The PMIS Brochure FINAL Web Version

8/3/2019 The PMIS Brochure FINAL Web Version

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e

PMISProgramme Management

Information System


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Information at YourFingertips

The Programme Management Information

System (PMIS) is World Visions global

information system for all field

programmes and projects.

The system connects partners across

the world, allowing them to

communicate and collaborate in real-

time. Born out ofcareful listening to

staff

regarding programming information

needs, PMIS is another step in World

Visions programme quality

improvement, enabling LEAP, IPM and

FedNet.

PMIS is a suite ofpeople,processes andtechnology bringing the World Vision Par

tnership together in

a new way. Its more than a computer

database PMIS serves up information

thatcreates

newconversations between staff, donors andpartners.

It lightens the workload, drivesprocess

efficiencies and enablesaccountability.

It brings business intelligence to WorldVisions

work through strategic knowledgemanagement.


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It gives World Vision the tools to learn

and share lessons learned with the

global development and humanitarian

communities.


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What PMIS means to:

Programme Staff:The system suppor ts

efficient programming using LEAP, IPM

and FedNet tools which lighten the

workload, giving programme staff more

time in the community to understand

the needs and dreams ofpartners in

order to design and implement better

programmes.

Marketingand Donor

Transformation:

Accurate and timely information

facilitates a more personal conversation

between communities, their children,

and sponsors and donors leading to

increasing retention, revenues and

expanding ministry.

Management: Access to programme

metrics and aggregated data leads to

better monitoring and evaluation,providing deep insights into our work,

informing organisational strategy for

ministry gains, and leading to the best

stewardship ofpeople, time and money.


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Managing Change

Change is never easyespecially one as largeand complex as PMIS. Thats why the system is

being introduced gradually with pilots inselected offices suppor ted by teams of co-ordinators in each region.

Change management is integrated within day-to-day activities. PMIS co-ordinators are equippedwith atraining package designed to make it easy

to learnthesystem.They collectreal-time input on functionality, usability,workload concerns and change managementissues.

A site readiness process will be continuallyevolved to enable informed decisions about a

sites readiness to rollout PMIS and gain its fullbenefits.The readiness process provides valuableinformation so we can improve our approach toglobal rollout of PMIS star ting in 2009, andcontinuing with new major releases every nine to12 months.

Our goal is to collaborate on the best approach

basedon different stakeholder group needs. PMIS isleading the industry in this work. Its anexciting journey that requires everyonesengagement.

PMIS Milestones

2006:PMIS studied in Our Future Phase 1

February 2007:Design of PMIS star ted

January 2008:Building PMIS 1.0 star ted

March 2008:Global team ofco-ordinators and anorganisational change managementstrategy established

April 2008:Design of future state and five

year product roadmap completedJuly 2008:PMIS 1.0 pilot launched in 15 sites


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and the detailed design of PMIS 2.0 started

December 2008:PMIS 1.0 pilot to be completed andevaluated

2009: Global rollout of PMIS 1.0

Future State: Increased functionality over the nextfive years


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PMIS Guiding Principles

Enablecontextappropriate

solutions fromthe simple tothecomplex.

Supporttransformationamong bothcommunities anddonors.

Createinformationonce for multipleuses.

A Look at the Future State ofPMIS

WV staff will continue to determine thefunctionality of PMIS depending on the pace ofadaptation and learning the system. The futurefeatures of PMIS will include things like:

Online access to themost current LEAP,

IPM and FedNet toolsand templates

Usability in Frenchand

Spanish

Access to rich media,


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stories ofchange,impactrepor ts andability to link thesewithin project webpages

Collaboration onprogramme andproject informationusingonline

discussions andchats,wikis, blogs andvirtual events

Quick identification ofsubject matter experts,their skills, location

and availability


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Do notdevelop or

investinredundantor

isolatedsolutions.

Focus on thevalue and cost ofinformation.

Building toolsconsistent withnew informationand eff icient

processes.

Ability to find and

retrieve office, country ,programme andproject informationusing advanced searchtechnology

Document review

and agreementprocesses with

automated

workflow

Consistentdocumentationacrossprogrammes andprojects, real-time

learning and userhelp with LEAP


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OnLine Ability to matchopen field needs todonor opportunitiesin acentral location

Easy access toSupply Chain, HRandfinancesystems,givingintegratedmanagement offinancial, employeeand resourceinformation


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What our staff say

When PMIS is fully launched, staffwill have more time because theydonthave to write replicatedreports. This means having moretime with the community, benef

iciaries andthepeople that weminister to. So we lookforward to this. Itwill also contributevery greatly to the quality of the

programmes as a whole.Tenagne Lemma

National Director, World Vision Ethiopia

With PMIS, ifI can look at a mapandsee what projects are beingdone bywhat grants and whatoffice, then its easier for me to comeup with complementary

programme activities. Being able

to find that all in oneplace wouldreally help all of us leverage ourefforts.

Francois BatalingayaTechnical/Programme

Specialist, International ProgrammesGroup, World Vision US

Staff will spend more timeassisting the communities, beingwith the families andsolving their

problems directly. This will provideus a better way to implement our

job. We will have more accurateinformation and we can assess thetrue effects and impacts that weare achieving in the process of ourministry.

Josue Gonzalez MonroyNational Director, World Vision Mexico

PMIS will have a profound effect


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on our ability to effectively accessandmanage information acrossour Partnership, achieve strategicmandates and signif icantlyadvance theimpact of our ministry withchildren, families, communitiesand donors.

Chris PittSenior VP Organisational Effectiveness and

Partnership Support, GC Monrovia


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PMIS uses Microsoft Office

SharePoint Solution,creating a web-

enabled space where programme

information is stored and made

accessible to World Vision par

tners. Progressive cycles of

designing, building and

implementing will evolve PMIS into

a mature

system over the next five years.

World Vision International


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300 I Street,NE Washington, DC

20002Tel. 202-572-6347

ww w.w vp m i s .o r g

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The PMIS Brochure FINAL Web Version

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