Welcome to Baker College of Flint Faculty

Inservice

September 20 & 21, 2012

Fall Faculty Orientation In-Service

September 20 & 21, 2012 Paul Zang, Director of Counseling and Assessment

Karen Weissert, Coordinator of Academic Support Services

Nancy Daily, Disability Services Coordinator

 

30 minutes

 

• The importance of the student-faculty relationship

• Advising Services – a description of the services we offer.

• Disability Services

• Baker College Attendance Policy

• Student Request for Reinstatement into Class after Withdrawal

• Student Notice of Concern (NOC)

• Academic Office Hours

Faculty Involvement in Promoting Student Retention+

“Studies have found that the successful integration of students into the college environment promotes commitment to

postsecondary education and increases the likelihood that students will persist.”*

*John Braxton et al., ―Faculty teaching skills and their influence on the college student departure process,‖ Journal of College Student Development (2000), 1, http://findarticles.com/p/articles/mi_qa3752/is_200003/ai_n8898932/pg_1 +http://www.hanoverresearch.com/library/assets/libPdfs/Faculty%20Involvement%20in%20Promoting%20Student%20Retention%20-%20Membership.pdf - © 2008 The Hanover Research Council

Embrace undergraduates and their learning:

• “Instructors must strive to support both the academic (performance) and developmental (self-confidence, social integration) growth of students. In so doing, instructors must develop the talents of their students and learn how to support students who are less academically prepared than their peers.

• Critical to this effort is the early establishment of a connection with students. Instructors are encouraged to set a positive tone that focuses on the students’ success from the outset of a particular course. It is important, for example, that instructors reassure students who feel overwhelmed by academic workloads by confirming that they are confident in their students’ abilities to succeed and will be available to provide help when needed.

• Retention may be facilitated when students understand the academic support mechanisms available through their instructors.”+

+http://www.oakton.edu/user/~lsaret/LauraSaretOaktonWebSite/Ways%20Faculty%20Can%20Encourage%20Student%20Retention.htm

Things YOU can do:

• Be positive and engaging with your students

• Encourage Learning Support Services (LSS) – Free tutoring

• Arrive 15 minutes before class to build relationships and answer questions

• Respond to student e-mail correspondence

• Refer students to the Academic Office for Academic Advising, Counseling, and Registrar services

Academic Office Counseling & Advising Services

Academic Counseling and Advising includes: Counselors and Advisors assist students with scheduling classes, drops, adds, withdrawals, amnesty, explanation of Rotation and Step Plans, waiver testing, graduation requirements and academic appeals.

Career Counseling includes:Counselors utilize the Myers-Briggs Type Indicator to help students make realistic decisions about their career choices.

Personal Counseling includes:Counselors help students with personal issues and will refer them to outside clinics, agencies, etc. for extended services, if necessary.

Disability Services & Special Needs Accommodations:

Students with physical limitations and/or documented learning disabilities will be provided accommodations upon request. Questions about accommodations should be directed to the Disability Coordinator, Nancy Daily, (810) 766-4137 or Lori Crawford-Milbrot, Career Assessment Coordinator, (810) 766-4126. Baker College does not provide testing for learning disabilities. Students not tested in Elementary or High school will need to pay for testing by a licensed psychologist.

Confidentiality

Information regarding students’ disabilities will NOT be disclosed to instructors

Information regarding specific approved accommodations WILL be disclosed to instructors at the discretion of students approved for services

Note taker Recruitment

Baker College of FlintVolunteer Note Taker Instructions for Instructors

  Date

Instructor’s Name Class Section 

Student Requiring a Note Taker:

Dear Instructor, You have received this letter because you will have a student (see above) with

a disability requiring a note taker in your class. Please recruit a volunteer note taker at the beginning of class. Volunteer note takers will receive a gift at the end of the Quarter. Volunteer hours are beneficial for use on scholarship applications, resumes, and public service requirements. Note takers should have very good attendance in class.

When you ask your class for a volunteer, please remember the identity of the student receiving notes is confidential. The note taker must sign the note taker agreement (in the packet) and deliver it to the Academic Office. You will also be given a packet of carbon note taker paper to give to the note taker. Let the note taker know for whom s/he is note taking by showing him/her the student’s picture from your attendance roster.

If you are unable to get a note taker or do not need a note taker for your class, please check the appropriate box below and return this form to the Academic Office. I have recruited , UIN: to be the note taker.

□ I was unable to get a volunteer to take notes. □ I will give the student a copy of my lecture notes. □ This student is not in my class.□ Other:

If you have any questions, please call or email Nancy Daily (810 766-4137 nancy.daily@baker.edu), or Lori Crawford-Milbrot (810 766-4126 Lori.crawfordmilbrot@baker.edu).

Please return this completed form to the Disability Services Coordinator, Academic Office.

BAKER COLLEGE ATTENDANCE POLICY

Since September 2008

*COMMON GOAL: Student Success and Persistence!

*The Academic Office needs your support throughout the quarter

*We know that good attendance is directly correlated to success!

ATTENDANCE and CALL TRACKING via the Web All full and part-time faculty must take daily attendance. Call Tracking on OASIS:

*Attendance is due by 9am the day after your class meets.

* Instructors will phone all returning students who miss a class session in the first week.

*Please review your “Web Attendance for Baker College Faculty” booklet for directions.

*New students who are absent during week one will be called by the Admissions department.

*Your Dean or Department Chair will automatically be notified if your attendance is late.

*Please review FERPA rules which are distributed prior to week 1 each quarter.

Our ultimate goal is to find out if these absent students still plan on attending this quarter.

WEEK ONE

*Prior to Tuesday, Week 2

*The Academic office will identify those students who were absent during week 1, but have not been contacted by an instructor.

*We will administratively withdraw students who have not attended any classes during week one, unless we have documentation from the instructor and/or student indicating the student’s intent to attend.

ADMINISTRATIVE WITHDRAWALS

Criteria for administrative withdrawals include:

*Student is absent the first week of the course, unless documentation has been provided by the instructor (via Call Tracking) or point person in charge of attendance.

*Student is absent TWO consecutive weeks, unless documentation has been provided by the instructor (Student Referral form ) or point person in charge of attendance.

*Student is absent more than 40% of the class, unless documentation has been provided by the instructor (Student Referral form) or point person in charge of attendance.

*Additionally, if an instructor thinks that a student’s absences have been excessive and unjustified, the instructor may request that the student be withdrawn from the course.

Potential Excessive Absence Warning Letter to Students

Dear A Student, Baker College cares about your academic success. Therefore, please be informed that you are in potential violation of Baker College's Attendance Policy for Section 01690 - COLLEGE & CAREER PRP. Currently, you have missed 10% of this course. If you miss 40% of this course, or two consecutive weeks of this course, you will be administratively withdrawn for excessive absenteeism. Class withdrawals can negatively impact both your financial aid and your academic program. Students may be left with a balance due to the college. It is recommended you: * Contact your instructor immediately to discuss your status in this course. * Contact the Academic office immediately at (810) 766-4112 if you do not plan to complete this course. Attendance has a direct bearing on a student's future employability, financial aid, and academic performance. Students are expected to attend every class session for each course in which they are registered. Please refer to the Baker College Catalog/Student Handbook for the Attendance Policy at https://www.baker.edu/departments/admissions/BakerHB2/index.html. This will be your only attendance notification for this class. Thank you for your attention to this matter. Sincerely, Academic Office BAKER COLLEGE OF FLINT

Student Request for Reinstatement into Class after Withdrawal

Dear Instructor: Smith

UIN: 101-12369

Student: A. Student

You have a "Student Request for Reinstatement into Class" message from this student as of Month, Date, Year. This reinstatement request appears in bold red font on your Section Utilities screen in ORBIT. It is YOUR responsibility to complete the application for reinstatement process WITHIN 24 hours of the student’s application by first logging into the SOLAR System and going to the Section Utilities page on the ORBIT System.  Click on the Enter link in the Request for Reinstatement section.  You will APPROVE or DENY the request for reinstatement and enter a plan for completing missed course work, projected date for completing missed course work, and a comment explaining YOUR decision to APPROVE or DENY the student for reinstatement back into class.  Failure to respond to students’ Reinstatement Applications may result in serious Title IV financial aid outcomes for students and Baker College of Flint.  Your Dean and Dr. Johnson, V.P. For Academics, will be monitoring your compliance with this process.

Sincerely,

Amy Atwell

Academic Administrative Assistant

Baker College of Flint1050 West Bristol RoadFlint,MI 48507Office:(810)766-8750Fax:(810)766-4020E-mail;amy.atwell@baker.edu

Student Notice of Concern

The NOC is a Faculty communication tool used to electronically notify the Academic Office regarding concerns

Faculty have about students that CANNOT be resolved at the

student/instructor level and represent obstacles to student success.

The NOC is not a substitution for normal instructor rapport with

students. Rather, the NOC is to be used when normal classroom management strategies fail.

WHEN TO SUBMIT A NOTICE OF CONCERN

When these risk factors appear to interfere with students’ success then a NOC is appropriate:

1. Divorce or end of a relationship or domestic abuse

2. Marriage

3. Change in living arrangements (new roommates or moving in with a significant other)

4. Move to a new residence

5. Pregnancy or a new baby

6. Longer hours or increased responsibility at work

7. Financial concerns

8. Children leaving home or moving back home

9. Care-taking responsibilities for elderly or ill family members

10. Significant changes in family routine

11. Death of a family member

12. Significant health problems of a family member

13. Change in working status of a family member (begins work, changes jobs or retires)

14. Frequent travel, either for business or for pleasure

15. Limited leisure or free time

16. Failing grades

17. Excessive absences

18. Loss of transportation

19. Foreclosure or eviction

WHEN NOT TO SUBMIT A NOTICE OF CONCERN

Do NOT submit a Notice of Concern if you only want to document:

an observation or interaction with a student but are NOT requesting intervention by an Advisor.

an absence/tardy. If this is an ongoing issue which has not been resolved with normal classroom

management strategies then a request for advisor intervention is appropriate.

missed assignments. failed assignments. poor study habits.

For Disruptive Behavior

Disruptive behavior is detrimental to the academic community because it interferes with the learning process, inhibits the ability of instructors to teach effectively, diverts college energy and resources away from the educational mission and may indicate a significant level of personal problems or distress on the part of the disrupter.

Disruptive Behavior IS:

- The student in your class who is persistently tardy or leaves early

- The student who talks incessantly while you are delivering a lecture

- The student who loudly and frequently interrupts the flow of class with questions or interjections

- The student who becomes belligerent when you confront his or her inappropriate behavior in class

- Cell phones ringing in a classroom, text messaging, chatting online

- Persistent and unreasonable demands for time and attention both in and out of the classroom

Disruptive Behavior is NOT:

- Cultural differences

- Appropriate demonstrations of disagreements or differences of opinion

- A clash of values or beliefs

- Needing extra time or attention based on reasonable accommodation*

*http://deanofstudents.arizona.edu/examplesofdisruptivebehavior

Academic Office Hours

Monday-Friday 7:30 a.m.  -    10:00 p.m.

Saturday 7:30 a.m.  -     1:00 p.m.

Walk-in and appointment options available for students

http://guides.baker.edu/Flintfacultytraining

The Academic Office would like to introduce a new ONLINE Faculty training guide.

A variety of academic topics will now be available to assist Faculty with basic academic responsibilities and procedures. You will have access to a growing and current number of relevant topics including those discussed in this presentation. Your Dean will send you this link to your Baker College email.