MPCS -L&T W&RE IC

8/9/2019 MPCS -L&T W&RE IC

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ManagementPlanning &

ControlSystem



Schedules under MPCS

S% Construction programme.

S Schedule of invoicingS' Schedule of milestone events.

S( Schedule of plant and machinery re$uirements

S) Schedule of staff re$uirements

S* Schedule of labour re$uirements

S+ Schedule of material re$uirements

S, Schedule of specialized agencies

S- Schedule of direct costs

S Schedule of overheads.

S% Schedule of li$uidity forecasts.

To be prepared & monitored on monthly basis.



Purpose of scheduling eercises

The purpose of scheduling e/ercise is to identify0

a1 Monthly physical targets of wor according to wor modules.b1 Critical milestone events and to plan their commencement and

completion dates.

c1 Monthly re$uirement of staff and different categories of

manpower.

d1 2e$uirements of sub!contractors so as to facilitate mobilization#

demobilization and planning.

e1 Monthly re$uirements of bul materials# critical materials and

consumables.

f1 2e$uirements of plant & machineries# e$uipments and specialtools# so as to plan their mobilization 3 ac$uisition & deployment.

g1 Monthly re$uirements of cash.

h1 Monthly targets of billing# costs and contribution from the projects.



S! Construction Schedule

It is an input for other schedules hence "ital. 4/ecution of the

project is detailed according to wor se$uence and forms basis of dayto day action plan.

Procedure:

Study the scope of wor 3 drawings in detail and decide on the

se$uence of construction including methods to be adopted. Prepare networ 3 bar chart assuming most liely time period for

each activity.

5or projects with more than one structure# a master S% schedule

should be prepared# taing into consideration milestone events in

each structure and also inter!dependency of activities betweenstructures.

The S% should be reviewed every month at site# and updated#

taing into consideration corrective actions proposed to mae up

the progress.



S! Sample format



S# Schedule of in"oicing

This schedule will form the basis for monitoring progress of

invoicing.

Procedure:

2efer S% and calculate $uantities of items to be billed every

month.

6ased on the $uantities for each month and sales price#calculate month wise invoicing amount.

7greed payment terms will be taen into account in arriving at

invoicing figures.

5or lump!sum contracts# split!up of lump!sum price for eachstage of payment will be taen into account since payment may

not be based on $uantities of wor done.

The total invoicing figure will also include escalations as per

accepted terms in the contract.



S# Sample format



S$ Schedule of Milestone e"ents

This schedule is a summary of the most important events 3

intermediate milestones# particularly those included in the

contract and others which involve co!ordination with other

agencies.

The schedule will help the cluster office in having a broad

idea of the progress of each project# without having to go

through detailed reports or charts.

8t will also form the basis for preparation of monitoring

formats.

9epending on the size and comple/ities of the project and

the number of structures involved# the number of

milestones to be represented in the schedule can be

decided.



S$ Sample format



S% Schedule of P&M reuirements

This schedule will help the resource department 3 P&M

department in timely mobilization of P&M including decisionssuch as own 3 hire.

This schedule will also form the basis of the action plan for

demobilization.

Compiling this schedule from various sites will mae it possiblefor planning on overall basis for the 8C.

6ased on S%

:ist out all the plant and machineries re$uired for the

project.

5i/ the date of re$uirement at site and also probable dates

of release.

This schedule should be reviewed and updated every

month.



S% Sample format



S' Schedule of staff reuirements

This schedule will help the resource department ;P&M dept for

P&M staff1 in timely mobilization of staff including decisions onnew recruitments.

This schedule will also form the basis of action plan for

demobilization of staff.

Compiling this schedule from various sites will mae it possible

for planning on overall basis for the 8C.

6ased on S%

5or large and medium sized projects# organization chart is to

be made and roles of ey personnel defined.

:ist out the staff re$uired for the project in different disciplines

and at various levels. Specialist staff re$uirement lie

slipform# climbing form# erection specialists etc. should also

be planned.

The duration of staff deployment will be based on S%.



S' Sample format



S( Schedule of labour reuirements

This schedule will help0

8n stage wise mobilization of labour# particularly silled wormen lie

carpenters# masons# welders# fitters.

8n ensuring that there are no abnormally high peas or troughs in

labour re$uirement resulting in either idle or shortage of labour

during the tenure of the project. 8n assessing the re$uirements of labour housing and other

amenities at site.

The labour re$uirement indicated in this schedule will be related to

the construction programme ;S%1 and the wor load.

8f# during the preparation of S*# large peas and troughs are

noticed# S% may have to be revised to avoid such abnormalities.



S( Sample format



S) Schedule of materials reuirement

This schedule will indicate the total $uantity of all the essential

materials to be procured. 8t can thus0 4nsure availability of these items as per re$uirement at

site.

To monitor procurement function and procurement cost.

To ensure sufficient lead time for procurement of materialsat lowest possible prices 3 best terms and to avoid

emergency purchases.

Procedure:

Compute material re$uirements month wise for each item asper brea up of $uantities in S.

Sum up month wise re$uirement of materials taing into

consideration the lead time and stoc level.



S) Sample format



S* Schedule of Speciali+ed agencies

. This schedule lists out items of wor which are to becarried out by specialized agencies i.e.# items of wor not

directly e/ecuted by :&T and also the dates by which

these items of wor should be commenced as per S%.

'. 4arly dialogue with specialized agencies# to finalize scope

of wor and specifications# should be started so that the

specialized agencies are fi/ed well in advance and they

can commence wor as per dates in this schedule.

(. Piece rate labour sub!contractors will not be included in

this schedule.



S* Sample format



S, Schedule of -irect Costs &

S Schedule of /"erheads

These schedules help in computing the total cost of project at the

scheduling stage and form the basis of <7ccepted Cost 4stimate=and <>ob Cost 2eport=.

2ates for individual items will be wored out on the basis of prices

collected# finalized construction methods# and construction

programme as in Schedule S%.

?sing these rates and $uantities given in the wor sheet of cost#

the month wise costs will be wored out for direct wor items.

The cost on over heads will be determined by woring out staff

salaries and benefits# cost of temporary structures# site

installations# insurance# ban guarantee charges etc. and will formpart of schedule S.

@ire charges of specific plant and e$uipments which can be

charged to the individual items of wor will be taen in direct cost

under respective items.



S, Sample format



S Sample format



S#! Schedule of liuidity forecast

This schedule will give the cash flow re$uirements of the job

and differences between outflow and inflow.

This forecast will be prepared jointly with the accounts

department.

Some of the reasons for the gaps in cash flow may be0

Procurement of large $uantities of scaffolding and

shuttering materials and non A capitalized tools and tacles.

7mount spent towards very large site set up lie staff

$uarters# labour housing# water supply# electrical

installations# establishing crushing plant for aggregates etc. @uge advances paid to specialized agencies without

corresponding receipt of advances from clients.



S#! Sample format



Three months loo0 ahead plan 1

3 Months look ahead planning –(Pictorial Representation)

P r e s e n t M

o n t h

2 n d M o n t

h

1 s t M o n

t h

3 r d M o n t

h

2 e s o u r c e M o b i l i + a t i o n

2 e s o u r c e - i r e c t i o n

2 e s o u r c e P l a n n i n g



. 7rranging 2esources taes time.

'. Silled Manpower mobilization taes minimum two months

(. Plant & Machinery mobilization taes ' to ( months

). Material Procurement taes ' to ( months

*. This means# we have to loo ahead 'nd and (rd month right

now. Be must now the fronts# rate of progress and maeassumption about inputs

+. 8t is important that we should sustain the resources at least for a

couple of months time. Cases lie mobilization in the st month#

followed by demobilization in the 'nd month and again

mobilizing in the (rd month should not happen.

,. 8f we can loo ahead ne/t ( months on a continuous path# we

will be able to arrange resources in time and pursue correct

course of action.

Three months loo0 ahead plan 1



2e"ie3 and redirect

Planning once done# does not hold good forentire duration of project.

Periodical review sets the rhythm.

5re$uent 2eviews on planning throw more

clarity on the path of our progress.

Tae charge of planning without time shift.

ou need to set new dates# reschedule

resources.



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MPCS -L&T W&RE IC

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