Management Information System

In Human Resource

Abhijit SamantaInternational School of Business & Media;

Kolkata

Human Resource Information System (HRIS)

• It refers to the systems and processes at the intersection between Human Resource Management(HRM) & Information Technology (IT).

• Information System provide managers with support for decision that emphasize the allocation of resources.

• Within HRM the decision include: - Recruitment Decision, Job analysis, Training and development decisions, employee plan compensation decisions etc.

The Application: -1. Employee Information System

• The HR department must maintain information on each of the organization’s employee for a variety of decision and reporting purpose.

• An employee profile usually contains information like name, address, sex, marital status, citizenship, education and training previous experience, salary rate, retirement and health plan choices etc.

• The employee inventory is a part of this system which keeps record about employee preferences for geographical location and work shifts.

2. Position Control System• A position consists of various tasks performs

by one employee in an organization. • The main purpose is to identify : -

1. Each position in the organization.2. The job title within which the position is classified.3. Employee currently assigned to this position.

• It also helps the HR Manager to identify the vacant position.

The Position Control overview

Putting a plan code allows us to know

who is / are working in that particular

position.

254-2563

Mr. Bikas Patil

3. Applicant Selection and Placement Information System

1. The jobs and employee requirement for these jobs are identified.

2. Suitable candidates are screened, evaluated and selected.

3. They are placed in suitable position.

The primary purpose is to assist the human resource staff in these tasks.

The Recruitment and Information SystemJob

SpecificationApplication

Bank

Test Interview

Physical Medical Exam

Reference Check

Recruitment&

Information System

Job Offer Letter

The real life example: -

MIS CONSULTANTS – It is a company which provide “recruitment solution using the Information System”.www.misconsult.com

Naukri.com, timesjobs.com, freshersworld.com, jobstreet.com – also uses the Information System Concepts for the recruitment purpose.

4. The pay role Module: -

• It automates the pay process by gathering data on employee’s time and attendance, calculating various deduction and taxes.

• The module can encompass all employee related transactions as well as integrate with existing financial management system.

JSM Technologies Pvt. Ltd.Kalkaji, New Delhi – 110019, +0(987) 129-2398

www.jsmtechnologies.com

• It manufactures and supplies HR Software, Pay roll software to automate the pay roll process.

• The first version of pay roll software was launched in 2000 to automate Indian payroll.

BYD Company Ltd. Hong Cong Use Payroll

Cottage Industries Exposition Ltd

India Use Payroll

FCM Travel Solutions Australia Use Payroll

Solid State Physics Laboratory.

Part of DRDO, India. Use Payroll

The Users

5. Training Module

• It provides a system for organizations to administer and track employee training and development efforts.

• The system normally called a Learning Management System.

• It allows the HR to track down employees education qualification and skills and according to them allocating training courses, books, CDs, web based learning materials are to develop their weak areas.

Training Software

• Management Training Software• Sales Training Software

These are the training software which are used in computer based training programs by human resource department for training specific employees in groups or independent study programs. Computer-based training aids often simplify the trainer’s job and allow the trainer to individualize instruction more easily than in traditional, group-based training classes.

Application of MIS in Schools

• Today some schools uses MIS specially the Human Resource application of MIS for keeping the database of students regarding their performance, weak areas, and the recommended solutions.

• This practice helps the management to critically analyze each and every students performance and individual solutions to address them.

Skool Management Solutionwww.skoolmanagement.com

• This is a company which prepare and sell school management information system software.

School Location

Doon School Dehradun

Selaqui World School Shelaqui

Woodstock School Moussouri

Registered Clients

HERO HONDAeHR implementation

• Hero Honda has opted for a SAP HR module.• S K Balasubramaniam, vice president-information systems, Hero Honda,

informs that the company is in the process of starting an ESS system which will enable employees to assess all information about their salary, tax, leave loan, etc.

• For its knowledge management requirements, the company is planning to set up a portal where employees can access information, exchange ideas freely and read articles compiled by the HR department and all employees

• Later, they also plan to use the intranet for external and internal recruitment, assessment and appraisal purposes

HERO HODA’S IT SET UP

• Number of servers – Over 35 servers (All IBM) • Proxy server – For providing Internet access to

internal users. • Web server – For providing access to dealers and

vendors. • Wide Area Network

Thank you