Microsoft Access - H..
Transcript of Microsoft Access - H..
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Microsoft Access 2007Microsoft Access 2007Introduction to Database Programs
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After completing this lesson, you will be able to: Explain basic concepts of a database. Two different ways to create a database. Work with records in a database. Explain what database queries are and how they work.
Work with reports
Lesson ObjectivesLesson Objectives
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Overview of Access Overview of Access
A database contains objects that store, edit, and format information. Data is organized in a database in the form of tables.
Two common types of databases Flat file and Relational.
•Flat file: database contains all the data in a single table,
•Relational: database stores data in multiple tables.
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Access ObjectsAccess Objects
Tables: - a collection of data about a topic arranged in rows and columns.
Forms: - a place to enter data easily
Queries: - a tool that lets you view, change, and analyze data in different ways
Reports: - a method to present your data in a printed format, such as charts & invoices
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click the Start button, and then click All Programs click Microsoft Office, and then click Microsoft Office Access 2007
Create a DatabaseCreate a Database
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Create a Database (cont.) Create a Database (cont.)
Click Blank Database. Type a name for your database in the File Name Box.
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Create a Database Create a Database
To create fields for the table, double click the Add New Field cell, type First Name and press the ENTER key.
Create a Database (cont.) Create a Database (cont.)
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Create a Database (cont.) Create a Database (cont.)
To add data to the table, type in the data in each field cell.
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Entering dataCreate a Database (cont.)Create a Database (cont.)Entering Data Entering Data
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Creating FormsCreating Forms
To create a form from a table, click on the Form icon from the Create tab.
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Creating Forms (cont.)Creating Forms (cont.)Entering DataEntering Data
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Database Queries Database Queries You use a query to retrieve specific information from a database.
A query is a question that you enter in a database program.
The database program then performs the required operations to present the answer in the form of a report.
A query helps you view specific data to modify or analyze it.
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Creating QueriesCreating Queries
To create a query, click the Create tab. In the Ribbon, click Query Wizard.
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Creating Queries (cont.)Creating Queries (cont.)
When the New Query window appears, make sure Simple Query Wizard is selected.
Transfer data from the Available Field to the Selected Field one at a time using >
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Creating Queries (cont.)Creating Queries (cont.)
When the final screen appears, type the Names of the query
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Creating Queries (cont.)Creating Queries (cont.)
Click the button.
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The query is automatically saved and executed.
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Creating Queries (cont.)Creating Queries (cont.)
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Creating Queries (cont.)Creating Queries (cont.)
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Creating Queries (cont.)Creating Queries (cont.)
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Working with ReportsWorking with Reports
To create a report by using the Report Wizard, click the Create tab, and in the Reports group, click Report Wizard.
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Working with ReportsWorking with Reports
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QuestionsQuestions