New Employee OrientationAdjunct Faculty Employees

Presented by :The Office of Human ResourcesJuly 2013

The information contained in this presentation is a summary of general benefits available to active employees of University of Maryland University College. Wherever conflicts occur between the contents of this presentation and the policies, contracts, rules, regulations, or laws governing the administration of the various programs, the terms set forth in the various policies, program contracts, rules, regulations, or laws shall prevail.

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• Lisa Schnieder – Acting Manager, Total Rewards

• Clare Murray – Total Rewards Specialist• Morvena Bourne – Total Rewards Associate • Email Address - benefits@umuc.edu• Office of Human Resources, Administration Office of Human Resources, Administration

Building, 2Building, 2ndnd floor, 3501 University Blvd., East, floor, 3501 University Blvd., East, Adelphi, MD 20783Adelphi, MD 20783

• Phone: 301-985-7990• Fax: 301-985-7951

OHR Benefits Information

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Direct Deposit• Mandatory for all state employees

• May directly deposit funds into any regular checking account at one banking institution

• Eligible for membership with the State Employee’s Credit Union (SECU) - www.secumd.org

(May set up a payroll deduction to have funds transferred to SECU account. Only instance where you can have funds going to more than one banking institution.)

If you have any questions regarding Direct Deposit contact myhr@umuc.edu or call 301-985-7990.

(Please allow approximately two (2) pay periods for (Please allow approximately two (2) pay periods for processing.)processing.)

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Adjunct Faculty Scholarship• Please direct questions about the Adjunct

Faculty Scholarship to Faculty Services and Communications at ofstier2@umuc.edu or call 240-684-2605.

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RetirementSupplemental Retirement Annuity (SRA)

• All employees eligible to enroll at any time• Employee contributes specified dollar amount per pay

period• Variety of Pre-tax and Post-tax savings programs• Employee selects a vendor and manages how funds are

invested• Vendors include:

• TIAA-Cref www.tiaa-cref.org• Fidelity Investments www.fidelity.com• Maryland Supplemental Retirement Plans

www.msrp.state.md.us• Plans include 401(k), 403(b), 457(b) = Pretax and a

selection of post-tax Roth plans• Visit the following link to obtain additional information:

http://www.umuc.edu/visitors/careers/neo/upload/SupplementalRetirementPlans.pdf 5

Health Benefits EnrollmentBenefits Enrollment Time Limit (Health, Dental, Prescription, Life, AD&D)• You have 60 days from your hire date to enroll in

benefits• Eligible as of your hire date• Effective dates either the 1st or 16th of the month

*Scan/Email completed forms to: benefits@umuc.edu or mail to:

UMUC, Office of Human ResourcesAttention: Total Rewards3501 University Blvd. EastAdelphi, MD 20783

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Eligible DependentsIn addition to an Affidavit for Dependent Eligibility form, verifying documentation must be submitted for each dependent you wish to enroll, and as such, coverage is contingent upon receipt of that documentation. Coverage may be terminated and claims payment denied if documentation is not received by standard UMUC deadlines.

Dependents eligible for coverage include:•Spouse: Opposite Sex/Same Sex•Children: biological, adopted and/or step-child under age 26•Grand-child under age 26 who reside in your home*•Step-grandchild or other dependent child relatives under age 26 who reside in your home*•Legal ward, Testamentary, or Court appointed guardian under age 26 who reside in your home*•Child with mental or physical incapacity over age 26 incapable of self-support due to mental or physical incapacity incurred prior to age 26•Medical Child Support Order

NOTE: For full list of acceptable verifying documentation, please review the State of MD Benefits Guide section on Required Documentation for Dependents

*Please refer to the “July 2013-December 2013 Premium Rates” document at www.dbm.maryland.gov/benefits for important tax information when covering these dependents who are age 25 and not disabled.

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Health Benefits Payment Process• Adjunct Faculty are eligible to enroll in state offered

health benefits under the Direct Pay Program• Direct Pay Program Enrollees:

o Pay the full cost of a selected benefit (i.e. unsubsidized) under “Direct Pay” rates

o Are not eligible to pay benefit premiums via automated payroll deduction

o Will have a coupon booklet mailed to their address of record from the MD State Employee Benefits Division (EBD)

o Are responsible for mailing premium payments each month directly to EBD to maintain elected benefits

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Health Benefits

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Health Benefits• All medical plans include vision benefits• Mental health and substance abuse

coverage • PPO and POS plan members managed by

APS Healthcare Inc.• EPO plan members managed by health

plan vendor

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Prescription BenefitsExpress Scripts (www.express-scripts.com)

• Separate from Medical Insurance• Covers cost of approved prescription drugs subject to

nominal co-pays• Pharmacy Co-Pays (up to 45-day supply)

• $10.00 Generic Drugs• $25.00 Preferred Brand Name Drugs• $40.00 Non-Preferred Brand Name Drugs

• Home Delivery Co-Pays (46- to 90-day supply)• $20.00 Generic Drugs• $50.00 Preferred Brand Name Drugs• $80.00 Non-Preferred Brand Name Drugs

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Dental Benefits

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Life InsuranceUnum

Term Life Insurance• Minimum Policy $10,000;

Maximum policy 6x annual salary or $750,000

• Coverage in increments of $10,000• $50,000 coverage no medical

review required • Enroll anytime with medical

review• Dependent Life - $10,000

increments, up to 100% employee amount or $150,000, up to $20,000 without medical review

• Portable• Accelerated benefit – 50% to

$750,000• Survivor support financial

counseling services • Designation of beneficiary form

required

Minnesota Life Insurance Company

Term Life Insurance• Minimum policy $10,000;

Maximum policy $300,000• Coverage in increments of

$10,000• Up to $50,000 guaranteed if

elected within 60 days of start date

• Amounts over $50,000 will require completion of Evidence of Insurability (EOI)

• Dependent Life – $5,000 increments, up to 50% of employees coverage, max. $150,000

• Amounts over $25,000 for spouse/dependent require EOI

• Portable• Accelerated benefit – up to

100% of the face value• Designation of beneficiary

form required

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Accidental Death/Dismemberment & Long Term Disability

Accidental Death/Dismemberment• AD & D Administered through Minnesota Life Insurance

Company• Provides a benefit in the event of accidental death or

dismemberment for employee and/or family• Available in increments of $100,000, $200,000 or $300,000• Must complete a designation of beneficiary form• No Evidence of Insurability required

Long Term Disability• Administered through Unum• An Income Protection Program• Maximum Income Benefit equal to 60% of employee’s

salary up to $8,000 per month• Must choose 90 or 365 day elimination period

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Long Term CareLong Term Care• Administered through Prudential• Insurance that covers expenses of care received

either at home or in a facility when assistance with activities of daily living is needed

• Available to the employee and spouse, parents, siblings, adult, children, in-laws and grandparents

• To enroll visit their website at http://www.prudential.com/gltcweb/maryland

(Group Name: maryland, Password: marylandltc)

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Benefits Election ChangesThe State of Maryland Employee Benefits Division (EBD) offers an Open Enrollment period for benefit election changes.Open Enrollment:

• Is a limited window of time for employees to:o make changes to current benefit electionso enroll for the first time if coverage was previously declinedo cancel current coverage

• Typically occurs on an annual basis, with dates determined by EBD

• Announced through multiple channels by UMUC Total Rewards and typically includes a Benefits Fair

• Will not change or discontinue an employee’s existing elections If no action is taken by an employee during open enrollment, their current benefit elections will continue as elected; however:

o Exception: Employees must re-enroll in Flexible Spending Accounts (FSA) each Open Enrollment period to continue FSA contributions

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Qualifying Status ChangesOutside of Open Enrollment, the only other time benefit election changes are permitted after initial hire/transition into a benefit eligible position are for certain qualified status changes. A change in status allows for limited changes to health coverage.

• These qualified changes include but are not limited to: birth/adoption, marriage/divorce, loss of coverage for self, spouse or dependent, etc. o Example: If you decline to enroll yourself, a spouse or dependent

because of other coverage, you may be able to enroll in the future if you, a spouse, or dependent lose that other coverage.

• Enrollment forms with supporting documentation must be submitted within 60 days of the qualifying change

• Refer to the State of Maryland Benefits Guide for additional detail on qualifying status changes and the supporting documentation required

• When possible, it is strongly recommended you email benefits@umuc.edu in advance of or immediately upon a qualifying status to ensure a seamless transition

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Weather and Emergency Updates

To get weather and emergency updates for all UMUC locations, please visit the UMUC Weather page (http://www.umuc.edu/weather/index.cfm)or call 301-985-SNOW.

Sign up for MyAlerts (https://alert.umuc.edu/).UMUC MyAlerts will send notifications of emergency and weather-related closings to your cell phone, e-mail and more.

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Contact Information

Direct Deposit, W-4 , Tuition Remission, Name/Address Changes, and general HR questions

HR Service Center – 301-985-7990myhr@umuc.edu

Payroll, Timesheet, and Leave Payroll Departmentucpayroll@umuc.edu

Health and Retirement Benefits Departmentbenefits@umuc.edu

Employment VerificationsVisit www.theworknumber.com or call 800-367-2884; UMUC’s employer code 14819

Security 240-684-2911

Technical Support, PeopleSoft, Email

Help Desk - 301-985-7400Email servicedesk@umuc.eduVisit support.umuc.edu

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