Lodging Party Workshop Nov 2013 final.pptx [Read-Only] Party... · • 145 surveying firms (with...
Transcript of Lodging Party Workshop Nov 2013 final.pptx [Read-Only] Party... · • 145 surveying firms (with...
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SPEARSurveying and Planning through Electronic Applications and Referrals
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Agenda
1. Welcome/Introduction
2. Overview of SPEAR
3. Proposed functionality
4. Benefits
5. Requirements• System requirements
• Digital Signing Certificates
• Agreements
6. Timeframes
7. Questions?
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Overview of SPEAR
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What is SPEAR?
SPEAR is an Internet-based system which supports all subdivision applications including the planning permit for subdivision.
Designed for use by:
• Councils
• Surveyors and planning applicants
• Referral Authorities
• Victorian Civil and Administrative Tribunal
• The public (limited access)
• Land Victoria
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What does SPEAR do?
SPEAR provides for:• Submission online to councils • Further information requests• Referrals to Referral Authorities• Advertising• Street addressing• Viewing & objections by the public• Determination (Grant of Permit, Notice of Disposition, Certification and Statement of Compliance or Refusal)
• Electronic lodgment with Land Victoria for applicants
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How does SPEAR work for subdivisions?
Referral Authorities
Public
Applicants / Surveyors
SPEAR
Councils
Land Victoria
VICMAP
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How does SPEAR work ?
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How does SPEAR work?
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Key Features
• Common Interface
• Complete electronic process
• On-line payment facility
• Transparent process for all parties to an application
• Many regulatory forms inbuilt
• Automatic updates from Victorian Online Titles System
• Decisions made and electronic documents signed in SPEAR
• Tracking from end to end by all parties
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SPEAR Subdivision status
• 77 councils signed up (with 75 operational) and the other 2 expressing interest
• 145 surveying firms (with 299 licensed surveyors)
• 53 Referral Authorities
• Nearly 3,300 SPEAR subdivision users
• Approx 1000 applications per month submitted online
• 75% of all plans lodged at Land Victoria in 2013/2014 through SPEAR
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Proposed Functionality
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Application Types
Application Types:
Subdivision Act dealing types
SPEAR determines the required form based on the dealing type in SPEAR
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Lodgement Process Overview
Receive Advice
Complete Form
Sign Form
Pay and Lodge
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Proposed Functionality requiring Lodging Party input
Application Lodgement Form
Overview
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Lodgement Example
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Discussion Points (1)
• Surveyors will nominate the organisation in SPEAR that will act as the Lodging Party
• They can also optionally add specific email addresses for persons in the organisation
• When surveyors release the transaction for lodgement at Land Victoria, SPEAR will notify the Lodging Party organisation that the application is available to them
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Discussion Points (2)
• The application will not be visible to the Lodging Party until the surveyor has released the application for lodgement at Land Victoria
• Only after “release for lodgement” can the Application Lodgement Form be created/completed by the Lodging Party
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Discussion Points (3)
• A benefit of SPEAR is transparency to all parties involved with the transaction.
• All Lodging Party documents will be visible to other parties involved with the transaction.
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Discussion Points (4)
• Any further feedback/comments?
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Benefits
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Benefits to the Lodging Party
• Transparent end-to-end processing of applications
instant and automatic notification of lodgement and registration statuses
• Notification of new title allocations provided instantly
• Electronic storage of documents
Note: Once registered, the registered document is the authoritative source
• Access to view survey documents and council decisions
• Pre-population of data to the application instrument form/s
easier/quicker to fill out form, consistency with surveyor's documents, greatly reduced chance of incorrect lodging documents, reduction in number requisitions
• Secure digital signing of documents
• Calculation and payment of lodgement fees online
also catering for account customers
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Requirements
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Requirements
The SPEAR system operates entirely within your web
browser
The main system considerations include:
• Internet access & compatible web browser
• Email address (for notifications)
• Digital Signing Certificate
• PDF Creation Software
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Requirements
Digital Signing Certificates (ABN-DSC)
• These are required for the authentication of documentation in SPEAR, no physical signing required
• Certificates are issued to individuals in an organisation
• Valid for two years at minimal cost
• Existing digital certificate with Electronic Conveyancing or PEXA these will work in SPEAR
Agreements
• Will be required to be entered into by each organisation
• Lodging parties will be consulted with in regard to the draft agreement
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Timetable
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Proposed Timetable
• Initial functionality is due in the Release in Last Quarter
2014.
• Further functionality in subsequent SPEAR releases
• To be ready by this date, will need:
1. to have signed an agreement & active SPEAR account
2. obtained at least one digital signing certificate but recommend a minimum of two for larger organisations
3. completed training with all users in your organisation registered
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Questions?
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Questions
We may seek further clarifications/feedback during development. Any volunteers are welcome to contact us.
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Contact Information
Karen Moyle
Deputy Manager, Electronic Subdivisions Unit
P: 8636 3024
Melinda Chao
Business Analyst, Land Victoria
P: 8636 3050