warehouse located at the Public Works Complex Service Center. Withdrawal of these supplies by departments is accomplished by the execution of an approved stock request through the Purchasing/Inventory program. Department heads are responsible for establishing authority levels for making stock requests. 2.3 REQUEST FOR QUOTATION

Purchases up to $500.00 – may be made with Department Head Approval – no quote necessary. Telephone Quotations - Telephone quotations may be obtained either by the department head, his designated representative or the Purchasing Agent. Telephone quotations will be noted on the requisition to include the vendor, unit price, date and the name of person giving the quotation. The Purchasing Department is responsible for obtaining as many additional quotations as are believed appropriate. Three telephone quotes are required for any purchase of $500.01 to $2499.99. Written Quotations - Obtaining written quotations from vendors is to be accomplished in the same manner as a telephone quotation. Written quotations (informal bids) will be solicited as a matter of practice for any purchase from $2,500.00 to $9,999.99 and at the Purchasing Agent’s discretion for transactions under $2,500.00. Written quotations must be on the supplier’s letterhead and kept on file in the requisitions office or forwarded to Purchasing. Written requests shall be kept for a minimum of three years.

Purchase requests anticipated of $10,000.00 to $24,999.99 will be solicited at the departmental level through a competitive sealed bid process. You must notify the Mayor and City Council to seek their approval of intent to bid, and final award will be made by the Mayor and City Council.

Revised on 12/14/2010 9


6. CONSENT AGENDA

E. Bid Award Recommendation for Annual Concrete Sidewalk Maintenance Contract

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell – Senior Project Manager RE: Bid Award Authorization for Annual Concrete Sidewalk- Repair & Replacement

Contract DATE: August 14, 2013 ISSUE(S): Bid Award Authorization for Annual Concrete Sidewalk- Repair &

Replacement Contract SUMMARY: Request permission from the Mayor & City Council to award the

Annual Concrete Sidewalk- Repair & Replacement Contract to Goody Hill Groundwork, Inc. based on the bid results received at the August 13, 2013 Work Session. I have performed a review of the low bid received from Goody Hill Groundwork, Inc. and have found the document to be consistent in accordance with the contract documents.

FISCAL IMPACT: Annual Unit Pricing displayed on the submitted bid form, will be

used by the individual departments that have sidewalk repair or replacement budgeted for FY2014. All pricing included on the bid form stay in effect until August 31, 2014.

RECOMMENDATION: Proceed with the approval of the Unit Prices provided in the Bid

(in the case of our “Bid Form” we provided estimate Unit quantities that equaled $ 64,500.00.) The “actual annual expenditure will be subject to the actual work requested.

ALTERNATIVES: None. RESPONSIBLE STAFF:

Dean Dashiell – Senior Project Manager

COORDINATED WITH: Hal Adkins – Director of Public Works ATTACHMENT(S): 1) Completed Bid Tabulation Sheet.

Agenda Item # Council Meeting 8-19-13

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Annual Concrete Sidewalk - Repair Replacement Bid

CONTRACTORS Base Bid

Goody Hill Groundwork $64,500.00

Shea Concrete No Bid

Worth Construction $66,700.00





6. CONSENT AGENDA

F. Request Approval to Solicit Bids for 94th Street Water Tank Painting

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell – Senior Project Manager RE: Request Permission to Receive Sealed Bids for the 94TH Street Water Tank – Painting and

Repairs Project. DATE: August 12, 2013 ISSUE(S): Receive Sealed Bids for the 94TH Street Water Tank – Painting and

Repairs Project. SUMMARY: Request permission, from the Mayor & City Council, to receive sealed

bids at the October 1, 2013 Work Session for the 94TH Street Water Tank – Painting and Repairs Project.

FISCAL IMPACT: The funding for this project is included in the Water Departments FY 2014 Budget.

RECOMMENDATION: Proceed with the proposed Bid Opening on October 1, 2013. ALTERNATIVES: None RESPONSIBLE STAFF:


COORDINATED WITH: Hal Adkins – Director of Public Works Jim Parsons – Chief Deputy Director Howard Iman – Superintendent of Water

ATTACHMENT(S): Not applicable

Agenda Item # 5F Council Meeting 8-19-13




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6. CONSENT AGENDA

G. Request Approval to Solicit Bids for Fire Hydrant Maintenance Project

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell – Senior Project Manager RE: Request Permission to Receive Sealed Bids for the Comprehensive Fire Hydrant Inspection -

Maintenance Project. DATE: August 12, 2013 ISSUE(S): Receive Sealed Bids for the Comprehensive Fire Hydrant Inspection -

Maintenance Project. SUMMARY: Request permission, from the Mayor & City Council, to receive sealed

bids at the October 1, 2013 Work Session for the Comprehensive Fire Hydrant Inspection - Maintenance Project.

FISCAL IMPACT: The funding for this project is included in the Water Departments FY 2014 Budget.



COORDINATED WITH: Hal Adkins – Director of Public Works Jim Parsons – Chief Deputy Director Howard Iman – Superintendent of Water


Agenda Item # 5GCouncil Meeting 8-19-13




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6. CONSENT AGENDA

H. Request Approval to Solicit Bids for MTA Funded West Ocean City Park & Ride Boardwalk Re-decking

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell – Senior Project Manager RE: Request Permission to Receive Sealed Bids for the MTA Funded West Ocean City – Park &

Ride Facility – Boardwalk Re-Decking Project. DATE: August 12, 2013 ISSUE(S): Receive Sealed Bids for the West Ocean City – Park & Ride Facility –

Boardwalk Re-Decking Project. SUMMARY: Request permission, from the Mayor & City Council, to receive sealed

bids at the October 15, 2013 Work Session for the West Ocean City – Park & Ride Facility – Boardwalk Re-Decking Project.

FISCAL IMPACT: 100% funding for this project is being provided by the Maryland Transit Administration.



COORDINATED WITH: Hal Adkins – Director of Public Works George Thornes – Superintendent of Transportation Brian Connor – Assist. Superintendent of Transportation


Agenda Item # 5H Council Meeting 8-19-13




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8. MISCELLANEOUS REPORTS AND PRESENTATIONS

A. Private Event Approval Request for Susan Komen’s 3rd Annual OC Race for the Cure – April 13, 2014


1 2 3 4 5

PE – St. Jude’s Walk

6 7 8 9 10 11 12

PE – Walk MS -

TENTATIVE

13

PE – Komen Race for

the Cure -

TENTATIVE

14 15 16 17 18

PE - Good Friday

Crosswalk

19

20

PE - Easter Sunrise

Service

21 22 23 24 25

PE - MD Int’l Kite

Festival

26

PE - Boardwalkin’ for

Pets

PE - OC ½ Marathon


Festival

27


Festival

28 29 30

2014

April

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Lisa Mitchell, Private Events Coordinator

RE: Komen Maryland Ocean City Race for the Cure

DATE: August 14, 2013

ISSUE(S): Margo Mandes, of Komen Maryland, is requesting to hold the

event, Komen Maryland Ocean City Race for the Cure, on

Sunday, April 13, 2014 and that Council approve a date hold for

this event on April 19, 2015.

SUMMARY: This event aims to increase awareness and support in the fight

against breast cancer. A race village will be located in the Inlet

Lot where there will be a festival-like atmosphere full of

celebration, music and emotion. A 5K race will take place on the

Boardwalk, pier, concrete pad east of the Boardwalk and Inlet

Lot. A one-mile fun run will take place on the concrete pad east

of the Boardwalk and the Inlet Lot.

Coded in AS-400, last year’s event cost the city $13,951. With

the event no longer taking place on Baltimore Avenue, cost to

the town is estimated to decrease drastically.

A Memorandum of Understanding (MOU) will be drafted to

distinguish responsibilities of both the Town and Komen

Maryland.

FISCAL IMPACT: Potential positive economic impact from lodging, food, beverage,

recreation and other incidental expenditures related to this

event.

RECOMMENDATION: Recommend approval of this event. The day, hour and time of

year will benefit many Ocean City businesses.

ALTERNATIVES: 1) Refer to Council

RESPONSIBLE STAFF:

Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated.

ATTACHMENT(S): 1) April 2014 Calendar

2) Private Event Application

3) Cover Sheet

4) email

Agenda Item #


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Ocean City Private Events

Name of Event: Susan G. Komen Race for the Cure New Event: No Date of Event: Sunday, April 21, 2013 and date hold for April 19, 2015

Date Application Received: June 18, 2012 Application Fee Paid: yes

Date Routed: June 18, 2012

Date Returned from All Departments: October 15, 2012 Total Cost to Town: The total cost recorded in project code

Komen for the 2013 event was $13,951, broken down as

follows: $6,968 Police, $706 Emergency Services, $736 EMS,

$4,318 Public Works and $1,223 Transportation.

If the event does not take place on Baltimore Avenue this year,

expect city costs to be reduced greatly.

Things to Note:

This event would be a running race to raise money for breast cancer research.

The actual event would take place on Sunday, April 13, 2013 from 6:00 am until 12:00 noon.

Set-up of the event would begin Thursday, April 10, 2013. Cleanup will take place upon the event’s completion.

The 5K race would take place in the Inlet Lot, on the Boardwalk, pier and concrete pad east of the Boardwalk. The 1-

Mile race/fun run would stay completely on the concrete pad east of the Boardwalk and Inlet Lot.

The Inlet Lot would house the sponsors of the race, called the “tent city.”

The event coordinators request traffic management, VMS signs, stage, trash bags and receptacles, road cones and bike

fencing, Judge’s stand, bleachers, electric, lifeguard chairs and trellis.

The event coordinator requests that the Town of Ocean City collect and dispose of thrash.

Sponsors may have product sampling. This is to be determined.

The event provides essential food and refreshments for free. There are no concession sales.

Expected number of participants is estimated between 5,000 and 10,000.


RICK MANAGEMENT – Insurance certificate to be filed prior to the event.

PUBLIC WORKS – Will post streets, set-up and remove traffic pattern if necessary, deliver and set-up 20’x40’ stage

and large bleachers, install and set-up judges stand, install the bus stop at the convention center, deliver lifeguard

stands and trashcans. After event, will remove all equipment and return to storage. Department feels having the

entire route take place on the Boardwalk and not on Baltimore Avenue, will greatly reduce the time and expense to the

department.

BEACH PATROL – Komen has asked for five (5) lifeguard stands and want to paint them pink. Even though they

have agreed to re-paint the stands white, this would not be a good idea since the paint wears off and the pink would

become re-exposed. There are no issues with lending them the five (5) stands, but request they not be permitted to

paint them.

EMS – An on-duty EMS/medic crew will be provided. The applicant must obtain a permit from the office of the Fire

marshal for the installation of the tents.

REC & PARKS – This event will bring a major economic impact to the Town of Ocean City early in the early season.

POLICE – Will work with the event coordinator to staff appropriately. It is difficult to predict staffing due to the

peripheral concerns (protesters) who did not show up last year. Theoretically, with the route only on the Boardwalk,

Inlet Lot, concrete pad and pier, we could do this with very few officers, but want to ensure there are enough officers

on scene in anticipation of protester group(s) being present. To staff without consideration of any protestors could be

accomplished with approximately five (5) officers (very likely, several of these would already be on duty, so no extra

cost). Total cost to the department would be minimal.

TOURISM, OCCC, TRANSPORTATION, EMERGENCY SERVICES – No comments or concerns.


Event Approved of Denied:

Other:

PRIVATE EVENT APPLICATION Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 [email protected] This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________ Susan G. Komen’s 3rd Annual OC Race for the Cure

2. IS THIS A NEW EVENT? ____No______________________________________

Page 1 of 8

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: __N/A

4. STARTING & ENDING TIMES OF EVENT: __Sunday, 4/13/14 5am-noon

5. PROJECTED SET-UP DATE (S) & TIMES: _start 4/10 at noon. End4/12 at 6pm

6. PROJECTED CLEAN-UP DATE (S) & TIMES:__4/13 at 11am

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _Inlet Pakring Lot, Boardwalk, Baltimore Ave, entire

Inlet Parking Lot, portion of Baltimore Ave, no further than 14th St.

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANT’S NAME: __Margo Mandes

9. ORGANIZATION REPRESENTING: Komen MD

10. MAILING ADDRESS: _200 East Joppa Rd., Suite 404, Towson, MD 21286___

11. WORK PHONE: 410-490-2316___ HOME PHONE: 410-490-2316________

FAX: _______________________ EMAIL: [email protected]___________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? _On file, third year___________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_____________________________________________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

101 E. Goldfinsh Lane, Centreville, MD 21617 _____

15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: _________________

FAX: scan to email____________________ CELL: 410-490-2316_______________

E-MAIL ADDRESS: [email protected]_____________________________

OTHER: _____________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_Race village to encompass Inlet Parking Lot. Bleachers provided by PWS, tent area,

large stage, DJ band, entertainment and presenting speakers, team tailgate area,

village enclosed by fencing. 5K run/walk, 1-mile walk. Sponsors to provide Ford

vehicles, in-kind food and beverage for race participants small stage and scaffolding

set up for start/finish line on Boardwalk.

Please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_Convention Center and Condo’s above Edwards, Substation on race day.

VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __No_______________ IF SO, WHERE? __________________

18. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): _Inlet Parking Lot, Tents with water barrels, sponsorship vehicles, staging,

tables, chairs, Portolets, generators by large stage within inlet and by small stage at

start/finish line. Small stage and DJ set on Boardwalk beach area near start/finish

line. Advanced relocation will deliver banners/signage.

WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: Tents in village of various sizes ranging from

10x10 to 40x60, scaffolding at start/finish line, DJ and sound system on the main

stage in Inlet and small stage on start line.

19. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: _We have 200 volunteers all of whom have specific responsibilities as

well as staff to direct and control runners/walkers and general public. We have

“human arrows” and directional signage.

20. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

Possible closure of Baltiore Ave. Reworking race route, goal is to keep on

Boardwalk. Previous 2 races used a portion of Baltimore Ave. Possible closure 8am

for race to begin at 9 am. Parking for set up and event day.

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21. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

_Yes________ IF SO, WHAT TYPE? We have a medical tent in the race village

where volunteers form AGH help in the event we have a need. We will also request

local EMS be available.

22. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________

Rain or shine

23. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? _Garbage

cans and liner bags made available by Public Works._________

_____________________________________________________________________

24. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”

(TOILETS, HAND WASHING, ETC.)? ________________________________

Port-o-lets will be provided

25. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

New Balance – T-shirts only________________________________________

_____________________________________________________________________

26. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _N/A at this time______________________________________

27. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_____________________________________________________________________

_____________________________________________________________________

Yes

Komen MD and Eastern Shore

28. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

____________________________________________________________________

Medals, round trip air fare, Pandora Bracelet, various local restaurant and hotel donations used as prizes.

29. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? ___yes___________

Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.

30. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private

Events Coordinator.

yes

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31. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

_yes, Remax air balloon_ Please forward a copy of the approved “Air Support/Air-Inflated

Structures Permit” to the Private Events Coordinator.

32. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.

No

33. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private

Events Coordinator.

No

34. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.

No

35. EXPECTED NUMBER OF PARTICIPANTS: ____5000______________________

36. EXPECTED NUMBER OF SPECTATORS: ________________________________ 5000

37. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?

38. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

Public Works – fencing, both stages, large and small rolling stage, trash bags and

receptacles. To use power at the inlet. OCPD presence, possibly road closure

depending on revised race route. EMS, banner hanging – 5 lifeguard stands painted

pink and Komen to repaint white immediately following event. Trellis entrance way

for Springfest to be used at Race village entrance.

39. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? __No_________IF SO, PLEASE ATTACHED A COPY

TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved “MDOT

Highway Permit” to the Private Events Coordinator.

Page 5 of 8

40. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

N/A

41. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

April 20, 2012 – Boardwalk, 14th St. to Inlet, Baltimore Ave up to 14th and Inlet

Parking Lot. April 21, 2013 – Boardwalk 9th St. to Inlet, Inlet Parking Lot and

Baltimore Ave. up to 14th St.

LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean City’s sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state “No Sponsors” in area

provided below.): _Comcast Spotlight, HMRA, The Carousel Group, Shenanigans,

OC Chamber, Paneral, Subway, Dunkin Donuts, Seacrets, D3 Corp, Planet Maze, Fox

21, WMDT, WBOC, ABC2, AGH, PRMC

42. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_The race route will change now that the construction on the Boardwalk is complete.

Our goal is to have the 5K on the Boardwalk, but cannot confirm at this time.

_____________________________________________________________________

____________________________________________________________________

.

43. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES_ XX __ NO__ _____

An event diagram MUST be included for an event to be considered.

Page 6 of 8

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ___ _________INCLUDED WITH APPLICATION

___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE__4/30/13_____ Signature on file

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE____ Signature on file _________DATE____4/30/13____

Page 7 of 8

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ 4/30/13Signature on file HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ 4/30/13Signature on file

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ 4/30/13Signature on file

Page 8 of 8


11 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five( 5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


12 – COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for August 27, 2013

KAllmond

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KAllmond

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13 – COMMENTS FROM MAYOR AND CITY COUNCIL

KAllmond

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August 19th Complete Agenda

Documents

Transcript of August 19th Complete Agenda