JANUARY 20, 2011CHENOWETH ELEMENTARY SCHOOL

5:00 – 7:00 P.M.

MCSD Budget Workshop

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Agenda

I. Welcome and IntroductionsII. MCSD Budget Process and TimelineIII. Guiding PrinciplesIV. Update on Ad Hoc CommitteesV. Presenting and Explaining the Budget

Spreadsheet and Its UseVI. Issues to Consider and ResolveVII. Known Staffing Reductions/AttritionVIII. Questions and AnswersIX. Work on Spreadsheet in Groups

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Budget Process and Timeline

Nov. 30: Special Board Meeting for Budget Nov-Feb: Ad Hoc Committees Work Jan: Enrollment Projections and Governor’s Proposed Budget Jan-Feb: Budget Workshops, Budget Spreadsheets and

Suggestions on Web Feb: Preliminary Budget and Staffing Plan to Board March: Second Interim Report Approved by Board, Staffing

Decisions Finalized, Lay-Off Notices as needed May-June: Governor’s May Revision and Final 2011-12 Budget

and Staffing Approved by Board

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Guiding Principles Transparent: Budget Process is Open Conservative District Priorities: match money to priorities Sustainable Assumptions are used including enrollment

projections and state proposed budget Cash Flow issues are severe State Budget Plan necessitates developing two

distinct budgets (Plan A and Plan B)1/20/2011 42011-12 MCSD Budget Workshop,

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Update on Ad Hoc Committees

Committees provide inclusion and participation into the budget process

Focus on Five-Year Plan Focus on Five Levels of Support from most

limited to most preferred Ad Hoc Committees are Advisory so make

recommendations to District Administration Major focus is making recommendations for

Budgeting and Staffing … but may be on-going

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Ad Hoc Committee Updates(* refers to Ad Hoc Committee not finished with their assignment)

Kindergarten Library Services * Special Ed

*

1 Most Preferred 6 hour Instr. Asst. LMT at each site

2 Preferred 3 hour Instr. Asst. .5 LMT at each site > Establish autism type of class(es)

3 Standard Program

1.5 hour Instr Asst LMT at each MS & 2 for Elem sites or

.5 LMT at each MS & 4 for Elem sites

Keep current staffing levels Keep Beh SpecKeep TSA Spec Ed

4 Limited Plan 1 hour Instr Asst 1 LMT for each MS cluster

5 Most Limited Bilingual Instr. Asst. Only

1 District LMT

Ad Hoc Committee Updates(* refers to Ad Hoc Committee not finished with their assignment)

Technology * RtI Behavior *

RtI Academic *

1 Most Preferred

>

2 Preferred > Maintain CDS Elem Class with Supports

3 Standard Program

Teacher level idenStudent level idenSupport level iden

CDS to ValleySDS at 2 MSPBIS at all sites

RtI Master Plan at all sitesEDI implemented at all sites (fully)

4 Limited Plan

5 Most Limited

Ad Hoc Committee Updates(* refers to Ad Hoc Committee not finished with their assignment)

Staff * Development Restructuring

*

Other

*

1 Most Preferred

2 Preferred > Have EDI certified coach(es) at all sites

3 Standard Program Continue EDI contract with Data Works until self- sustainedAll Staff trained on materials and jobs expected to do

Balanced enroll at all Elem and MS sitesStaffing based on enrollment & need

4 Limited Plan

5 Most Limited

Budget SpreadsheetsComponents, How they work, Use

Components of the Budget Spreadsheets How to work with spreadsheets and save

your work Spreadsheet Use by Groups, Individuals Communicating with District and access

to Web Plan A bottom line reduces resources by

$3.5 M and ending balance by the same1/20/2011 92011-12 MCSD Budget Workshop,

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Issues to Consider and Resolve Improving student outcome with shrinking budget Balancing the needs and priorities of the Ad Hoc Committees with the

limited resources Cash will remain a huge factor Elementary School enrollment and respective staffing are out of balance

which will require change of boundaries or restructuring staffing Maintaining District Priorities with limited resources including: RtI, EDI,

Staff Development, Current spreadsheet does not address most of the added expenses

recommended by Ad Hoc Committees Current spreadsheet does not address EL interventions or some MS

interventions Current spreadsheet does not address the the need to reduce the resources

and negative balance by an additional $3.5 million

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Known Staff Reductions/Attrition Reduce 17 IT/Coach positions Reduce 9 EL Core Teacher position Reduce 2 Community Day School teacher positions Reduce 2 LMT positions Reduce 3 ERF TSA positions Reduce 1 ERF coordinator position Reduce 1 Preschool Even Start TSA Reduce 1 ERF clerk position Reduce 1 Community Day School Office Manager Reduce 1 Community Day School Instructional Assistant Reduce 1 Community Day School Safety Officer Not fill 1 maintenance worker position Adjustments: Make reductions in programs or services to the degree

possible Attrition: Not fill open certificated and classified and management

positions to the degree possible

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Questions & Answers

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Work on Budget Spreadsheet

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