Lecture 4 PMIS

7/27/2019 Lecture 4 PMIS

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L e c t u r e r : E m m a L o n g e iE m a i l : e m m a . l o n g e i @ g m a i l . c o m

1

HEP 3104: PROJECTMANAGEMENT INFORMATION

SYSTEMS

Lecture 4: Using a PMIS to createand plan a project

21 June 2012


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Topics Covered last week / this week

1. Review of Project life Cycle and Project planning stages2. Tasks, Sub-tasks, Components and Work Packages3. Work Breakdown Structure4. Network planning diagrams

3.1 Critical Path3.2 Program Evaluation and Review Technique

5. Milestone Charts/ Gantt Charts6. Creating a project in PMIS7. Using WBS in PMIS

8. Using CPA in PMIS9. Creating a Baseline in PMIS10. Creating reports in PMIS


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Basic Requirements of a PMIS (rev)3

1. List phases, tasks and sub-tasks

2. Create a Work Breakdown Structure (WBS)

3. Create network diagrams Critical Path Analysis

(CPA), Project Evaluation and Review Technique(PERT)

4. Produce varied reports for different stakeholders


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Other requirements of a PMIS4

5. Allow different team members to create and updateitems collaboration

6. Budget, plans, schedules, calendars, email/chat,

7. Dependent on organisation, budget, complexity ofproject, experience and capacity of the projectmanager and project team


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Todays Topics: Building a house

Listing of tasks

Work in groups to create Parent tasks, sub-tasks, work-packages (3 levels)

Work Breakdown structure Critical Path diagram

View the creation of the project tasks, scheduleactivities and indicate predecessor and successor

tasks in MS Project 2007


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Step 1: Identify the work to be done

Surveying

Excavation

Request Permits

Buy Material Lay foundation

Build Outside Wall

Install Exterior Plumbing Install Exterior Electrical

Install Interior Plumbing

Install Interior Electrical

Plaster walls

Paint Interior

Install Interior Doors Tile Floor

Install Roof

Install Exterior Doors Paint Exterior

Move In


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Step 1 -4

1. List tasks and sub-tasks

2. Create a WBS

3. Create a network diagram (CPM)

4. Create the project in MS Project 2007 Gantt Chart

WBS

CPM

MAJOR TASKS (Building a house)

1. Preparation 2. Build Exterior 3. Finishing


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Activity break: 10 minutes

In groups of two, create a task list with each of theactivities in the previous slide


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1. Tasks and sub-tasks

3. Finishing

3.1. Install Interior Plumbing

3.2. Install Interior Electrical

3.3. Plaster walls

3.4. Paint Interior

3.5. Install Interior Doors

3.6. Tile Floor

3.7. Move In


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Activity 2: Create a WBS

With pen & paper, or using a software application,create a work breakdown structure of tasks createdin activity 1


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Build

house

1. Preparation

1.1. Surveying

1.2. Excavation

1.4. Materials

1.5. Foundation

1.3. Permits

2. BuildExterior

2.1. Outside Walls

2.2. Exterior Plumbing

2.3. Roof

2.4.Exterior Doors

2.5. Paint Exterior

3. Finishing

3.1. Interior Plumbing

3.2. Interior Electrical

3.3. Plaster walls

3.4. Paint Interior

3.5. Interior Doors

3.6. Tile Floors

3.7. Move In

2. WBS


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2. WBS

What important tasks are missing from WBS

PowerPoint allows you to modify shapes and colours

The sum of the sub-tasks contributes to 100%

completion of the parent task Microsoft PowerPoint is suitable for drawing a small

WBS and a large WBS is better constructed inMicrosoft Visio or similar program

(http://www.project-blog.com/?page_id=64).


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3. CPM

Update task list to indicate predecessors and taskdurations in weeks (or suitable time period)

Each task should have a predecessor (task before it)

and a successor (task or event after it) except theSTART and END tasks

The network will be updated during the course of theproject in order to remain current

May be done in Excel


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Activity 3: Create a network diagram

With pen & paper, or using a software application,create a critical path diagram of tasks created inactivity 1


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Using PMIS to create a project

Create a new project

File > New

File > Properties

File > Save (do this every 15 minutes)

Modify the calendar

Copy tasks from the Task and Sub-task list intoGantt View

Put in the task durations Create the linkages (dependencies) by indicating pre-

decessors


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Create a Baseline

This is the original project plan, including the timeschedule and resource and cost allocation.

The baseline is used for comparing projected values

to actuals, and facilitates the tracking and analyzingof a projects progress.

Because the baseline provides the reference pointsagainst which you compare actual project progress,

the baseline should include your best estimates fortask duration, start and finish dates, costs, and otherproject variables that you want to monitor.

http://office.microsoft.com/en-us/project-help/create-or-update-a-baseline-or-an-interim-plan-HA010156784.aspx


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Create a Baseline

Project > Tools > Tracking > Set Baseline

TO view a Baseline

Project Information > Statistics

Your baseline creates a snapshot of your project at a

specific place in the timeline. You can have multiplebaselines.

It enables you to assess performance vs your plan

http://www.brighthub.com/office/project-management/articles/14643.aspx


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References

Westland, Jason. 2003. Project ManagementGuidebook

Work breakdown structure.http://en.wikipedia.org/wiki/Work_breakdown_structure

Course Q7503: Principles of Software ProjectManagement, lectures by, Instructor: John Musser

[email protected]. Seehttp://www.projectreference.com/

Microsoft Project: 1 Introductionby Mike Glen,MVP.http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=141
http://en.wikipedia.org/wiki/Work_breakdown_structurehttp://en.wikipedia.org/wiki/Work_breakdown_structuremailto:[email protected]:[email protected]://en.wikipedia.org/wiki/Work_breakdown_structurehttp://en.wikipedia.org/wiki/Work_breakdown_structure

Lecture 4 PMIS

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Transcript of Lecture 4 PMIS