1 MCSD 2016-2017

Budget Presentation Meeting

Thursday, February 4, 2016 @ 7:00 p.m.

www.monticelloschools.net

2 Budget Presentation:

Welcome!

Introductions Review our purpose, ground rules & sign in

Focus of the 2016-17 Budget Effort

Presentations: Preliminary Budget Forecast & Assumption & Tax Levy Limit

Questions & Answers

Review of Budget Calendar

Adjournment

Next Budget Presentation:

Thursday, February 18, 2016

Cooke Elementary School

3 Introduction:

The Board appreciates public input

• The Board of Education adopts the final budget

• The adopted budget is presented to the public at the budget hearing in May

• The public votes on the adopted budget

• Additional details of the budget will be presented at subsequent meetings

Our goal - transparent budget process

• We will open the floor for questions at the end of each presentation. If we do not have the answer, we will attempt to provide a response at the following Budget Presentation Meeting.

• Please, no individual agendas

Please comment in context

Current District Baseline

# of Students Served:

• 2,926 as of 12/31/2015

# of Classrooms at the Elementary Level:

• Elementary: 87

# of Academic Programs Offered at the Secondary Level:

• Middle School: 292 classes per day

• High School: 435 classes per day

# of Extra Curricular Programs Offered:

• Athletic Programs: 69

• Clubs, Organizations and Activities: 26

4

What do you want for our children ?

What do you want for our future?

Solid Graduation Rate of 90% or better…….

5

Board of Education Goals6

Attaining our Goals

How is this accomplished?

Creation of a Student Centered Culture

Appropriate Staffing

Making Solid Program Choices

……………….Budget Management

7

8

Tax Levy Cap

A. Total Real Property Tax Levy for Base Year

(2015/16) $ 42,584,228

B. Excess Levy in Reserve -

C. Tax Levy subtotal (A - B) $ 42,584,228

D. Tax Base Growth Factor (Minimum of 1.0) 1.0053

E. Adjusted Tax Levy subtotal (C x D) $ 42,809,924

F. Base Year PILOTS $ 1,180,185

G. Base Year Levy plus PILOTS $ 43,990,109

H. Base year Torts and Judgements > 5% -

I. Base year Capital Expenditures (Net of Aid) $ 3,440,267

J. Total base year Torts and Capital Expenditures $ 3,440,267

K. Levy less base year Torts and Capital

Expenditures (G - J) $ 40,549,843

L. Allowable Levy Growth Factor based on CPI

(.012% for 2016/17) 1.0012000

M. Levy including levy Growth Factor $ 40,598,503

N. Budget year PILOT receivables $ 758,543

O. Levy less budget year PILOTS (M - N) $ 39,839,960

P. Eligible Carryover from base year budget $ 652,076

Q. Tax Levy Limit - before Exclusions (O + P) $ 40,492,036 -4.91%

Budget Year Exclusions

R. Capital Expenditures (Net of Aid) - Debt

Service & Buses $ 3,109,967

S. Pension Expenditures (Above 2%) -

T. Court orders/Judgements in > 5% base year

levy -

U. Total Exclusions (R + S + T) $ 3,109,967

Total Tax Levy including Exclusions (Q + U) $ 43,602,001 2.39%

*This would only require a simple majority vote.

Retirement Trends

New York State Employee’s Retirement Contributions• 2016/17 18.6%

• 2015/16 18.2%

• 2014/15 20.1%

• 2013/14 20.9%

• 2012/13 18.9%

New York State Teacher’s Retirement Contributions • 2016/17 12.00%

• 2015/16 13.50%

• 2014/15 17.53%

• 2013/14 16.25%

• 2012/13 11.84%

9

10 Revenue Worksheet

Interest on Taxes 140,000

Charges for Services 130,700

Interest Earnings 50,000

Insurance Compensation 15,000

Miscellaneous 1,751,530

State Aid 32,961,548

Medicaid Reimbursements 75,000

Fund Balance 5,500,000

Tax Levy 43,602,002

Total Revenue 84,225,780

2016-17 Proposed Budget:

Estimated Revenue $ 84,225,780

State Aid Increase $ 974,873

Proposed Budget based on revenue projections $ 84,225,780

2015-16 Adopted Budget $ 82,589,275

Percent Change (1.98%)

Modified Rollover Budget $ 83,548,824

Current difference $ 407,914

1ST DRAFT Budget $ 83,956,738

11

Definition: Modified Rollover Budget: Contractual items (staff contracts, benefits, debt service)

moved forward

1st Draft Budget: Modified Rollover Budget with initial budget requests entered

12 2016-17 Budget Discussion:

2015-16

Adopted

Budget

2016-17

Rollover

Budget @

1.16%

2016-17

1st Draft

Budget @

1.65%

2016-17

Contingent

Budget @

??%

Estimated Budget $ $82,589,275 $83,548,824 $83,956,738

$ ??

State Aid

Projection $30,610,344 $32,961,548 $32,961,548

$ ??

Fund Balance

(applied) to offset

taxes$ 5,500,000 $ 5,500,000 $5,500,000

$ ??

Other Revenues $ 2,201,320 $ 1,751,530 $1,751,530 $ ??

Projected Tax Levy

% Increase

$42,584,228

-5.08%

$43,602,002

2.39%

$43,602,002

2.39%

0%

$ Amount to

reduce to achieve

budget amount

NA NA NA $ ??

Open Questions & Challenges

Attendance Trends

Unappropriated Fund Balance

13

Attendance Trends

Population and Building Use

• Enrollment Projections

• Building Use Task Force

14

Appropriated Fund BalanceVS

Unappropriated Fund Balance

Appropriated Fund Balance: Monies set aside in a specified reserve by Board

of Education approval. These monies are to be used for the purpose stated

by the reserve (Worker’s Compensation Reserve, Unemployment Reserve, Tax

Certiorari Reserve, Capital Reserve, and Reserve for Employee Benefits &

Accrued Liabilities)

Appropriated Fund Balance = $13,432,807

Unappropriated Fund Balance: Total fund balance in the general fund in

excess of the appropriated fund balance

Unappropriated Fund Balance = 9.43% of overall current budget

15

Unappropriated Fund Balance

MONTICELLO CENTRAL SCHOOL DISTRICT

3 Year Revenue VS Expenditure

Including BOCES Surplus

2013/2014 2014/2015 2015/2016

Approved Budget $ 80,186,419 $ 83,178,573 $ 82,589,275

Revenues $ 77,465,776 $ 81,642,526 $ 78,029,739

current

Expenditures $ 73,976,163 $ 80,890,952 $ 80,826,986

current

Surplus (Deficit) $ 3,489,613 $ 751,574 $ (2,797,247)

BOCES REFUND $ 2,595,269 $ 3,344,956 $ 1,978,000

16

Key Focus Points

The Board of Education will continue to monitor, evaluate and

assess student improvement.

The Board will budget strategically to guarantee fiscal strength in

the coming years.

The Board will update, maintain and enhance school facilities.

The Board will model and maintain its expectations that all staff

and students will exhibit respect, responsibility and kindness.

18

Back to the Goals

What do we want for our children?

What do we want for our future?

19

Budget Calendar

I. General Information:

Monday, April 18, 2016 BOE petitions due to District Clerk by 5:00 p.m.

Thursday, April 19, 2016 BOE adopts 2016-2017 Proposed Budget

Tuesday, April 28, 2016 Budget available to public

Thursday, May 5, 2015 Budget Hearing

Friday, May 6, 2015 Budget Notice mailed to District Residents

Tuesday, May 12, 2016 Registration Day

Tuesday, May 17, 2016 VOTE DAY

II. Board of Education Involvement:

*Budget Meetings open to public (Prior to Board of Education Meetings 7:00-7:30 p.m.):

Thursday, February 4, 2016 Topic – Preliminary Budget Forecast & Assumption & Tax Levy Limit

Thursday, February 18, 2016 Topic – Transportation, Facilities, & Athletics

Tuesday, March 3, 2016 Topic – Technology & Enrollment Projections

Thursday, March 17, 2016 Topic – BOCES, PPS, Benefits, Staffing & Curriculum/Staff Development

Thursday, April 7, 2016 Topic – Finalize budget proposal

Thursday, April 19, 2016 BOE Meeting – discussion & adoption

20

20 Questions & Answers

Next Budget Meetings:

Thursday, February 18th @ 7 p.m.

Topics: Transportation, Facilities, & Athletics

Thursday, March 3rd @ 7 p.m.

Topics: Technology & Enrollment Projections

Thursday, March 17th @ 7 p.m.

Topics: BOCES Services, Pupil Personnel Services,

Undistributed, Benefits, Staffing &

Curriculum/Staff Development

www.monticelloschools.net